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HomeMy WebLinkAbout1991-09-10; City Council; 11336; ACCEPTANCE OF A SECOND YEAR PARTNERSHIPS FOR CHANGE GRANT FROM THE CALIFORNIA STATE LIBRARYg B g k < .. G 6 a i z 0 2 3 0 0 'W 4 AB#- TITLE: ACCEPTANCE OF A SECOND YEAR PARTNER- DEPT. 1 7 ClTiF CARLSBAD - AGENWILL v- CITY A MTG. ?-fGd9/ DEPT. CITY M RECOMMENDED ACTION: Adopt Resolution No. S I .L9 8 accepting and appropriating a grant from the Californk Library in the amount of $92,502, and appropriating accumulated interest. SHIPS FOR CHANGE GRANT FROM THE LIB CALIFORNIA STATE LIBRARY ITEM EXPLANATION: On May 21, 1991, the City Council approved the library's application for a second yei (1991-92) Partnerships for Change Grant in the amount of $92,502. The first year g was $40,000, which provided start-up assistance and was awarded to each of the eigl libraries who were successful applicants. Exhibit 2 summarizes the activities and accomplishments during the first year grant period. Although the library had planned to use the multipurpose room at the Harding Cente remodeling of that facility has prevented the opening of the Information Center in tb location during the first year of the grant. The Harding Center was intended to be an interim location for the Information Center until a larger facility could be found and i secured. The grant application for second year funding included a request for funds f rent. The approved grant includes funds for rent. A suitable facility for the Informat Center has been found at 3430 Harding Street. Services and activities that will be pr from that facility are summarized in Exhibit 3. FISCAL IMPACT: The operating budget for the Information Center is summarized in Exhibit 3. The tot of this program is $133,902, with $92,502 provided by the grant and $41,400 by in- funds from the general fund. The in-kind funds were included in the 1991-92 operat budget and consist of salaries of library staff, and library materials budget. The Salar amount of $22,000 is an estimate of the amount of staff time devoted to administerir project. The $7,000 for library materials is the amount in the library budget that has earmarked for Hispanic materials. The $12,400 for operating expense consists of use library vehicles, office supplies, postage, graphics supplies, and donated time for radic TV public service announcements. Although shelving and furniture were projected at $3,000 most of the furniture and shelving needs will be met with recycled items fron City's warehouse. e e PAGE 2 OF AB# I i , 336 EXHIBITS: 1. Resolution No. 9 I y a-ci baccepting a second year Partnerships for Change Grant fia California State Library. 2. Partnerships for Change Program Summary. 3. Action Plan for 1991-92 and budget summary. 6 'I 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 a 0 RESOLUTION NO. 9 1 - 2 9 8 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING A SECOND YEAR PARTNERSHIPS FOR CHANGE GRANT FROM THE CALIFORNIA STATE LIBRARY. WHEREAS, the library's submittal of an application for a Partnerships for Change grant was approved on May 21, 1991; and WHEREAS, the library's proposed plan of service is in keeping with Counci guidelines; and WHEREAS, the California State Library has awarded the Carlsbad City Library a grant in the amount of $92,502 for the second year of the grant prograr and WHEREAS, the City has earned interest from the first year grant funds; NOW, THEREFORE, BE IT RESOLVED by the City Council of Carlsbad, California, as follows: 1. That the California State Library Partnerships for Change grant in the amount of $92,502 is hereby accepted. I 2. That the grant in the amount of $92,502 is hereby appropriated to Account No. 190-840-8208. 3. That the earned interest from the first year grant funds is hereby appropriated to Account No. 190-840-8208-3900. 4. That the Mayor of the City of Carlsbad is authorized and directed to sigr a statement certifying the City of Carlsbad's eligibility for the grant funds. I PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad on the loth day of September 1991, by the followir 1 2 3 4 5 6 7 a 9 10 11 I.2 13 14 15 16 17 l8 19 2o 21 22 23 24 25 26 27 28 e 0 vote, to wit: AYES: Council Members Lewis, Kulchin, Larson, Stanton and Nygaa NOES: None ABSENT: None ATTEST: AI!$$?RdTEfW~&k I i I 0 EXHIBIT CARLSBAD CITY LIBRARY PARTNERSHIPS FOR CHANGE PROGRAM SUMMARY October 1, 1990 - August 9, 1991 - 1. Spanish-lansuase materials collection a. 640 new Spanish-language books for adults and children have been added to the library's holdings. b. Spanish-language instructional videos and cassettes, informational pamphlets and brochures have also been added to the collection. c. Subscriptions for 8 Spanish-language magazines and 5 Spanish-language newspapers have been obtained. - 2. Circulation of Spanish-lanquase materials a. Overall circulation of Spanish-language materials at the Main Library in FY 90-91 increased 59% over FY 89- 90. b. Circulation of children's Spanish-language materials a the Main Library in FY 90-91 increased 90% over FY 89- 90. c. In July 1991, intensive outreach into the community an1 Spanish storyhours for children began. As a result, overall circulation of Spanish-language materials in July '91 increased 80% over July '90. - 3. Bilinqual staff a. In April 1991, 5 part-time bilingual/bicultural staff were hired by the library. From April-July, these staff trained at the Main Library and provided bilingual assistance to new Spanish-speaking patrons. b. The five staff members also began preparations for the opening of the Centro de Informacidn at which they wil be based starting in the fall. c. Volunteers with bilingual skills began helping with programming and will continue to augment the staff. - 4. New library patrons and outreach into the cornunity a. In July 1991 the five Centro de Informacidn staff members began going into the community to speak with residents about the services of the library and to encourage adults and children to obtain library cards. Outreach activities included: -Speaking to all the adult students in Mira Costa College's English-as-a-Second-Language evening classes at Pine School. "Festejando a las madrecitas" celebration in Holiday Park. -Distributing information during the City Arts Office' w 0 Carlsbad City Library Partnerships for Change Program Summary '90-'91 Page 2 -Staffing an information table at Lola's Market 1-2 afternoons a week. Market customers began asking for the library staff on the afternoons they were not at the market; consequently, the market's owners now have library card application available daily at their counter. -One Community Coalition member spoke to a gathering o parents of Headstart children. -Centro staff members went door-to-door in several apartment complexes, encouraging families to send children to the storyhours. summer Migrant Education classes at Pine School. As a result of the outreach efforts during July 1991, 110 new library patrons obtained library cards. -Centro staff spoke to all the children enrolled in b. - 5. Proqramminq for children a. Starting July 11, weekly Spanish storyhours for children were begun at Harding Auditorium. With 18 children coming to the first storyhour, weekly attendance has grown to 40 children. registered for the library's Summer Reading Club. Starting August 1, they began reporting to the Centro staff on the books they had read. Children are able to obtain library cards and check ou Spanish-language children's books during the storyhours. In two weeks in July, they read 43 books. d. On August 7, Centro staff began conducting tours of thl Main Library by guiding a class of 25 first-grade children from Migrant Education and introducing them tr the library's many services. b. Starting July 25, children at the Spanish storyhours c. - 6. Procrramminq for adults a. On August 1, the first informational program in Spanisl was conducted for adults. These programs take place a. Harding Auditorium at the same hour as the storyhours and allow parents to gain important information while their children are learning. community agencies provide these information sessions. information and was presented by Oceanside Community Action Corporation. Future presentations scheduled will include information on such topics as childhood immunizations, prenatal care, public utilities, and fair housing regulations. Representatives of b. The first adult program focused on job search m 0 Carlsbad City Library Partnerships for Change Program Summary '90-'91 Page 3 7. Bilinaual information about the library a. The library card application and the packet of library information given to new patrons both have been translated into Spanish and are being distributed. b. Bilingual directional signs inside the library have been ordered to enable all patrons to locate the library and find the information they need. c. A bilingual quick-reference sheet with key information about the library (e.g., hours of service) will be available in August. - 8. Information and referral A bilingual directory of city, county, and community agencies and services has been developed. This is being printed and will be widely distributed to city offices and in the community. 9. Library staff traininq a. Survival Spanish for the library setting will be b. Multicultural sensitivity training will be conducted conducted August 26 - September 6 for staff working at the Main and Branch libraries. for library staff during September. 10. Centro de Informaci6n facility a. Library staff have worked for several months with othe: city staff to prepare for the opening of the Centro de Informaci6n. Community Center as an interim facility. Plans now call for opening the Centro in a separately-rented facility in the downtown neighborhood. b. Furnishings and equipment for the Centro have been obtained with grant money and from used city items. Private donors and San Diego Gas and Electric (SDG&E) are also donating needed furniture and equipment. Planning first focused on using Harding 11. Partnerships for Chanqe Community Coalition a. The Community Coalition of dedicated community residents has met monthly for 2 years to help library staff plan library services for Spanish-speaking residents. b. The Community Coalition has been involved in every phase of the Partnerships for Change program, from helping choose magazine titles to participating in selection of bilingual staff. EXHlBl . .. w- Ti Centro de Informacion 11. Summariz8 your Action Plan for 1991/92. Ptovtb 0 nrntfn stat-. of 3ut you plm to wcoqlirh In 1001/Qi tow pu knch/ltbrwy tarrd j mtsd knf- ?reerr him. D.rcrih the involnmt of yov balltian in &cisions rd wtfvii docurntad In this .pelfeation. Capiet. Qlrry In the spue pcovibd. In 1991-1992, the Carlsbad City Library will rent its own space in thc downtown neighborhood in which to operate the Centro de Informacion. Centro will continue to be staffed by 5 part-time bilingual/bicultura: library technicians during a variety of morning, afternoon, evening, weekend hours. As an information resource center to assist Spanish- speaking families to adapt to life in a new environment, the Centro w have extensive information and referral files to enable patrons to lol the community services they need. Representatives of community agenc will visit the Centro regularly to answer questions and conduct informational workshops. Spanish-language books, videos, cassettes, magazines, newspapers, and brochures will introduce adults and childr the types of resources available in the library. Materials for learn English will also be available. Centro patrons will use the standard library card to check out materials from the Centro or the Main Libra With the installation of a computer terminal for circulation and one public-access to the library collection, patrons will be introduced a Centro to procedures used in the Main Library. Spanish-language stor. for preschool children will be held weekly, as well as programs for s age children. Monthly library tours will be given by Centro staff at Main Library. The Centro staff will devote at least 10 hours a week outreach, visiting community sites to acquaint neighborhood residents library services and to learn more about information needs residents In the Main Library, bilingual signage will be in place throughout th building and all library brochures and instructions will be bilingual Main Library's Spanish-language collections will be increased. Libra staff will continue to study Spanish and have multicultural training. regular schedule of displays and programs at the Main Library will fol Hispanic heritage. A new program logo and bilingual brochures about Centro and the library will be widely distributed. The Community Coa will continue to play a vital rcle in shaping the services the librar offers . 12. Budget Summary (For 1991/92 fuding only, -rirIm 0.tritd Pmgrr )udglt fra satfat 18): Other ISCA Contrib. In-Kind Total (1) (2) (3) (4) a. Salaries/Benefits 37,000 0 22,000 59,000 b. Library Materials 10,000 0 7,000 17,000 c. Operating Expense 38,650 0 12 9400 51,050 0 0 0 0 d. Equipment - e. Indirect Costs 6,852 0 0 6,852 f. Total 92,502 0 41,400 133,902 (10% maximum)