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HomeMy WebLinkAbout1991-10-01; City Council; 11371; 1991-92 SUBRECIPIENT AGREEMENTS FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDSm 1 D LL.4 g tx &X e 4 '1 z 0 F 0 4 s z 3 0 0 CIT()OF CARLSBAD - AGENDWILL w - DEF TITLE: 1991-92 SUBRECIPIENT AGREEMENTS FOR AB# /!, 3'71 MTG.&~!~L COMMUNITY DEVELOPMENT BLOCK GRANT CIT D EPT..&. CIT' FUNDS RECOMMENDED ACTION: If the City Council concurs, the recommended action is to Resolution KO. 91 -,?a7 for the federal Community Development Block Grant Program. to approve 1991-92 Subrecipient agree ITEM EXPLANATION On May 7, 1991, the City Council selected the following non-p organizations to receive Community Development Block Grant ( Entitlement funding under the 1991-92 federal program: County Lifeline; Good Samaritan/Ecumenical Service Center; We Institute Foundation for Mental Health; Casa De Amparo; Boy Girls Club of Carlsbad; Community Resource Center; Cal Charities, Aids Foundation, Fraternity House; San Diego 3 Health Services, Girls Club; Carlsbad Affordable Housing Rc Fund, Carlsbad Paint-a-Thon Program Administration; and, tl. Diego Service Center for the Biind. Prior to disbursing funding to these non-profit organizations, the City must perfc environmental review and approve a written agreement for project. As required by federal regulations for the CDBG Entit: Program, staff has completed the required environmental revie1 Amparo, North County Lifeline, Good Samaritan/Ecumenicai Sa Center, Western Institute Foundation for Mental Health, Ca: Girls Club as well as the Boys and Girls Club. Five other agt are awaiting a determination from the State about hi: significance prior to completion of the EIR. The San Diego 1 Health and the San Diego Service Center for the Blind have nc confirmed a site. Therefore, the environmental review for projects cannot be completed and the written agreement cam approved at this time. Attached for City Council review and approval are the subrecipient agreements. Also, attached for information pu are copies of the environmental reviews completed for project/activity, FISCAL IMPACT prepared the attached 1991-92 subrecipient agreements for C: No fiscal impact, EXHIBITS 1. Resolution So. (31-3 27 2. Subrecipient Agreements for 1991-92 Community Devel Block Grant Funds. 3. Copies of Environmental Reviews for selected 1991-92 Corn Development Block Grant Projects. L 1 2 3 4 5 6 7 a 9 LO 11 12 13 14 15 16 17 18 19 20 21 22 23 24 1) @ RESOLUTION NO. 91-327 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CA CALIFORNIA, APPROVING SUBRECIPIENT AGREEMENTS FOR THE 1991-92 FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT PRO WHEREAS, the Cit)- Council of the City of Carlsbad, Cali on October 1, 1991, considered the required subrecipient agr for 1991-92 Community Development Block Grant funds; and WHEREAS, the City Council has taken all testimor account. NOW, THEREFORE, BE IT RESOLVED as foilows: 1. That the above recitation is true and correct. 2. That the City Council has approved the 1991-92 Cc Development Block Grant Subrecipient Agreements between the Carlsbad and the following non-prof it organizatians! Norti Lifeline; Good Samaritan House/Ecumenical Service Center; Institute for Yentai Health; Casa De Amparo; Girls Club; c Boys and Girls Club of Carlsbad. PASSED, APPROVED AND ADOPTED, by the City Council of ’ of Carlsbad, California, on the 1st. day of October, 1991, following vote, to wit: AYES: Council Members Lewis, Larson, Stanton and Nygaard NOES: None ABSENT : Council Member Kulchi+/ /J/[\;(; lv if &y/ 4 CLAUDE Ab LEWIS, Mayor ATTEST: 27 28 (seal) 7 c a 0 AGREEMENT BETWEEN THE CITY OF CARLSBAD AND CASA DE AMPARO FOR FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS 1991 -92 THIS AGREEMENT, made and entered into as of this day of , 19,, by and between the CITY OF CARLSBAD, a municipal corporation, hereinafter referred to as "City", and CASA DE AMPARO, a non-profit organization, hereinafter referred to as "Subrecipient". RECITALS WHEREAS, the City has the need to provide shelter and counseling service children of Carlsbad who have been molested, neglected or abused; and, WHEREAS, the Subrecipient possesses the necessary skills and qualificatic provide the services required by the City; contained herein, City and Subrecipient agree as follows: NOW, THEREFORE, in consideration of these recitals and the mutual cove I. STATEMENT OF WORK The City has reallocated federal 1990-91 Community Development Block (CDBG) funds, in the amount of ten thousand dollars ($10,000.00), ti Subrecipient to assist in financing the costs of a shelter and counseling sei for children of Carlsbad who have been abused, neglected or molested. With the CDBG funds allocated, the Subrecipient shall provide a safe s including food and clothing, and 24-hour supervised care for abused and mo children. The Subrecipient shall also provide a full program of counseling and psycho1 assistance to the children sheltered within the facility located at 4070 Mission in San Luis Rey. k 9 e The Subrecipient shall furnish all labor, materials and services and bea expenses necessary to operate the shelter as outlined in this agreement. U this agreement, the City’s only financial obligation to the Subrecipient is to prc the CDBG funds of $10,000.00 reallocated by the City Council. The Subrecipient shall make every effort to expend the allocated funds in entirety by June 15, 1992. If the Subrecipient is unable to expend all of the fi allocated to the project by the noted date, a written request for extension o allocation and this agreement shall be submitted, by the Subrecipient, to the of Carlsbad; the extension request is due by June 30, 1992. With written app by the City, the allocationlagreement may be extended into program year 199 2. DISBURSEMENT OF FUNDS The City shall reimburse the Subrecipient for costs of operating the Cas Amparo shelter during the period beginning July 1, 1991 and ending Jun 1992. The amount to be reimbursed shall not exceed $10,000.00 total. Subrecipient shall submit a written statement of request to the City for pay1 Each request for reimbursement shall include receipts, an itemized statemc all costs and a performance report; the report shall include sufficient inform to assist the City in monitoring the Subrecipient’s performance in providing SI and counseling services. The Subrecipient must demonstrate satisfa performance in order to receive each reimbursement for cost associatec operation of the shelter. The Subrecipient may request the quarterly reimbursements anytime after Oc 1, 1991 for the reporting period of July 1, 1991 to September 30, 1991. subsequent payments shall be available on the following dates far the periods: January 1, 1992 (October 1, to December 31, 1991); April 1, (January 1 to March 31, 1992); and July 1, 1992 (April 1 to June 30, 1992 3. PROGRAM INCOME The Subrecipient shall report, to the City, any interest, or other income, earr a direct result of the use of federal CDBG funds for the operation of the she1 abused or neglected children. All reported program income may be retain the Subrecipient for operational costs related to the shelter. However, the prl income, retained by the Subrecipient, must be expended before additional are requested from the City. 2 t I e a 4. RECORDS AND REPORTS The Subrecipient shall submit quarterly performance reports for the program beginning July 1, 1991 and ending June 30, 1992. The first report is du October 1, 1991, the subsequent reports are due not later than the folio dates: January 1, 1992; April 1, 1992 and July 1, 1992. At a minimum performance reports shall provide the following information regarding the st for abused and/or neglected children to be operated at 4070 Mission Road ir Luis Rey: a. b. c. d. e. f. Total number of children assisted during the period Number of low & low/moderate income children assisted Age, sex and ethnic background of sheltered children Summary of service(s) provided to children Total number of days each child was sheltered during the pei Total number of children assisted from Carlsbad The Subrecipient shall maintain separate accounting records for the federal C funds provided by the City. The City, Federal Grantor Agency, Comp General of the United States, or any of their duly-authorized representatives have access to all books, documents, papers and records maintained b Subrecipient which directly pertain to the above service for the purpose of examination, excerpts and transcriptions. Unless otherwise notified by the City, the Subrecipient shall retain all fin records, supporting documents and statistical reports related to the sei provided under this agreement until October 31, 1995. All -records subject audit finding must be retained for three (3) years from the date the finding is or until the finding has been cleared by appropriate officials and the Subrec has been given official written notice. 5. PROGRAM REQUIREMENTS The Subrecipient shall adhere to the terms of the City’s CDBG Applicatia Subrecipient Agreement and with assurances and agreements made, by th to the United States Department of Housing and Urban Development. The Subrecipient shall comply with applicable Uniform Administrative Require as described in Section 570.502 of the federal regulations for the CDBG Prc the federal requirements are set forth, by reference, as a provision f agreement. 3 P I 0 e The Subrecipient shall carry out all activities in compliance with all Federal and regulations as described in Subpart K of the CDBG Program Regulatioi except that: a. The Subrecipient will not assume the City’s environml responsibilities described in Section 570.604; and b. The Subrecipient will not assume the City’s responsibility initiating the review process required under the provision Executive Order 12372 described at 570.612 of the Code of Fec Regulations. The provisions of Subpart K, of the CDBG Program Regulations, are set fort reference, as a condition of this agreement. CHANGES IN USE OF FUNDS Changes in the use of CDBG funds must be approved by the City Council. Subrecipient desires a change in the use of the CDBG funds following apF of this agreement, a written request must be submitted to the City for revie the Council. No change in use of the CDBG funds will be permitted by thf without prior approval by the Council. 6. 7. NONDISCRIMINATION CLAUSE The Subrecipient shall comply with all state and federal laws rega nondiscrimination in the provision of services and the employment of persc 8. SUSPENSION AND TERMINATION OF AGREEMENT Un accordance with Section 24, Parts 85.43 and 85.44 of the Code of FE Regulations, this agreement may be suspended or teiminated if the subrec fails to comply with any term(s) of the award and/or the award is terminatf convenience. (Section 24, Parts 85.43 and 85.44 of the Code of Fc Regulations are set forth, by reference, as provisions of this agreement.) 9. HOLD HARMLESS AGREEMENT The City, its officers, and employees shall not be liable for any claims, liak penalties, fines, or any damage to goods, properties, or effects of any F whatsoever, nor for personal injuries or death caused by, or claimed to have caused by, or resulting from, any intentional or negligent acts, errors or or of Subrecipient or Subrecipient’s agents, employees, or representatives performance of the service outlined in this agreement. 4 t 1 0 e Subrecipient agrees to defend, indemnify, and save free and harmless the City its officers and employees against any of the foregoing liabilities or claims of kind and any cost/expense that is incurred by the City on account of any o' foregoing liabilities, including liabilities or claims by reason of alleged defects ir facility or the program. 10. ASSIGNMENT OF AGREEMENT The Subrecipient shall not assign this agreement or any monies due thereu without the prior written consent of the City. 11. SUCCESSORS OR ASSIGNS Subject to the provisions of this Subrecipient Agreement Section 9, "Hold Harn Agreement," all terms, conditions, and provisions hereof shall insure to and bind each of the parties hereto, and each of their respective heirs, exec1 administrators, successors, and assigns. 12. INSURANCE The Subrecipient shall obtain and maintain policies of general liability insur and a combined policy of worker's compensation and employers liability insur from an insurance company authorized to do business in the State of Calif which meets the requirements of City Council Resolution No. 90-96 in an insL amount of not less than one million dollars ($1,000,000) each, unless a amount is approved by the City Attorney or the City Manager. This insurance shall be in force during the term of this agreement and shall r canceled without thirty (30) days prior written notice to the City sent by ce mail. The City shall be named as an additional insured on these policies. Subrecipient shall furnish certificates of insurance to the City t commencement of work. IN WITNESS WHEREOF the parties hereto have caused this agreement executed as of the day and year written above. 5 I I 0 0 CASA DE AMPARO, a non-profit organization, DANIEL SHEA, PRESIDENT CITY OF CARLSBAD, a municipal corporation of the State of California CLAUDE A. "BUD" LEWIS, MAYOR ATTEST: ALETHA L. RAUTENKRANZ, CITY CLERK APPROVED AS TO FORM: VINCENT F. BIONDO, JR., CITY AlTORNEY 6 1 i 0 e AGREEMENT BETWEEN THE CITY OF CARLSBAD AND NORTH COUNTY LIFELINE, INC. FOR 1991 -92 FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS THIS AGREEMENT, made and entered into as of this day of 19-, by and between the CITY OF CARLSBAD, a municipal corporation, hereinafter referred to as "City", and NORTH COUNTY LIFELINE, INC., a non-profit organization, hereinafter referred to as "Subrecipient". RECITALS WHEREAS, the City has the need to provide shelter for homeless persons d periods of inclement weather; and, WHEREAS, the Subrecipient possesses the necessary skills and qualificatic provide the services required by the City; contained herein, City and Subrecipient agree as follows: NOW, THEREFORE, in consideration of these recitals and the mutual COVE 1. STATEMENT OF WORK The City has allocated federal 1991 -92 Community Development Block (CDBG) funds, in the amount of eight thousand nine hundred ninety one c ($8,991) and a reallocation of two hundred sixty six dollars ($266) from 12 for a total of $9,257; to the Subrecipient to assist in financing the costs inclement weather shelter for North S.D. County homeless. With the CDBG funds allocated, the Subrecipient shall provide shelter for hor persons of Carlsbad during periods of inclement weather at either the V Escondido National Armory. The CDBG funds are to be used for costs c related to the operation of the shelter only. The Subrecipient shall make every effort to expend the allocated funds i entirety by June 15, 1992. If the subrecipient is unable to expend all of thc allocated to the service by the noted date, a written request for extensior allocation shall be submitted, by the Subrecipient, to the City of Carlsbi extension request is due by June 30,1992. With written approval by the C allocation may be extended into program year 1992-93. I e 0 The Subrecipient shall furnish all labor, materials and services and beai expenses necessary to operate the shelter as outlined in this agreement. Ur this agreement, the City’s only financial obligation to the Subrecipient is to pro the CDBG funds totalling $9,257.00, as allocated by the City Council. 2. DISBURSEMENT OF FUNDS The City shall reimburse the Subrecipient for costs of operating the incler weather shelter for the homeless in the Vista or Escondido Armory durinc period beginning July 1, 1991 and ending June 30, 1992. The amount tc reimbursed shall not exceed $9,257.00. The Subrecipient shall submit a written statement to request payment from the of Carlsbad. The Subrecipient may request quarterly payments anytime aft€ following dates for the noted periods: October 1,1991 (July 1 to Septembc 1991); January 1,1991 (October 1 to December 31,1991); April 1,1992 (Jar 1 to March 31, 1992); and July 1, 1992 (April 1 to June 30, 1992). Each request for reimbursement shall include receipts, an itemized stateme all costs and a performance report; the report shall include sufficient inform to assist the City in monitoring the performance of the Subrecipient in pro\ inclement weather shelter to homeless persons. The Subrecipient demonstrate satisfactory performance in order to receive reimbursement far associated with the service. 3. PROGRAM INCOME The Subrecipient shall report, to the City, any interest, or other income, earr a direct result of the use of federal CDBG funds for the operation of the incll weather shelter for the homeless. All reported program income may be re by the Subrecipient for operational costs related to the shelter. Howevc program income, retained by the Subrecipient, must be expended I additional funds are requested from the City. 4. RECORDS AND REPORTS The Subrecipient shall submit quarterly performance reports for the prograi beginning July 1, 1991 and ending June 30, 1992; the first report is due 0 1, 1991, and subsequent reports are due not later than January I, 1992,i 1992, and July 1,1992. At a minimum, the performance reports shall prov following information regarding the inclement weather shelter service 1 homeless: 2 1 e a a. b. c. d. e. f. Total number of persons assisted during the period Number of low and low/moderate income persons assisted Age, sex and ethnic background of assisted persons Summary of service(s) provided to assisted persons Total number of days shelter was open during period Total number of assisted persons from Carlsbad The Subrecipient shall maintain separate accounting records for the federal C funds provided by the City. The City, Federal Grantor Agency, Compt General of the United States, or any other duly-authorized representatives have access to all books, documents, papers and records maintained b! Subrecipient which directly pertain to the above service for the purpose of i examination, excerpts and transcriptions. Unless otherwise notified by the City, the Subrecipient shall retain all fin: records, supporting documents and statistical reports related to the ser provided under this agreement until October 31 , 1995. All records subject audit finding must be retained for three (3) years from the date the finding is I or until the finding has been cleared by appropriate officials and the Subrec has been given official written notice. 5. PROGRAM REQUIREMENTS The Subrecipient shall adhere to the terms of the City’s CDBG Applic Subrecipient Agreement and with assurances and agreements made, by tht to the United States Department of Housing and Urban Development. The Subrecipient shall comply with applicable Uniform Administrative Requirei as described in Section 570.502 of the federal regulations for the CDBG Pro the federal requirements are set forth, by reference, as a provision c agreement. The Subrecipient shall carry out all activities in compliance with all Federa and regulations as described in Subpart K of the CDBG Program Regulation provisions of Subpart K, of the CDBG Program Regulations, are set for reference, as a condition of this agreement) except that: a. The Subrecipient will not assume the City’s environmc responsibilities as described in Section 570.604; and The subrecipient will not assume the City’s responsibility for in the review process required under the provisions of Executive 12372 described at 570.612 in the Federal regulations. b. 3 @ e . 6. CHANGES IN USE OF FUNDS Changes in the use of CDBG funds must be approved by the City Council. I' Subrecipient desires a change in the use of the CDBG funds following appr the Council. No change in use of the COBG funds will be permitted by the without prior approval by the Council. of this agreement, a written request must be submitted to the City for revie\ 7. NONDISCRIMINATION CLAUSE The Subrecipient shall comply with all state and federal laws regal nondiscrimination in the provision of services and the employment of perso SUSPENSION AND TERMINATION OF AGREEMENT 8. In accordance with Section 24, Parts 85.43 and 85.44 of the Code of Fe Regulations, this agreement may be suspended or terminated if the subrec fails to comply with any term(s) of the award and/or the award is terminate convenience. Section 24, Parts 85.43 and 85.44 of the Code of Fe Regulations are set forth, by reference, as provisions of this agreement. 9. HOLD HARMLESS AGREEMENT The City, its officers, and employees shall not be liable for any claims, liak penalties, fines, or any damage to goods, properties, or effects of any p whatsoever, nor for personal injuries or death caused by, or claimed to have caused by, or resulting from, any intentional or negligent at%, errors or om of Subrecipient or Subrecipient's agents, employees, or representatives performance of the service outlined in this agreement. Subrecipient agrees to defend, indemnify, and save free and harmless the Cii its officers and employees against any of the foregoing liabilities or claims d kind and any costlexpense that is incurred by the City on account of any foregoing liabilities, including liabilities or claims by reason of alleged defects facility or the program. 10. ASSIGNMENT OF AGREEMENT The Subrecipient shall not assign this agreement or any monies due there without the prior written consent of the City. 4 1 I e a a 11. SUCCESSORS OR ASSIGNS Subject to the provisions of this Subrecipient Agreement Section 9, "Hold Harm Agreement," all terms, conditions, and provisions hereof shall insure to and bind each of the parties hereto, and each of their respective heirs, execu administrators, successors, and assigns. 12. INSURANCE The Subrecipient shall obtain and maintain policies of general liability insur and a combined policy of worker's compensation and employers liability insur which meets the requirements of City Council Resolution No. 90-96 in an insu amount of not less than one million dollars ($1,000,000) each, unless a I amount is approved by the City Attorney or the City Manager. This insurance shall be in force during the term of this agreement and shall n canceled without thirty (30) days prior written notice to the City sent by cer mail. The City shall be named as an additional insured on these policies. Subrecipient shall furnish certificates of insurance to the City b commencement of work. from an insurance company authorized to do business in the State of Calif IN WITNESS WHEREOF the patties hereto have caused this agreement tc executed as of the day and year written above, NORTH COUNTY LIFELINE, INC., a non-profit organization, SHIRLEY J. COLE, EXECUTIVE DIRECTOR CITY OF CARLSBAD, a municipal corporation of the State of California CLAUDE A. "BUD" LEWIS, MAYOR 5 0 0 ATTEST: ALETHA L. RAUTENKRANZ, CITY CLERK APPROVED AS TO FORM: VINCENT F. BIONDO, JR., CITY AlTORNEY 6 0 0 AGREEMENT BETWEEN THE CITY OF CARLSBAD AND GOOD SAMARITAN HOUSE/ECUMENICAL SERVICE CENTER FOR 1991-92 FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS THIS AGREEMENT, made and entered into as of this day of , 19,, by and between the CITY OF CARLSBAD, a municipal corporation, hereinafter referred to as "City", and GOOD SAMARITAN HOUSE/ECUMENICAL SERVICE CENTER, a non-profit organization, hereinafter ref! to as "Subrecipient". RECITALS WHEREAS, the Crty has the need to provide temporary shelter for s WHEREAS, the Subrecipient possesses the necessary skills and qualificatic NOW, THEREFORE, in consideration of these recitals and the mutual cove homeless men in the North County; and, provide the services required by the City; contained herein, City and Subrecipient agree as follows: 1. STATEMENT OF WORK The city has reallocated federal 1988-89 Community Development Block (CDBG) funds, in the amount of ten thousand dollars ($10,000.00) and I! CDBG funds in the amount of three thousand seven hundred and fifty-six ( ($3,756.00) for a total allocation of thirteen thousand dollars ($1 3,756.00) Subrecipient to assist in financing the costs of an emergency shelter for hor single men over the age of eighteen at the Good Samaritan House located South Tremont Street in Oceanside. With the CDBG funds allocated, the Subrecipient shall provide emergency : for homeless single men for a period of one (1) to thirty (30) days. At least (15) single homeless men will be provided shelter on a daily basis. At the : the men shall be given the opportunity to bathe and change their clothes. Tt shall be permitted to use the address of the Good Samaritan House message phone for the purpose of obtaining employment. I , e 0 The Subrecipient shall furnish all labor, materials and services and beat expenses necessary to operate the shelter as outlined in this agreement. Ur this agreement, the City’s only financial obligation to the Subrecipient is to pro\ the CDBG funds of $13,756.00 as reallocated by the City Council. 2. DISBURSEMENT OF FUNDS The City shall reimburse the Subrecipient for costs associated with operation o Good Samaritan House, emergency case-managed shelter, for homeless si men in San Diego North County, including Carlsbad, during the period begin July 1,1991 and ending June 30,1992. The amount to be reimbursed shall exceed $1 3,756.00. The Subrecipient shall submit a written statement of request to the tit! payment. The Subrecipient may request quarterly reimbursements aftei following dates for the noted periods: October 1, 1991 (July 1 to Septembe 1991) January 1,1992 (October 1 to December 31,1991); April 1,1992 (Jar 1 to March 31, 1992); and July 1, 1992 (April 1 to June 30, 1992). Each request for reimbursement shall include receipts and an itemized statel of all costs and a performance report; the report shall include sufficient inform to assist the City in monitoring the performance of the Subrecipient in pro\ inclement weather shelter to homeless persons. The Subrecipient demonstrate satisfactory performance in order to receive reimbursement for 1 associated with the shelter. 3. PROGRAM INCOME The Subrecipient shall report, to the City, any interest, or other income, earn a direct result of the use of federal CDBG funds for the operation of the managed shelter for single homeless men. All reported program income rn retained by the Subrecipient for operational costs related to the shelter. Hob the program income, retained by the Subrecipient, must be expended t additional funds are requested from the City. 4. RECORDS AND REPORTS The Subrecipient shall submit quarterly performance reports for the prograr beginning July 1, 1991 and ending June 30, 1992. The first report is due 0 1, 1991 subsequent reports due not later than the following dates: Jam 1992; April 1, 1992 and July 1, 1992. At a minimum, the quarterly perfori reports shall provide the following information regarding the homeless she single homeless men to be operated at 123 South Tremont Street in Ocez 2 e 0 a. b. c. d. e. f. Total number of single, homeless men assisted during the peril Number of low & low/moderate income men assisted Age, sex and ethnic background of men assisted Summary of service(s) provided to men assisted Total number of days shelter was open during period Total number of single, homeless men from Carlsbad The Subrecipient shall maintain separate accounting records for the federal CI of the United States, or any of their duly-authorized representatives shall I access to all books, documents, papers and records maintained by Subrecipient which directly pertain to the above service for the purpose of i examination, excerpts and transcriptions. Unless otherwise notified by the City, the Subrecipient shall retain all finE records, supporting documents and statistical reports reiated to the ser provided under this agreement until October 31, 1995. All records subject * audit finding must be retained for three (3) years from the date the finding is I or until the finding has been cleared by appropriate officials and the Subrec has been given official written notice. funds provided by the City. The City, Federal Grantor Agency, Comptroller Gel 5. PROGRAM REQUIREMENTS The Subrecipient shall adhere to the terms of the City’s CDBG Applic Subrecipient Agreement and with assurances and agreements made, by thc to the United States Department of Housing and Urban Development. The Subrecipient shall comply with applicable Uniform Administrative Require1 as described in Section 570.502 of the federal regulations for the CDBG Pro the federal requirements are set forth, by reference, as a provision c agreement. The Subrecipient shall carry out all activities in compliance with all Feder: and regulations as described in Subpart K of the CDBG Program Regull except that: a. The Subrecipient will not assume the City’s environi responsibilities as described in Section 570.604; and The Subrecipient will not assume the City’s responsibility for ir b. the review process required under the provisions of Executive 12372 as described in 570.612 of the Code of Federal Reguli 3 0 a The provisions of Subpart K, of the CDBG Program Regulations, are set for reference, as a condition of this agreement. CHANGES IN USE OF FUNDS 6. Changes in the use of CDBG funds must be approved by the City Council. Subrecipient desires a change in the use of the CDBG funds following apl of this agreement, a written request must be submitted to the City for revic the Council. No change in use of the CDBG funds will be permitted by th without prior approval by the Council. 7. NO N Dl SCR I M I N AT10 N CLAUSE The Subrecipient shall comply with the all state and federal laws reg: nondiscrimination in the provision of services and the employment of persc 8. SUSPENSION AND TERMINATION OF AGREEMENT In accordance with Section 24, Parts 85.43 and 85.44 of the Code of Fc Regulations, this agreement may be suspended or terminated if the subrec fails to comply with any term(s) of the award and/or the award is terminat convenience. Section 24, Parts 85.43 and 85.44 of the Code of Fc Regulations are set forth, by reference, as provisions of this agreement. 9. HOLD HARMLESS AGREEMENT The City, its officers, and employees shall not be liable for any claims, liat penalties, fines, or any damage to goods, properties, or effects of any F whatsoever, nor for personal injuries or death caused by, or claimed to have caused by, or resulting from, any intentional or negligent acts, errors or om of Subrecipient or Subrecipient’s agents, employees, or representatives performance of the service outlined in this agreement. Subrecipient agrees to defend, indemnify, and save free and harmless the Ci its officers and employees against any of the foregoing liabilities or claims ( kind and any cost/expense that is incurred by the City on account of any foregoing liabilities, including liabilities or claims by reason of alleged defects facility or the program. 10. ASSIGNMENT OF AGREEMENT The Subrecipient shall not assign this agreement or any monies due there without the prior written consent of the City. 4 e e a 11. SUCCESSORS OR ASSIGNS Subject to the provisions of this Subrecipient Agreement Section 9, "Hold Harm1 Agreement," all terms, conditions, and provisions hereof shall insure to and I bind each of the patties hereto, and each of their respective heirs, execut administrators, successors, and assigns. 12. INSURANCE The Subrecipient shall obtain and maintain policies Of general liability inSUr; and a combined policy of worker's compensation and employers liability insur: from an insurance company authorized to do business in the State of Califc which meets the requirements of City Council Resolution No. 90-96 in an insur amount of not less than one million dollars ($1,000,000.00) each, unless a I( amount is approved by the City Attorney or the city Manager. This insurance shall be in force during the term of this agreement and shall nc canceled without thirty (30) days prior written notice to the City sent by cer mail. The City shall be named as an additional insured on these policies. Subrecipient shall furnish certificates of insurance to the City bi commencement of work. IN WITNESS WHEREOF the parties hereto have caused this agreement executed as of the day and year written above. GOOD SAMARITAN HOUSE/ECUMENICAL SERVICE CENTER, a non= organization, PAM LEWIS, EXECUTIVE DIRECTOR CITY OF CARLSBAD, a municipal corporation of the State of California CLAUDE A. "BUD" LEWIS, MAYOR 5 0 0 ATTEST: ALETHA L RAUTENKRANZ, CITY CLERK APPROVED AS TO FORM: VINCENT F. BIONDO, JR., CIM ATTORNEY 6 0 0 . AGREEMENT BETWEEN THE CITY OF CARLSBAD AND WESTERN INSTITUTE FOUNDATION FOR MENTAL HEALTH FOR 1991 -92 FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS THIS AGREEMENT, made and entered into as of this day of the CITY OF CARLSBAD, a municipal corporation, hereinafter referred to as "City", and WESTERN INSTITUTE FOUNDATION FOR MENTAL HEALTH, a non-profit organization, hereinafter referred to as "Subrecipient". , 19-, by and between RECITALS WHEREAS, the City has the need to provide assistance to victims of Atzhein Disease; and, WHEREAS, the Subrecipient possesses the necessary skills and qualificatioi provide the services required by the City; NOW, THEREFORE, in consideration of these recitals and the mutual cover contained herein, City and Subrecipient agree as follows: 1. STATEMENT OF WORK The City has. allocated federal 1991-92 Community Development Block ( (CDBG) funds, in the amount of twelve thousand three hundred and fifty dollars ($12,359.00), to the Subrecipient to assist in financing the costs of i care program designed to assist older adults with memory impairment di Alzheimer's Disease. The program will be provided at the Oceanside Alzheir Center, located at 119 S. Ditmar Street in Oceanside, and the North ( Alzheimer's Center located at 120 Stevens Street in Encinitas. With the CDBG funds allocated, the Subrecipient shall provide a supen structured day program for memory-impaired adults. The adults participi activities at the Center and receive a hot meal for lunch. The center also provide counseling and training for caregivers to assist them in coping wil day to day stress which may result from caring for family members Alzheimer's Disease. e 0 The Subrecipient shall furnish all labor, materials and services and bear expenses necessary to operate the program as outlined in this agreement. Ur this agreement, the City’s only financial obligation to the Subrecipient is to pro1 the CDBG funds of $12,359.00 allocated by the City Council. 2. DISBURSEMENT OF FUNDS The City shall reimburse the Subrecipient for costs of operating the W.I.F. Mt Health Day Care program for Alzheimer’s patients for the period of July 1, 19s June 30, 1992. The amount to be reimbursed shall not exceed $12,359.( To receive payment, the Subrecipient shall submit a written statement of req to the City. Each request for payment shall include receipts for expenses itemized statement of all costs and a performance report; the report shall inc sufficient information to assist the City in monitoring the performance 0“ Subrecipient in providing assistance to victims of Alzheimer’s disease. Subrecipient must demonstrate satisfactory performance in order to receive quarterly payment. The Subrecipient may request the quarterly payments anytime after the follo dates for the noted periods: October 1, 1991 (July 1 to September 30, 11 January 1,1992 (October 1 to December 31,1991); April 1,1992 (January March 31, 1992); and July 1, 1992 (April 1 to June 30, 1992). 3. PROGRAM INCOME The Subrecipient shall report, to the City, any interest, or other income, earn1 a direct result of the use of federal CDBG funds for the operation of the assis program for the Alzheimer’s victims of Carlsbad. All reported program in1 may be retained by the Subrecipient for operational costs related to the pro! However, the program income, retained by the Subrecipient, must be expe before additional funds are requested from the City. 4. RECORDS AND REPORTS The Subrecipient shall submit quarterly performance reports for the progran beginning July 1, 1991 and ending June 30, 1992. The first report is d October 1, 1991 and the subsequent reports are due not later than the foll dates: January 1, 1992; April 1, 1992 and July 1, 1992. At a minimur quarterly performance reports shall provide the following information regardii Alzheimer’s Victim Assistance Program to be operated in Oceanside and Enc 2 e 0 a. b. c. d. e. f. The Subrecipient shall maintain separate accounting records for the federal C funds provided by the City. The City, Federal Grantor Agency, Comp have access to all books, documents, papers and records maintained b Subrecipient which directly pertain to the above service for the purpose of examination, excerpts and transcriptions. Unless otherwise notified by the City, the Subrecipient shall retain all fin; records, supporting documents and statistical reports related to the sei provided under this agreement until October 31, 1995. All records subject audit finding must be retained for three (3) years from the date the finding is I or until the finding has been cleared by appropriate officials and the Subrec has been given official written notice. Total number of persons assisted during reporting period Number of low & low/moderate income persons who participatc received assistance at the Day Care Center Age, sex and ethnic background of all persons assisted Summary of service (s) provided to Alzheimer’s patients and their fa1 Total number of days each person assisted the Day Care Center durir reporting period Total number of persons assisted who reside in Carlsbad General of the United States, or any of their duly-authorized representatives 5. PROGRAM REQUIREMENTS The Subrecipient shall adhere to the terms of the City’s CDBG Application with assurances and agreements made, by the City, to the United I Department of Housing and Urban Development. The Subrecipient shall comply with applicable Uniform Administrative Requirer as described in Section 570.502 of the federal regulations for the CDBG Pro! the federal requirements are set forth, by reference, as a provision o agreement. The Subrecipient shall carry out all activities in compliance with all Federal and regulations as described in Subpart K of the CDBG Program Regula except that: a. The Subrecipient will not assume the City’s environmental responsit as described in Section 570.604; and The Subrecipient will not assume the City’s responsibility for initiatin review process required under the provisions of Section 24, Part 52 1 Code of Federal Regulations. b. 3 e 0 The provisions of Subpart K, of the CDBG Program Regulations, are set forth reference, as a condition of this agreement. 6. CHANGES IN USE OF FUNDS Changes in the use of CDBG funds must be approved by the City Council. I Subrecipient desires a change in the use of the CDBG funds following appi the Council. No change in use of the CDBG funds will be permitted by the without prior approval by the Council. of this agreement, a written request must be submitted to the City for revie\ 7. NONDISCRIMINATION CLAUSE The Subrecipient shall comply with all state and federal laws regal nondiscrimination in the provision of services and the employment of perso 8. SUSPENSION AND TERMINATION OF AGREEMENT In accordance with Section 24, Parts 85.43 and 85.44 of the Code of Fe Regulations, this agreement may be suspended or terminated if the subrec fails to comply with any term(s) of the award and/or the award is terminatc convenience. Section 24, Parts 85.43 and 85.44 of the Code of FE Regulations are set forth, by reference, as provisions of this agreement. 9. HOLD HARMLESS AGREEMENT The City, its officers, and employees shall not be liable for any claims, liab penalties, fines, or any damage to goods, properties, or effects of any p whatever, nor for personal injuries or death caused by, or claimed to have caused by, or resulting from, any intentional or negligent acts, errors or om of Subrecipient or Subrecipient’s agents, employees, or representatives performance of the service outlined in this agreement. Subrecipient agrees to defend, indemnify, and save free and harmless the Ci its officers and employees against any of the foregoing liabilities or claims t kind and any cost and expense that is incurred by the City on account of the foregoing liabilities, including liabilities or claims by reason of alleged c in the facility or the program. 10. ASSIGNMENT OF AGREEMENT The Subrecipient shall not assign this agreement or any monies due therc without the prior written consent of the City. 4 e e ' 11. SUCCESSORS OR ASSIGNS Subject to the provisions of Paragraph 9, "Hold Harmless Agreement," all tc conditions, and provisions hereof shall insure to and shall bind each of the pi hereto, and each of their respective heirs, executors, administrators, succes and assigns. 12. INSURANCE The Subrecipient shall obtain and maintain policies of general liability insur and a combined policy of worker's compensation and employers liability insui from an insurance company authorized to do business in the State of Cali1 which meets the requirements of City Council Resolution No. 90-96 in an insu amount of not less than one million dollars ($1,000,000) each, unless a I amount is approved by the City Attorney or the City Manager. This insurance shall be in force during the term of this agreement and shall r canceled without thirty (30) days prior written notice to the City sent by ce mail. The City shall be named as an additional insured on these policies. Subrecipient shall furnish certificates of insurance to the City t commencement of work. IN WITNESS WHEREOF the parties hereto have caused this agreement executed as of the day and year written above. WESTERN INSTITUTE FOUNDATION FOR MENTAL HEALTH, a non- organization, JUDY CANTERBURY, EXECUTIVE DIRECTOR CITY OF CARLSBAD, a municipal corporation of the State of California CLAUDE A. "BUD" LEWIS, MAYOR 5 e e a ATTEST: ALETHA L RAUTENKRANZ, CITY CLERK APPROVED AS TO FORM: VINCENT F. BIONDO, JR., CITY AlTORNEY 6 0 0 AGREEMENT BETWEEN THE CITY OF CARLSBAD AND THE CARLSBAD GIRLS CLUB FOR FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS 1 991 -92 THIS AGREEMENT, made and entered into as of this day of 19,, by and between the CITY OF CARLSBAD, a municipal corporation, hereinafter referred to as "City", and THE CARLSBAD GIRLS CLUB, a non-profit organization, hereinafter referred to as "Subrecipient". RECITALS WHEREAS, the Carlsbad Girls Club has outgrown its current location anc plans to construct a new, larger facility at the existing site; and WHEREAS, the City has the need to provide additional services to the child Carlsbad afterschool in a positive, supervised environment; and, WHEREAS, the City has the need for additional daycare services for child1 Carlsbad, including low and moderate income families; and WHEREAS, the Subrecipient possesses the necessary skills and qualificatic provide the services required by the City; NOW, THEREFORE, in consideration of these recitals and the mutual cove contained herein, City and Subrecipient agree as follows: 1. STATEMENT OF WORK The City has allocated federal 1991 -92 Community Development Block (CDBG) funds, in the amount of fifty thousand dollars ($50,000) fc Subrecipient if the following conditions are met: Up to twenty five thousand c ($25,000) is available if the Subrecipient submits to the City, documer verifying that twenty five thousand dollars ($25,000) worth of matching func been obtained from other sources for the Girls Club architectural plan Subrecipient is required to provide receipts and an itemized statement expenses in excess of the matching funds for reimbursement with CDBG . An additional twenty five thousand dollars ($25,000) is available if the Subrec submits to the City, documentation verifying that an additional twenty five tho dollars ($25,000) worth of matching funds has been obtained from sources 0 0 than CDBG funds for the architectural plans and the Subrecipient can verif day care services will be provided on site; the Subrecipient is required to pr receipts and an itemized statement of the expenses in excess of the sel twenty five thousand dollars ($25,000) worth of matching funds for reimburst with this portion of CDBG funds as well. The new Clubhouse will be local 3368 Eureka Place in Carlsbad. Matching Funds CDBG Reimbursements 0-$25,000 Up to $25,000 $25.001 -$50.000 Up to $25.000 $50,000 Maximum $50,000 The CDBG funds are to be used for costs directly associated with the nece architectural plans for the Carlsbad Girls Club only. The Subrecipient shall make every effort to expend the allocated funds ir entirety by June 15, 1992. If the subrecipient is unable to expend all of the allocated to the service by the noted date, a written request for extension allocation shall be submitted, by the Subrecipient, to the City of Carlsbar allocation may be extended into program year 1992-93. The Subrecipient shall furnish all labor, materials and services and bt expenses necessary to operate the shelter as outlined in this agreement. I this agreement, the City’s only financial obligation to the Subrecipient is to pi the CDBG funds of fifty thousand dollars ($50,000) as allocated by the City C if the Subrecipient meets the conditions set forth in this agreement. extension request is due by June 30,1992. With written approval by the Cil 2. DISBURSEMENT OF FUNDS The City shall reimburse the Subrecipient for costs of preparing the architc plans for the new Clubhouse during the period of July 1 , 1991 and ending 30, 1992. The amount to be reimbursed shall not exceed $50,000. The Subrecipient shall submit a written statement to request payment from tt- of Carlsbad. The Subrecipient may request quarterly reimbursements at ar after the following dates for the noted periods: October 1, 1991 (Jul) September 30, 1991); January 1,1991 (October 1 to December 31,1991) 1, 1992 (January 1 to March 31, 1992); and July 1, 1992 (April 1 to Jui 1 992). Each request for reimbursement shall include receipts, an itemized stater all costs and a performance report; the report shall include sufficient inforr to assist the City in monitoring the performance of the Subrecipient in prei the architectural plans necessary to proceed with the plans to construct i larger Clubhouse at 3368 Eureka Plye in Carlsbad. e 0 The Subrecipient must demonstrate satisfactory performance in order to rec reimbursement for costs associated with the architectural plans. 3. PROGRAM INCOME The Subrecipient shall report, to the City any interest, or other income, earne a direct result of the use of federal CDBG funds for the architectural plans reported program income may be retained by the Subrecipient for costs re1 to the Girls Club. However, the program income, retained by the Subrecip must be expended before additional funds are requested from the City. 4. RECORDS AND REPORTS The Subrecipient shall submit quarterly performance reports for the program beginning July 1, 1991 and ending June 30, 1992; the first report is due OCI 1, 1991, and subsequent reports are due not later than January 1 , 1992, AF 1992, and July 1 , 1992. At a minimum, the performance reports shall provid following information regarding the Girls Club of Carlsbad: a. b. c. d. e. f. Total number of children participating during the period Number of low and low/moderate income children that atte during the period Age, sex and ethnic background of children that participated Summary of service(s) provided by the Girls Club Total number of days Girls Club was open during period Total number of children that attended from Carisbad The Subrecipient shall maintain separate accounting records for the federal C funds provided by the City. The City, Federal Grantor Agency, Comp General of the United States, or any other duly-authorized representative3 Subrecipient which directly pertain to the above service for the purpose of examination,'excerpts and transcriptions. As required by the Federal Single Audit Act, the Subrecipient shall be requi submit, to the City, a comprehensive financial audit prepared by an indepe neutral third-party auditor. The audit shall cover financial operations Subrecipient for the period beginning July 1, 1991 and ending June 30, 19s audit is due not later than September 1, 1992. If this agreement is extendl any reason, into program year 1992-1993, the Subrecipient shall be requi submit a second audit for the period covered under the amended agreerr have access to all books, documents, papers and records maintained k 3 e 0 Unless otherwise notified by the City, the Subrecipient shall retain all fin; records, supporting documents and statistical reports related to the sei provided under this agreement until October 31, 1995. All records subject audit finding must be retained for three (3) years from the date the finding is or until the finding has been cleared by appropriate officials and the Subrec has been given official written notice. 5, PROGRAM REQUIREMENTS The Subrecipient shall adhere to the terms of the City’s CDBG Applic to the United States Department of Housing and Urban Development. The Subrecipient shall comply with applicable Uniform Administrative Requiter as described in Section 570.502 of the federal regulations for the CDBG Pro! the federal requirements are set forth, by reference, as a provision a agreement. The Subrecipient shall carry out all activities in compliance with all Federa and regulations as described in Subpart K of the CDBG Program Regulation: provisions of Subpart K, of the CDBG Program Regulations, are set fori reference, as a condition of this agreement) except that: a. The Subrecipient will not assume the City’s environme responsibilities as described in Section 570.604; and Subrecipient Agreement and with assurances and agreements made, by tht b. The subrecipient will not assume the City’s responsibility for inii the review process required under the provisions of Executive 12372 described at 570.61 2 in the Federal regulations. 6. CHANGES IN USE OF FUNDS Changes in the use of CDBG funds must be approved by the City Council. Subrecipient desires a change in the use of the CDBG funds following apl of this agreement, a written request must be submitted to the City for revic the Council. No change in use of the CDBG funds will be permitted by th without prior approval by the Council. 7. NONDISCRIMINATION CLAUSE The Subrecipient shall comply with all state and federal laws reg: nondiscrimination in the provision of services and the employment of persc 4 a 0 * 8. SUSPENSION AND TERMINATION OF AGREEMENT In accordance with Section 24, Parts 85.43 and 85.44 of the Code of FE Regulations, this agreement may be suspended or terminated if the subrec fails to comply with any term(s) of the award and/or the award is terminate convenience. Section 24, Parts 85.43 and 85.44 of the Code of Fe Regulations are set forth, by reference, as provisions of this agreement. 9. HOLD HARMLESS AGREEMENT The City, its officers, and employees shall not be liable for any claims, liab penalties, fines, or any damage to goods, properties, or effects of any p whatsoever, nor for personal injuries or death caused by, or claimed to have caused by, or resulting from, any intentional or negligent acts, errors or om1 of Subrecipient or Subrecipient's agents, employees, or representatives i performance of the service outlined in this agreement. Subrecipient agrees to defend, indemnify, and save free and harmless the Cit its officers and employees against any of the foregoing liabilities or claims c kind and any cosVexpense that is incurred by the City on account of any ( foregoing liabilities, including liabilities or claims by reason of alleged defects facility or the program. , 10. ASSIGNMENT OF AGREEMENT The Subrecipient shall not assign this agreement or any monies due there1 without the prior written consent of the City. 11. SUCCESSORS OR ASSIGNS Subject to the provisions of this Subrecipient Agreement Section 9, "Hold Hari Agreement," all terms, conditions, and provisions hereof shall insure to and bind each of the parties hereto, and each of their respective heirs, exec administrators, successors, and assigns. 12. INSURANCE The Subrecipient shall obtain and maintain policies of general liability insu and a combined policy of worker's compensation and employers liability insu from an insurance company authorized to do business in the State of Cali which meets the requirements of City Council Resolution No. 90-96 in an ins1 amount of not less than one million dollars ($1,000,000) each, unless a amount is approved by the City Attorney or the City Manager. 5 * I. e e This insurance shall be in force during the term of this agreement and shall no. canceled without thirty (30) days prior written notice to the City sent by certi mail. The City shall be named as an additional insured on these policies. Subrecipient shall furnish certificates of insurance to the City be commencement of work. IN WITNESS WHEREOF the parties hereto have caused this agreement to executed as of the day and year written above. CARLSBAD GIRLS CLUB, a non-profit organization, EILEEN OLSON, PRESIDENT CITY OF CARLSBAD, a municipal corporation of the State of California CLAUDE A. "BUD" LEWIS, MAYOR ATTEST ALETHA L RAUTENKRANZ, CITY CLERK APPROVED AS TO FORM: VINCENT F. BIONDO, JR., CITY A?TORNEY 6 > 1, 0 0 AGREEMENT BETWEEN THE CITY OF CARLSBAD AND BOYS AND GIRLS CLUB OF CARLSBAD FOR FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS 1 991 -92 THIS AGREEMENT, made and entered into as of this day of , 19-, by and between the CITY OF CARLSBAD, a muni corporation, hereinafter referred to as "City", and BOYS AND GIRLS CLUB OF CARLSBAD, a non-profit organization, hereinafter referred to as "Subrecipient.". RECITALS WHEREAS, the City has the need to provide a safe recreational facility for ch of low/moderate income families within Carlsbad; and, WHEREAS, the Subrecipient can provide a safe recreational facility for the chi of Carlsbad with some assistance from the City; NOW, THEREFORE, in consideration of these recitals and the mutual cove1 contained herein, City and Subrecipient agree as follows: 1. STATEMENT OF WORK The City has allocated federal 1990-91 Community Development Block I (CDBG) funds, in the amount of five thousand dollars ($5,000.00), tc Subrecipient to assist with the costs associated with the installation a ne' sprinkler system in the Boys and Girls Club recreational facility located at Tyler Street in Carlsbad. With the CDBG funds allocated, the Subrecipient will finalize the installatior new fire sprinkler system throughout the Boys and Girls Club recreational fa At the improved facility, the Subrecipient shall provide recreational opportu to children of low/moderate income families within the City of Carlsbad. The Subrecipient shall make every effort to expend the allocated funds in entirety by June 15, 1992. If the Subrecipient is unable to expend all of the 1 allocated to the project by the noted date, a written request for extension ( ,. e e allocation and this agreement shall be submitted, by the Subrecipient, to the ( of Carlsbad; the extension request is due by June 30, 1992. With written apprc by the City, the allocation/agreement may be extended into program year 1992 2. DISBURSEMENT OF FUNDS The City shall reimburse the Subrecipient for material and labor costs associi with installation of the fire sprinkler system at the noted facility. reimbursements for costs shall not exceed $5,000.00. The Subrecipient shall submit a written request to the City for Payment. E request for reimbursement shall include receipts, an itemized statement a expenses paid for with CDBG funds and a performance report: the report include sufficient information to assist the City in monitoring the progress o Subrecipient in installing the fire sprinkler system. The Subrecipient r demonstrate satisfactory performance in order to receive reimbursement. The Subrecipient may begin requesting reimbursements anytime after Octob 1991 as long as the performance report and receipts documenting the expe are submitted for the period. The first performance report and reimburse schedule includes expenses from July 1,1991 to September 30,1991 ; subsec requests for payment will be accepted on January 1, 1992 for the peric October 1 to December 31, 1991; April 1, 1992 for the period of January March 31 , 1992; and July 1, 1992 for the period of April I to June 30, 199; appropriate documentation. 3. PROGRAM INCOME The Subrecipient shall report, to the City, any interest, or other income, earn a direct result of the use of federal CDBG funds for the installation of th sprinkler system at the Boys and Girls Club of Carlsbad. All reported prc income may be retained by the Subrecipient for costs related to installation fire sprinkler system. However, the program income, retained by the Subrec must be expended before additional funds are requested from the City. 4. LABOR. MATERIALS AND SUPPLIES: The Subrecipient shall furnish all labor, materials and services and bl expenses necessary to complete the installation of the new fire sprinkler h at the Boys and Girls Club of Carlsbad as outlined in this agreement. Unc agreement, the City’s only financial obligation to the Subrecipient is to provi CDBG funds of $5,000.00 allocated by the City Council. 2 I ,b 0 0 a 5. RECORDS AND REPORTS The Subrecipient shall submit performance reports during the program beginning July 1, 1991 and ending June 30, 1992; the first report is due Oc 1, 1991 ; the second report is due not later than December 31, 1991 and report is due not later that April 1, 1991 and the final report is due not latei June 30, 1992. At a minimum, the performance reports shall provide the follc low/moderate income families within Carlsbad: a. b. c d. e. f. information regarding utilization of the Boys and Girls Club by the child1 Total number of children participating in programs during reported F Number of low/moderate income children participating in the prc during the reporting period Age, sex and ethnic background of children Summary of program(s) provided to children Total number of days each child participated in the programs durir reporting period Total number of children from Carlsbad who participated in the pro! during the reporting period The Subrecipient shall maintain separate accounting records for the federal ( funds provided by the City. The City, Federal Grantor Agency, Comptroller Gc of the United States, or any of their duly-authorized representatives shall access to all books, documents, papers and records maintained b Subrecipient which directly pertain to the above project for the purpose of examination, excerpts and transcriptions. Unless otherwise notified by the City, the Subrecipient shall retain all fin records, supporting documents and statistical reports related to the F identified under this agreement until September 30, 1995. All records subj an audit finding must be retained for three (3) years from the date the finc made or until the finding has been cleared by appropriate officials an Subrecipient has been given official written notice. 6. PROGRAM REQUIREMENTS The Subrecipient shall adhere to the terms of the City’s CDBG Applicatio Subrecipient Agreement and with assurances and agreements made, by thc to the United States Department of Housing and Urban Development. The Subrecipient shall comply with applicable Uniform Administrative Require1 as described in Section 570.502 of the federal regulations for the CDBG Pro the federal requirements are set forth, by reference, as a provision c agreement. 3 . 1% a a The Subrecipient shall carry out all activities in compliance with all Federal I: and regulations as described in Subpart K of the CDBG Program Regulatic except that: a. The Subrecipient will not assume the City’s environmental responsibil as described in Section 570.604; and The Subrecipient will not assume the City’s responsibility for initiating review process required under the provisions of Executive Order 14 described at 570.612 of the Code of Federal Regulations. b. The provisions of Subpart K, of the CDBG Program Regulations, are set fortt- reference, as a condition of this agreement. CHANGES IN USE OF FUNDS Changes in the use of CDBG funds must be approved by the City Council. I Subrecipient desires a change in the use of the CDBG funds following appi of this agreement, a written request must be submitted to the City for revie\ the Council. No change in use of the CDBG funds will be permitted by the without prior approval by the Council. CHANGES IN USE OF THE FACILITY The Boys and Girls Club of Carlsbad shall remain in operation as a recreai facility for the children of Carlsbad, specifically for the children of lowlmod income families, for a period of at least five (5) years following corn expenditure of the CDBG funds noted in this agreement. If the property i: and/or there is a significant change in the use of the facility prior to expirati the five (5) year “holding” period, the Subrecipient shall return the CDBG provided through this agreement to the City according to the following schc YEAR(S) OF CONTINUED OPERATION BE REPAID TO CITY < 1 year $5,000 7. 8. AMOUNT OF FUNDS TO 9. NONDISCRIMINATION CLAUSE The Subrecipient shall comply with all state and federal laws reg; nondiscrimination in the provision of services and the employment of pers 4 . .I I 0 e . 10. SUSPENSION AND TERMINATION OF AGREEMENT In accordance with Section 24, Parts 85.43 and 85.44 of the Code of Fec Regulations, this agreement may be suspended or terminated if the subrecii fails to comply with any term@) of the award and/or the award is terminate convenience. Section 24, Parts 85.43 and 85.44 of the Code of Fel Regulations are set forth, by reference, as provisions of this agreement. 11. HOLD HARMLESS AGREEMENT The City, its officers, and employees shall not be liable for any claims, liab penalties, fines, or any damage to goods, properties, or effects of any PI whatsoever, nor for personal injuries or death caused by, or claimed to have caused by, or resulting from, any intentional or negligent acts, errors or omi of Subrecipient or Subrecipient's agents, employees, or representativc completion of the project outlined in this agreement. Subrecipient agrees to defend, indemnify, and save free and harmless the Cit its officers and employees against any of the foregoing liabilities or claims c kind and any costland expense that is incurred by the City on account of 2 the foregoing liabilities, including liabilities or claims by reason of alleged dc in any plans and specifications for the project or facility. 12. ASSIGNMENT OF AGREEMENT The Subrecipient shall not assign this agreement or any monies due there without the prior written consent of the City. 13. SUCCESSORS OR ASSIGNS Subject to the provisions of this Subrecipient Agreement Paragraph 11, Harmless Agreement," all terms, conditions, and provisions hereof shall ins and shall bind each of the parties hereto, and each of their respective executors, administrators, successors, and assigns. 14. INSURANCE The Subrecipient shall obtain and maintain policies of general liability ins1 and a combined policy of worker's compensation and employers liability ins[ from an insurance company authorized to do business in the State of Ca which meets the requirements of City Council Resolution No. 90-96 in an ins amount of not less than one million dollars ($1,000,000) each, unless a amount is approved by the City Attorney or the City Manager. 5 r 1) k 0 e This insurance shall be in force during the term of this agreement and shall n canceled without thirty (30) days prior written notice to the City sent by ce mail. The City shall be named as an additional insured on these policies. Subrecipient shall furnish certificates of insurance to the City t commencement of work. IN WITNESS WHEREOF the parties hereto have caused this agreement executed as of the day and year written above. BOYS AND GIRLS CLUB OF CARLSBAD, a non-profit organization, DANNY SHERLOCK, EXECUTIVE DIRECTOR CITY OF CARLSBAD, a municipal corporation of the State of California CLAUDE A. "BUD" LEWIS, MAYOR ATTEST: ALETHA L. RAUTENKRANZ, CITY CLERK APPROVED AS TO FORM: VINCENT F. BIONDO, JR., CITY ATTORNEY 6 e e . 11 k CITY OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ENVIRONMENTAL DETERMINATION EXEMPTION DOCUMENTATION 24 CFR PART 58 - SECTION 58.34(6) ****f*X*t**X****X********~********~**********~**************~ __ GRANT NO. 0 -*''{C> - MlC - Rc, -CSLJ PROJECT NAME: CPSA 5€ AMPARC PROJECT DESCRIPTION: CaxDe-Arn&aTo will provide shelter and c_gunseli_ng services-_to-chi ldren who have been abused,-neglect or mol_ested.- The-faci1i-ty is located at 4070 Mission Avenue i San Luis Rey. However, the-service is open to all children of c a r 1 _&_a_d_L - _. -- - - - -_ - - - - _. - __ - - - __ ____ ________ We, the undersigned, find this project to be exempt from environmental review under 24 CFR Part 58, Sec 58.34 (a)(9). This documents our determination of exemption as required under Section 58.34(b). Preparer: &/X, , I:>)& ayP+4f _._-- ~ ~___ __ Date: yq$ __ Ti tl ed&-LJ-z& 'PAL LL9w7-p- ______ - . . Certifying Officer:- y Date: 3/31/9 Title: ____ __ ?? 3 DU&h 't -- __ - .............................................................. ..................................................... 0 e . .$ b CITY OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ENVIRONMENTAL DETERMINATION EXEMPTION DOCUMENTATION 24 CFR PART 58 - SECTION 58.34(8) ******t~tttYttltt*************~*******~~**~*~*~****~****~*~*~ ___--__- GRANT NO. fi---ClC - /\he -Gb - C<>&:,3 PROJECT NAME:- NORTH sCiUNTY LI-FELINE, INC. PROJECT DESCRIPTION:\lorth CGunty Lifeline, Inc. will provide - emergency shelter for homeless persons durinq periods of ind ______- ment weather. -__-- ?he facility_wjl_l-be located in the Vista or - Esccndido Nat;cnal GuardArmory. However, the shelter will be o4-e-n to- a1 1- homeless _persons i-n__Carlsbad.- __ We, the undersigned, find this project to be exempt from environmental review under 24 CFR Part 58, Sec 58.34 (a)(9). This documents our determination of exemption as required under Section 58.34(b). Preparer: 6 L/E ILL-, Title: h& .PLY 54- TUdL Certifying Officer: __ ~ __ Date : - -&LA . ___ - - .__ - __ __ - - ___ - / -__ _-____ - Date : --3j3d3 Title:-- %& -._ ; - -- - - __ - - - ___ .............................................................. ...................................................... .. .I b e e COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CITY OF CARLSBAD ENVIRONMENTAL DETERMINATION EXEMPTION DOCUMENTATION 24 CFR PART 58 SECTION 58,34(B) ............................................................. GRANT NO.: B-91-MC-06-0563 PROJECT NAME: ECUMENICAL SERVICE CENTER/GOOD SAMARITAN HOUSE PROJECT DESCRIPTION: THE AGENCY PROVIDES TEMPORARY SHELTER F HOMELESS SINGLE MEN. THE FACILITY IS LOCATED IN OCEANSIDE. HOWEVER, THE SHELTER IS OPEN TO ALL HOMELESS SINGLE MALES IN CARLSBAD. THIS PROJECT WAS INITIALLY FUNDED DURING FY 89-90 THROUGH THE CDBG PROGRAM. We, the undersigned, find this project to be exempt from environmental review under 24 CFR Part 58, Section 58.34(a)(9i). This documents our determination of exemption as required under Section 58.34(b). Date: iT</ Certifying Officer: Date: 7/31[9 Title: ............................................................ ............................................................ * 0 .L .e b 8 CITY OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ENVIRONMENTAL DETERMINATION EXEMPTION DOCUMENTATION 24 CFR PART 58 - SECTION 58.34(B) ............................................................. ____ GRANT NO. 6- C 31 -M<l -Ck- ~ -os&% PROJECT NAME:- ;IESTEFIN INSTITUTE FOUNDATION FOR MENTAL HEALT PROJECT DESCRIPTION: #IF for Mental Health will provide day c services for victims of &l-zheimer’s Disease. Also, the agency w171 provide cour,seling services for family members who care vj-ct_l_ms-pf-A.l zhei-mer’s Disease. The daycare centers wi 11 be 1-ocated at 119 S. Ditrnar Street in Oceanside and 120 Stevens Street _in E-ncinitas,__However, they both will be oDen to all pualifying persons of Carlsbad. ~__ We, the .undersigned, find this project to be exempt from environmental review under 24 CFR Part 58, Sec 58.34 (a>(9>. This documents our determination of exemption as required under Section 58.34(b). Date: 7/&/ ___ ~____ / ~_- Date: -#3 I,,!$ __ ___ __-- __ ............................................................. ............................................................. e a 1. .t . CITY OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ENVIRONMENTAL DETERMINATION EXEMPTION DOCUMENTATION 24 CFR PART 58 - SECTION 58.34(B) ............................................................. - ._________ (3 - C.J i -a mc + el, - G=,< *z, GRANT NO.- PROJECT NAME: GIRLS CLUB OF CARLSEAD PROJECT DESCRIPTION: The Girls Club will use the funds provid by the City through the CDBG..-proqram to finance the costs of architectural plans for a proposed new clubhouse. The facilit ma~-insl-u_d_e. accom.mod.atl~n.s._fp_r__a_ .H~s~~r~-~yc~~~~~~a~. . VE ...... c0mQkLi.on.T __ he_.ncw -cl..ubhouS.e-. Y.l-.U. be..-located_aL 3368-r.eka- 9.1ace-_i_n._Car.! sbad! .- .................... ____ ___. . __.__. __ ___- - ... ..~ ........ -. ... -.. .- .... ............. __. . ._- __ .... ._...___ ... ____.__-_.__ . ._---. -. We, the undersigned, find this project to be exempt from environmental review under 24 CFR Part 58, Sec 58.34 (a)(3). This documents our determination of exemption as required under Section 58.34(b). /'.?//( . . ~.._ Date : .--..+z& Date : ..7-.2' ./- __ ..-_ .- .- __.._ ___ && . v &hyu, Title:- & ....... ... P re pa reh c. -fifi~~~~~~ Title: -___..__.__._._..__ PL **. ..--. . ._______..__.-. ..-.. .. . Certifying Off iter:- .-- .... ....,-. ............................................................. ............................................................. 8- 't 0 0 . CITY OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ENVIRONMENTAL DOCUMENTATION CONTINUING PROJECT PROJECT/ACTIVITY NAME: BOYS and Girls Club Sprinkler System DATE OF PREVIOUS NOTICE OF NO SIGNIFICANT EFFECT: 8/13/90 PROJECT DESCRIPTION: The Citv of Carlsbad approved CDBG fundins to assist the BOYS and Girls Club with the installa- tion of a reauired fire sDrinkler system in their existinq facility located on the corner of Oak Avenue and Roosevelt Street in Carlsbad. The project was initiallv funded during prosram year 1990-91 for $30,000. Due to increased costs of completins the project, an additional $5,000 in 1991-92 CDBG funds were approved by the City Council in May. 1991. The scope and conditions noted for the initial project re- main the same. It is hereby certified that the subject project is continuation of a previously commenced activity for which environmental review and clearance has been completed and circumstances, including the availabi of additional data or advances in technology as we1 existing environmental conditions within the area o influence of the subject activity and previously defined project boundaries, have not changed significantly. Therefore, no new environmental revi is necessary due to additional expenditures. 222 Date : I Certifying Officer: Date: 3/3// Title: 3 ; Q e I* *t'C . CITY OF CARLSBAD COMMUNITY DEVELOPMENT SLOCK GRANT PROGRAM ENVIRONMENTAL DETERMINATION EX EMPTION DOCUMENTAT ION 24 CFR PART 58 - SECTION 58.34(8) .............................................................. GRANT NO. hj -qi - tat -06 -05d.3 .-_ PROJECT NAME: PROGRAM ADMINISTRATION PROJECT DESCRIPTION:.-The carlsbad CDBG Program will be admini. steyed-b Y the Cit~ I s .... H ou.S.l..~a.-.~.'? rl- .R&XL~.W~PJ!~~L-JS@?UZ~~ n t . T h 1 funds a_!.l-oc.afved_. f 0.r P t-0 g .~.~m_.._ad_~~..n~~~.trat.~~~n .:YJiL-be used topa f52Lstaff.sa-laci 9s ,_sf_f~~.rental..,.-suP~e~., profess ionalser vl.ce_.s,_~~!ub 1L-c . not i ces y _e_tc.,._ T__he~ousL_ng...an-d~v~ opment Off I._s.._p_resenL! .Y. .I,c.a ted. at2965-Reve ItStrE-LL-. SuiteLCarlS We, the undersigned, find this project to be exempt from environmental review under 24 CFR Part 58, Sec 58.34 (a)(3). This documents our determination of exemption as required under Section 58.34tb). 7. -___ Date :..-.{/2<;L Gate : --.?h!/-? - ..-- . -. ..__.__ - - __- - - . . . . . . ..--. - . _.._ - __._ ... . ............................................................. ...............................................................