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HomeMy WebLinkAbout1991-12-10; City Council; 11478; PILOT YARD WASTE COLLECTION PROGRAM- PILOT YARD WASIX COUaOx AB#&= TITLE: MTG. h!- /o - ’f i DEPT.>L. PROGRAM DEPT. HD CITY ATT CITY MG’ e .. z 0 E 5 2 3 0 0 a CITaOF CARLSBAD - AGENOWILL 2L/.” !a%%,; RECO M M EN DE D ACTION: 1. Adopt Resolution No. 5 / -3 ?:! authorizing the City Manager to execute a contract with Coast Wate Management to provide for a three month pilot green waste eolleetion program. ITEM EXPLANATION: Background Solid waste source reduction and recycling are mandated by AB 939. The County ha banned disposal of recyclables at the landfill. The City Council has adopted * mandatory recycling ordinance which complies with the County‘s requirements an which requires yard or green waste diversion to begin by January 1, 1992. To provide for yard waste diversion, staff has been surveying jurisdictions through01 the country to determine the most effective collection methods. Staff of the Norl County Cities have also met to examine the various collection methods in use. In i attempt to determine the most effective methods, several cities are pursuing pilot ya waste collection programs using different collection methods. Program effectivene and cost data developed in the pilot programs will be shared between the cities. Alternative collection methods include: 1. A claw, shovel, or vacuim collects loose piles at the curb on regular tra collection days. This merhod requires an investment in capital equipment, a the potential for contamination from road debris, etc., exists. 2. Yard waste is collected by residents in specially marked bags (eitl biodegradable or non-biodegradable) and set out at the curb for pickup regular trash collection clays. This method requires provision of or availabi to purchase the bags, and in the case of non-biodegradable bags, manual mechanical debagging. However, it is possible to pass through the cost of program h the price of the bag, resulting in a volume based fee system. Residents and/or landscapers drop-off yard waste at centralized site(s). ‘ method is less convenient for residents and may result in lower participa rates, and drop-off sites must be identified. However, this method substanb reduces collection costs. Yard waste is placed by residents into marked cans or wheeled bins and sei 3. 4. e e PAGE 2 OF AB# 1'1; y 98 at the curb on regular trash collection days. This method requires a large capital investment in the bins. Residents are $veri large adhesive stickers to aGx to their own waste cans. When yard waste is to be s12t out, the resident turns sticker toward street and separates the yard waste can from their refuse cans by approximately four feet. Staff has evaluated all of these methodologies and leans toward recommending a system using biodegradable paper bags. The recommended bag is a 30 gallon capacity, 50 pound wet strength kraft bag. Residents would be charged for the bags and the price of the bag would include all program costs. This system would accommodate seasonal variations in volume of yard waste, and would assess costs based on each household's use. The bag-based approach also provides for easy transition in the event that the City determines to implement a "co-collection" for refuse and recyclables collection. "Co-collection" is a system in which mixed refuse, recyclables, and yard waste are all collected by the hauler in the same truck, and it is sorted at a materials recovery facility (MRF). Typically, refuse is loose, and recyclables and green waste are in specially marked bags. This system reduces the number of trucks on the road, could eventually make use of the MRF to be built at the San Marcos landfill, and substantially reduces collection costs. However, prior to city-wide implementation of a bag based program, staff recommends that a pilot project be operated to allow staff the opportunity to evaluate the effectiveness of the proposed program, acceptance by the public and to determine costs. The pilot program would be implemented for approximately 1,100 Carlsbad residences for a three month period (the Term can be extended for two additional three month periods, at the City's option). These residents would be asked to provide their feedback to Coast Waste Management arid Utilities & Maintenance staff. Staff hopes to determine the durability of the bags, the average number of bags used per household ease of use, public acceptance oft he collection method and an appropriate price for the bags. 5. The proposed pilot program would be performed by the City's contracted refuse anc recycling collection agent, Coast Waste Management (CWM). This service would bf provided at no cost to the City, with the exception of reimbursement for the yard wastf collection bags. This cost is estimated to be approximately $6,700, and could be funded from the Tonnage Grant monies to be received from the County. A contract foi the pilot program is attached. The City of Del Mar has approved a city-wide, bag-based collection program. Staff had met with CWM and City of Del Mar staff to discuss a joint, volume, purchase of th bags. It was agreed that a volume purchase would reduce costs and CWM agreed ti purchase the bags in volume for the Cities of Del Mar and Carlsbad. The two cities wi reimburse CWM for the delivered cost of the bags. * PAGE3OFAB# jljq”c) Staff is meeting regularly with staff from the other North County cities to compare program information and costs of pilot programs. Staff will evaluate and consider other cities’ success with various methodologies prior to recommending a program for city- wide implementation in Carlsbad. Backyard Composthg Staff is in the process of researching backyard composters. A City-sponsored backyard composting program would offer residents an alternative to purchasing the green waste collection bags, and allow them to use the product as a soil amendment in their own gardens. A backyard composting program would also allow residents to eliminate their own yard waste, and therefore, participate in solving the solid waste crisis. Five composters are currently being evaluated by Carlsbad employees who are residents. Staff intends to present the results to Council along with a recommendation in approximately three to four months, FISCAL. IMPACT: The implementation of this pilot program would require reimbursement to CWM for the purchase of 22,400 yard waste collection bags in the amount of approximately $6,700. This amount would be funded from the Solid Waste Enterprise Fund. During the pilot program, these costs would not be passed through to the customer. Should the City decide to implement this system city-wide, the program costs could be captured in the price of the bags. However, the bag-based system would require the City to purchase the bags up front, and be reimbursed as they were sold. EXHIBITS: 1. 2. Resolution No. 9 / - 3 7 7 Pilot Green Waste Collection Program Contract t 1 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 0 RESOLUTION NO. 9 1 - 3 9 9 A RESOLUTION OF THE CJTY COUNCIL OF THE ClTy OF CtlRLSBAD, CALIFORNLA, APPROVING AND AUTHORIZING EXECUTION OF A PILOT YARD WASIT COLLECTION CONTRACT WITH COAST WASTE MANAGEMENT, INC. WHEREAS, on November 5,1991, the City Council adopted a Mandatc Recycling Ordinance which prohibits the disposal of designated recyclables, includi yard waste, with mixed refuse; and WHEREAS, the Ordinance necessitates the provision of yard wa collection in Carlsbad; and WHEREAS, staff has determined that a pilot program would best serve needs of the City; and WHEREAS, the City's current contracted Refuse Hauler is qualifiec implement a pilot yard waste collection program; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the Cit Carlsbad as follows: 1. 2. The above recitations are true and correct. That the Pilot Yard Waste Collection Contract between the Cii Carlsbad and the Coast Waste Management, Inc. attached here Exhibit A is hereby approved. That the City Manager is hereby authorized to execute the Yard Waste Collection Contract on behalf of the City. 3. 1 2 3 4 5 6 7 8 10 9 11 12 13 14 15 l6 17 18 19 20 21 22 23 24 25 26 27 28 0 e PASSED, APPROVED AND ADOPTED by the City Council of the Cj , 199 Carlsbad at its regular meeting held on the loth the following vote, to wit: day of December AYES: Council Members Lewis, Kulchin, Larson, Nygaard & St: NOES: None ABSENT: None &dlg CLAUDE A. LEWIS, Mayor ATTEST: ALETHAL. MUTE (SEAL) ,I 0 0 PILOTYARD wm COLLErnON CONTRACT day of THIS CONTRACT', made and entered into this 199- by and between the GrrY OF WWD, Gahfornia, an municipal c~rp~mti~g hereinafter: referred to as "City", and Coast Waste Management, hc., hereinafter referred to as "Contractof'. WIT N E S S ET H: WHEREAS, the City does find theproposal tendered by the Contractor for op&ting a pilot yard waste collection program, including the funishing of all labor, services. materials and equipment at no cost to the City, except as specifically stated otherwise ir this contract, a responsible proposal and of high standards; WHEREAS, the City does further find and determine that it would be in the bes interests of the City that said proposal be accepted and the contract be awarded to thi Contractor; NOW, THEREFORE, for and in consideration of the mutual covenants and promise of the parties hereto and upon the express tern and conditions hereinafter set forth, it agreed by and between them, and each with the other, as follows: 1. CONTRACTORS OBLIGATIONS A The Contractor agrees to furnish all tools, equipment, appmn facilities, labor, services and materia@, and perform all work necessary to operate in goc workerlike manner? all facets of a pilot yard waste collection project, three months duration, according to the proposal (Exhibit A) submitted and accepted and as delinear in this Contract. It is understood and agreed that all said labor, services, materials, a '2 H:\LIBRARnUMOll .SW 0 0 1 equipment shall be fiunished and said work performed and completed by the Contract( as an independent Contractor, subject to the inspection and approval of the City actit through its Utilities and Maintenance Director or designated representative. The Contract shall assume all risks for loss of or damage to tools or equipment owned/rented by tl Contractor. 3. contractor agrees ta provide weekly collection of yard waste, specifics leaves, grass, weeds, and wood materials from trees and shrubs from the residenc selected for the pilot program by the contractor, and as approved by the Utilities a Maintenance Director. C. The Contractor shall Wsh said labor, services, materials and equipmc as set forth in this Contract, at no cost to the City or to the citizens of the City, except specifically stated othexwise in this contract. D. The Contractor agrees to conduct a promotion campaign prior to the f yard waste collection. Contractor shall also conduct on-going promotion throughout duration of the piIot project. This promotion will be sufficient to expose all household the pilot project area to’information about the yard waste collection program& promotional materials are subject to the review and approval of the Utilities & Mahtena Director or designee. E. Contractor agrees 10 accurately record collection data, including ton -2 materials collected and set-out rates. F. Contractor shall provide a sufficient number of 30-@on, two-ply pound wet strength kraft bags to supply each household within the pilot project area. H:UIBRAR~~WPDATA\CWNXI92011 SW 1 * 0 replacement of damaged, lost or stolen bags shaU be coordinated by the Contractor. G. Contractor shall distribute packages of bags to each partiapatini household at least seven (7) days prior to the first collection. I. Contractor shall begin yard waste collection during the week of Januar 13, 1992, and shall make weekly collections throughout the duration of the project. 2. CITY'S OBLIGATIONS A. The City agrees to rehiburse the Contractor for the delivered cost of tf yard waste collection bags. The entire cost of the bags will be borne by the City. B. The City will cooperate with Contractor in the preparation of promotior materials. C. The Utilities and Maintenance Director or his designated representati shall monitor the contract senrice and act as City liaison to the Contractor. 3. WORKERLIKE PERFORMANCE Contractofs employees shall be required to be clean and neat in appeara and wear identification. Contractor will be required to submit verification that exnplol have the right to work in the United States. Contractor shall perform all obligations * good professional and lawful manner, provide competent and sober personnel, efficient clean equipment, and service the City in courteous, helpfui and impartial manner. contractor shall remove any of its qployees for justifiable cause upon the request oi -4 City. 4. FREOUENCY OF COLLECTION Contractor shall collect yard waste once per week from each residential H:VIBRAR~USWVPDATA\C"nCIUT92011 .SW 0 designated in Exhibit B of this contract. Pilot homes will have yard waste collected on th same day as their regular refuse is collected. 5. HOURS OF COLLECTION Contractor shall make collection of yard waste between the hours of 7:O a.m. and dark. 6. HOLIDAYS The following listed holidays are designated for the purposes of this contrac New Year's Day Labor Day Memorial Day Thanksgiving Independence Day Christmas Day Customers scheduled for collection on a holiday shall be serviced on t following workday. 7. INDEMNITY The Contractor shall assume the defense of, pay all expenses of defense, a indemnify and hold harmless the City, and its agents, officers and employees, from claims, loss, damage, injury and liability of every kind, nature and description, directly indirectly axising from or in connection with the performance of this Contract or work; from any failure or alleged failure of the Contractor to comply with any law, rules regulations including those relating to safety and health; except for loss or damage wh was caused solely by the active negbgence of the City; and from any and all claims, k -2 - damage, injury and liability, howsoever the same may be caused, resulting directlj indirectly from the nature of the work covered by this Contract, unless the loss or dam was caused solely by the active negligence of the City. The expenses of defense includr H:\Oll .SW b e 0 costs and expenses, including attorney's fees for litigation, arbitration, or other dispute resolution method. 8. INSURANCE k Without limiting the Contractor's indemnification, it is agreed that thc Contractor shall maintain in force at all times during the performance of this Contract, policy or policies of liability insurance in an amount of at least $1,000,000 combined sing1 limit covering its operations, including'coverage for contractual liability, and all 0th liabilities set-forth herd B. ContractoJs liability insurance policies shall contain the following dame 'The City of Carlsbad is added as an additional insured i respects operations of the named insured performed md contract with the City." "It is agreed that any insurance maintained by the City sh apply in excess of and not contribute with, insurance pmvid by this policy." 1, 2. All insurance policies required by this paragraph shall contain 1 following clauses: 1. 'This insurance shall not be canceled, limited or non-renev until aftq (30) days written notice has been given to the C 'The insurer waives any rights of subrogation it has or I have, against the City or any of its officers or employees.' Certificates of insurance evidencing the coverages requkd by -2 2. H:WRAIW~WPDATA\C"T92011 .SW e e ciauses set forth above shall be filed with the City Clerk ad the Rtsk ~mger prior to tl effective date of this Contract. C. The Contractor will provide the City with a Blanket Fidelity Bond in tl amount of at least $SOO,OOO covering all employees of the Contractor. 9. IMMIGRATION REFORM AND CONTROL ACT The Contractor shall be aware of and comply with all Federal, State, Coun and City Statutes, Ordinances and Reflations, including Workers' Compensation hi (Divhion 4, Califomia labor Code) and the "Immigration Reform and Control Act of 198 (SUSC, Sections 1101 through 1525>, to include but not limited to, verifying the eligibil for employment of all agents, employees, subcontractors and consultants that an! hdud in this Contract. 10. ORDINANCES AND RESOLUTIONS This Contract is subject to all Citfs Ordinances and Resolutions, both pres and future, to the extent that they regulate the subject matter of this Contract, si ordinances and resolutions shall bind the parties hereto and shall bind each of the part here to and are by this reference incorporated herein. 11. REPORTING REOUlREMENTS A. The Contractor shall submit comprehensive reports to the Utilities a Maintenance Director each month, yt later than the 10th day of the following mod 8. During the lst, 2nd, and final months of the project, participation of e: individual household will be monitored, and data recorded on the monthly yard wa: collection report submitted to the Utilities and Maintenance Director. '2 H:WRAR~WWPDATA\C"nCNT92011 SW e 0 C. Every month, a lbs/ton count of yard waste collected in the pilot project will be recorded for the pilot project areas. D. Separate finanaal records of all costs and revenues associated with the pilot project will be kept, and subject to the inspection by the City at any time during normal work hours. 12. - COLLECTION EOUPMENT The Contractor shall provide an adequate number of vehicles and equipmen for collection, processing and marketing in order to adequately operate the pilot project Truck bodies will be all metal and watertight. The Contractor shall paint its name ant phone number on the sides of each truck used in yard waste collection. Tntcks shall b cleaned and washed at least once a week and will be maintained in a dean, sanita~ condition at all times. 13. BOOKS AND RECORDS Collector shall keep true and accurate books and accounts of all busine done, money received, accounts payable and cash disbursements by reason of obligations hereunder. Said books and accounts shall be kept separate from any books accounts for services and Contractois business operations performed outside the scope the Contract. Said books and records and accounts shall be open to inspection and au by the City at all times. J -2 14. ASSIGNMENT Contractor shall not assign or sub-contract any of the duties ullczer contract without first obtaining approval from the Utilities and Maintenance Direct01 H:VIBRARnUM\WPDATA\CNTlC"92011 .sW e e 15. INSPECI'ION All perfonnance, which includes services, materials, supplies and equipme furnished or utilized in the performance of this Contract, and workmanship in tl performance of services shall be subject to inspection and approval by the City at dl tim during the tenn of the Contract. The contractor shall cooperate with any hspett assigned by the City to pennit the hspector to determine the Contractor's conformity wi these specifications and adequacy of the services being contractually provided. i inspections by the City shall be made in such a manner as not to unduly interfere w Contractor performance. 16. TERM Tkls Contract shall reman aa m &ect for a period of three (3) months. 'I tenn of the Contract may be extended for two (2) additional three (3) month periods, the option of the City. 17. REVIEW The Utilities and Maintenance Director and other concerned City pmom 1 as appropriate, will meet periodically to review the Contractor's perfonnance. Contractor will be appraised how the City views the Contractois performance and Contractor will appraise the city of problems, if any, being experienced. The Conmc will also noti@ the Utilities and Maintenance Director in writing of any work be perfomed, if any, that the Contractor considers to be over and above the requirement! this Contract. Appropriate action shall be taken to resolve outstanding issues. '2 H:\LIBRAR~~WPDATA\~CNT~~OI I .SW 0 ,. ) 18. INDEPENDENT CONTRACTOR PROVISION It is expressly understood and agreed that the Contractor named her& for the furnishing of all labor, service materials, and equipment performing the work as provided in this Contract, is acting as an independent Contractor and not as an agent, servant, or employee of the City. 19. CLAIMS AND LAWSUITS The Contractor shall compry with the Government Tort Claims Act (Califox& Government Code, Section 900 et seq.) prior to filing any lawsuit for breach of thi: Contract or any clatn or came of action €or money or damages. 20. PROVISIONS REOUIRED BY LAW DEEMED INSERTED Each and every provision of law and clause required by law to be inserted i this Contract shall be deemed to be inserted therein and included herein, and if, hug mistake or otherwise, any such provision is not inserted, or is not correctly inserted, thf upon application of either party, this Contract shall forthwith by physically amended make such insertion or conection. 21. DEFAULT BY CONTRACTOR In the event Contractor fails for any reason whatsoever to perdonn 1 obligations hereunder ten (10) days after written notice from City of any default, City m at its sole option tenninate this conpact. -2 - 22. AMENDMENTS AND MODIFICATIONS This Contract may be amended or modified only by written Contract Sig by both parties, and failure on the part of either party to enforce any provision of H:UIBRARY\UMWPDATA\~~Oll SW 0 0 Contract shall not be construed as a waiver of the right to compel enforcement of such provision or provisions. IN WITNESS WHEREOF, the parties hereto have executed this Contract in the day and year first above written. CONTRACTOR CITY OF CARLSBAD, a municipa corporation of the State of California k -- --- - --7 Raymond R. Patchett City Manager By k:c ,-/(,Le " t ) Title F-,L _/ , cd- r~. APPROVED AS TO FORM: ATTEST: ALETHA L. RAUTENKRANZ City Clerk (CORPORATE SEAL) (NOTARIAL ACKNOWLEDGEMENT OF EXECUTION MUST BE ATTACHED) Ht\LIBRAR~lJM\WPDATA\~CN"92Oll.SW 0 0 -- -*- ,TI .<--- ’ - -7 r77 ’T -rT -,r ..- , 7,’ r;T - .- L ‘3 - ‘ 1 -iL - ‘:v2!- - .: . - ._ .. . .. .__I I,, i i . L’i x-. 5960 EL CAMINO REAL, P.O. BOX 947. CARLSBAD. CALIFORNIA 92018-0947 PHONE: (619) 753-9412 FAX: (619) 9314219 (619) 452-9810 November 7, 1991 Ralph W. Anderson Divectov of Utilities & Maintenance City of Carisbad 2075 La5 Palrnas Drive Car 1 sbad I CR 920O9- 15 19 RE: PILOT YfiRD UFISTE COLLECTION PROPOSAL Dear Ralph: In response to YOUP request for a pilot yard waste collectioi program for the City of Carlsbacl we propose the following: Scone separated from 750 homes in the Northwest Quadrant and 37 homes in the Southeast quadrant of the City (see attached are maps). Collection will be conducted on the same day a residential trash and recycling services. Participants uii be requivec! to utilize only the City yard waste program bac during the pilot to measure volume and participation rate. All of the program bags will be dcllivered to participatir materials collected will be delivered to County of San Dies Mulching Site in San Marcos. Gterials Provided bv Contractor Coast Waste Management will provide all equipment, labor ai funding for all otherA’costs associated with the pilot progv other than the yard waste bags used on the pilot program. ?aterials Provided bv City City of Carlsbad will pyavide funding far the puvchase Of a the yard waste bags for the pilot program. Coast Waste Ui purchase bags with reimbursement from the City for t purchase cost. Pi 1 ot Per iod Pilot program will be conducted starting in January 1992 d run through April 1932 uith option for extending pi1 collect ion if deemed necessary. Pvavide separate cuvbside collection of yard waste materia residsnts one week prior to first collection week. AI Exhibit A . 0 e Resident Qwareness Proaram Residents will be notified by letter from the City and provided an informational brochure describing the program. to release for input. Data Collection The pilot will be conducted to gather volume generation by resident and cost of implementation to present to City Council and Staff for review for possible implementation. All information will be provided to the City for review prior 1, We look forward to providing the expanded services to the City of Carlsbad to continue on our path of meeting the City of Carlsbad’s waste diversion plans for the 1990’s. If you require any additional information please give me a call at your earl iest convenience. sJ-~e-w& 1 .I+&&’, Conrad B. Pawelski Vice President/Geneval Manager ,e $ 3 b 750 -LE FAMILY UNTTS/TUESDAY SERV /w QUADRANT rn CARLSBAD PILOT YARD WASTE CO TION PROGRAM 8 9 "'"@ 370 GLE FAMILY UNITS/FRIDAY SERVI LISE QUADRANT --- - - - -- - ... I