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Home My WebLink About1992-02-11; City Council; 11548; APPROVE CHANGE ORDER NO. 3, INCREASE CONTINGENCY MONIES, AND INCREASE CITY MANAGER AUTHORIZATION FOR IMPROVEMENTS ON THE HOLLY BRAE/ALDER SEWER LINE, PROJECT NO. 3309OF CARLSBAD - AGEN# BILL L'J L AB # - e APPROVE CHANGE ORDER NO. 3, INCREASE DEPT. t MTG. 2/11/92 CONTINGENCY MONIES, AND INCREASE CITY MANAGER CITY A' DEPT. ENG ALDER SEWER LINE, PROJECT NO. 3309 CITY MI - AUTHORIZATION FOR IMPROVEMENTS ON THE HOLLY BRAE/ RECOMMENDED ACTION: Adopt Resolution No. "l"45 , approving Change Order No. 3, approving additi contingency monies, and increasing City Manager's change order authorization the construction of improvements to the Holly Brae/Alder Sewer Line, Project 3309. ITEM EXPLANATION: On September 3, 1991, City Council awarded a contract to Grbavac Constructia the amount of $135,909 for construction of the Holly Brae/Alder Sewer Line. project construction cost accounting to date is as follows: Total Change Orders To Date $ 5,000.00 Pursuant to Section 3.28.172(b)(3) of the Carlsbad Municipal Code, the City Man is authorized to approve individual change orders in an amount not to exceed of the total contract amount which is $13,591 for this project. Change Order No. 3 in the amount of $19,500 is being processed for costs incL by the contractor while the City was investigating construction alternatives tc sewer line. Council approval is required because this change order total is the $13,591 authorization limit of the City Manager for individual change orc Based on a concern that the proposed sewer main would not be deep enough to : two (2) of the houses on Alder and Holly Brae by gravity, Engineering Deparl staff and the design consultants investigated a number of alternatives. Thf (2) properties in question are identified in the attached Exhibit 1. The opl with respect to dealing with these two (2) properties are as follows: 1. Terminate the current contract and redesign the project providing a df sewer throughout the majority of project area which would enable thesc (2) properties to sewer by gravity. 0 w B 8 % z 0 F 2. 3. Continue on with the current construction contract with the sewer depl designed and provide for these two (2) properties to pump sewerage intc sewer main. Approve a design solution which would require the lowering of one adjacent manhole and other minor modifications on a time and materials I with the project contractor which would enable one (1) of the propertic sewer by gravity. The other property, because of topography and design ( of the sewer main, would in no case be ab1 e to sewer by gravity without I redesign of the entire project. This remaining property would be allowl pump sewerage into the sewer main and connect to a future gravity systl El Camino Real . 9 g Staff of the Uti1 i ties and Maintenance and Engineering Departments recommend 0 solution. The contractor estimates $90,000 for the additional work, the dl =) engineer estimates less than $10,000. Actual costs of such a change will n 0 known until the work is complete. =! No. 3 above. There will be additional costs to the project to affect U 0 e Page 2 of Agenda Bi 11 No. //, ,5-'/% Additionally, upon approval by Council of Change Order No. 3, the total amou change orders to date will be $24,500 which is approaching the 20% continl monies ($27,182) encumbered for the project. To eliminate the need to 01 Council approval for additional contingency funds in the future, an increar contingencies in the amount of $13,000 is requested at this time. Upon Council's approval of Change Order No. 3 and the contingency increase cost accounting will be as follows: Original Contract Amount Original Contingency Monies Contingency Increase Total Contingency Monies Total Change Orders To Date Cont i ngency Bal ance $ 135,909.00 $ 27,182.00 $ 13,000.00 $ 40,182.00 $ 24,500.00 $ 15,682.00 Lastly, the City Manager is presently authorized to approve change orders cumulative amount of $33,977 on this project (25% of the contract price). $9,477 remains to be authorized by the City Manager. An increase in the Manager's authorizat.ion to utilize the additional contingency balance of $1 is requested. FISCAL IMPACT: Funds are available from the $225,000 original appropriation in sewer ca construction account 512-840-1850-3309. $3,016 of the original appropriation remain available after this action. Execution of the proposed time and mate change order will likely require additional appropriations when completed. EXHIBITS: 1. Location Map 2. Resolution No. cj9%-Li 5 approving Change Order No. 3, increasing avai contingency monies by $13,000, and increasing the City Manal authorization to utilize remaining contingencies. 3. Change Order No. 3. v LOCATION MAP m463-30 m-Oa-1* m-oa"11 2117-003-11 I LEGEND pr& PRNATE SEmA WMPCT - DCISINCSNKRWN w puBucsmERwoA~ - PRO~SEWERWN r PROJECT NAME t PROJECT + HOLLYBRAE SEWER LINE #3309 w 11-8, ,,,I11 ~ITE IT - DON'T SAY*! Date 2/18 T~ Marie - Engineering a Reply Wanted From Karen - Clerk's Office UNO Reply Necessary Re: Change Order No. 3 - Contract No. 3309 Holly BraefAlder Ave. Sewer Line I am returning the original Change Order No. 3 to Eng. so that you can obtain the Contractor's signature on the document. After that is done, please return to me for further processing, Thanks, fb AIGNER FORM NO. 55-032 PRI 1 q I t 0 0 CITY OF CARLSBAD CONTRACT CHANGE ORDER TRANSMITTAL - C/O #3 Project: 3309, Holly Brae/Alder Sewer Line Date Routed: To: City Engineer Eng. Inspection Comm.Dev. Director Finance Director City Mgr ./Mayor Eng. Inspection Reason for change: Item 1: After the contract was awarded, there was concern thal the proposed sewer main would not be deep enough to allot all houses on Alder and Holly Brae to sewer by gravity, This change order is to cover standby costs incurred bl alternatives to the proposed sewer main. the contractor while the City was investigatinc COST ACCOUNTING: Original contract amount. .......... $ 135,909.00 Total amount this c/o ............ $ 19,500.00 Total amount of previous c/o's ....... .$ 5,000.00 Total c/o's to date ............. $ 24,500.00 New Contract Amount ............. $ 160,409.00 Total c/o's as % of original contract .... $ 18.0% Original contingency monies. ........ .$ 27,182.00 Total c/o's to date. ............ .$ 24,500.00 Contingency Subtotal ............ .$ 2,682.00 Contingency Balance. ............ .$ 2,682.00 Contingency Increase or Decrease ...... .$ 0.00 H:\LIBRARY\DPS\UPDATA\INSPECT\3309-3.CO Gq.=p.. a" .. -,<'&;, .I $&,&*c".L?: <&4:i: / *$>",. ;,/: - -< 8 /' &. ya &-p. >+$ \:* ,-i LJ &,,;&e . ,'i .' 25 * e CITY OF CARLSBAD PROJECT: Holly Brae/Alder Sewer Line CONTRACT CHANGE ORDER NO. 3 CONTRACT N0.3309 P.O. N0.12819 ACCOUNT N0.512-820-1850-3309 CONTRACTOR: Grbavac Construction ADDRESS : 481 W. Lonsden Avenue Arcadia, California 91007 The Contractor is directed to make the following changes a: described herein. Changes shall include all labor, materials, equipment, contract time extension, and all other goods am services required to implement this change. Payment stated on thir change order includes all charges, direct or indirect, arising oul of this additional work and is expressly agreed between City an( Contractor to be the complete and final costs hereof. Thc requirements of the specifications, where pertinent and not ii conflict with this change order, shall apply to these changes This change order is not effective unless signed by the Cit] Manager and/or the Mayor. Item 1: Pursuant to Section 6-6.3, Payment for Delays, tc Contractor Standard SrIecifications for Public Worl Construction, 1991, the engineer has determinedthai the contractor is entitled to additional payment fo; labor and equipment standby time. Estimated Increase to Contract Cost . $19,500.0( Total Estimated Increase to Contract Cost is . . $19,500.0 e a TIME FOR COMPLETION OF ALL WORK UNDER THIS CONTRACT SHALL BE INCREASED BY 63 WORKING DAYS. APPROVED BY: CONTRACTOR (DATE) CITY MGR . /MAY OR (DATE) FINANCE DIRECTOR ( DATE) DISTRIBUTION: INSPECTION FILE (ORIGINAL) PURCHASING (W/P.O. CHANGE REQUEST) FINANCE CONTRACTOR ll 0 0 *d 1 2 3 4 5 6 RESOLUTION NO. 92-45 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAC CALIFORNIA, APPROVING CHANGE ORDER NO. 3, INCREASING CONTINGENC MONIES, AND INCREASING CITY MANAGER’S CHANGE ORDER AUTHORIZATIC FOR-THE HOLLY BRAE/ALDER SEWER LINE, PROJECT NO. 3309 WHEREAS, construction of improvements on the Holly Brae/Alder Sewer Project No. 3309, has necessitated Council approval of Change Order No. 7 improvements: and 8 WHEREAS, an increase in conti.ngency monies is required for complel WHEREAS, an increase in the City Manager’s change order authorizal 9 10 utilize remaining contingency monies is required. 11 NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Cal 12 13 California, as follows: .construction account no. 512-840-1850-3309 to a total of $40,182.00. 16 3. That project contingency monies are increased by $13,000 fror 15 2. That Change Order No. 3 in the amount of $19,500 is approved. 14 1. That the above recitations are true and correct. 17 4. That the City Manager’s change order authorization is incre’ 18 /// 19 utilize remaining contingency monies. 1 /// 27 //I 26 /// 25 /// 24 /// 23 /// 22 /// 21 /// 20 28 /// I '4 e 0 1 5. That the Purchasing Director is hereby authorized to process cl 2 orders to a cumulative total of $40,182.00 for Project No. 3309. 3 4 PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad 5 NOES: None 8 AYES: Council Members Lewis, Kulchin, Larson, Stanton and Nygaard 7 to wit: 6 Council held on the E day of February , 1992 by the following 9 ABSENT : None 10 11 l2 11 ATTEST: 13 14 ALWAdENKk (SEAL) 15 16 17 l8 li 19 I 20 I 21 22 23 24 25 I1 26 27 2% I