HomeMy WebLinkAbout1992-02-11; City Council; 11560; ADOPTION OF THE NEW CLASSIFICATION OF HOUSING PROGRAM MANAGER1 - .-
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AB# I/, 56 0 TITLE: DEPT. I
ADOPTION OF THE NEW
MTG. d-lI-c/& CLASSIFICATION OF HOUSING CITY A'
PROGRAM MANAGER
DEPT. RED CITY lbl
RECOMMENDED ACTION:
City Council adopt Resolution No. 9 2- 5 6 adopting the classification of Hou
Program Manager.
ITEM EXPLANATION:
The Housing and Redevelopment Department currently has one generalist pos
Senior Management Analyst which is vacant. This position is in charge of sup€
administration of the City's Section 8 Rental Assistance Program. Staff believe5
be a better utilization of resources if the vacant generalist position was convert
specific position of Housing Program Manager.
The Section 8 Rental Assistance Program is governed by U.S. Department of t
and Urban Development (HUD) regulations and guidelines. Effective supervisic
program requires an individual with technical training and experience in the arc
Section 8 Housing Program administration. Improved efficiency resulting from
knowledge of the Section 8 program will increase the ability of the housing div
manage current participants, plan for increased HUD allocations and direct the
into a profit making status. Without this specialist expertise the efficient admini
the program is hindered and there is increased exposure to the City to fall bet
constantly changing HUD regulations relating to the Section 8 program; e.g., s
on hearings, case work determinations, etc.
During the period of the current vacancy, the Housing and Redevelopment De
has increasingly relied upon additional City services currently being provided k
fund City staff (Finance, Building, etc.). The conversion of the vacant position
hiring of a Housing Program Manager may provide additional financial relief to
fund through reassignment of housing program related duties to the Housing I
Manager.
FISCAL IMPACT:
The current position when converted to Housing Program Manager position w
to be fully funded by grant funds from HUD for administration of the Section 8
Assistance Program.
The salary range for the Housing Program Manager will be set at a biweekly s
of $1,673 - $2,135. Since this salary range is the same as that of the vacant 2
Management Analyst position, there is no fiscal impact as a result of this staffii
EXHIBITS:
1. Cit;7 Council Resolution No. 43-5L) -
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RESOLUTION NO. 92-56
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CARLSBAD, CALIFORNIA, ADOPTING THE
CLASSIFICATION OF HOUSING PROGRAM MANAGER
WHEREAS, the City Manager recommends the adoption of the new
classification of Housing Program Manager.
NOW, THEREFORE, BE IT HEREBY RESOLVED, by the City Council o
the City of Carlsbad, California, as follows:
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That the above recitations are true and correct.
That the City Council authorizes and directs the City Manager to i
the classification of Housing Program Manager as described in Exhibit A.
3. That the City Council authorizes and directs the City Manager to :
the Classification of Housing Program Manager at $1,673 - $2.1 35 biweekly to 1
Management Salary Schedule as described in Exhibit 6, attached hereto and r
a part thereof.
4. That the City of Carlsbad Local Conflict of Interest Code be amei
to add the classification of Housing Program Manager.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Ci
Council of the City of Carlsbad, California held on the 11th day of
February , 1992, by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Larson, Stanton and
NOES: None
ABSENT: None
ATTEST:
{$
(SEAL)
3 EXHIBI- e e
CITY OF CARLSBAD
JOB DESCRIPTION
JOB TITLE: Housing Program Manager
DEPARTMENT Housing and Redevelopment Department
BASIC FUNCTION:
Under general direction, administers and coordinates programs, activities and
functions relating to the City’s Section 8 Rental Assistance Program. Performs relat
responsibilities as required.
DlSTl NGU ISH ING CHARACTERISTICS:
This is an advanced journey level housing program classification. This position
administers a variety of programs and/or functions in the area of Section 8 housing
rental assistance and is responsible for all aspects of management and supervision
employees providing technical support to this area. This is an unclassified position
that provides administrative assistance to the Housing and Redevelopment Director
KEY R ESPONSI BI LIT1 ES:
Acts in a staff capacity to implement the authority of the Housing and Redevelopmc
Commission, City Manager, and Department Head.
Supervises, trains and evaluates subordinates.
Assists in the development and implementation of objectives, procedures and
priorities.
Reviews program regulation changes and assists in the revision of appropriate age
policies and procedures.
Explains the Section 8 Rental Assistance Program to prospective participants, ownt
and property managers; schedules, coordinates and conducts briefing sessions.
Schedules and interviews housing program participants to determine initial and
continued eligibility.
Verifies information provided by applicants and program participants.
Analyzes and determines the need for interim rent changes and completes all
C:\WPSl\FILES\HSGMGMT.JOB 02/04/92
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processing necessary to effect appropriate rent changes.
Prepares and establishes participant, landlord and related office files.
Prepares and maintains a variety of reports, records and fiscal documents including
periodic activity reports.
Makes home visits when necessary to determine initial and continuing eligibility and
performs quality control on housing quality standards.
Answers questions on the Section 8 Rental Assistance Program in person and by
telephone; refers participants and applicants to other service agencies as appropria
Processes and advises participants and owners regarding transfers.
Maintains appropriate records of required accounts payable to owners and process
requests for payments on a regular schedule.
Answers the telephone and assists the public in giving information as required.
Performs related duties as required.
REPORTING AND RELATIONSHIPS:
This position reports to the Housing and Redevelopment Director and supervises
assigned personnel.
DESIRABLE QUALIFICATIONS:
Knowledae of: P
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0 Statistical and recordkeeping methods.
0 Conversational Spanish language.
Skill in:
0 Report presentation and preparation.
0 Research and statistical methods.
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Abilitv to:
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Modern office practices and procedures.
Applicable local, state and federal regulations, rules and procedures.
Short- and long-range organizational planning.
Properly interpret and make recommendations and decisions in
accordance with laws, regulations, and policies impacting Section 8
housing administration.
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Develop and maintain effective working relationships.
Complete, prepare and maintain a variety of records, reports and file3
Direct, evaluate, and supervise the work of assigned staff.
Communicate clearly and concisely, orally and in writing, including bi-
lingually in Spanish.
Utilize micro-computer and software packages necessary for satisfactc
job performance.
EXPERIENCE AND EDUCATION:
Any combination of equivalent experience and education that could likely provide tt
required knowledge, skill, and ability is qualifying. A typical way to obtain the
knowledge, skill, and ability would be:
0 Two (02) to four (04) years of responsible experience in the
administration of Section 8 housing programs, operations, and activitic
Experience or education equivalent to a Bachelor’s degree from an
accredited college or university with major course work in social servic
programs and/or public administration.
Possession of a Section 8 Training Course Certificate of Completion a!
issued by a H.U.D. recognized agency.
Possession of, or ability to obtain, an appropriate, valid California Drive
license.
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E '-ibit B - page 1 a Cif Y Of CARLSBAD
MANAGEMENT SAURY SCHEF" BIWEEKLY PAY June 24,1991 w j-
I STEP ST€ P STEP STEP STEP
POSITION 1 2 3 4 5 AQUATIC SUPERVISOR $1$Qb $1,678 $1,761 $l,W $1,942 ARTS MANAGER $la61 s1,- w52 $2155 $W ASSISTANT CJN ATTORNEY am aoa $3201 -1 $3s
ASSISTANT CITY ENGINEER ea2 $2264 @an $23% Q72!
ASSISTANT CITY MANAGER e- w Sjzol $3341 w2! ASSISTANT FINANCE DIRECTOR $1,930 am7 ana $2234 $ZW
ASSSTANT TO CITY MANAGER $a= @A38 @sa $2488 $Z82:
ASSISTANT U/M DIRECTOR $21w s2ler sltaoo $2329 $266 BUILDING MAlNT SUfERlNfFNOENT $1,786 $1,874 $1,W $2.068 $217 BUILDING MAlNT SUPERVISOR $1- $1,678 $1,762 $1,850 $1.94 CilY AITORNM $3,131 w$u=$3625&m CITY ENGINEER WW$a690e%a$2%
CITY MANAGER $3396 -1 $3W $3616 $400' COMMUNITY ARTS COORDINATOR $149 $1$22 $1,596 $1,677 $1.76 COMMUNITY DEVELOPMENT DIRECTOR $2903 m -1 -1 $3$2 COMPENSATION & BENEFITS MANAGER $1544 $1631 ~1.m $2019 era
CONSTRUCTION SUPERVISOR $1366 $1,645 $1,727 $1613 $l,oO
DATA PROCESSING MANAGER $1,727 $1,814 $1,904 w $2.10
DEPUTY CITY AllORNEY $l,W -7 $2171 $2luo $239 ELECTRICAL OPTNS SUPERVISOR $l$OS $1,678 $1,760 $1,850 $1,94 EMPLOYMENT SERVICES MANAGER $1,744 $1,831 $1,923 $2,019 $2.12
EQUIPMENT MAlNT SUPERINTENDENT $1,786 $1,876 $1,969 $2D68 $2.17
EQUIPMENT MAIM SUPERVISOR $1$S $1,678 $1,762 $1,850 $l,W
EXECUTIVE ASSISTANT $1,673 $1,756 $1,844 $1,936 $2.03 FINANCE DIRECTOR -75 em $2.729 w %oe
FINANCIAL MANAGEMENT DIRECTOR am aoa -1 $3$61 $351
FIRE BAITAUON CHIEF m88 $WE $%= $24548 $a74
FIRE CHIEF $2441 a042 $31% a364 sw; GEOGRAPHIC INFO. COOROlNATOR $lM $1,781 $1Pm S1.W $2oc
HOUSING & REDEVELOPMENT DIRECT0 -1 w%8mR=m HUMAN RESOURCE ANALYST $1363 S1p31 $1- $1,577 S1,a
HUMAN RESOURCE ASsWM $la9 $1291 $1366 s1p13 $14
HUMAN RESOURCE3 DIRECTOR m4oa5a$zm$2blcla*
LI B RA RY Dl RECTOR @a2 lf3.r;31 aw s27ao $29'
MANAGEMENT ANALYST $1.449 $lW $1- $1478 $1,7(
MANAGEMENT ASWANt $t$Ot $1,373 SlW $1514 $13
ASSISTANT CITY CLERK $1673 $1,754 $lm $I,% em
ASSISTANT LJBRARY DIRECTOR $1673 $1,967 s3nrn $2,168 $=J; ASSISTANT PLANNING DIRECTOR $2339 $2519 %&I5 a777 $Z91(
INFORMANTION SY- OlRECtOR $2cl~ asw em mts @,a
C1p/ OF CARLSIAD &hibit B - page MANAGEMENT SALARY SCHEDULE
June 24,1991
1 BIWEEKLY PAY
STEP STEP STEP STEP STEP
POSITION 1 2 3 4 5 MEDIA SERVICES MANAGER s1m s1s $15- $1477 $1,761 METER SHOP SUPERVISOR $1,596 $1.678 $1,762 $1,~ $1,-
PARKS SUPERINTENDENT $1,786 $1,876 $1,969 $2068 $2,171 PARKS SUPERVISOR $1396 $1,678 $1.762 $1- $1,942
MUNICIPAL PROJECTS MANAGER m42 a354 an $2#5% $am
PARKS & RECREATlON DIRECTOR mzs $2442 $2564 m92 $!&a7 PUNNING DIRECTOR $2675 am a949 $3m $3Sl
POLICE CHIEF a057 =io wa sjs9 $3,716 POLICE LIEUTENANT J33M a= $2pn, sw93 sa723
PRINCIPAL BUILDING INSPECTOR em $2130 SI236 $2366 $W PRINCIPAL CIVIL ENGINEER as5 $2156 $2266 $2379 $%a96 PRINCIPAL CONSTRUCTION INSPECTOR $1663 $1,956 m $2,157 $= PRINCIPAL PLANNER $2m $a125 $2231 Ws2a60 PRINCIPAL RECREATION SUPERVISOR $1,710 $1- Slbsa $1,990 $2Aoo
PURCHASING OFFICER $1,930 szaa7 $2128 s33_u $236 RECREATION SUPERINTENDENT $1,786 $1,876 $19969 $2468 $2171 RES EA RC H MANAGER $2296 $2410 as1 m68 $2790 RISK MANAGER -1 $2dw am $2722 $2858 SENIOR CITIZENS COORDINATOR $1,719 $1,@6 $h8% $1,990 m
SENIOR MANAGEMENT ANALYST $1673 $1,756 $lW $1,936 $2033 SEWER MAlNT SUPERVISOR $1- $1,678 $47M Slbso $l,W2 STREET MAINT SUPERINTENDENT $1,786 $1,876 $1,969 $2468 $2,171 STREET MAIN1 SUPERVISOR $1- $1,678 $1,7M $1,850 $1,942 TRAFFIC ENGINEER a152 $22so wn $2po1 $2615
UTILITIES MAINT DIRECTOR a325 $a= ww 526oz a827
UTILITIES MAlNT SUPERINTENDENT $1,786 $1,876 $l,W $2PM $2,171
WATER MAINT SUPERVISOR $1$% $1,678 $1,762 $lBW $1,942
POUCE CAPTAIN $2S3 $2712 $2.047 $&M $3,139