HomeMy WebLinkAbout1992-03-17; City Council; 11597; REQUEST FOR AUTHORITY TO DESTROY FILESQ w > 0 a Q 3
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AB# I($= TITLE: DEPT. HD.
MTG, 3-17-92 REQUEST FOR AUTHORITY TO DESTROY FILES CITY AT<
DEPT. F1N CITY MGR. 1
RECOMMENDED ACTION:
Adopt Resolution No. qa-&?- authorizing the destruction of certain files.
I'IEM EXPLANATION:
This agenda bill is part of a continuing Record Management Program for City
Departments. Adoption of the Resolution will complete the destruction of
obsolete and unnecessary files in the Finance Department.
Section 34090 of the Government Code provides authority for destruction of
documents that are more than two years old and are no longer required. This
section also request the consent of the City Attorney and the authorization of the
City Council prior to the destruction of any document.
Section 34090 does not authorize the destruction of the following:
Records that affect title to real property.
Minutes, Ordinances, or Resolutions of the City
Council or of any City Board or Commission.
1.
2.
The documents Iisted as Exhibit "A" to Resolution No. ?&-&& . have been
reviewed in accordance with the provisions of the Government Code, and meet
those requirements and the City Attorney has consented to their destruction.
FISCAL IMPACT:
None
EXHIBITS:
1.
2.
Exhibit "A" - list of records desired to be destroyed.
Resolution No. 92 - f$X authorizing the destruction of documents listed
in Exhibit "A".
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RESOLUTION NO. 9 2 - 8 2
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING
THE DESTRUCTION OF CERTAIN FILES
WHEREAS, maintaining all obsolete files, correspondence and papers is
uneconomical; and
WHEREAS, the documents listed on Exhibit ''A", attached hereto and made
a part hereof, have been reviewed by the Financial Management Director; and
WHEREAS, the Financial Management Director recommends that all
documents listed on Exhibit "A" are no longer required, and meet the requirements
of Government Code Section 34090 for destruction; and
WHEREAS, the City Attorney has consented to the destruction of these
documents listed on Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED by the City Councfi of the City of
Carlsbad as follows: . 1. That the above recitations are true and correct.
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2. That the Financial Management Director is hereby authorized to destroy
the documents listed on Exhibit "A", attached hereto.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council
of the City of Carlsbad on the 17th day of March , 1992, by the
following vote, to wit:
AYES: Council Members Lewis, Kulchin, Larson, Stanton and Nygaard
NOES: None
ABSENT: None
ATTEST:
Q*A 4- R
ALETHA L. RAUTEN
(SEAL)
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EXHlBlT "A" 111
y.
Vdarrants
Warrants - 8/86 - 9/86, #90351-91050
Warrants - 9/86 - 9/86, #91051-91650
Warrants - 9/86 - 10/86, #91651-92300
Warrants - l0/86 - 10/86, #92301-92850
Warrants - 10/86 - 11/86, #92851-93450
Warrants - 11/86 - 12/86, #93451-94100
Warrants - 12/86 - 12/86, #94101-94600
Warrants - 12/86 - 1/87, #94601-95300
Warrants - 1/87 - 2/87, #95301-95900
Warrants - 2/87 1 2/87, #95901-96500
Warrants - 2/87 - 3/87, #96501-97000
Miscdaneous Documents
Parkhg Citations & Related Documents - 1986 thru 1988
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DESTRUCTION OF THESE RECORDS APPROVED mL*
s/./9z RON BALL, City Attorney
Date: