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HomeMy WebLinkAbout1992-03-17; City Council; 11597; REQUEST FOR AUTHORITY TO DESTROY FILESQ w > 0 a Q 3 z 0 5 d a z 3 0 0 @ w @ ' CI OFCARLSBAD-AGE BILL AB# I($= TITLE: DEPT. HD. MTG, 3-17-92 REQUEST FOR AUTHORITY TO DESTROY FILES CITY AT< DEPT. F1N CITY MGR. 1 RECOMMENDED ACTION: Adopt Resolution No. qa-&?- authorizing the destruction of certain files. I'IEM EXPLANATION: This agenda bill is part of a continuing Record Management Program for City Departments. Adoption of the Resolution will complete the destruction of obsolete and unnecessary files in the Finance Department. Section 34090 of the Government Code provides authority for destruction of documents that are more than two years old and are no longer required. This section also request the consent of the City Attorney and the authorization of the City Council prior to the destruction of any document. Section 34090 does not authorize the destruction of the following: Records that affect title to real property. Minutes, Ordinances, or Resolutions of the City Council or of any City Board or Commission. 1. 2. The documents Iisted as Exhibit "A" to Resolution No. ?&-&& . have been reviewed in accordance with the provisions of the Government Code, and meet those requirements and the City Attorney has consented to their destruction. FISCAL IMPACT: None EXHIBITS: 1. 2. Exhibit "A" - list of records desired to be destroyed. Resolution No. 92 - f$X authorizing the destruction of documents listed in Exhibit "A". , < 'r 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 0 e RESOLUTION NO. 9 2 - 8 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN FILES WHEREAS, maintaining all obsolete files, correspondence and papers is uneconomical; and WHEREAS, the documents listed on Exhibit ''A", attached hereto and made a part hereof, have been reviewed by the Financial Management Director; and WHEREAS, the Financial Management Director recommends that all documents listed on Exhibit "A" are no longer required, and meet the requirements of Government Code Section 34090 for destruction; and WHEREAS, the City Attorney has consented to the destruction of these documents listed on Exhibit "A". NOW, THEREFORE, BE IT RESOLVED by the City Councfi of the City of Carlsbad as follows: . 1. That the above recitations are true and correct. I /// /// /// /// /// /// /// /// /// I P '9 1 2 3 * 5 6 7 a 9 10 11 12 13 14 15 16 17 18 19 4 0 2. That the Financial Management Director is hereby authorized to destroy the documents listed on Exhibit "A", attached hereto. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad on the 17th day of March , 1992, by the following vote, to wit: AYES: Council Members Lewis, Kulchin, Larson, Stanton and Nygaard NOES: None ABSENT: None ATTEST: Q*A 4- R ALETHA L. RAUTEN (SEAL) . I 20 21 22 23 24 25 26 27 28 If 4 EXHlBlT "A" 111 y. Vdarrants Warrants - 8/86 - 9/86, #90351-91050 Warrants - 9/86 - 9/86, #91051-91650 Warrants - 9/86 - 10/86, #91651-92300 Warrants - l0/86 - 10/86, #92301-92850 Warrants - 10/86 - 11/86, #92851-93450 Warrants - 11/86 - 12/86, #93451-94100 Warrants - 12/86 - 12/86, #94101-94600 Warrants - 12/86 - 1/87, #94601-95300 Warrants - 1/87 - 2/87, #95301-95900 Warrants - 2/87 1 2/87, #95901-96500 Warrants - 2/87 - 3/87, #96501-97000 Miscdaneous Documents Parkhg Citations & Related Documents - 1986 thru 1988 - DESTRUCTION OF THESE RECORDS APPROVED mL* s/./9z RON BALL, City Attorney Date: