HomeMy WebLinkAbout1992-06-02; City Council; 11711; APPROVE CHANGE ORDER NO. 4 AND APPROPRIATE ADDITIONAL FUNDS FOR IMPROVEMENTS TO OAK AVENUE AND CDBG SIDEWALK IMPROVEMENTS PROJECT NOS. 3731, 3732, AND 3739D 9 0 fs L 0- 4
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q-7 95 AY OF CARLSBAD - AGW A BILL
AB # .-- TITLE: APPROVE CHANGE ORDER NO. 4 AND APPROPRIATE
MTG.
DEPT.
RECOMMENDED ACTION:
Adopt Resolution No. q2-151 , approving Change Order No. 4 and appropriat additional funds for construction of Improvements to Oak Avenue and CDBG Sidek Improvements, Project Nos. 3731, 3732, and 3739.
ITEM EXPLANATION:
On January 7, 1992, the City Council adopted Resolution No. 92-5, awardin contract in the amount of $122,814 to Basile Construction Company for construct of Improvements to Oak Avenue and CDBG Sidewalk Improvements, Project Nos. 37 3732, and 3739.
Change Order No. 4 involves the construction of additional sidewalk, pavement, c and gutter improvements at the northeast corner of Laguna Drive and State Stre fronting Maxton Brown Park. Construction of these items will be the first stel: installing street improvements along the north side of Laguna Drive. improvements fronting Maxton Brown Park are being constructed at this time satisfy the time constraints for utilizing the available CDBG funding. remaining street improvements on Laguna Drive will be accomplished as one separ project, with construction scheduled to begin in Fall, 1992, following undergrounding of overhead utilities by San Diego Gas and Electric Company.
The cost for construction of the improvements under Change Order No. 4 tot $28,516.32. Pursuant to Section 3.28.172(b)(3) ofthe Carlsbad Municipal Code, City Manager is authorized to approve individual change orders in an amount not exceed 10% of the total contract amount, which is $12,281 for this project. Cha Order No. 4 exceeds this amount and, therefore, requires Council approval.
FISCAL IMPACT:
The Community Development Block Grant (CDBG) Program, Department of Housing i Urban Development has designated funding for the proposed improvements front Maxton Brown Park. There are currently $12,821 of CDBG funds available for tl project from Project Account No. 391-820-1821-3730.
The estimated project costs for the improvements under Change Order No. 4 are follows:
DEPT. I
C~TYA
CITY M
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ENG
ADDITIONAL FUNDS FOR IMPROVEMENTS TO OAK AVENUE AND CDBG SIDEWALK IMPROVEMENTS PROJECT NOS. 3731, 3732, AND 3739
Construct i on $28,516.32 Administration and Inspection 8,000.00 Testing, Printing, and Miscellaneous 2,000.00
TOTAL $38,516.32
FUNDS AVAILABLE $12,821.00
ADDITIONAL APPROPRIATION REQUIRED $25? 695.32
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Page 2 of Agenda Bill No. /( ?'I
There is an available balance of $265,788 of Traffic Impact Fee (TIF) funds ir Local Street Upgrade Program Account. These monies have been designated improving pedestrian circulation and safety on local streets, as well as imprc on-street parking, drainage, and traffic circulation. The City Engineer determined that using these funds for the proposed improvements to front Ma Brown Park would be consistent with the intended use of TIF funds.
Staff recommends approval of Change Order No. 4, and that $25,695.34 appropriated from the Local Street Upgrade Program Account to Project Account
EXHIBITS :
1. Location Map.
2. Resolution No. 92- 15/
391-820-1821-3730.
approving Change Order No. 4 and appropria additional funds for Improvements to Oak Avenue and CDBG Side Improvements, Project Nos. 3731, 3732, and 3739.
3. Change Order No. 4.
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‘-POP* MAP
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LEGEND
WmMAP
N. 7. S.
PROJECT # I EX1 PRoJECT NAME’ MAXTON BROWN PARK
STREET IMPROVEMENTS X3730 \
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CITY OF CARLSBAD
CONTRACT CHANGE ORDER TRANSMITTAL - C/O 4
Project: #373f , Oak Avenue Street Improvements
Date Routed: m
City Engineer
Engineering Inspection
Community Development Director
Finance Director
City Manager/Mayor
Engineering Inspection
Reason for change:
Item 1: To use the Oak Avenue contractor for the construction of the street improvements on
State Street and Laguna Drive adjacent to Maxton Brown Park (Project No. 3730).
COST ACCOUNTING:
Original contract amount . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . , . $1 22,813.95
Total amount this c/o . . , . . , , , . . . . . . . . . . . . . . , . . , . , , . , . . , . , . , . . . . , . . $29,333.22
Total amount of previous c/o’s . . . . , . . . . . . . . . . , . . . . . . . . . . . . , . . . . . . . . . . $4,002.04 Total c/o’s to date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . , . , , . , . . . . , . . . . . $33,335.26 New Contract Amount . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $156,149.21 Total c/o’s as % of original contract . . . . . . . . . . . . . . . . . . , . . , . . . . . . . . . . . . . . . . . 27.1 %
Contingency monies encumbered . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . $1 9,000.00 Contingency increase or decrease . . . , . , . . . . . . . . . . , . . . . , . , . . , . . . . . . . . . $31,500.00 Contingency Subtotal . , , . . . . . , , . . . . . . . . , . , . . . . , . . . , . . . . . . . . . . . . . . . $50,500.00 Total c/o’s to date . . . . . . . . . . . . , . . . . . . . . . . . . , . . . . . . , . . . . . , . . . . . . . . . $33,33526 Contingency Balance . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . , . . . . . . . $1 7,164.74
Monies for this work are from the Maxton Brown construction fund. Note:
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CITY OF CARLSBAD
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PROJECT: Oak Avenue Street Improvements
CONTRACT CHANGE ORDER NO. 4
CONTRACT NO. 3731 P.O. NO. 13675 ACCOUNT NO. 391 -820-1 821 -3730
CONTRACTOR: Basile Construction Co.
ADDRESS: 14635 Yukon Street
San Dieao, California 921 29
The Contractor is directed to make the following changes as described herein. Changes shall include
all labor, materials, equipment, contract time extension, and all other goods and services required to
implement this change. Payment stated on this change order includes all charges, direct or indirect,
arising out of this additional work and is expressly agreed between the City and the Contractor to be the
complete and final costs hereof. The requirements of the specifications, where pertinent and not in
conflict with this change order, shall apply to these changes. This change order is not effective unless
signed by the City Manager and/or the Mayor.
Item 1: Pursuant to Section 3-2, Changes Initiated by the Agency, of the Standard Specifications --- for Public Works Construction, 1991, Construct improvements per drawing no. 21 5-2
sheets 1 and 2.
It Concrete Dike &
Landscaping & Irrigation
TOTAL ESTIMATED INCREASE TO CONTRACT COST . . . . . , . . . . . . . . . . . . . . . . . . $28,516.32
TIME FOR CoMPLETioN & WORK UNDER THIS CONTRACT a BE INCREASED
BY 30 WORKING DAYS. ACCOUNTING OF THESE THIRTY (30) DAYS SHALL NOT BEGIN UNTIL THE
CONTRACTOR RECEIVES WRllTEN DIRECTION TO BEGIN WORK ON THIS CHANGE ORDER.
RECOMMENDED BY: APPROVED BY: I
Pd 5-i=-?2 -@!&=J S-2(-92
PRINCIPAL INSPECTOR CONTRACT0 R (DATE)
CITY MANAGER/MAYOR (DATE) b
/kr/
FINANCE DIRECTOR (DATE)
D ISTRl BUTION:
INSPECTION FILE (ORIGINAL)
PURCHASING 01ylP.O. CHANGE ORDER)
FINANCE
CONTRACTOR
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RESOLUTION NO. 92-151
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD CALIFORNIA, APPROVING CHANGE ORDER NO. 4 AND APPROPRIATIN
ADDITIONAL FUNDS FOR IMPROVEMENTS TO OAK AVENUE AND CDBG SIDEWALK IMPROVEMENTS. PROJECT NOS. 3731. 3732, AND 3739.
WHEREAS, the City Council of the City of Carlsbad has previously awa
contract for the construction of Improvements to Oak Avenue and CDBG Si
Improvements, Project Nos. 3731, 3732, and 3739; and
WHEREAS, the City Council hereby finds it necessary, desirable, and
public interest to approve certain modifications and additions to said p
currently under construction; and
WHEREAS, costs relating to said modifications have been negotiated wi
project contractor resulting in Change Order No. 4 for said project; and
WHEREAS, there are funds available in the Local Street Upgrade P
account.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Car
California, as follows:
1. That the above recitations are true and correct.
2. That Change Order No. 4 for the Improvements to Oak Avenue an(
Sidewalk Improvements, Project Nos. 3731, 3732, and 3739 is hereby approvl
the Mayor is hereby authorized and directed to execute said Change Order
That funds in the amount of $25,695.32 from the Local Street UI
Program are hereby appropriated to Project Account No. 391 -820-1821 -3730
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4. That following the Mayor’s signature of said Change Order, thc
Clerk is authorized and directed to forward said executed Change Order
Engineering Department for processing.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsba
, 1992 by the following Council held on the 2nd day of
to wit:
June
AYES:
NOES: None
ABSENT: None
Council Members Lewis, Kulchin, Larson, Stanton and Nygaard
ATTEST:
ALETHA L. RAUTENK (SEAL)
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CITY OF CARLSBAD
CONTRACT CHANGE ORDER TRANSMITTAL - C/O 4
Project: #3731, Oak Avenue Street Improvements
Date Routed: To:
City Engineer
Engineering Inspection
Community Development Director
Finance Director
City Manager/Mayor
Engineering Inspection
Reason for change:
Item 1: To use the Oak Avenue contractor for the construction of the street improvements on
State Street and Laguna Drive adjacent to Maxton Brown Park (Project No. 3730).
COST ACCOUNTING:
Original contract amount . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . $1 22,813.95
Total amount this c/o . . , . , , , . . . . . . . , . , . . . , . , . , . . . . . . . . . . . , . . . . . . . . $29,333.22
Total amount of previous c/o’s . . . . . . . . , . , , . . , , , . . , , . . . . . . . . . . . . . . s . . . $4,002.04
Total c/o’s to date . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . , . . . . . . . . . . . , . . . . $33,335.26
New Contract Amount . . . . , . , . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . . $156,149.21
Total do’s as % of original contract . . . . . . . . , . , . . , . . . . . . . . . . . . . . . . . . . , . . . . . 27.1%
Contingency monies encumbered . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 9,000.00
Contingency increase or decrease , , . . . , . . , , . . . , . . . . . . . . . . . . , , . . , . . . . . $31,500.00
Contingency Subtotal , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $50,500.00
Total c/o’s to date . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . , . . . $33,335.26
Contingency Balance ................................ .............. $17,164.74
Monies for this work are from the Maxton Brown construction fund. Note: -
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1. * CITY OF CARLSBAD *
PROJECT: Oak Avenue Street improvements
CONTRACT CHANGE ORDER NO. 4
CONTRACT NO. 3731 P.O. NO. 13675 ACCOUNT NO. 391 -820-1 821 -3730
CONTRACTOR: Basile Construction Co.
ADDRESS: 14635 Yukon Street
San Dieqo, California 92129
The Contractor is directed to make the following changes as described herein. Changes shall include
all labor, materials, equipment, contract time extension, and all other goods and services required to
implement this change. Payment stated on this change order includes all charges, direct or indirect,
arising out of this additional work and is expressly agreed between the City and the Contractor to be the
complete and final costs hereof. The requirements of the specifications, where pertinent and not in
conflict with this change order, shall apply to these changes. This change order is not effective unless
signed by the City Manager and/or the Mayor.
Item 1 : Pursuant to Section 3-2, Changes Initiated by the Agency, of the Standard Specifications -- for Public Y\/orks Construction, 1991, Construct improvements per drawing no. 21 5-2
sheets 1 and 2.
Landscaping & Irrigation
TOTAL ESTIMATED INCREASE TO CONTRACT COST . . . . . . . . . . . . . . . . . . . . . . . . $28,516.32
TIME FOR COMPLETION aL WORK UNDER THIS CONTRACT S mBE INCREASED r BY 30 WORKING DAYS. ACCOUNTING OF THESE THIRTY (30) DAYS SHALL NOT BEGIN UNTIL THI T CONTRACTOR RECEIVES WRllTEN DIRECTION TO BEGIN WORK ON THIS CHANGE ORDER.
I
RECOMMENDED BY: APPROVED BY:
FINANCE DIRECTOR (DATE)
DISTRIBUTION:
INSPECTION FILE (ORIGINAL)
PURCHASING (W/P.O. CHANGE ORDER)
FINANCE
CONTRACTOR