HomeMy WebLinkAbout1992-06-02; City Council; 11713; REQUEST FOR AUTHORITY TO DESTROY FILES-L
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AB# 11: 113 TITLE: DEPT.
MTG. d3-9& REQUEST FOR AUTHORITY CITY P
DEPT. /&k? TO DESTROY FILES CITY n
RECOMMENDED ACTION:
Adopt Resolution No. 5 a - 1 53 authorizing the destruction of certain files.
ITEM EXPLANATION:
This agenda bill is part of a continuing Record Management Program for Ci
Departments. Adoption of the Resolution will complete the destruction of obsole
and unnecessary files in the Parks and Recreation Department.
Section 34090 of the Government code provides authority for destruction
documents that are more than two years old and are no longer required. Tt
section also requests the consent of the City Attorney and the authorization of tl
City Council prior to the destruction of any document.
Section 34090 does not authorize the destruction of the following:
1.
2.
Records that affect title to real property.
Minutes, Ordinances, or Resolutions of the City Council or of any Ci
Board or Commission.
The documents listed as Exhibit “A” to Resolution No. 92- 15 3 have bee
reviewed in accordance with the provisions of the Government Code, and me
those requirements and the City Attorney has consented to their destruction.
FISCAL IMPACT:
None
EXHIBITS:
1. Exhibit “A” - list of records to be destroyed
2. Resolution No. 98 - 153
Exhibit “A”
authorizing the destruction of documents listed
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RESOLUTION NO. 92-153
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN FILES
WHEREAS,
papers is uneconomical; and
WHEREAS, the documents listed on Exhibit "A", attached hereto av
made a part hereof, have been reviewed by the Parks and Recreation Directc
and
maintaining all obsolete files, correspondence, an
WHEREAS, the Parks and Recreation Director recommends that i
documents listed on Exhibit "A" are no longer required and meet tt
requirements of Government Code Section 34090 for destruction; and
WHEREAS, the City Attorney has consented to the destruction of the:
documents listed on Exhibit "A",
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NOW, THEREFORE BE IT RESOLVED by the City Council of the City
Carlsbad, as follows:
1.
2.
That the above recitations are true and correct.
That the Parks and Recreation Director is hereby authorized
destroy the documents listed on Exhibit 'A", attached hereto.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Coun
of the City of Carlsbad held on the 2nd day Of June ,1992, by t
following vote, to wit:
AYES: Council Members Lewis, Kulchin, Larson, Stanton and NE
NOES: None
ABSENT: None
ATTEST:
cI-QLc/atoL ALETHA L. RAUtEN 1 (SEAL)
0.
RESO. NO. 92-153
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EXHIBIT ‘A”
Registration A p pl icat i o n s
1986,1987, 1988
Triathlon Applications
1986, 1987
Contract instructor Payment Requests
1986,1987, 1988
Rosters and Refunds
1987,1988,1989
DESTRUCTION OF THESE RECORDS APPROVED:
I &/2. &c4-
RONALD R. BALL, Acting City Attorney
Date: 5*>7*9a-*
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