The URL can be used to link to this page

Home My WebLink About1992-09-01; City Council; 11861; CONTRACT FOR RADIO MAINTENANCE1 Cl 0 EH: Q, 9 3 2 0 F 0 4 6 z 3 0 0 ClBOF CARLSBAD - AGENWBILL (’ - uy - - AB#JQ&L TITLE: DEPT. I MTG. 9 - I - 9 Z- CITY A’ DEPT. PCH MAINTENANCE CITY M RECOMMENDED ACTION: CONTRACT FOR RADIO Staff recommends that Council adopt Resolution No. ?x- 2b ? , renewing the c for radio maintenance to Motorola Communications and Electronics Inc. ITEM EXPLANATION The City of Carlsbad has two-way radio equipment in the Police, Fire, Building, Engin Parks, UtiIities/Maintenance departments, and the Calsbad Municipal Water District. department includes the cost of radio maintenance in their operating budget. As stated in the previous agreement with this contractor, which was authorized by Res No. 9096, the City has the right to renew this agreement. The agreement will be rene\ one year with an additional two option years, after which the contract will be rebid. FISCAL IMPACT Necessary funds are available in the various departments’ communication eqL maintenance accounts for this service. This agreement may be reduced or curta necessary to balance the City’s budget following state budget actions. EXH I BITS 1. Agreement between the City of Carlsbad and Motorola Communicatior 2. Resolution No. qa-a6? Electronics, Inc. j 0 0 r AGREEMENT This document will serve as an agreement between the City of Carlsbad (Ci+iy) an( Motorola Communications & Electronics, Inc. (Contractor). 1. TERM OF AGREEMENT This Agreement shall be for a period of one year commencing on September . 1992, with two additional option years, subject to appropriation of funds by thc City Council each succeeding year. The City has the right to rebid or renew at thc end of each year. 2. COMPENSATION For all of the services which the Contractor is obligated to perform under the term! of this Agreement, the City shall pay to the Contractor in accordance with charge: listed in Exhibit "A" of the proposal dated 8/17/92. Payment of the amount duc under this contract will be made monthly in response to billing by the Contractot 3. ESCALATION CLAUSE The contract may be reviewed annually upon sixty (60) days written notice by thc Contractor prior to the beginning of each contract year. Any request for a cos increase will be subject to negotiation and/or rejection by the City. 4. CONTRACT DOCUMENTS The complete contract between the parties shall consist of and include th following documents: A. This Agreement B. Attached bid proposal C. The individual service agreements attached, except where thos agreements contradict this Agreement . -1 - I 0 0 5. DUTY OF CONTRACTOR The Contractor will supply the following: A. Periodic maintenance (inspection and adjustment) at least once per year for each piece of equipment. All parts and labor when a defect is due to normal wear and usage. All parts to include those in or part of: transmitter, receiver, microphones and wiring harnesses. Service within twenty-four (24) business hours of notification. Unscheduled inspections and adjustments when requested by the City’s supervisory personnel. Copies of the technician’s worksheet for any and all maintenance and inspections, scheduled and unscheduled, will be signed by City personnel. One copy will be left with department personnel and another will be sent to the contract administrator in the City’s Purchasing Office. B. C. D. E. 6. PLACE OF SERVICE Service will be performed at the City’s location unless the equipment must be removed for additional work at the Contractors’ shop location. At the City’s convenience, equipment may also be taken directly to the Contractor’s shop location. I 7. DUTY OF THE CITY The City reserves the right to add or remove equipment from its communications system as necessitated by City requirements. Payments reflecting these changes will be made in accordance with the unit prices shown in the current contract. Addition of equipment of a type not listed shall be subject to a negotiated maintenance cost. The City will make vehicles and facilities in which communications equipment is installed reasonably available for maintenance. -2- 0 0 i 8. HOLD HARMLESS The Contractor agrees to indemnify, save and hold harmless the City and its officers, agents and employees from any and all lawsuits, damages, liability, claims, or costs of any nature whatsoever arising out of or resulting from, either directly or indirectly the performance of work pursuant to this agreement, to the maximum extent allowed by law. 9. INSURANCE The Contractor shall obtain and maintain policies of general liability insurance, and a combined policy of workers’ compensation and employers liability insurance from an insurance company authorized to do business in the State of California which meets the requirements of City Council Resolution No. 91-403 in an insurable amount of not less than one million dollars ($1,000,000) each, unless a lower amount is approved by the City Attorney or the City Manager. This insurance shall be in force during the life of this agreement and shall not be canceled without thirty (30) days prior written notice to the City sent by certifiec mail. 10. PERMITS The Contractor is responsible for permits, required licenses, including City oi Carlsbad business license, and fees. 11. CANCELLATION CLAUSE The City or the Contractor may cancel Agreement with thirty (30) days prior writter notification. 12. INDEPENDENT CONTRACTOR The parties agree and intend that the relationship between them created by thiz Agreement is that of employer-independent contractor. .... .... .... .... -3- 0 0 I 13. LAW AND LITIGATION This Agreement and the rights and duties of the parties shall be interpreted in accordance with the laws of the State of California. In the event that litigation is commenced to interpret or enforce the terms of this Agreement, the prevailing parties shall be entitled to an award of attorney’s fees and costs. IN WITNESS WHEREOF, the parties hereto have executed the Agreement at Carlsbad, California the day and year first above written. CITY OF CARLSBAD, CALIFORNIA CONTRACTOR BY @p&f* otoroia co muni ‘ati ns 8 Electronics, k,c. ATTEST: dkQ4Ludp. - Aletha L. Rautenkranz, City Clerk I -4- Exhibit A e 0 Communications and Electronics he. Westem Biwision fth ~~~~~~~ Gmu CITY OF CARLSBAD SUMMARY COST OF RADIO COMMUNICATIONS EQUIPMENT AUGUST 1992 FIXED EQUIPMENT COST Dispatch Console $ 134.00 Control Station $ 16.50 Spectra Tac Receiver $ 16.50 Comparator $ 16.50 Micor Med. Pacs ' $ 103.05 Motorola Base Station $ 16.50 Repeater $ 22.00 PORTABLES COST MOBILES COST MTIOOO $ 9.00 Motorola Low Band $ 7.60 MT500 $ 8.20 Motorola High Band $ 7.60 GE/Phoeiiix $ 8.25 Motorcycle Mobile 4/0-20 PAGERS COST REMOTES COST Minitor Pager $ 3.45 Desk Set Remote $ 4.10 Desk Set Encoder $ 5.10 Remote T1605 $ 5.50 *Note: These costs are based on a per unit, per month basis. 9980 Carroll Canyon Road, San Diego, CA 92131 (619) 578-2222 1-800-445-3620 0 0 Electronics hc. RADIO MAINTENANCE PER ATTACHED INVENTORY Hourly rates for maintenance and repair of items deemed extra work by the contract. $ 67.00 Installation of new equipment Front Mount $ 11 6.00 Rear Mount $ 136.00 Removal and Installation of equipment: Front Mount $ 147.00 Rear Mount $ 167.00 Removal Only $ 61.50 FIRM Motorola C & E, Inc. ADDRESS 9980 Carroll Canvon Rd. CITY San Dieao STATE CA ZIP (%-I3 / TELEPHONE 161 9) 578 - 2222 DATE 8/17/92 9980 Carroll Canyon Road, San Diego, CA 92131 (619) 578-2222 1-800-445-3620 September 9, 1992 Motorola Communications and Electronics, Inc. 9980 Carroll Canyon Road San Diego, CA 92131 RE: Renewal of contract for Radio Maintenance The Carlsbad City Council, at its meeting of September 1, 1992, adopted Resolution No. 92-267, approving a renewal of contract with Motorola Communications and Electronics, Inc. for radio maintenance. Enclosed is a copy of the agreement and a copy of Resolution No. 92-267 for your files. llQd-2- ALETHA L. RAUTENKRANZ, CMC City Clerk ALR: ijp Enclosures I 1200 Carlsbad Village Drive - Carlsbad, California 92008-1 989 - (61 9) 434-2802 1 2 3 4 5 6 7 8 9 10 11 12 l3 14 15 16 17 18 ~ 19 20 21 22 23 Z4 25 26 27 28 0 a RESOLUTION NO. 9 2 - 2 6 7 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR RADIO MAINTENANCE NOW THEREFORE BE IT RESOLVED by the City Council of the Carlsbad as follows: 1. That the Mayor of the City of Carlsbad is hereby authorized and c on behalf of the City of Carlsbad to renew the agreement between the City of C, and Motorola Communications and Electronics, Inc., 9980 Carroll Canyon Roz Diego, CA 921 31, for a period of one year, with two one-year option periods, be September 1, 1992. PASSED, APPROVED AND ADOPTED at a Regular Meeting of 1 Council of the City of Carlsbad held on the st day of SEPTEMBEQ,~~~~, by the fc vote, to wit: AYES: Council Members Lewis, Larson, Stanton, Nygaard NOES: None ABSENT: Council Member Kulchin / /I /&2d . L IS, Mayor I AllEST: ALETHA L. RAUTENKRANZ, City CGk (SEAL)