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HomeMy WebLinkAbout1992-11-17; City Council; 11964; APPROVAL OF AMENDMENT NO. 1 TO AN AGREEMENT FOR PALOMAR AIRPORT ROAD/INTERSTATE 5 INTERCHANGE> 3 2 3 0 z 0 F =! 0 z 3 0 0 2 9/ 5 c m Cw OF CARLSBAD - AGEqA BILL f c: AB # )/ '?d~ 4 TITLE: APPROVAL OF AMENDMENT NO. 1 DEPT. t CITY A1 MTG. 1 1 /I 7/92 DEPT. ENG CITY MI TO AN AGREEMENT FOR PALOMAR AIRPORT ROADANTERSTATE 5 INTERCHANGE RECOMMENDED ACTION: AQQpf Resol; @+ fj /I Mu, approve an amendment to the consultant agreement with Boyle Engineering, Inc. to prov professional engineering construction assistance for the Palomar Airport Road/lnterstatt Interchange widening and authorize the Mayor to execute the documents. ITEM EXPLANATION: The City has entered into a cooperative agreement with the State of California Departmen Transportation (CALTRANS) to construct the interchange widening at Palomar Airport Road i Interstate 5. Under this agreement, the City completed the project design and secured necessary rights-of-way. As the lead agency, CALTRANS is in charge of constructing the proj The City needs Professional Engineering services to assist in coordinating the construction ph with CALTRANS. Boyle Engineering, Inc. was the design engineer and is; therefore] the only qualified to perform these services. Staff has reviewed the proposal from Boyle Engineering] and recommends that Council approve the amendment to the design contract which will pro' for coordinating the construction phase. The construction phase began in September and is scheduled to be completed by early 1! FISCAL IMPACT: Funds in the amount of $30,000 are available in the Project Account No. 342-820-1 843-326 cover the consultant contract. Funding for the project is from the Community Facilities Dis No, 1 (CFD No, l),TRANSNET Proposition "AI Sales Tax, Federal Demonstration Funds (IS1 and State and Local Partnership Funds. EXHIBITS: 1. Resolution No. ?$? -3 5 y - November 23, 1992 Mr. Gerald E. Campbell Vice President Boyle Engineering Corporation 7807 Convoy Court, Suite 200 San Diego, CA 92111 RE: Amendment to an Agreement for Construction Assistance for the Palomar Airport Road/Interstate 5 Interchange Widening The Carlsbad City Council, at its meeting of November 17, 1992, adopted Resolution No. 92-339, approving an Amendment to an Agreement with Boyle Engineering Corporation to provide professional engineering construction assistance for the Palomar Airport RoadjInterstate 5 Interchange widening. Enclosed is an original agreement and a copy of Resolution No. 92-339 for your files. de* Assistant KUN Ci y Z, Clerk CMC KRK: ijp Enclosures 1200 Carlsbad Village Drive - Carlsbad, California 92008-1 989 - (61 9) 434-2808 I 1 2 3 4 5 6 7 0 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 0 a RESOLUTION NO. 92-339 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AN AMENDMENT TO AN AGREEMENT WITH BOYLE ENGINEERING, INCORPORATED FOR PALOMAR AIRPORT ROAD/I-5 INTERCHANGE WHEREAS, the City Council of the City of Carlsbad has authorized improvements to Airport Roadflnterstate 5 Interchange in the City of Carlsbad; and WHEREAS, the City has entered into a cooperative agreement with CALTRANS in complete this improvement project; and WHEREAS, the City Council has determined the need for professional engineering cor assistance; and WHEREAS, the City Council has determined that the firm of kyle Engineering, Inc possesses the necessary skills and qualifications to provide the services to the City. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, a 1. That the above recitations are true and correct. 2. That Amendment No. 1 to the Agreement dated April 2, 1990 with Boyle En Incorporated, a copy of which is attached hereto as Exhibit "A" and made a part hereof, is hereby That the Mayor is authorized to execute the Amendment No. 1 with Boyle En 3. Incorporated. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Counl the 17th day of NOVEMBER, 1992 by the following vote, to wit: AYES: Council Members Lewis, Kulchin, Larson, Stanton, Nygaard NOES: ABSENT ATTEST: I. 0 m 1 AMENDMENT NO. 1 TO AGREEMENT FOR DESIGN SERVICES FOR IMPROVEMENTS TO THE PAWMAR AIRPORT ROADIINTERSTATE; ROUTE 5 INTERCHANGE THIS AMENDMENT NO. 1, made and entered into as of the 2 0 th day of NOVEMBER , 1992, by and between the CITY OF CARLSBAD, a Municipal Corporation, hereinafter referred to as "CITY" and BOYLE ENGINEERING CORPORATION, hereinafter referred to as "CONSULTANT." RECITALS WKEREAS, the City of Carlsbad and Boyle Engineering Corporation have previously entered into an agreement on April 2, 1990, for the design of the Palomar Airport Roadhterstate Route 5 Interchange; and, WHEREAS, said agreement identified a scope of work which included professional engineering services consisting of field survey work, roadway, ramp, bridge, structural, drainage and traffic signal design, traffic striping and marking, coordination of utilities, landscape services, and preparation of the final plans, specifications, and cost estimates; and WHEREAS, the City of Carlsbad is actively pursuing the construction of the Palomar Airport Roadhterstate Route 5 Interchange project; and WHEREAS, the parties to this aforementioned agreement desire to expand the scope of work to include construction assistance services; and I 0 W t . WHEREAS, a supplemental scope of work and fee schedule have been negotiated and agreed to between the parties hereto; and WHEREAS, the City Council of the City Carlsbad hereby finds it necessary, desirable, and in the public interest to proceed with this Amendment No. 1 for said additional work. NOW, THEREFORE, in consideration of these recitals and the mutual convenants contained herein, CITY and CONSULTANT hereby agree as follows: 1. CONSULTANT shall provide CITY additional professional engineering services related to construction assistance in accordance with the terms, conditions and project scope of work as outlined in the attached Exhibit "A", dated October 28, 1992, which is hereby incorporated and made a part of this agreement. 2. CITY shall pay CONSULTANT in accordance with the fees and costs outlined in Exhibit "A", not to exceed $30,000. 3. Except as modified herein, all provisions of the aforementioned agreement entered into on April 2, 1990, by and between CITY and CONSULTANT, shall remain in full force and effect. I 4. This Amendment No. 1 to the aforementioned agreement between CITY and CONSULTANT shall be effective on and from the day first above written. 2 0 m Executed by Consultant this 5.%; \I day of OI‘=C/-lYT- 9 19 ‘%L. CONSULTANT: CITY OF CARLSBAD, a municipal corporation of the State of California BOYLE ENGINEERING CORPORATION (name of Consultant) B A?TEST: GERALD E. CAMPBELL, P.E. (print name here) ALETHa b L. RAUTENKRANZ ;PC? - VICE PRESIDENT City Clerk (title and organization of signatory) (Proper notarial acknowledgment of execution by CONSULTANT must be attached.) . _-_ - c-- NDlVlDUAL ACKNOWLEDGMENT ”7 i /]=J : ’r 71 State of f, I.?, r<\r:s, I ,‘ On this the Lo day of --_. ~-.-.k-- 19 A d- before m Countyof -’?P Tj, . .? }ss. fi[ffg14 fi f-(F,y7 <>:-;>) Jr’T -__ - /-- the undersigned Notary Public, personally appeared U m personally known to me r~ proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) within instrument, and acknowledged that f ’*’ executed it WITNESS my hand and official seal subscribed to the ,y7 ” /%-:??A- ,/. ,-, ; Y , -, ~. - ATTENTION NOTARY Although the informaton requested below IS OPTIONAL, it w!d prevent fraudulent attachment of this certificate to another document Number of Pages *; rfl;~ if‘ 5;j-v: Date of Document - TitleorTypeofDocument x/4y‘1f/A- fr ,v”, f *> ,6 I-.,‘ _-- ‘?, ’ *. , - -../- 7,‘- .e TO THE DOCUMENT DESCRIBED AT RIGHT Signer(s) Other Than Named Abovi T~YI’ 3 ’ ’ / 7 {I r9 ’ f - -. fi Jr - 0 m Executed by Consultant this k?f{\? day of ():,-/r-1cflr- 9 19%. CONSULTANT: CITY OF CARLSBAD, a municipal corporation of the State of California BOYLE ENGINEERING CORPORATION (name of Consultant) B ATTEST: GERALD E. CAMPBELL, P.E. (print name here) VICE PRESIDENT City Clerk (title and organization of signatory) (Proper notarial acknowledgment of execution by CONSULTANT must be attached.) (President or vice-president and secretary or assistant secretary must sign for corporations. If only one officer signs, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering that officer to bind the corporation.) APPROVED AS TO FORM: .1 v. e) RONALD R. BALL City Attorney BY h! Deputy City Attorney //* 44 * 9,- 3 0 0 -3 Boule Enqineerinq Carporation 150 1 Quail Street PO Box 7350 Newport Bcach, CA 92658-7350 ---:- 2'"---3J' .'~'> 1- S?r='---r.;-_--D consultlnq Enqlneers 1 archltccts rm 714,/721 71.11 714/476-340C Telex 685561 C E RT I F I CATE I, KIMBERLY E. STAUFFER, do hereby certify that I am the duly elected Secretaq and keeper of the, records and corporate seal of BOYLE ENGINEERINC CORPORATION, a corporation organized and existing under the laws of the state o California, and that the following is a true and correct copy of a certain Resolutior adopted at a meeting of the Board of Directors therefore convened and held ir accordance with the law and By-laws of said corporation on the 2nd day of May 1992: RESOLVED, that the elected officers of this corporation as chosen by the Boarc of Directors to hold office at the pleasure of the Board or until such officer's employmen with Boyle Engineering Corporation terminates, and as hereinafter named, are hereb! authorized and empowered to enter into and execute such contracts and/or othe corporate documents deemed to be in the best interests of this corporation, includinf but not limited to the furnishing of engineering, akhitectural, landscape architectural an surveying services. I further certify that Gerald E. Campbell, Vice President of the San Diegc California office of the corporation, is an elected officer of Boyle Engineerin Corporation. WITNESS my hafid and seal this 29th day of October, 1992, (SEAL) EXHiBlT '/ October 28, 19: Page 1 of e Palomar cr) port Road Amendment No. EXHIBIT "A" SCOPE OF PROFESSIONAL ENGINEERING SERVICES FOR AMENDMENT NO. 1 TO AGREEMENT FOR DESIGN SERVICES FOR IMPROVEMENTS TO THE PALOMAR AIRPORT ROAD/INTERSTATE ROUTE 5 INTERCHANGE Professional engineering services are needed by the City of Carlsbad (City) for constructic assistance. This Scope of Services, prepared by Boyle Engineering Corporation (Consultant), based upon our discussions with the City. Certain assumptions have been made in prepari this Scope of Services. To the extent possible, they are stated herein. If the actual total eff required is different from the assumptions presented herein, both City and Consultant agree revise the scope and fee accordingly. In general, this work consists of i) final design tasks not included in the original Agreement Design Services, and ii) providing engineering sewices related to construction activitii Specifically, Consultant agrees to provide the following services: A. Coordinate with Caltrans after delivery of the final plans, specifications, and estim, (PS&E) to assist Caltrans District 11 and Caltrans Headquarters with preparation of PS&E for advertising. Items to be coordinated include late comments from review( new Caltrans policies regarding utilities in structures, a new Caltrans policy regard utility facilities within Caltrans right-of-way, and research and coordination for the Ci preparation of a Materials Information Brochure. B. Complete revision to the Final Materials Report due to Caltrans Headquarl comments received after acceptance by Caltrans District 11 staff, and incorpoi recommendations for keying and benching into the PS&E. Print copies and redistrib as required. As requested by the City, review the plans and specifications prepared in associa with the Price Club development for modifying the Palomar Airport Road and Paseo Norte intersection for compatibility with the Palomar Airport Road/l-5 lntercha widening improvements. Document any comments in writing. As requested by the City, assist the City in a joint City/Caltrans review of the bid i prices obtained by Caltrans after opening bids, if bids indicate a cost overrun of no n than 10 percent of the Engineer's Estimate. C. D. Palomar Air ort Road Amendment No. 1 EXHlBlT ‘A‘ October 28, 1992 Page 2 of 4 0 P E. As requested by the City, assist the City in consultation with Caltrans to determine a course of action should the bids obtained by Caltrans indicate a cost overrun exceeding 10 percent of the Engineer’s Estimate. Prepare for and attend one preconstruction meeting organized by Caltrans. Documenl observations with a written memo. As requested by the City, prepare for and make periodic site visits during construction tc observe construction progress. Up to 10 site visits may be made by Boyle based upon the contractor’s scheduled activities or as requested by the City. After each site visii document observations with a written memo and photographs. As requested by the City, assist the City in coordinating and consulting with Caltrans resident engineer. Document all coordination and consultation activities in writing to tht City. As requested by the City, assist the City in reviewing construction contract changt orders requested by the contractor. Document all comments in writing to the City. AS requested by the City (or Caltrans with City approval), complete revisions to the fin8 calculations, plans, specifications, opinion of probable construction costs as a result o unknown field conditions or unrecorded utilities. As requested by the City, review quarterly reports of actual expenditures provided b Caltrans to the City. Document all comments in writing to the City. As requested by the City, review costs of Caltrans services for construction oversigl provided by Caltrans to the City. Document comments in writing to the City. As requested by the City, review contract claims which may be filed by the constructio contractor. Document comments in writing to the City. As requested by the City, review the detailed statement of total actual cost 1 construction, Caltrans services, and contract claims allowed to the constructic F. G. H. I. J. K. L. M. N. contractor provided by Caltrans to the City. Document comments to the City. 0. As requested by the City, review shop drawing submittals only for general conformanc with the design concept of the project and general compliance with the plans ar specifications. Shop drawing submittals will be logged in and checked for tt contractor’s approval prior to processing. Provide consultation or other services to the City as requested. P. SoCl7-200-7 1 /PALOAMDl .DOC/FRCF/erm/lO2892 Exhibit 'A' October 28, 1992 Page 3 of 4 0 Palornar Airp a oad Amendment No. 1 Payment of fees shall be made monthly on a time and materials basis in accordance with the standard hourly rate schedule below: STANDARD HOURLY RATE SCHEDULE Boyle Engineering Corporation Effective March 2,1992 Engineers, Planners, Architects, Landscape Architects, Geologists, Scientists: Principal $122,00 per hour Senior I1 $ 98.00 per hour Senior I $ 90.00 per hour Associate $ 74.00 per hour Assistant I1 $ 66.00perhour Assistant I $ 60.00 per hour Technical Support Staff: Designer Supervisor $ 80.00 per hour Senior Technician/Senior Desfgner $ 72.00perhour Certified Engineering Technician/Designer $ 56.00perhour Senior Drafter $ 49.00 per hour Drafter $ 40.00perhour Clericalflechnical Typist $ 35.00perhour Direct Project Expenses: Photocopies - Color $2.50/ per page Photocopies - Black & White/Fax $ 0.1 6/1-60 per page Long Distance Telephone $0.75 per minute Pian Sheet Printing - In-house Bond/Mylar $ 0.40/2.80 per square foot Travel - Automobileflruck - Out of Town $ 0.50 per mile Travd - Other Than Autornobde Actual Cost + 15% $25.00 per day Video Camera (per day or any portion thereof) See Separate Schedule Subcontracted ServicesjReproduction Actual Cost t 15% Computer Services and Computer Aided Design If authorized by the client, an overtime premium multiplier of 1.5 will be applied to the billing rate of I personnel who work overtime in order to meet a deadline which cannot be met during normal I Applicable sales taxes, if any, will be added to these rates. Corporate officers and Managing Principal Consulting Engineers will be billed at 1.2 times the stated rate for Principal. Invoices will be rendered mc Payment is due upon presentation. A late payment finance charge of 1.5% per month (but not exceedii maximum rate allowable by law) will be applied to any unpaid balance commencing 30 days after the c the original invoice. . Exh October 2E Pagc 0 Pal dB r Airport Road Amendmen STANDARDRATESCHEDULE COMPUTER SERVICES Effective March 2, 1992 Boyle Engineering Corporation Hewlett Packard HP 3000/925 Super Minicomputer System Terminal, Printer or Plotter $ 25.00 Resource Charge - SURGE analysis $ 6.00 I Prime 4150 Super Minicomputer and CADD System Graphics Workstation (Includes Medusa Graphics Software) $ 25.00 $ 20.00 $ 20.00 Terminal (CRT or Printer) Pen Plotter (HP 7585 6) Resource Charge - CEDS Civil Engr Design System Software f 15.00 $1 50.00 Electrostatic Plotter - HP 7600 (Includes computer time to drive the plotter) Microcomputers (Personal Computers) Word Processing System with Laser Printer $ 13.00 $ 19.00 $ 20.50 Engineering Computer System (AST 286,386,486) Sun High-speed Engineering Graphics Computer Resource Charges for Microcomputers Resource charges are In addition to the above rates and cover the use of special purpose software and ex equipment such as pen plotters, high resolution monitors, and digitizers which are used with CADD soma AutoCAD Computer Aided Design $ 6.75 per hour STMD 111 - Structural Design $ 30.0c MlcroStatlon (Integraph) CADD $ 6.75 per hour AES HYDRO - Hydrologic Analysis $142.3 Point Line Computer Aided Design $ 6.00 per hour BoyleNet- Water OIstrib Analysis $ 5.M DAPPER - Electrical Design $1 00.00 per hour EXKYPIPE - Water Distrib Analysis $ 1O.M CAPTOR - Overcurrent Analysis $144.00 per hour BoyleCOGO - Coordinate Geometry $ 4.0( Trane TRACE - HVAC Design $58.50 per hour BDTM - Digital Terrain Model $ 5.01 Carrier HVAC System Design $46.50 per hour BOYLEPLAN - Project Management $ 10.0( PRIMAVERA - Project Management $25.50 per hour $ 10.01 GWFM - Groundwtaer Modeling $15.00 per hour IARSA - Structural Analysis $ 15.21 LEGAL HOLIDAY - Legal Descrip. $15.00 per hour HASS - Sprinkler Analysis $142.51 TERRAMODEL - COG0 ' $ 4.00 per hour CEDS - Civil Design System $ 15.0 SWAN - Sanitary Sewer Analysis BFMS - Facilities Management $1 1.60 per hour CONTOURS - Contour Plotting $ 10.01 TERRAMOOEL - CivU Design $16.00 per hour ICPR - Drainage Design $ 60.0 Other Notes Charges for outside computer services will be billed at Invoice cost plus twenty-fwe percent. New equipment categories and resource charges may be added at any time.