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HomeMy WebLinkAbout1992-12-15; City Council; 12000; REQUEST FOR AUTHORITY TO DESTROY FILESAB # /J,dQo TITLE: MTG. 12-15-92 REQUEST FOR AUTHORITY TO DESTROY FILES DEPT. F1N DEPT. HD. CITY ATTY i CITY MGR.' P 1 .. Q : cz e 2 z 0 F 0 a J 0 z 3 I 8 3" i, ,i cf, OF CARLSBAD - AGE~A BILL LLe RECOMMENDED ACTION: Adopt Resolution No. ?2-~?6C authorizing the destruction of certain files. ITEM EXPLANATION: This agenda bill is part of a continuing Record Management Program for City Departments. Adoption of the Resolution will complete the destruction of obsolete and unnecessary files in the Finance Department. Section 34090 of the Government Code provides authority for destruction of documents that are more than two years old and are no longer required. This section also request the consent of the City Attorney and the authorization of the City Council prior to the destruction of any document. Section 34090 does not authorize the destruction of the following: 1. Records that affect title to real property. 2. Minutes, Ordinances, or Resolutions of the City Council or of any City Board or Commission. The documents listed as Exhibit "A" to Resolution No. 72-362 . have been reviewed in accordance with the provisions of the Government Code, and meet those requirements and the City Attorney has consented to their destruction. FISCAL IMPACT: None EXHIBITS: 1. 2. Exhibit "A" - list of records desired to be destroyed. Resolution No. 92 -3bb. authorizing the destruction of documents listed in Exhibit "A". r. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 9 2 - 3 6 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAEUSBAD, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN FILES WHEREAS, maintaining all obsolete files, correspondence and papers is uneconomical; and WHEREAS, the documents listed on Exhibit "A", attached hereto and made a part hereof, have been reviewed by the Finance Director; and WHEREAS, the Finance Director recommends that all documents listed on Exhibit "A" are no longer required, and meet the requirements of Government Code Section 34090 for destruction; and WHEREAS, the City Attorney has consented to the destruction of these documents listed on Exhibit "A". NOW, THEREFORE, BE IT RES0LvED.by the City Council of the City of Carlsbad as follows: 1. That the above recitations are true and correct. /// /// /// /// /// //I /// /// 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 w w 2. That the Finance Director is hereby authorized to destroy the documents listed on Exhibit "A", attached hereto. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad on the 15th day of December , 1992, by the following vote, to wit: AYES: Council Members Lewis, Stanton, Kulchin, Nygaard and Finni NOES: None ABSENT: None ATTEST: ~,Lkt.L d ' 1, v ,& bi-----. P ALETI-IA L. RAUTENKRANZ, City Clerk J (SEAL) I r w EXHlBlT "A" W B~~hess Lkense Renewals and Applications "A" thru "IC' - 1/87 - 12/87 Renewals and Applications "L" thru "2" - 1/87 - 12/87 warrants Warrants - 09/87 - 09/87,102751 - 103350 Warrants - 09/87 - 10/97,103351 - 103950 Warrants - 10/87 - 11/87,103951 - 104600 Warrants - 11/87 - 11/87, 104601 - 105200 Warrants - 11/87 - 12/87,105201 - 105850 Canceled Bonds Canceled Bonds and/or Coupons - 1989 Ambulance Ambulance Run Reports - 07/87 - 12/87 Ambulance Invoices Paid - 1/87 - 12/87 park in^ Citations Lockheed Parking Citations - 1989 - 12/31/90 DESTRUCTION OF THESE RECORDS APPROVED LQ* Le RON BU, city Attorney /L. 9.5 t . Date: 12/9/92