HomeMy WebLinkAbout1993-01-19; City Council; 12037; SOLICITATION OF REQUEST FOR PROPOSALS RFP FOR FINANCIAL AUDITI'
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AB # 1Ai037 TITLE: DEPT.'
MTG. 01/19/93 SOLICITATION OF REQUEST FOR CITY I
CITY I DEPT. F1N
RE&MMEMbEb A€!T16N!
PROPOSALS (RFP) FOR FINANCIAL AUDIT
Adopt Resolution No. 73-1 3 authorizing the solicitation of Requests for Proposals t
certain audit firms to perfom the City's financial audit for fiscal years 1992-93, 1993-9
and 1994-95.
ITEM EXPLANATION:
The City has retained the certified public accounting firm of KPMG Peat Manvick to perfor!
audit services for the City for the last five years. Although the Finance Department
satisfied with their services, periodically it is necessary to request proposals from pub1
accounting firms to assure service and price competitiveness.
A Request for Proposal (RFP) for professional auditing services has been prepared by tl:
Finance Department. The RFP is for a three year period and includes the following items
t Audit of the City of Carlsbad's Comprehensive Annual Financial Report
t Agreed-upon procedures for calculation of the Gam Limit
b Audit of the Public Improvement Corporation
b Audit of the Parking Authority
t Audit of the Redevelopment Agency
b Audit of the Encina Financing Joint Powers Authority
t Single Audit
It will be sent to selected major public accounting firms and to several auditing firms th
have expressed interest in participating in the process. Responses to the RFP are to 1
received by February 26. Staff will bring recommendations back to Council for fin
selection in March.
FISCAL IMPACT:
All of the 1992-93 auditing budget of $36,000 will be utilized for the services related to t
1991-92 audit. Cost of the 1992-93 audit will be included in the 1993-94 operating budg
EXHIBITS :
1. Resolution No. 5'3 -13 authorizing the solicitation of Request for Proposals
certain audit firms to perform the City's financial audit for fiscal years 1992-93, 195
94, and 1994-95.
2. Request for Proposal Bid List 1992/93 Audit.
3. XequLest for Proposals for Professional Auditing Services
January, 1993.
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RESOLUTION NO. 9 3 - 13
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING SOLICITATION OF
REQUEST FOR PROPOSALS [RFP) FOR FINANCIAL AUDIT
WHEREAS, an audit of the City of Carlsbad financial records is required by
the City Council,
WHEREAS, a Request for Proposal (RFP) for professional auditing services by
public accounting firms has been prepared by the Finance Department,
WHEREAS, funding is expected to be made available in the 1993-94 Operating
Budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of
Carlsbad, California, as follows:
1.
2.
The above recitations are true and correct.
The Finance Department is authorized to solicit proposals from public
accounting firms for professional auditing services.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City
Council on the 19th day of JANUARY, 1993, by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Nygaard, Finnila
NOES: None
ABSENT: Council Member Stanton
ATTEST:
(SEAL)
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LC 8 @"- I/ * 'd.
'NQUEST FOR PROPOSAL BID LI
1992193 AUDIT
Calderon, Jaham & Osborn
Certified Public Accountants
1236 State Street Suite 1400
El Centro CA 92243
(619) 352-6022
Conrad & Associates
certified Public Accountants Deloitte, Touche
Suite C Certified Public Accountants
1100 Main Street Suite 1900
Imine CA 92714 750 "B" Street
(714) 474-2020
Peterson & Co. I Certified Public Accountants Price Waterhouse
Suite 500 Certified Public Accountants
3655 Nobel Drive Suite 2400
San Diego CA 92122-1089 750 "B" Street
(619) 597-4100 SanDiego CA 92101
Diehl, Evans & Company
Certified Public Accountants Arthur Anderson
2965 Roosevelt Street
Carlsbad CA 92008-2389 Suite 1600
(619) 729-2343 701 "B" Street
Coopers & Lybrand Certified Public Accountants
402 West Broadway
San Diego CA 92101-3504
(619) 525-2300
San Diego CA 92101-8198
(619) 232-6500
(619) 231-1200
Certified Public Accountants
SanDiego CA 92101
KPMG Peat Marwick (619) 699-6600
Certified Public Accountants
Suite 3000
750 "B" Street
SanDiego CA 92101
(619) 525-3300
Ernst & Young Certified Public Accountants
Suite 1100
501 W. Broadway
SanDiego CA 92101
(619) 236-1100
Moreland & Associates
Certified Public Accountants Suite 840
610 Newport Center Drive
Newport Beach CA 92660
(714) 760-9788
B:\AGREEMENTS\AUDITRFP.LST
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CiTY OF CARLSBAD
REQUEST FOR PROPOSALS
FOR
PROFESSIONAL AUDITING SERVICES
JANUARY, 1993
CITY OF CARLSBAD
1200 CARLSBAD VILLAGE DRIVE
CARLSBAD, CA 92008
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CITY OF CARLSBAD
REQUEST FOR PROPOSALS
TABLE OF CONTENTS
I. INTRODUCTION
A. General Information
B. Term of Engagement
11. NATURE OF SERVICES REQUIRED
A. General
B.
C.
D. Reports to be Issued
E. Special Considerations
F.
Scope of Work to be Performed
Auditing Standards to be Followed
Working Paper Retention and Access to Working Papers
Ill. DESCRIPTION OF THE GOVERNMENT
A.
8. Background Information
C.
D. Pension Plans
E. Component Units
F. Joint Ventures
G. Computer Systems
H. Internal Audit Function
I.
Name and Telephone Number of Contact Persons/Organization Charts
Federal and State Financial Assistance
Availability of Prior Reports and Working Papers
IV. TIME REQUIREMENTS
A. Proposal Calendar
B. Notification and Contract Dates
C. Audit Schedule
D.
E. Final Reports
ASSISTANCE TO BE PROVIDED TO THE AUDITOR
A. Finance Department and Clerical Assistance
8. Internal Audit Staff Assistance
C. Electronic Data Processing (EDP) Assistance
D. Statements and Schedules to be Prepared by the Staff
E. Work Area, Telephone, Photocopying and FAX Machines
Entrance Conferences, Progress Reporting and Exit Conferences
V.
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VI. PROPOSAL REQUIREMENTS
A. General Requirements
1.
2. Inquiries
3. Submission of Proposals
Preproposal Conference and On-site Inspections
B. Technical Proposal
1. General Requirements
2. Independence
3.
4. Firm Qualifications and Experience
5.
6.
7. Specific Audit Approach
8.
License to Practice in State of California
Partner, Supervisory and Staff Qualifications and Experience
Similar Engagements with Other Government Entities
Identification of Anticipated Potential Audit Problems
C. Cost Proposal
1. Total All-Inclusive Maximum Price
2.
3. Manner of Payment
Rates for Additional Professional Services
VII. EVALUATION PROCEDURES
A. Audit Committee
B. Review of Proposals
C. Evaluation Criteria
1. Mandatory Elements
2. Technical Qualifications
3. Price
D. Oral Presentations
E. Final Selection
F. Right to Reiect Proposals
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APPENDICES
A.
B.
C.
D. Gann Limit Verification Procedures
E. Organizational Charts
City of Carlsbad General Purpose Financial Statements, Fiscal Year 1991 -92
City of Carlsbad Schedule of Federal Financial Assistance, Fiscal Year 1990-91
Management Letter, Fiscal Year 1990-91
F, Example Contract
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CITY OF CARLSBAD
REQUEST FOR PROPOSALS
1. INTRODUCTION
A. General Information
The City of Carlsbad is requesting proposals from qualified firms of certified public
accountants to audit its financial statements for the three fiscal years ending June 30
1993, June 30, 1994, and June 30, 1995, with the option of auditing its financial
statements for each of the two subsequent fiscal years. These audits are to be
performed in accordance with generally accepted auditing standards, the standards
set forth for financial audits in the General Accounting Office’s (GAO) Government
Auditinq Standards (1 988), the provisions of the Federal Single Audit Act of 1984 anc
U.S. Office of Management and Budget (OMB) Circular A-128, Audits of State and
Local Govern me nts .
There is no expressed or implied obligation for the City of Carlsbad to reimburse
responding firms for any expenses incurred in preparing proposals in response to thi
request.
A preproposal conference for all the firms interested in submitting a proposal will be
held at 3:OO p.m. on February 9, 1993 at Carlsbad City Hall, 1200 Carlsbad Village
Drive, in the Council Chambers to answer questions about the engagement. After
this preproposal conference, any inquiries concerning the request for proposals
should be addressed to the Finance Director, Lisa Hildabrand. All interested audit
firms will be provided with a copy of the minutes of the preproposal conference.
To be considered, four (4) copies of a proposal must be received by Lisa Hildabranc
at 1200 Carlsbad Village Drive, Carlsbad, CA 92008 by 4:OO p.m. on February 26,
1993. The City of Carlsbad reserves the right to reject any or all proposals submittec
Proposals submitted will be evaluated by a four member Audit Committee, consistins
of individuals from the Finance department and the City Manager’s office.
During the evaluation process, the Audit Committee and the City of Carlsbad reserve
the right, where it may serve the City of Carlsbad’s best interest, to request addition:
information or clarifications from proposers, or to allow corrections of errors or
omissions. At the discretion of the City of Carlsbad or the Audit Committee, firms
submitting proposals may be requested to make oral presentations as part of the
evaluation process.
The City of Carlsbad reserves the right to retain all proposals submitted and to use
any ideas in a proposal regardless of whether that proposal is selected. Submissior
of a proposal indicates acceptance by the firm of the conditions contained in this
request for proposals, unless clearly and specifically noted in the proposal submittec
and confirmed in the contract between the City of Carlsbad and the firm selected.
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It is anticipated the selection of a firm will be completed by March 12, 1993.
Following the notification of the selected firm and Council approval, it is expected a
contract will be executed between both parties by March 31 , 1993.
B, Term of Engagement
A three-year contract is contemplated, with an option to extend the contract for two
additional years, subject to the annual review and recommendation of the Finance
Director, the satisfactory negotiation of terms (including a price acceptable to both
the City of Carlsbad and the selected firm), the approval of the Carlsbad City Council
and the annual availability of an appropriation.
II. NATURE OF SERVICES REQUIRED
A. General
The City of Carlsbad is soliciting the services of qualified firms of certified public
accountants to audit its financial statements as well as the financial statements of its
component units for the fiscal years ending June 30, 1993, June 30, 1994, and June
30, 1995, with the option to extend the contract for each of the two subsequent fisca
years. These audits are to be performed in accordance with the provisions containec
in this request for proposals.
In addition, the City requires on-going, infrequent consulting services for financial
issues that may occur throughout the year. No additional charges are to be made b
the selected audit firm for these financial consulting services.
B. Scope of Work to be Performed
The City desires the auditor to express opinions on the fair presentation of the
general purpose financial statements for the following entities in conformity with
generally accepted accounting principles:
1. City as defined under GASB #1 and NCGA Statement #3 (these will be
included in the comprehensive annual financial report)
2. Public Improvement Corporation of the City of Carlsbad
3. Parking Authority of the City of Carlsbad
4. Carlsbad Redevelopment Agency
5. Encina Financing Joint Powers Authority
The auditor is not required to audit the supporting schedules contained in the
comprehensive annual financial report (CAFR). However, the auditor is to provide a
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"in-relation-to" opinion on the supporting schedules based on the auditing procedur
applied during the audit of the general purpose financial statements. The auditor is
not required to audit the statistical section of the report.
The auditor is not required to audit the schedule of Federal financial assistance.
However, the auditor is to provide an "in-relation-to" report on that schedule based c
the auditing procedures applied during the audit of the financial statements. The
auditor is also required to perform any additional tests or procedures as outlined in
the Single Audit Act of 1984 and in the U.S. Office of Management and Budget (OM
Circular A-1 28, Audits of State and Local Governments.
In addition to the audit reports and management letter, the auditor shall perform
certain Gann limit verification procedures for each of the years in the three year
period for both the City of Carlsbad and the Carlsbad Municipal Water District. An
example of these is contained in Appendix D. The auditor is also expected to provil
informal advice and consultation throughout the year on matters relating to
accounting and financial reporting. This would not include any task which entails
significant research or a formal report.
C. Auditing Standards To Be Followed
To meet the requirements of this request for proposals, the audit shall be performed
in accordance with generally accepting auditing standards as set forth by the
American Institute of Certified Public Accountants, the standards for financial audits
set forth in the U.S. General Accounting Office's Government Auditina Standards
(1988), the provisions of the Single Audit Act of 1984 and the provisions of U.S. Offic
of Management and Budget (OMB) Circular A-128, Audits of State and Local
Governments.
D. Reports to be Issued
Following the completion of the audit of the fiscal year's financial statements, the
auditor shall issue:
I. A report on the fair presentation of the financial statements in conformity witt
generally accepted accounting principles.
2. A report on the internal control structure based on the auditors'
understanding of the control structure and assessment of control risk.
3. A report on compliance with applicable laws and regulations.
4. An "in-relation-to" report on the schedule of Federal financial assistance.
5. A report on the internal control structure used in administering Federal
financial assistance programs.
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6. A report on compliance with specific requirements applicable to major Feder:
financial assistance programs.
7. A report on compliance with specific requirements applicable to nonmajor
Federal financial assistance programs.
8. A report on compliance with general requirements for both major and
nonmajor Federal financial assistance programs.
9. Agreed-upon procedures reports regarding verification of the Gann limit.
In the required reports on internal controls, the auditor shall communicate any
reportable conditions found during the audit. A reportable condition shall be definec
as a significant deficiency in the design or operation of the internal control structure,
which could adversely affect the organization’s ability to record, process, summarize
and report financial data consistent with the assertions of management in the financi
statements.
Reportable conditions that are also material weaknesses shall be identified as such i
the report. Nonreportable conditions discovered by the auditors shall be reported in
a separate letter to management, which shall be referred to in the reports on internal
controls.
The reports on compliance shall include a instances of noncompliance.
Auditors shall be required to make an immediate, written report of all irregularities an
illegal acts or indications of illegal acts of which they become aware to the City
Council, City Manager, City Attorney, and Financial Management Director.
E. Special Considerations
1. The City may send its CAFR to the Government Finance Officers Association of
the United States and Canada for review in their Certificate of Achievement for
Excellence in Financial Reporting program as well as to the California Society of
Municipal Finance Officers for review in their reporting program. It is anticipated
that the auditors will be required to provide special assistance to the City to me€
the requirements of these programs. The City has received both awards in the
past.
2. The schedule of Federal financial assistance and related auditor’s report, as well
as the reports on the internal controls and compliance are not to be included in
the comprehensive annual financial report, but are to be issued separately.
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3. The Management Letter from the City’s most recent financial statement audit is
attached to this document (Appendix C). Of those findings and other
weaknesses, management believes that the following have not been resolved:
a) With the exception of the General Fund, computerized monthly or
quarterly condensed version of revenue/expenditure reports are not yet
available. However, monthly reporting of financial data is being made to
management and quarterly reporting to City Council.
Recording of interest on contractor deposits continues to be recorded in
the General Fund.
No mandatory vacation policy exists.
No reevaluation of the internal audit function nor annual internal audit
plan is currently underway.
b)
c) No formal plan for disaster recovery has been developed,
d)
e)
F. Working Paper Retention and Access to Working Papers
All working papers and reports must be retained, at the auditor’s expense, for a
minimum of three (3) years, unless the firm is notified in writing by the City of the
need to extend the retention period. The auditor will be required to make working
papers available, upon request, to the following parties or their designees: . Parties designated by the Federal or State governments or by the City as part of
an audit quality review process
Auditors of entities of which the City is a subrecipient of grant funds .
In addition, the firm shall respond to the reasonable inquiries of successor auditors
and allow successor auditors to review working papers relating to matters of
continuing accounting significance.
Ill. DESCRIPTION OF THE GOVERNMENT
A. Name and Telephone Number of Contact Persons/Organizational Chart/Location of
Off ices
The auditor’s principal contact with the City will be Lisa Hildabrand, Finance Director
or a designated representative, who will coordinate the assistance to be provided by
the City to the auditor.
Organizational charts of the City and the Finance department are attached (Appendi:
E) -
B. Background Information
The City serves an area of 42 square miles with a population of 65,500. The City’s
fiscal year begins on July 1 and ends on June 30.
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The City provides the full range of services normally associated with a municipality
including police, fire, parks and recreation, library, planning and zoning, building anc
engineering, various maintenance services and administration. The City provides
water and sewer services through the Carlsbad Municipal Water District, a subsidiaq
district of the City. Solid waste collection is provided through a franchise
arrangement with a local refuse collection service.
The City has a total payroll of $21 million covering 480 full-time employees and 250
part-time employees.
The City is organized into 19 departments and agencies. The accounting and
financial reporting functions of the City are centralized,
More detailed information on the government and its finances can be found in the
1992-93 Operating and Capital Budget and the 1991 -92 Comprehensive Annual
Financial Report. Please contact Earlene Roper at 434-2867 to obtain copies.
C. Federal and State Financial Assistance
The City has received Federal financial assistance under the following programs for
fiscal year 1991 -92:
Catalog of
Federal Domestic 1991 -92
Assistance # Program Expenditures
Major Program:
14.1 56 Lower Income Housing
Assistance Program
(Section 8 - Existing Housing
and State Agency Program $1,862,000
14.21 8 Community Development Block
GranVEntitlement Grants 31 3,000
Nonmajor Programs:
14.777 Housing Voucher Program 252,000
13.633 Special Programs for the Aging,
Title 111, Parts A & B
Special Programs for the Aging,
8,000
13.636
Title Ill, Part C 165,000
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Catalog of Federal Domestic 1 991 -92
Assistance # Program Expenditures
Nonmajor Program (contd.) :
15.904 National Park Service,
Dept. of the Interior
(Historic Preservation) 1,000
84.034 Library Partnerships-for-
Change (Latino Outreach) 69,000
In addition, the police asset forfeiture fund will be subject to the single audit in 1992-
93. Expenditures from this fund totaled $340,000 in fiscal year 1991 -92.
D. Pension Plans
The City participates in the California Public Employees Retirement System (PERS),
an agent multiple-employer plan. Actuarial services for the plan is provided by PERS
E. Component Units
The City is defined, for financial reporting purposes, in conformity with the
Governmental Accounting Standards Board's Codification of Governmental
Accounting and Financial Reportinq Standards, Section 21 00. Using these criteria,
component units are included in the City's financial statements. All component units
have a fiscal year end of June 30 and are to be audited as part of the City's financial
statements.
The management of the City identified the following component units for inclusion in
the City's financial statements:
Public lmprovement Corporation - A non-profit corporation established for the purpos
of financing and constructing improvements. Bonds have been issued for the Hosp
Grove project.
Parking Authority - Created pursuant to Parking Law of 1949 and authorized by
Council in 1966. In 1969 and 1981 Parking Revenue Bonds were issued by the
Authority for parking facilities at Plaza Camino Real Mall. The City makes annual
lease payments to the authority.
Carlsbad Redevelopment Agency - The agency was established in 1976 to eliminate
blighted influences within the "Village Area," stimulate and attract private investment,
generate added employment, and expand the city's sales tax revenue. In 1988, the
agency issued tax allocation bonds to fund major infrastructure improvements.
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F. Joint Ventures
The City does participate in joint ventures with other governments as follows:
Name of Name of Other Type of
Joint Venture Participatinn Government(s1 Services Provided
Encina Financing Buena Sanitation District In 1989, issued bonds totaling
Joint Powers Leucadia Water District $33.5 million to finance
Authority City of Vista expansion of the Encina Water
Encina Buena Sanitation District Formed to operate the Encina
Wastewater Leucadia Water District Water Pollution Control Facility
Authority City of Vista
Pollution Control Facility.
City of Encinitas
Vallecitos Water District
G. Computer Systems
HARDWARE
Tvpe of Eauipment Number Networked?
Hewlett Packard 3000/ 83 ports Yes
Compaq PC numerous Yes
70 MP3 Operating System
SOFTWARE
Vendor Maior Applications
Tamas
Sierra Permits
OnSite Fleet Maintenance
Datastream Water Billing
Knowles Clerk Indexing
G/L, A/P, Purchase Orders, Payroll
H. Internal Audit Function
The City has one auditor whose primary focus is directed to external audits of
Transient Occupancy Tax (TOT), business license tax, and sales tax. This individual
reports to the Finance Director and does internal auditing on an as-requested basis
only.
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I. Availability of Prior Audit Reports and Working Papers
Interested proposers who wish to review prior years’ audit reports and management
letters should contact Lisa Hildabrand at 1200 Carlsbad Village Drive, Carlsbad, 434
2867. The City will use its best efforts to make prior audit reports and supporting
working papers available to proposers to aid their response to this request for
proposals.
IV. TIME REQUIREMENTS
A. Proposal Calendar
The following is a list of key dates up to and including the date proposals are due tc
be submitted:
Request for proposal issued January 20,1993
Preproposal conference February 9, 1993
Due date for proposals February 26, 1993
B. Notification and Contract Dates
Selected firm notified March 12, 1993
Contract date March 26,1993
C. Audit Schedule
The planning phase of the audit engagement may commence upon notification to tt-
auditor of the acceptance of their proposal. The auditor shall provide the City with t
audit plan and a list of schedules to be prepared by City personnel by the earlier of
April 30 or prior to the beginning of fieldwork. Interim fieldwork would be expected t
be performed in April or May with the final phase of fieldwork commencing in Augusi
The City will have the books closed and all agreed upon schedules available for the
auditors by August 20.
The auditor shall have drafts of the final reports and recommendations to
management available for review by the finance director by the following dates:
CAFR September 30
Public Improvement Corp. August 31
Parking Authority August 31
Carlsbad Redevelopment Agency September 30
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Encina Financing Joint Powers Authority
Single Audit October 31
Gann Limit Verifications August 31
August 31
Draft statistical data will be provided by the Finance department.
D. Entrance Conferences, Progress Reporting and Exit Conferences
An entrance conference should be scheduled prior to beginning interim fieldwork.
Progress reports are expected on at least a monthly basis to the Finance Director.
An exit conference to summarize the results of field work and to review significant
findings is expected on the last day of field work or shortly thereafter.
E. Final Reports
The Finance department will complete their review of the draft report as expeditiousl)
as possible. This process is not expected to exceed two weeks. During that period,
the auditor should be available for any meetings that may be necessary to discuss
the drafts. Once all issues for discussion are resolved, the final signed report shall b
delivered to the Finance Director within ten working days. It is anticipated that this
process will be completed and the final reports delivered by the following dates:
CAFR October 31
Public Improvement Corp. September 30
Parking Authority September 30
Carlsbad Redevelopment Agency November 15
Encina Financing Joint Powers Authority September 30
Single Audit November 30
Gann Limit Verifications September 30
The final camera-ready comprehensive annual financial report and one double-sided
of the CAFR will be the responsibility of the City.
bound copy should be delivered to the Finance Director. All other copies to be mac
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The auditor is responsible for the printing and binding of the following numbers of
other reports:
Public improvement Corporation 15
Parking Authority 20
Carlsbad Redevelopment Agency 30
Encina Financing Joint Powers Authority 40
Single Audit 55
Gann Limit Verifications 5
V. ASSISTANCE TO BE PROVIDED TO THE AUDITOR AND REPORT PREPARATION
A. Finance Department and Clerical Assistance
The Finance Department staff and responsible management personnel will be
available during the audit to assist the firm by providing information, documentation
and explanations. The preparation of confirmations will be the responsibility of City,
with the assistance of the auditor. In addition, reasonable clerical support will be
made available to the auditor for the preparation of routine letters and memoranda.
6. Internal Audit Staff Assistance
The internal audit staff of City will not be available to assist the auditor in performing
audit tests.
C. Electronic Data Processing (EDP) Assistance
EDP personnel will be available to provide systems documentation and explanations,
The auditor will not be provided computer time and the use of the City’s computer
hardware and software unless mutually agreed upon. However, various computer reports will be provided to the auditor as required.
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D. Statements and Schedules to be Prepared by the Staff of the City.
The staff of City will prepare the following statements and schedules for the auditor.
Additional statements or schedules may be prepared if mutually agreed upon in
advance.
- CAFR Single Audit
Lotus Trial Balance
Budgetary Statements
Cash and Investments
Cash with Fiscal Agent
Interest Income Detail Income Statements
Amortization of Discounts Footnote Disclosures
Operating Transfers/
Fixed Asset Lead Sheet & Detail
Accumulated Depreciation Income Statements
GFAAG Schedule Leave Receivable
Accounts Receivable Aging Analysis
TOT Monthly Revenue by Source
Property Tax Schedule Carlsbad Redevelopment Agencv
Arbitrage Calculations Balance Sheets (per CAFR)
P & L Analytical Review Income Statements (per CAFR)
Payroll Detail Combining Balance Sheet/
Vacation Accrual Income Statement
PERS Summary of Covered Payroll
Schedule of Programs and Expenditure!
Public Improvement Corporation
Balance Sheets
Residual Equity Transfers Parkinq Authority
Balance Sheets
Debt Amortization Schedule
Budgetary Statements
and Contributions
Encina Financing Joint Powers Authority
Balance Sheets
Footnote Disclosures
Income Statements
E. Work Area, Telephones, Photocopying and FAX Machines
The City will provide the auditor with reasonable work space, desks and chairs. The
auditor will also be provided with access to a telephone line, photocopying facilities
and FAX machines.
Long-distance telephone and/or FAX communications will be charged to the auditor.
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VI. PROPOSAL REQUIREMENTS
A. General Requirements
1. Preproposal Conference and On-site Inspections
A conference for firms interested in submitting proposals will be held at 3:OO p.m
on Tuesday, February 9, in the City of Carlsbad Council Chambers, 1200
Carlsbad Village Drive.
Both verbal and written questions will be accepted during the conference.
Minutes of the preproposal conference will be distributed to all firms requesting
such minutes.
Representatives of the various departments within the City will be available to
discuss their operations and conduct on-site inspections for interested proposer!
upon request.
2. Inquiries
Inquiries concerning the request for proposals and the subject of the request for
proposals must be made to:
Lisa Hildabrand, Finance Director
City of Carlsbad
1200 Carlsbad Village Drive
Carlsbad, CA 92008
(61 9) 434-2867
CONTACT WITH PERSONNEL OF THE CITY OTHER THAN LISA HILDABRAND,
FINANCE DIRECTOR, REGARDING THIS REQUEST FOR PROPOSALS MAY BE
GROUNDS FOR ELIMINATION FROM THE SELECTION PROCESS.
3. Submission of Proposals
Four copies of the Proposal are required to be received by February 26, 1993 for
a proposing firm to be considered. The Proposal should include the following
sections:
a. Title Paqe
Title page showing the request for proposals subject; the firm’s name; the
the proposal.
b. Table of Contents
name, address and telephone number of the contact person; and the date 01
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c. Transmittal Letter
A signed letter of transmittal briefly stating the proposer’s understanding of
the work to be done, the commitment to perform the work within the time
period, a statement why the firm believes itself to be best qualified to perforr
the engagement and a statement that the proposal is a firm and irrevocable
offer for fiscal years 1992-93, 1993-94 and 1994-95.
d. Technical Proposal
The technical proposal should follow the order set forth in Section VI B of th
request for proposals.
THERE SHOULD BE NO DOLLAR UNITS OR TOTAL COSTS INCLUDED IN
THE TECHNICAL PROPOSAL SECTION
e. Cost Proposal
This section should be last and separately identified with a title page. All
dollar units and/or total costs should be shown in this section, not in the technical proposal.
f. Appendices or Exhibits
Include as needed.
The total proposal (not including appendices or exhibits) should not exceed
twentyfive (25) paqes. Proposers should send the completed proposals to the
following address:
Ruth Fletcher, Purchasing Officer
City of Carlsbad
1200 Carlsbad Village Drive
Carlsbad, CA 92008
8, Technical Proposal
1. General Requirements
The purpose of the Technical Proposal is to demonstrate the qualifications,
competence and capacity of the firms seeking to undertake an independent aud,
of the City in conformity with the requirements of this request for proposals. As
such, the substance of proposals will carry more weight than their form or mannc
of presentation. The Technical Proposal should demonstrate the qualifications o
the firm and of the particular staff to be assigned to this engagement. It should
also specify an audit approach that will meet the request for proposals
requirements.
18
0 e
PROPOSALS ARE NOT TO EXCEED TWENTY-FIVE (25) PAGES
The Technical Proposal should address all the points outlined in the request for
proposals. Cost information should only be included in the Cost Proposal
section. The Proposal should be prepared simply and economically, providing a
straight-forward, concise description of the proposer’s capabilities to satisfy the
requirements of the request for proposals. While additional data may be
presented, the following subjects, items Nos. 2 through 8, must be included.
They represent the criteria against which the proposal will be evaluated. The
information may be presented in the body of the text or as appendices.
2. Independence
The firm should provide an affirmative statement that is independent of the City a
defined by generally accepted auditing standards.
The firm also should provide an affirmative statement that it is independent of all
of the component units of the City as defined by those same standards.
The firm should also list and describe the firm’s professional relationships
involving the City or any of its component units/agencies, for the past five (5)
years, together with a statement explaining why such relationships do not
constitute a conflict of interest relative to performing the proposed audit.
In addition, the firm shall give the City written notice of any professional
relationships entered into during the period of this agreement.
3. License to Practice in State of California.
An affirmative statement should be included that the firm and all assigned key
professional staff are properly licensed to practice in the State of California,
4. Firm Qualifications and Experience
The proposer should state the size of the firm, the size of the firm’s governmenta
audit staff, the location of the office from which the work on this engagement is tl
be performed and the number and nature of the professional staff to be employe
in this engagement.
If the proposer is a joint venture or consortium, the qualifications of each firm
comprising the joint venture or consortium should be separately identified and th
firm that is to serve as the principal auditor should be noted, if applicable.
The firm is also required to include a summarization of the results of its most
recent external quality control review, with a statement whether that quality contrc
review included a review of specific government engagements.
19
> 0 0
The firm shall also provide information on the results of any Federal or State des
reviews or field reviews of its audits during the past three (3) years. In addition,
the firm shall provide information on the circumstances and status of any
disciplinary action taken or pending against the firm during the past three (3)
years with State regulatory bodies or professional organizations.
5. Partner, Supervisory and Staff Qualifications and Experience
Identify the principal supervisory and management staff, including the
specialists who would be assigned to the engagement. Indicate whether each
such person is registered or licensed to practice as a certified public accountant
in the State of California. Provide information on the government auditing
experience of each person, including information on relevant continuing
professional education for the past three (3) years and membership in
professional organizations relevant to the performance of this audit.
Provide as much information as possible regarding the number, qualifications,
experience and training, including relevant continuing professional education, of
the specific staff to be assigned to this engagement. Indicate how the quality of
staff over the term of the agreement will be assured.
Engagement partners, managers, other supervisory staff and specialists may be
changed if those personnel leave the firm, are promoted or are assigned to
another office. These personnel may also be changed for other reasons with the
express prior written permission of the City. However, in either case, the City
retains the right to approve or reject replacements,
engagement partner, manager, and in-charge as well as other supervisors and
Consultants and firm specialists mentioned in response to this request for
proposal can only be changed with the express prior written permission of the
City, which retains the right to approve or reject replacements.
Other audit personnel may be changed at the discretion of the proposer providec
that replacements have substantially the same or better qualifications or
experience.
6. Similar Engagements With Other Government Entities
For the firm’s office that will be assigned responsibility for the audit, list the most
significant engagements (maximum of 5) performed in the last five years that are
similar to the engagement described in this request for proposal.
These engagements should be ranked on the basis of total staff hours. Indicate
the scope of work, date, engagement partners, total hours, and the name and
telephone number of the principal client contact.
20
0 e *
7. Specific Audit Approach
The proposal should set forth a summarized work plan, including an explanation
of the audit methodology to be followed, to perform the services required in
Section II of this request for proposal.
Proposers will be required to provide the following information an their audit
approach:
a. Proposed segmentation of the engagement
b. Level of staff and number of hours to be assigned to each proposed segmen
of the engagement
DOLLARS SHOULD ONLY BE INCLUDED IN THE COST PROPOSAL SECTlOl
c. Sample size and the extent to which statistical sampling is to be used in the
engagement
d. Extent of use of EDP software in the engagement
e. Approach to be taken to gain and document an understanding of the City’s
internal control structure
Approach to be taken in determining laws and regulations that will be subjec‘
to audit test work
g. Approach to be taken in drawing audit samples for purposes of tests of compliance
f.
8. Identification of Anticipated Potential Audit Problems
The proposal should identify and describe any anticipated potential audit
problems, the firm’s approach to resolving these problem and any special
assistance that will be requested from the City.
C. Cost Proposal
1. Total All-Inclusive Maximum Price
The dollar cost bid should contain all pricing information relative to performing th.
audit engagement as described in this request for proposal. The total all-inclusivt
maximum price to be bid is to contain all direct and indirect costs including all
out-of-pocket expenses.
21
I J 0 e
The total maximum price should be further delineated by components as shown
in the following matrix:
Fiscal Year*
Component 1992-93 1993-94 1994-95
CAFR $ $ $
Public Improvement Corp.
Parking Authority
Carlsbad Redevelopment Agency
Single Audit
Encina Financing Joint Powers Authority
Gann Limit Verifications
Total All-Inclusive Maximum Price $xx $xx $xx
Pricing may be stated either as a fixed dollar amount in each of the years or as a fixed dollar amount in the first year with an inflator in the subsequent years. If the proposal includes an inflator, the index to be used must be
stated.
*
The City will not be responsible for expenses incurred in preparing and submittir
the proposal. Such costs should not be included in the proposal.
2. Rates for Additional Professional Services
Informal advice and consultation not requiring significant research or a formal
report shall be included in the Total All-Inclusive Maximum Price. However, if it
should become necessary for City to request the auditor to render additional
services to either supplement the services requested in this RFP or to perform
additional work as a result of the specific recommendations included in any repc
issued on this engagement, then such additional work shall be performed only if
set forth in an addendum to the contract between City and the firm. Hourly rate!
for any such additional work agreed to between City and the firm should be set
forth in the cost proposal.
3. Manner of Payment
Progress payments will be made on the basis of hours of work completed durins
the course of the engagement and out-of-pocket expenses incurred in
accordance with the firm’s dollar cost bid proposal. Interim billing shall cover a
period of not less than a calendar month. The final ten percent (10%) of the Tot
All-inclusive Maximum Price will be paid upon delivery of the firm’s final reports.
22
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VII. EVALUATION PROCEDURES
A. Audit Committee
Proposals submitted will be evaluated by a four member Audit Committee, consisting
of individuals from the Finance department and the City Manager’s office.
B. Review of Proposals
The Audit Committee will use a point formula during the review process to score
proposals. Each member of the Audit Committee will first score each technical
proposal by each of the criteria described in Section VI1 C below. The full Audit
the individual scores to arrive at a composite technical score for each firm. At this
point, firms with an unacceptably low technical score will be eliminated from further
consideration.
After the composite technical score for each firm has been established, the cost
proposals will be reviewed and additional points will be added to the technical score
based on the price bid. The maximum score for price will be assigned to the firm
offering the lowest total all-inclusive maximum price. Appropriate fractional scores wi
be assigned to other proposers.
The City reserves the right to retain all proposals submitted and use any idea in a
proposal regardless of whether that proposal is selected.
Committee will then convene to review and discuss these evaluations and ta cambin
C. Evaluation Criteria
Proposals will be evaluated using three sets of criteria. Firms meeting the mandaton
criteria will have their proposals evaluated and scored for both technical qualification
and price. The following represent the principal selection criteria which will be
considered during the evaluation process.
1. Mandatory Elements
a. The audit firm is independent and licensed to practice in the State of
California.
b. The firm has no conflict of interest with regard to any other work performed
by the firm for the City.
c. The firm adheres to the instructions in this request for proposal on preparing
and submitting the proposal
d. The firm has a record of quality audit work,
23
r / 0 e
2. Technical Quality: (Maximum Points - 80)
a. Expertise and Experience
(I) The firm’s past experience and performance on comparable government
engagements with an emphasis on local experience.
engagement and the quality of the firm’s management support personne
to be available for technical consultation.
(2) The quality of the firm’s professional personnel to be assigned to the
(3) The firm’s past experience auditing housing and aging federal financial
assistance programs.
(4) The firm’s past experience in meeting GFOA and CSMFO requirements tl
receive CAFR award.
(5) Experience in providing on-going financial consulting services to
municipalities.
b. Audit Approach
(1) Adequacy of proposed staffing plan for various segments of the
engagement
(2) Adequacy of sampling techniques
(3) Adequacy of analytical procedures
3. Price: (Maximum Points - 20)
COST WILL NOT BE THE PRIMARY FACTOR IN THE SELECTION OF AN AUDIT
FIRM
D. Oral Presentations
During the evaluation process, the Audit Committee may, at its discretion, request ai
one or all firms to make oral presentations. Such presentations will provide
firms with an opportunity to answer any questions the Audit Committee may have or
a firm’s proposal. Not all firms may be asked to make such oral presentations.
E. Final Selection
The Carlsbad City Council will select a firm based upon the recommendation of the
Audit Committee.
24
r I 0 W
It is anticipated that a firm will be selected by March 12, 1993. Following notification
of the firm selected and Council approval, it is expected a contract will be executed
between both parties by March 26, 1993.
F. Right to Reject Proposals
Submission of a proposal indicates acceptance by the firm of the conditions
contained in this request for proposal unless clearly and specifically noted in the
proposal submitted and confirmed in the contract between the City and the firm
selected.
The City reserves the right without prejudice to reject any or all proposals.
25
I 0 0 4
APPENDICES
A. City of Carlsbad General Purpose Financial Statements
B. City of Carlsbad Schedule of Federal Financial Assistance
C. 1991 Management Letter
D. Gann Limit Verification Procedures
E. Organizational Charts
F. Example Contract
r I
APPEN 0 w
Peat Ma rw ic k
Certified Public Accountants
750 B Street
San Diego. CA 92101
Independe nt Auditors' Reuor t
The Honorable Members of City Council
City of Carlsbad, California:
We have audited the general purpose financial statements of the Cit
Carlsbad, California, as of and for the year ended June 30, 1992, as list
the accompanying table of contents. These general purpose fina
statements are the responsibility of the City's management.
responsibility is to express an opinion on these general purpose fina statements based on our audit.
We conducted our audit in accordance with generally accepted aud
standards. Those standards require that we plan and perform the aud:
obtain reasonable assurance about whether the general purpose fina
statements are free of material misstatement. An audit includes examinin
a test basis, evidence supporting the amounts and disclosures in the ge purpose financial statements. An audit also includes assessing the accou
principles used and significant estimates made by management, as we:
evaluating the overall financial statement presentation. We believe tha
audit provides a reasonable basis for our opinion.
In our opinion, the general purpose financial statements referred to
present fairly, in all material respects, the financial position of the
of Carlsbad, California, as of June 30, 1992, and the results of
operations and the cash flows of its proprietary funds for the year then
in conformity with generally accepted accounting principles.
Our audit wag made for the purpose of forming an opinion on the ge
purpose financial statements taken as a whole. The combining, indil
fund, and individual account group financial statements and schedules 3
in the accompanying table of contents are presented for purposes of addit
analysis and are not a required part of the general purpose fin2
statements of the City of Carlsbad, California. Such information has
subjected to the auditing procedures applied in the audit of the gf
purpose financial statements and, in our opinion, is fairly stated i
material respects in relation to the general purpose financial statc
taken as a whole.
Kt& @Qt&&&b&
October 9, 1992
Member F .rn 01 27
Klvnveld Peal Marwck Goerdeler
w w F
CITY OF CARLSBAD
Combined Balance Sheet
All Fund Types and Account Groups
June 30, 1992
2
Special Debt Capi
Assets and Other Debits Notes General Revenue Service Projq
Cash and investments 4 $ 10,350,930 6,471,040 4,862,787 39,33'
Deferred compensation
Rece ivab le s :
- - - investments 8
Loans - 164,488 -
Taxes 1,024,177 17,846 3 25 1 Accounts, net 66,140 67,377 -
Due from other funds 13 627,912 - -
Due from other governments - 17,143 -
Inventory 33,358 - -
Prepaid expenditures 43,500 165,881 -
2
Accrued interest 418,495 90,808 86,415 50
35
funds 12 10,340,785 - - 2,49
Advances to other
Restricted assets:
Cash and
Accrued interest - - - - - - investments 4
Property, plant and
Amount available in
Amount to be
- - - equipment 9 net 5
debt service funds - - -
provided for
retirement of
term debt
general long- - - -
Total assets and
other debits $ 22.905. 297 5.99 4.583 4.949.527 42.7
See accompanying notes to combined f inancia1 statements.
28
m w e
Proprietary Fiduciary
Fund Types Fund TVD~ Accoun t Groups Tot:
Internal General Long- (Memorz
Enter Dr i s e Service Aaencv Fixed Assets Term Debt m
31,947,353 8,833,881 14,114,913 - - 115,911
- - 4,712,077 - - 4,71;
- 161 - - - 1,05:
2,239,462 6,446 - - - 2,40t
591,844 145,208 50,653 - - 1,89( - 80;
- 371
- - - - - 12,83: - - 551 - - 20!
- - - - - -
174,781 - - -
- - - -
443,511 81,631 - - - -
6,584,168 - - - - 6,58
1
96,891,191 2,641,150 - 63,036,204 - 162,56
- - - - 4,904,027 4,90
13,072 - - - -
- - - - 25.641.595 25.64
138.885.384 11.708.3 16 18.877,643 63.036. 204 30.545 622 340 63
29 (Con
w w
CITY OF CARLSBAD
Combined Balance Sheet, Continued
All Fund Types and Account Groups
June 30, 1992
Governme ntal Fund TvDes
Special Debt Capit,
Service Proiec
Accounts payable $ 958,557 80,156 2,000 265,
Liabilities Notes General Revenue
5, Accrued wages payable 1,804,655 54,603 -
Accrued interest payable 78,334 - -
Due to other funds 13 - 283,143 - 344!
Due to other governments - 33,898 -
Estimated claims payable - - -
Assessments payable - - -
Current portion of
Deposits payable -
Advances from other funds 12 - - - 12,833,
- - - long-term debt 11 - - 46 9
Deferred compensation
Current 1 iab i 1 it ies
- - - payable 8
payable from restricted assets -
accrued interest payable - - -
Deferred revenue 3,254,678 - 43,500 160
Special assessment debt
- - - Bonds payable 11
with governmental
commitment 11
capital leases 9,11 - - -
participation 11
agreement 11
- - -
Obligations under
Certificates of
Installment purchase
- - -
- - -
Total liabilities $ 6.096. 224 451.806 45.500 14.07:
See accompanying notes to combined financial statements.
30
w v
Proprietary Fiduciary
Fund Types Fund Type ACCCW t Groups To ta
Enter Dr i s e Service Agencv Fixed Assets Term Debt onlv Internal General Long- (Memora
- 2 , 341 915,280 111,376 8 , 660 -
- - 2,195 284 , 605 46,477 -
- - 221 142 , 734 - - - - 802 174,781 - -
- - - - - 12,833 - - 1,731,492 - - 1,765 - - 2 , 188 - 2 , 188,889 -
- - 4,527,533 - - 4,527
- - 685 685,000 - -
238 , 944 - 7,897,881 - - 8,606
- - 4,712,077 - - 4,712
- - 351
2,070,778 - - - - 5,52! - - - - 12,960,000 12,96(
351,855 - -
- - - - 8,465,000 8,461
- - - - 1,030,622 1,03(
11,022,770 - - - 8,090,000 19,ll'
12.68' 12.689.800 - - - -
28.576.547 2.346.742 18.877.6 43 - 30.545.622 101.01'
31 (Cont
0 e
CITY OF CARLSBAD
Combined Balance Sheet, Continued
All Fund Types and Account Groups
June 30, 1992
Governmental Fund Types
Special Debt Capit;
Service Projeq Notea General Revenue
Total liabilities,
brought forward $ 6.096. 224 451.80Q 45.50Q 14,079.
Fund Equity and
Other Credits
Investment in general
Contributed capital 15
Fund balance :
fixed assets - - - - - -
Reserved 14 7,995,039 2,459,327 4,904,027 4,487
Un res e rved 14 8,814,034 4,083,456 - 24,161
Res e rved 14
Unr e s e rved 14
Retained earnings: - - - - - -
Total fund equity
and other credits 16.809 .O 73 6.542.783 4.904.027 28.649
Total liabilities,
fund equity and
other credits $ 22.905, 297 6.99 4.58% 4.949.527 42.728
See accompanying notes to combined financial statements.
32
1 1 0 0
Proprietary Fiduciary
Fund TvDes Fund Tvpe Accoun t Groups Tota
Internal Genera 1 Long- (Memora
EnterDrise Service Agencv Fixed Assets Term Debt onlv
28.576.547 2.346.742 18.877.6 43 - 30.545.622 101.019
63,036
75 , 48 7 , 426 5,5 71,402 - - - 81,058
- - - - - 19,845 - - - - - 37,055
- - 3 , 35r
31,467,026 3 790.1 72, - - - 35.257
- - - 63,036,204 -
3,354,383 - -
110.308.835 9.36 1.574 - 63.036. 204 - 239.611
138.885.38 2 11.708.3 16 18,877.6 43 63,036.204 30.545.622 340,63(
33
J 0 0
CITY OF CARLSBAD
Combined Statement of Revenues, Expenditures and
Changes in Fund Balance - All Governmental Fund Types
For the year ended June 30, 1992
Gene
Taxes $ 26,424 j
Revenues :
Licenses and permits 1,729,
Intergovernmental State subventions 2,489<
Charges for services 4,562,
Fines and forfeits 312
Interest income 2,152
Interdepartmental services 1,916
Contributions from property owners
Miscellaneous 338
To tal revenues 39,925
Expenditures:
Current: General government 5,069
Community development 7,323
Public works
Welfare Culture and recreation 6,960
Maintenance and utilities 4,228
Public safety 15,647
Capital outlay
Debt service :
Principal retirement
Interest and fiscal charges
Total expenditures 39.22:
Excess (deficiency) of revenues over expenditures 69’
Operating transfers in 5,39
Operating transfers out (53
Total other financing sources (uses) 4,85
Other financing sources (uses):
Excess (deficiency) of revenues and other
financing sources over expenditures and other financing uses 5,55
12,zo Fund balarice at beginning of year, as adjusted (note 21)
Residual equity transfers out (96
Residual equity transfers in
Fund balance at end of year
See accompanying notes to combined financial statements.
34
$ 16.80
W 0
To tal
Special Debt Capital (Memo rar
Revenue Service Projects OnlV:
317,673 2,116 , 142 3 , 228 , 324 32,086, - - - 1,729,
4 , 176 , 247 - 1 , 910 , 891 6,087 , - - - 2,489,
1,616,812 - 1 , 579 , 724 7,759, - - - 312,
340 , 838 345 , 040 1 , 988 , 147 4,826 ,
1,916, - - 446,813 446 91
6.570.930 2.461.182 9.483.163 58,440,
- - -
119.360 - 329.264 786.1
440 , 115 - 815,177 6,324, - - - 15,647, - - - 7,323,
1 , 257,859 - - 1,257,
2,287,271 - - 2,287,
340,271 - - 7,301, - - - 4,228, - - 5,639,898 5,639,
- 1,175,000 - 1,175, - 2.799.795 - 2.799.
4.325.516 3.97 4.795 6.455.075 23AzLL
2.245.414 (1 .513.613) 3.028.088 4.455.
560 1,714,117 6 , 160 , 374 13 , 269 , - (1.227.947) (11.506.524) ( 13.269 ,,
560 486.170 (5.3 46.15Q) -
2 , 245 , 974 (1,027,443) (2,318,062) 4,455,
932 839,850 172,858 1,022,
9.542.782 4.904.O27 28.649.145 2IMQL
4,297 , 761 5,094,417 31,640,578 53,238,
(1.884) (2.797) (846.229 ) 11.811,
35
I > 0
CITY OF CARLSBAD
Combined Statement of Revenues , Expenditures and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
All Governmental Fund Types
For the year ended June 30, 1992
General Fund
Actual on Varianc
Budge tar y Favorab Budaet Basis (Unf avora
Taxes $ 29,505,000 26,424,175 (3,080,8:
Licenses and permits 2,185,000 1,729,058 (455 , 9
Intergovernmental - - -
Revenues :
State subventions 2,830,000 2,489,454 (340,5
Charges for services 4,475,000 4,562,688 87,6
Fines and forfeits 550 , 000 312,984 (237,O
In teres t income 2,000,000 2,152,267 152,2
Interdepartmental services 2,038,000 1,916,323 (121,6
Miscellaneous 250 .OOQ 338. 212 88.2
Total revenues 43.833.000 39 925 . 161 (3.907.8
Expenditures:
Current:
General government 7,722,061 5,242,016 2,480,O
Public safety 16,592,947 15,679,674 913 , 2
Community development 8,957,296 7,775,736 1,181,5
Welfare
Culture and recreation 7,515,414 7,002,720 512,t
Maintenance and utilities 5,409,250 5,057,399 351,1
- - - Public works - - -
Debt service :
Principal retirement - - -
Interest and fiscal charges - - -
Total expenditures 46.196.968 40.757.5 45 Ei&E!d
Excess (deficiency) of revenues
over expenditures (2.363.968 1 (832.384) 1.531.1
Other financing sources (uses):
Operating transfers in 5,394,102 5,394,102 -
Operating transfers out (5 34.682) (534.682) -
sources (uses) 4,859. 4 20 4.859. 42Q -
Total other financing
Excess (deficiency ) of
revenues and other financing
sources over expenditures
and other financing uses 2,495,452 4,027,036 1,531,
Fund balance at beginning of year, as adjusted (note 21) 12,205,755 12,205,755
Residual equity transfers in - 9 , 243 9! Residual equity transfers out - (960.773) (960,
Fund balance at end of year $ 14.701.207 15.281.261 580.
See accompanying notes to combined financial statements.
36
1 0 0 ,’
Spec ial Revenue Funds Debt Service Funds
Actual on Variance Actual on Varianc
Budgetary Favorable Budgetary Favorab
(Unf avora Budaet Bas is (Unfavorable 1 Budaet Bas is
360,000 317,673 (42,327) 1,469,510 1,302,947 (166,56 - - - - - -
2,722,849 4,176,247 1,453,398 - - - - - - - - - - - - 1,795,200 1,616,812 (178 , 388 ) - - - - - -
122,200 337,771 215,571 241 , 300 148,884 (92,41
76.56 - 2 119.360 42.798 - - - - - - - -
5.076.811 6.567.863 1.491.052 1.710,810 1,451,831 (258,97
598,622 504,569 94,053 - - -
2,010,247 1,279,428 730,819 - - -
2,468,304 2,287 , 943 180,361 - - -
- - - - - - - - - - - -
- - - 674,902 490,837 184,065 - - - - - -
- 420,000 420,000 - - - - - - 1.368. 712 1.367.965 71
5.75 2.075 4.562.777 1.189.298 1.788.7 12 1.787.965 71
(675.264) 2.005.086 2,680.350 (77.90 2) (336.134) (258.2:
560 560 - 1,125 , 238 1,125 , 238 - - - - 1.155.038 1.155.038 -
- 560560 - (29.800 1 (29.80Q 1
(674,704) 2,005,646 2 , 680 , 350 (107 , 702) (365 , 934) (258 $2
4,247,328 4,247,328 - 1,285,938 1,285,938 -
- (1.884) (1.884) - (2.797) (2.7
3.572.624 6.252.022 2.679.398 1.178.236 1.757.057 578.E
- 932 932 - 839 , 850 839 ,e
37 (Cont
< I e 0
CITY OF CARLSBAD
Combined Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget and Actual (Budgetary Basis)
All Governmental Fund Types, Continued
For the year ended June 30, 1992
Total (Memorandum On lg 1
Actual on Varianc
Budgetary Favorab
Basis (Unfavora
Licenses and permits 2,185,000 1,729,058 (455,91
Intergovernmental 2,722,849 4,176,247 19453 , 3
State subventions 2,830,000 2,489,454 (340,s
Charges for services 6 , 270 , 200 6,179,500 (90,7
Fines and forfeits 550,000 312,984 (237,O
Interest income 2,363,500 2,638,922 275,4
Interdepartmental services 2,038,000 1,916,323 (121,6
Miscellaneous 326.562 457.57 2 131,c
Total revenues 50.620.621 47.944.855 (2,675.7
Budnet Revenues :
Taxes $ 31,334,510 28,044,795 (3,289,7
Expenditures:
Current:
General government 8,320,683 5,746,585 2,574 ,C
Public safety 16,592,947 15,679,674 913, Z
Community development 8,957,296 7,775,736 1,181,:
Pub 1 i c wo r ks 2,010,247 1,279,428 730, E
Welfare 2,468,304 2,287,943 180 ,
Culture and recreation 8,190,316 7,493,557 696,
Maintenance and utilities 5,409,250 5,057,399 351 ,I
Debt service:
Principal retirement 420,000 420,000 -
Total expenditures 53.737.755 47.108- 28 7 6.629.
over expenditures (3.117.134) 836.568 3.953.
Interest and fiscal charges 1.368.7 12 1.367.965
Excess (deficiency) of revenues
Other financing sources (uses): Operating transfers in 6,519,900 6,519,900 -
Operating transfers out (1.689.720) (1.689.7 20) 4
Total other financing sources (uses 1 4.830, 18Q 4.830. 180
Excess (deficiency) of
revenues and other financing
sources over expenditures and other financing uses 1,713,046 5,666,748 3,953
Fund balance at beginning of year,
Residual equity transfers in - 850,025 850
Residual equity transfers out - (965.454) -as.
as adjusted (note 21) 17,739,021 17,739,021
Fund balance at end of year $ 19,452.067 23.290.340 3.838
See accompanying notes to combined financial statements.
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