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HomeMy WebLinkAbout1993-02-16; City Council; 12074; APPROVAL OF 1992-93 AGREEMENTS FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUND RECIPIENTSQ 8 b= B. 9 3 .. z 0 4 $ z 3 0 5 e Cu OF CARLSBAD - AGENQ BILL 7d5~ AB#-m TITLE: DEPT. b’+c FUND RECIPIENTS RECOMMENDED ACTION: APPROVAL OF 1992-93 AGGEMENTS FOR DEPT. MTG.L?,& COMMUNIN DEVELOPMENT BLOCK GRAN”cIT~ j CITY n Adopt Resolution No. 93-37 to approve 1992-93 agreements for federa Community Development Block Grant fund recipients. ITEM EXPLANATION On June 5, 1992, the City Council selected organizations to receive Communit Development Block Grant (CDBG) Entitlement funding under the 1 992-93 feder; program. Prior to disbursing CDBG funding for the subrecipients, the City mu: perform the environmental review and approve a written agreement for the projec As required by federal regulations for the CDBG Entitlement Program, staff he completed the required environmental reviews and prepared the 1 9924 subrecipient agreements with the following organizations: Being Alive San Diegc SER Jobs for Progress, North County Seniors in Action (NoCoSiA), EY Counseling & Crisis Services, Community Service Center for the Disablec North Coast Neighborhood Recovery Center, North County Armed Force YMCA, Carlsbad Schools Inc., Boys & Girls Club (2 projects), San Dieg County Mental Health, Catholic Charities-Good Samaritan Shelter, Wester Institute Foundation for Mental Health, North County Lifeline, Fraternity Hous Community Resource Center, Catholic Charities-Caring Residents of Carlsba The 1992-93 CDBG Subrecipient Agreements are attached as Exhibit 2 for Ci Council review and approval. For information purposes, the completc environmental reviews for the projects are also included as Exhibit 3. FISCAL IMPACT: No fiscal impact. EXHIBITS: 1. 2. Resolution No. 4 ? - .q y Subrecipient Agreements for 1 992-93 Community Development Block Gr Fundsubrecipients on file in the City Clerk’s office. 3. Environmental Reviews for 1992-93 Community Development Block GI fundsubrecipients on file in the City Clerk’s office. I I 1 2 3 4 5 6 7 8 9 10 13. X? 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 a a RESOLUTION NO. 93-34 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBI CALIFORNIA, APPROVING AGREEMENTS WITH THE CITY’S 1992-93 FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT WHEREAS, the City Council of the City of Carlsbad, California, in Febru: 1993, considered the required subrecipient agreements for 1992-93 Commui Development Block Grant funds; and WHEREAS, the City Council has taken all testimony into account. NOW, THEREFORE, BE IT RESOLVED as follows: 1. That the above recitation is true and correct. 2. That the City Council has approved the 1992-93 Community Developm Block Grant Agreements between the City of Carlsbad and the subrecipients as on file in the City Clerk’s Office. PASSED, APPROVED AND ADOPTED by the City Council of the CiQ Carlsbad, California, on the 16th day of FEBRUARY , 1993, by the fOllOU vote, to wit: AYES: Council Members Lewis, Stanton, Kulchin, Nygaard, Finni NOES: None ABSENT: None ATTEST: METHA L. RAUTENKIWZ, City CG~ (Seal) e 0 EXHIBIT 2 1992-93 SUBRECIPIENT AGREEMENTS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM *. 0 0 AGREEMENT BETWEEN THE CITY OF CARLSBAD AND BEING ALIVE SAN DIEGO FOR 1992-93 FEDERAL COMl/lUNlN DEVELOPMENT BLOCK GRANT FUNDS THIS AGREEMENT, made and entered into as of this 15 th day of APRIL , 1923 by and between the CITY OF CARLSBAD, a mun corporation, hereinafter referred to as "City", and BEING ALIVE-SAN DIEGO a non- organization, hereinafter referred to as "Subrecipient". RECITALS WHEREAS, the City has the need to provide services for persons with AIC HIV-infection and their families; and WHEREAS, the City would like to provide assistance to help establish ar resource and recreation center; and WHEREAS, the Subrecipient will provide information, recreational activiti support services through the North County Resource and Recreation Center in Vis WHEREAS, the Subrecipient currently operates the only drop-in center for WHEREAS, the Subrecipient has the necessary skills and qualifications to living with AIDS and the HIV-virus in San Diego County; and the services required by the City; and contained herein, City and Subrecipient agree as follows: 1. STATEMENT OF WORK NOW, THEREFORE, in consideration of these recitals and the mutual co The City has allocated federal 1992-93 Community Development Bloc (CDBG) funds, in the amount of four hundred dollars ($400.00), to the Sub1 to assist with the costs associated with the operation of the North Resource and Recovery Center. The Center will serve as an informatio for persons with AIDS or the H1V-infection and will provide recreational and support. The administrative office is located at 720 Robinson Avei Diego, CA 92103. 0 e The Subrecipient shall furnish all labor, materials and services and be expenses necessary to establish and operate this program as outlined it agreement. Under this agreement, the City's only financial obligation tc Subrecipient is to provide reimbursement with CDBG funds of $400.00 as allol by the City Council. The Subrecipient shall expend the allocated funds in their entirety by Jun 1993. If the Subrecipient is unable to expend all of the funds allocated t project by the noted date, the funds will be reallocated during the next fisca by the City, to an eligible activity. 2. DISBURSEMENT OF FUNDS The City shall reimburse the Subrecipient for costs of operating the Resourc Recreation Center for persons with AIDS, the HIV-infection for the period begi July 1,1992 and ending June 15,1993. The amount to be reimbursed sha exceed $400.00. Subrecipient shall submit a "Reimbursement Request" to the City to re payment for services conducted. Each request for reimbursement shall in documentation to verify expenditure of funds are consistent with the a approved by the City. Payroll records, receipts, paid invoices includir itemized statement of all costs are samples of appropriate methoc documentation. The Subrecipient may request the reimbursements anytime after this age1 is approve for the reporting period beginning July 1 , 1992. 3. PROGRAM INCOME The Subrecipient shall report, to the City, any interest, or other income, earr a direct result of the use of federal CDBG funds for the operation of this pro All reported program income may be retained by the Subrecipient for oper: costs related to the Resource and Recreation Center. However, the prc income, retained by the Subrecipient, must be expended before additional are requested from the City. The requirements are set forth in the P regulations Section 570.504 (c). 4. RECORDS AND REPORTS The Subrecipient shall submit "Performance Reports" to the City pr reimbursement with CDBG funds for the program year beginning July 1, 19: ending June 30, 1993. The final report is due not later than June 30, 199: 2 0 0 The Performance Report must include sufficient information to assist the C monitoring the Subrecipient’s performance in providing services and inform to the clients and their families. The Subrecipient must demonstrate satisfa performance prior to reimbursement for cost associated with operation c service with CDBG funds. At a minimum, the performance reports shall provic following information: a. b. c. d. e. f. Summary of services provided to Carlsbad residents Total number of persons assisted during the reporting period Number of persons who are of low and moderate income levc Age and ethnicity of persons assisted Total number of days services were provided Total number of people from Carlsbad served The Subrecipient shall maintain separate accounting records for the federal C funds provided by the City. The City, Federal Grantor Agency, Compt General of the United States, or any of their duly-authorized representatives have access to all books, documents, papers and records maintained b: Subrecipient which directly pertain to the above service for the purpose of i examination, excerpts and transcriptions. In the event the Subrecipient receives more than $25,000 in federal CDBG f during any single fiscal year, a Single Audit must be conducted. As requirc the Federal Single Audit Act, the Subrecipient would be required to submit, t City, a comprehensive financial audit prepared by an independent, neutral party auditor. The audit shall cover financial operations of the Subrecipient fc period beginning July 1 , 1992 and ending June 30, 1993 and is due not later one year after expiration of the agreement. If this agreement is extended, fo reason, into program year 1993-1 994, the Subrecipient would be requirc submit a second audit for the period covered under the amended agreeme Unless otherwise notified by the City, the Subrecipient shall retain all fin2 records, supporting documents and statistical reports related to the ser provided under this agreement until October 31 , 1996. All records subject i audit finding must be retained for three (3) years from the date the finding is n or until the finding has been cleared by appropriate officials and the Subreci has been given official written notice. 5. PROGRAM REQUIREMENTS The Subrecipient shall adhere to the terms of the City’s CDBG Application Subrecipient Agreement and with assurances and agreements made, by the to the United States Department of Housing and Urban Development, 3 0 0 The Subrecipient shall comply with applicable Uniform Administrative Requiren as described in Section 570.502 of the federal regulations for the CDBG ProC the federal requirements are set forth, by reference, as a provision 01 agreement. The Subrecipient shall carry out all activities in compliance with all Federal and regulations as described in Subpart K, such as labor standards, fair hoi requirements of the CDBG Program Regulations, except that: a. The Subrecipient will not assume the City’s environm responsibilities described in Section 570.604; and The Subrecipient will not assume the City’s responsibility initiating the review process required under the provisior Executive Order 12372 described in 570.61 2 of Federal Regulati The provisions of Subpart K, of the CDBG Program Regulations, are set fort b. reference, as a condition of this agreement. CHANGES IN USE OF FUNDS Changes in the use of CDBG funds must be approved by the City Council. Subrecipient desires a change in the use of the CDBG funds following app of this agreement, a written request must be submitted to the City for revie the Council. No change in use of the CDBG funds will be permitted by the without prior approval by the Council. 6. 7. N 0 N D ISC R I M I N AT1 0 N CLAUSE The Subrecipient shall comply with all state and federal laws rega nondiscrimination in the provision of services and equal opportunity employ of personnel. 8. SUSPENSION AND TERMINATION OF AGREEMENT In accordance with Section 24, Parts 85.43 and 85.44 of the Code of Fe Regulations, this agreement may be suspended or terminated if the subreci fails to comply with any term(s) of the award and/or the award is terminate convenience. (Section 24, Parts 85.43 and 85.44 of the Code of Fe Regulations are set forth, by reference, as provisions of this agreement.) 4 e 0 9. HOLD HARMLESS AGREEMENT The City, its officers, and employees shall not be liable for any claims, liab penalties, fines, or any damage to goods, properties, or effects of any pc whatsoever, nor for personal injuries or death caused by, or claimed to have caused by, or resulting from, any intentional or negligent acts, errors or omi of Subrecipient or Su brecipient’s agents, employees, or representatives i performance of the service outlined in this agreement. Subrecipient agrees to defend, indemnify, and save free and harmless the Cit its officers and employees against any of the foregoing liabilities or claims c kind and any cost/expense that is incurred by the City on account of any ( facility or the program. foregoing liabilities, including liabilities or claims by reason of alleged defects IO. ASSIGNMENT OF AGREEMENT The Subrecipient shall not assign this agreement or any monies due there[ without the prior written consent of the City. 11. SUCCESSORS OR ASSIGNS Subject to the provisions of this Subrecipient Agreement Section 9, “Hold Hart Agreement,” all terms, conditions, and provisions hereof shall insure to and bind each of the parties hereto, and each of their respective heirs, execi administrators, successors, and assigns. 12. INSURANCE The Subrecipient shall obtain and maintain policies of general liability insui and a combined policy of worker’s compensation and employers liability insui from an insurance company authorized to do business in the State of Calii which meets the requirements of City Council Resolution No. 90-96 in an insL amount of not less than one million dollars ($1,000,000) each, unless a amount is approved by the City Attorney or the City Manager. This insurance shall be in force during the term of this agreement and shall n canceled without thirty (30) days prior written notice to the City sent by ce mail. The City shall be named as an additional insured on these policies. Subrecipient shall furnish certificates of insurance to the City k commencement of work. 5 m 0 IN WITNESS WHEREOF the parties hereto have caused this agreement executed as of the day and year first written above. BEING ALIVE-SAN DIEGO, a non-profit organization 8!%!1? OYht& EXECUTIVE Dl RECTOR GIN OF CARLSBAD, a municipal corpoja6on of the State of California . / pp,:I_/ ‘*- , /<Jy-&./ CLAUW A. ~~BU~Y LEWIS, MAYOR /, // //” /p,f) // A( ,/ ALk*?wi$E N-V /L/m / / ATTEST: I ORM: Qk RON BALL, CITY AITORNEY +/.r-93 6 1 W 0 L AGREEMENT BETWEEN THE CITY OF CARLSBAD AND NORTH COUNTY LIFELINE, INC. FOR 1992-93 FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS THIS AGREEMENTJ made and entered into as of this 2nd day of 1993 by and between the CITY OF CARLSBAD, a municipal March corporation, hereinafter referred to as "City", and NORTH COUNTY LIFELINE, INC., a non-profit organization, hereinafter referred to as "Subrecipient". R EC ITA LS WHEREAS, the City has the need to provide shelter for homeless persons c periods of inclement weather; and WHEREAS, the Subrecipient will provide emergency shelter for low and moc income persons; and of Vista National Guard Armory during periods of inclement weather; and WHEREAS, the Subrecipient currently operates an emergency shelter in thr WHEREAS, the Subrecipient possesses the necessary skills and qualificatic provide the services required by the City; NOW, THEREFORE, in consideration of these recitals and the mutual cove contained herein, City and Subrecipient agree as follows: U. STATEMENT OF WORM The City has allocated federal 1992-93 Community Development Block ($7,750.00) for the Subrecipient to assist in financing the costs of operatii inclement weather shelter for the homeless in North San Diego County E provide hotel vouchers for families or women with children. With the CDBG funds allocated, the Subrecipient shall provide shelter for horr persons of Carlsbad during periods of inclement weather at the City of National Guard Armory. The CDBG funds are to be used for costs directly r( to the operation of the shelter or to provide hotel vouchers for families or w with children. (CDBG) funds, in the amount of seven thousand seven hundred fifty c x L w 0 The Subrecipient shall furnish all labor, materials and services and bes expenses necessary to operate the shelter as outlined in this agreement. U this agreement, the City's only financial obligation to the Subrecipient is to prc the CDBG funds totalling $7,750.00, as allocated by the City Council. The Subrecipient shall expend the allocated funds in their entirety by June 1993. If the Subrecipient is unable to expend all of the funds allocated tc project by the noted date, the funds will be reallocated during the next fiscal by the City, to an eligible activity. 2. DISBURSEMENT OF FUNDS The City shall reimburse the Subrecipient for costs of operating the inclei weather shelter for the homeless in the Vista National Guard Armory and/o costs to provide hotel vouchers for families or women with children, durini period beginning July 1, 1992 and ending June 15, 1993. The amount ti reimbursed shall not exceed $7,750.00. Subrecipient shall submit a "Reimbursement Request" to the City to rec payment for services conducted. Each request for reimbursement shall inc documentation to verify expenditure of funds are consistent with the ac approved by the City. Payroll records, receipts, paid invoices includin! itemized statement of all costs are samples of appropriate method documentation. The Subrecipient may request reimbursements anytime after this agreeme approved, for the reporting period beginning July 1, 1992. 3. PROGRAM INCOME The Subrecipient shall report, to the City, any interest, or other income, earn€ a direct result of the use of federal CDBG funds for the operation of the incle, weather shelter for the homeless. All reported program income may be ret; by the Subrecipient for operational costs related to the shelter. However program income, retained by the Subrecipient, must be expended bl additional funds are requested from the City. 4. RECORDS AND REPORTS The Subrecipient shall submit "Performance Reports" to the City pric reimbursement with CDBG funds for the program year beginning July 1, 199: ending June 30, 1993. The final report is due not later than June 30, 1993. 2 0 0 The Performance Report must include sufficient information to assist the C monitoring the Subrecipient’s performance in providing emergency shelter sei and hotel vouchers to low and moderate income persons. The Subrecipient demonstrate satisfactory performance prior to reimbursement for cost assoc with operation of this service with CDBG funds. At a minimum, the perforrr reports shall provide the following information: a. b. e. d. e. f. g. Number of vouchers issued Summary of services provided to Carlsbad residents Number of persons assisted during the reporting period Number of persons who are of low and moderate income lev Age and ethnicity of persons assisted Number of days shelter was open Number of people from Carlsbad served The Subrecipient shall maintain separate accounting records for the federal C funds provided by the City. The City, Federal Grantor Agency, Comp General of the United States, or any of their duly-authorized representatives have access to all books, documents, papers and records maintained b Subrecipient which directly pertain to the above service for the purpose of examination, excerpts and transcriptions. In the event the Subrecipient receives more than $25,000 in federal CDBG . during any single fiscal year, a Single Audit must be conducted. As requirc the Federal Single Audit Act, the Subrecipient shall be required to submit, 1 City, a comprehensive financial audit prepared by an independent, neutral period beginning July 1, 1992 and ending June 30, 1993 and is due not latei one year after expiration of the agreement. If this agreement is extended, fc reason, into program year 1993-1 994, the Subrecipient shall be required to s a second audit for the period covered under the amended agreement. Unless otherwise notified by the City, the Subrecipient shall retain all fin; records, supporting documents and statistical reports related to the sei provided under this agreement until October 31 , 1996. All records subject audit finding must be retained for three (3) years from the date the finding is I or until the finding has been cleared by appropriate officials and the Subrec has been given official written notice. party auditor. The audit shall cover financial operations of the Subrecipient fr 5. PROGRAM REQUIREMENTS The Subrecipient shall adhere to the terms of the City’s CDBG Applic Subrecipient Agreement and with assurances and agreements made, by the to the United States Department of Housing and Urban Development. 3 0 0 The Subrecipient shall comply with applicable Uniform Administrative Requiren as described in Section 570.502 of the federal regulations for the CDBG Proc the federal requirements are set forth, by reference, as a provision oi agreement. The Subrecipient shall carry out all activities in compliance with all Federal and regulations as described in Subpart K of the CDBG Program Regulation: provisions of Subpart K, such as labor standards, fair housing requirements CDBG Program Regulations, except that: a. The Subrecipient will not assume the City’s environme responsibilities as described in Section 570.604; and The subrecipient will not assume the City’s responsibility for init the review process required under the provisions of Executive 12372 described in 570.612 in the Federal Regulations. b. 6. CHANGES IN USE OF FUNDS Changes in the use of CDBG funds must be approved by the City Council. Subrecipient desires a change in the use of the CDBG funds following apl of this agreement, a written request must be submitted to the City for revil the Council. No change in use of the CDBG funds will be permitted by th without prior approval by the Council. N 0 N DISC RI M I N AT1 0 N CLAUSE The Subrecipient shall comply with all state and federal laws reg nondiscrimination in the provision of services and the equal oppc employment of personnel. SUSPENSION AND TERMINATION OF AGREEMENT In accordance with Section 24, Parts 85.43 and 85.44 of the Code of F Regulations, this agreement may be suspended or terminated if the subre fails to comply with any term(s) of the award and/or the award is termina convenience. (Section 24, Parts 85.43 and 85.44 of the Code of F Regulations are set forth, by reference, as provisions of this agreement.) 7. 8. 4 w 0 9. HOLD HARMLESS AGREEMENT The City, its officers, and employees shall not be liable for any claims, liab penalties, fines, or any damage to goods, properties, or effects of any pi whatsoever, nor for personal injuries or death caused by, or claimed to have caused by, or resulting from, any intentional or negligent acts, errors or omi of Subrecipient or Subrecipient's agents, employees, or representatives i performance of the service outlined in this agreement. Subrecipient agrees to defend, indemnify, and save free and harmless the Cit its officers and employees against any of the foregoing liabilities or claims c kind and any costlexpense that is incurred by the City on account of any ( foregoing liabilities, including liabilities or claims by reason of alleged defects facility or the program. 10. ASSIGNMENT OF AGREEMENT The Subrecipient shall not assign this agreement or any monies due there1 without the prior written consent of the City. 11. SUCCESSORS OR ASSIGNS Subject to the provisions of this Subrecipient Agreement Section 9, "Hold Hari Agreement," all terms, conditions, and provisions hereof shall insure to and bind each of the parties hereto, and each of their respective heirs, exec administrators, successors, and assigns. 12. INSURANCE The Subrecipient shall obtain and maintain policies of general liability insu and a combined policy of worker's compensation and employers liability insu from an insurance company authorized to do business in the State of Cali which meets the requirements of City Council Resolution No. 90-96 in an inst amount of not less than one million dollars ($1,000,000) each, unless a amount is approved by the City Attorney or the City Manager. This insurance shall be in force during the term of this agreement and shall I canceled without thirty (30) days prior written notice to the City sent by CE mail. The City shall be named as an additional insured on these policies. Subrecipient shall furnish certificates of insurance to the City t commencement of work. 5 t W e 1N WITNESS WHEREOF the parties hereto have caused this agreement tc executed as of the day and year written above. NORTH COUNN LIFELINE, INC., a non-profit organization, f;& c 4L/c,Lq ‘c: P/&] L-4 :, EXECUTIVEDIRECTOR / < ,,,/ L f the State of California ATTEST: ALETHA L. RAUTENKRANZ, CITY CLEW ED AS TO FORM: L26- ?e. RON BALL, CITY AITORNEY 6 * 0 AGREEMENT BETWEEN THE CITY OF CARLSBAD AND WESTERN INSTITUTE FOUNDATION FOR MENTAL HEALTH FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR 1991-92 THIS AGREEMENT, made and entered into as of this 2nd day of , 1993 by and between the CITY OF CARLSBAI municipal corporation, hereinafter referred to as "City", and WESTERN INSTITUl FOUNDATION FOR MENTAL HEALTH, a non-profit organization, hereinafter referred to as "Subrecipient". March RECITALS WHEREAS, the City has the need to provide assistance to person: Alzheimer's Disease, which results in memory impairment; and, WHEREAS, the City would like to provide assistance to help continL operation of the day care and day health services to benefit persons with Alzhe Disease; and WHEREAS, the Subrecipient possesses the necessary skills and qualificati provide the services required by the City: NOW, THEREFORE, in consideration of these recitals and the mutual COVC contained herein, City and Subrecipient agree as follows: I. STATEMENT OF WORK The City has allocated federal 1992-93 Community Development Block (CDBG) funds, in the amount of seven thousand two hundred and fifty ( ($7,250.00), for the Subrecipient to assist with the costs of a day care prc designed to assist older adults with memory impairment due to Alzhc Disease. The Subrecipient will also provide scholarship opportunities for thc day care and day health services. The program will be provided at the Oce( Alzheimer's Center, located at 'I 19 S. Ditmar Street in Oceanside, and the Coast Alzheimer's Center located at 120 Stevens Street in Encinitas. 1 0 0 With the CDBG funds allocated, the Subrecipient shall provide a super structured day program for memory-impaired adults. The adults will ha opportunity to participate in activities at the Alzheimer's Center and receivE meal for lunch. The Alzheimer's Center shall provide counseling and traini care givers to assist them in coping with the day to day stress which may from caring for family members with Alzheimer's Disease. The Subrecipient shall furnish all labor, materials and services and br expenses necessary to operate the program as outlined in this agreement. the CDBG funds of $7,250.00 allocated by the City Council. The Subrecipient shall expend the allocated funds in their entirety by Jui 1993. If the Subrecipient is unable to expend all of the funds allocated project by the noted date, the funds will be reallocated during the next fisc: by the City, to an eligible activity. this agreement, the City's only financial obligation to the Subrecipient is to p 2. DISBURSEMENT OF FUNDS The City shall reimburse the Subrecipient for costs of operating the W.I.F. I Health Day Care program for Alzheimer's patients for the period of July 1 l 1 June 15, 1993. The amount to be reimbursed shall not exceed $7,250. Subrecipient shall submit a "Reimbursement Request" to the City to rc documentation to verify expenditure of funds are consistent with the i approved by the City. Payroll records, receipts, paid invoices includi itemized statement of all costs are samples of appropriate metha documentation. The Subrecipient may request reimbursements anytime after this agreerr approved, for the reporting period beginning July 1, 1992. payment for services conducted. Each request for reimbursement shall ii 3. PROGRAM INCOME The Subrecipient shall report, to the City, any interest, or other income, earl a direct result of the use of federal CDBG funds for the operation of the assi program for the Alzheimer's victims of Carlsbad. All reported program ii may be retained by the Subrecipient for operational costs related to the prc However, the program income, retained by the Subrecipient, must be exp before additional funds are requested from the City. The requirements 2 forth in the federal regulations Section 570.504 (c). 2 0 4. RECORDS AND REPORTS The Subrecipient shall submit "Performance Reports" to the City pr reimbursement with CDBG funds for the program year beginning July 1 , 19s ending June 30, 1993. The final report is due not later than June 30, I991 The Performance Report must include sufficient information to assist the 1 monitoring the Subrecipient's performance in providing adult day and day services. The Subrecipient must demonstrate satisfactory performance p reimbursement for cost associated with operation of this service with CDBG At a minimum, the performance reports shall provide the following informa a. b. c. d. e. f. Summary of services provided to Carlsbad residents Total number of persons assisted during the reporting perioc Number of persons who are of low and moderate income le\ Age and ethnicity of persons assisted Total number of days services were provided Total number of people from Carlsbad served The Subrecipient shall maintain separate accounting records for the federal funds provided by the City. The City, Federal Grantor Agency, Comr General of the United States, or any of their duly-authorized representative have access to all books, documents, papers and records maintained I Subrecipient which directly pertain to the above service for the purpose of examination, excerpts and transcriptions. In the event the Subrecipient receives more than $25,000 in federal CDBG during any single fiscal year, a Single Audit must be conducted. As requii the Federal Single Audit Act, the Subrecipient shall be required to submit, City, a comprehensive financial audit prepared by an independent, neutra party auditor. The audit shall cover financial operations of the Subrecipient period beginning July 1 , 1992 and ending June 30, 1993 and is due not latc one year after expiration of the agreement. If this agreement is extended, f reason, into program year 1993-1 994, the Subrecipient shall be required to ! a second audit for the period covered under the amended agreement. Unless otherwise notified by the City, the Subrecipient shall retain all fir records, supporting documents and statistical reports related to the sc provided under this agreement until October 31, 1996. All records subjec audit finding must be retained for three (3) years from the date the finding is or until the finding has been cleared by appropriate officials and the Subre has been given official written notice. 3 0 0 5. PROGRAM REQUIREMENTS The Subrecipient shall adhere to the terms of the City’s CDBG Applicatioi with assurances and agreements made, by the City, to the United Department of Housing and Urban Development. The Subrecipient shall comply with applicable Uniform Administrative Require as described in Section 570.502 of the federal regulations for the CDBG Prc the federal requirements are set forth, by reference, as a provision ( agreement. The Subrecipient shall carry out all activities in compliance with all Feder: and regulations as described in Subpart K of the CDBG Program Regul except that: a. The Subrecipient will not assume the City’s environmental responsl as described in Section 570.604; and The Subrecipient will not assume the City’s responsibility for initiati review process required under the provisions of Executive Order described in 570.612 of the Federal Regulations. b. The provisions of Subpart K, of the CDBG Program Regulations, are set fo reference, as a condition of this agreement. CHANGES IN USE OF FUNDS Changes in the use of CDBG funds must be approved by the City Council. Subrecipient desires a change in the use of the CDBG funds following ap of this agreement, a written request must be submitted to the City for rev the Council. No change in use of the CDBG funds will be permitted by tk without prior approval by the Council. 6. 7. NONDISCRIMINATION CLAUSE The Subrecipient shall comply with all state and federal laws reg nondiscrimination in the provision of services and the employment of pers 4 0 0 8. SUSPENSION AND TERMINATION OF AGREEMENT In accordance with Section 24, Parts 85.43 and 85.44 of the Code of Fe Regulations, this agreement may be suspended or terminated if the subreci fails to comply with any term(s) of the award and/or the award is terminate convenience. (Section 24, Parts 85.43 and 85.44 of the Code of Fe Regulations are set forth, by reference, as provisions of this agreement.) 9. HOLD HARMLESS AGREEMENT The City, its officers, and employees shall not be liable for any claims, liabi penalties, fines, or any damage to goods, properties, or effects of any pc whatever, nor for personal injuries or death caused by, or claimed to have caused by, or resulting from, any intentional or negligent acts, errors or omir of Subrecipient or Subrecipient's agents, employees, or representatives ii performance of the service outlined in this agreement. Subrecipient agrees to defend, indemnify, and save free and harmless the CiQ its officers and employees against any of the foregoing liabilities or claims o kind and any cost and expense that is incurred by the City on account of a the foregoing liabilities, including liabilities or claims by reason of alleged de in the facility or the program. 10. ASSIGNMENT OF AGREEMENT The Subrecipient shall not assign this agreement or any monies due there1 without the prior written consent of the City. 11. SUCCESSORS OR ASSIGNS Subject to the provisions of Paragraph 9, "Hold Harmless Agreement," all tc conditions, and provisions hereof shall insure to and shall bind each of the p hereto, and each of their respective heirs, executors, administrators, succes and assigns. 12. INSURANCE The Subrecipient shall obtain and maintain policies of general liability insui and a combined policy of worker's compensation and employers liability insu from an insurance company authorized to do business in the State of Cali which meets the requirements of City Council Resolution No. 90-96 in an ins1 amount of not less than one million dollars ($1,000,000) each, unless a amount is approved by the City Attorney or the City Manager. 5 z w e This insurance shall be in force during the term of this agreement and shall r canceled without thirty (30) days prior written notice to the City sent by ce mail. The City shall be named as an additional insured on these policies. Subrecipient shall furnish certificates of insurance to the City I: commencement of work. IN WITNESS WHEREOF the parties hereto have caused this agreement executed as of the day and year written above. WESTERN INSTITUTE FOUNDATION FOR MENTAL HEALTH, a non- organization, of the State of California ATTEST: ALETHR L. RAUTENKRANZ, CIN CLERK D AS TO FORM: RON BALL, CITY ATTORNEY ~, td, e3, 6 \ & 0 0 AGREEMENT BETWEEN THE CIN OF CARLSBAD AND NORTH COUNTY SENIORS IN ACTION (NoCoSIA) FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR 1992-93 THIS AGREEMENT, made and entered into as of this 2nd day of March , 1923by and between the CITY OF CARLSBAD, a mui corporation, hereinafter referred to as "City", and the NORTH COUNTY SENlOl ACTION (NoCoSIA), a non-profit organization, hereinafter referred to as "Subreci RECITALS WHEREAS, the City has the need to provide comprehensive case managl services for Seniors; and WHEREAS, the City would like to help the frail elderly, who are limited it ability to care for themselves and provide assistance to live independently in i institutional environment; and WHEREAS, the Subrecipient will help Seniors develop goals and strate: achieve and maintain their optimal level of social and economic functioning; and WHEREAS, the Subrecipient currently provides over $30,000 a year in prc services to Carlsbad Senior residents; and WHEREAS, the Subrecipient has the necessary skills and qualifications to p the services required by the City; and NOW, THEREFORE, in consideration of these recitals and the mutual COV~ contained herein, City and Subrecipient agree as follows: 1. STATEMENT OF WORK The City has allocated federal 1992-93 Community Development Block (CDBG) funds, in the amount of eight hundred dollars ($800.00), * Subrecipient to assist with the costs associated case management servir Seniors. The Subrecipient will help those seniors who are limited in their at i 0 0 care for themselves, develop goals and strategies to achieve and maintair optimal level of social and economic functioning in a non-institutional environment. The Subrecipient will provide coordination assistance bei existing resources to assure comprehensive, appropriate and continuous ci Seniors on an individual basis. The Subrecipient will provide supportive se to avoid premature institutionalization of the frail, elderly. The services v provided in the homes of Seniors in Carlsbad. The administrative office is lo at 1970 East Vista Way, Suite 101, Vista, CA 92084. The Subrecipient shall furnish all labor, materials and services and be expenses necessary to establish and operate this program as outlined i agreement. Under this agreement, the City's only financial obligation 1 Subrecipient is to provide reimbursement with CDBG funds of $800.00 as allc by the City Council. The Subrecipient shall expend the allocated funds in their entirety by Jur 1993. If the Subrecipient is unable to expend all of the funds allocated project by the noted date, the funds will be reallocated during the next fisc; by the City, to an eligible activity. 2. DISBURSEMENT OF FUNDS The City shall reimburse the Subrecipient for providing case managl assistance for Seniors during the period beginning July 1 , 1992 and endinc 15, 1993. The amount to be reimbursed shall not exceed $800.00 total Subrecipient shall submit a "Reimbursement Request" to the City to rE payment for services conducted. Each request for reimbursement shall ir documentation to verify expenditure of funds are consistent with the i approved by the City. Payroll records, receipts, paid invoices includii itemized statement of all costs are samples of appropriate metho documentation. The Subrecipient may request reimbursements anytime after this agreerr approved for the reporting period beginning July 1, 1992. 3. PROGRAM INCOME The Subrecipient shall report, to the City, any interest, or other income, earr a direct result of the use of federal CDBG funds for the operation of this prc All reported program income may be retained by the Subrecipient for costs r to case management services for Seniors. However, the program income, re by the Subrecipient, must be expended before additional funds are requeste the City. The requirements are set forth in the federal regulations Section 5- 2 (c) - '- e a 4. RECORDS AND REPORTS The Subrecipient shall submit "Performance Reports" to the City pri reimbursement with CDBG funds for the program year beginning July 1 , 199 ending June 30, 1993. The final report is due not later than June 30, 1992 The Performance Report must include sufficient information to assist the ( monitoring the Subrecipient's performance in providing case managi assistance for Seniors. The Subrecipient must demonstrate satisf, performance prior to reimbursement for cost associated with operation ( service with CDBG funds. At a minimum, the performance reports shall provii following information: a. b. c. d. e. Summary of services provided for Seniors Total number of persons assisted during the reporting perioc Number of persons who are of low and moderate income leL Age and ethnicity of persons assisted Total number of people from Carlsbad served The Subrecipient shall maintain separate accounting records for the federal ( funds provided by the City. The City, Federal Grantor Agency, ComF General of the United States, or any of their duly-authorized representative! have access to all books, documents, papers and records maintained t Subrecipient which directly pertain to the above service for the purpose of examination, excerpts and transcriptions. In the event the Subrecipient receives more than $25,000 in federal CDBG during any single fiscal year, a Single Audit must be conducted. As requii the Federal Single Audit Act, the Subrecipient would be required to submit, City, a comprehensive financial audit prepared by an independent, neutral party auditor. The audit shall cover financial operations of the Subrecipient ' period beginning July 1, 1992 and ending June 30, 1993 and is due not late one year after expiration of the agreement. If this agreement is extended, fl reason, into program year 1993-1 994, the Subrecipient would be requii submit a second audit for the period covered under the amended agreem Unless otherwise notified by the City, the Subrecipient shall retain all fir records, supporting documents and statistical reports related to the SE provided under this agreement unti! October 31, 1996. All records subjeci audit finding must be retained for three (3) years from the date the finding is or until the finding has been cleared by appropriate officials and the Subrel has been given official written notice. 3 0 0 5. P ROG RAM REQ U I REM ENTS The Subrecipient shall adhere to the terms of the City’s CDBG Applicatioi Subrecipient Agreement and with assurances and agreements made, by thc to the United States Department of Housing and Urban Development. The Subrecipient shall comply with applicable Uniform Administrative Require1 as described in Section 570.502 of the federal regulations for the CDBG Pro the federal requirements are set forth, by reference, as a provision c agreement. The Subrecipient shall carry out all activities in compliance with all Federa and regulations as described in Subpart K, such as labor standards, fair hc requirements of the CDBG Program Regulations, except that: a. The Subrecipient will not assume the City’s environr responsibilities described in Section 570.604; and The Subrecipient will not assume the City’s responsibility initiating the review process required under the provisio Executive Order 12372 described at 570.61 2 of the Code of Fc Regulations. b. The provisions of Subpart K, of the CDBG Program Regulations, are set for reference, as a condition of this agreement. CHANGES IN USE OF FUNDS Changes in the use of CDBG funds must be approved by the City Council. Subrecipient desires a change in the use of the CDBG funds following apl of this agreement, a written request must be submitted to the City for revi the Council. No change in use of the CDBG funds will be permitted by th without prior approval by the Council. 6. 7. NONDISCRIMINATION CLAUSE The Subrecipient shall comply with all state and federal laws reg; nondiscrimination in the provision cf services and equal opportunity emplo of personnel. 4 a 0 i 8. SUSPENSION AND TERMINATION OF AGREEMENT In accordance with Section 24, Parts 85.43 and 85.44 of the Code of Ft Regulations, this agreement may be suspended or terminated if the subrec fails to comply with any term(s) of the award and/or the award is terminat1 convenience. (Section 24, Parts 85.43 and 85.44 of the Code of FI Regulations are set forth, by reference, as provisions of this agreement.) 9. HOLD HARMLESS AGREEMENT The City, its officers, and employees shall not be liable for any claims, liak penalties, fines, or any damage to goods, properties, or effects of any p whatsoever, nor for personal injuries or death caused by, or claimed to have caused by, or resulting from, any intentional or negligent acts, errors or om of Subrecipient or Subrecipient's agents, employees, or representatives performance of the service outlined in this agreement. Subrecipient agrees to defend, indemnify, and save free and harmless the Ci. its officers and employees against any of the foregoing liabilities or claims < kind and any costlexpense that is incurred by the City on account of any foregoing liabilities, including liabilities or claims by reason of alleged defects facility or the program. IO. ASSIGNMENT OF AGREEMENT The Subrecipient shall not assign this agreement or any monies due there without the prior written consent of the City. 11. SUCCESSORS OR ASSIGNS Subject to the provisions of this Subrecipient Agreement Section 9, "Hold Har Agreement," all terms, conditions, and provisions hereof shall insure to anc bind each of the parties hereto, and each of their respective heirs, exec administrators, successors, and assigns. 12. INSURANCE The Subrecipient shall obtain and maintain policies of general liability insL and a combined policy of worker's compensation and employers liability insL from an insurance company authorized to do business in the State of Cal which meets the requirements of City Council Resolution No. 90-96 in an ins amount of not less than one million dollars ($1,000,000) each, unless a amount is approved by the City Attorney or the City Manager. 5 I 0 e This insurance shall be in force during the term of this agreement and shall no canceled without thirty (30) days prior written notice to the City sent by certi mail. The City shall be named as an additional insured on these policies. Subrecipient shall furnish certificates of insurance to the City be commencement of work. IN WITNESS WHEREOF the parties hereto have caused this agreement tc executed as of the day and year first written above. NORTH COUNTY SENIORS IN ACTION (NoCoSIA), a non-profit organization ,[>A TlVE DIRECTOR c,yy the State of California AYgdW D" LEWIS, MAYOR/ v ATTEST: ALETHA L. RAUTENKRANZ, CITY CLERK \ APP VED AS TO FORM: LQ k RON BALL, CITY ATTORNEY 2, Ld. 9 t, 6 I 0 0 AGREEMENT BETWEEN THE CITY OF CARLSBAD AND CATHOLIC CHARITIES FOR 1992-93 FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS THIS AGREEMENT, made and entered into as of this 11 th day of 4923 by and between the CITY OF CARLSBAD, a municipal MARCH corporation, hereinafter referred to as "City1', and CATHOLIC CHARITIES a non- profit organization, working in cooperation with CARING RESIDENTS OF CARLSBAD, hereinafter referred to as "Subrecipient". RECITALS WHEREAS, Catholic Charities is working in conjunction with Caring Reside Carlsbad to establish a pilot project to provide an emergency shelter for homeless and WHEREAS, the City has the need to provide additional emergency shelter SE for the homeless in Carlsbad; and WHEREAS, the City has the need for emergency shelter services to assist lo moderate income persons including the homeless; and WHEREAS, the Subrecipient possesses the necessary skills and qualificati provide the services required by the City: and NOW, THEREFORE, in consideration of these recitals and the mutual COVC contained herein, City and Subrecipient agree as follows: 1. STATEMENT OF WORK The City has allocated 1991 -92 federal Community Development Block (CDBG) funds, in the amount of twenty three thousand one hundred ($23,100.00) for the Subrecipient if the conditions of this agreement are me CDBG funds are to be used for costs directly associated with the facilitic development costs or modular building expenses) for the emergency shek emergency shelter is intended to be used by homeless men. This prc sponsored by the Caring Residents of Carlsbad Inc. and the Catholic Char San Diego. The Emergency Shelter-La Posada de Guadalupe is located on Drive between Palmer Way and Orion Way in Carlsbad. 0 0 The Subrecipient shall furnish all labor, materials and services and t= administrative expenses necessary to set up the emergency shelter as out1 this agreement. Under this agreement, the City's only financial obligation Subrecipient is to provide reimbursement with CDBG funds of twenb thousand one hundred dollars ($23,100.00) as allocated by the City Counc Subrecipient meets the conditions set forth in this agreement (in( documentation verifying the availability of matching funds). 2. DISBURSEMENT OF FUNDS The City shall reimburse the Subrecipient with CDBG funds for capital c establishing a pilot project to provide an emergency shelter for homeless r the period beginning July 1, 1992 and ending June 15, 1993. The arnoun reimbursed shall not exceed $23,100.00. Up to twenty three thousand one hundred dollars ($23,100.00) is availabl Subrecipient submits to the City, documentation verifying that Went) thousand one hundred dollars ($23,100.00) worth of matching funds ha obtained from other sources for the La Posada de Guadalupe emergency : Subrecipient shall submit a "Reimbursement Request" to the City to r payment for services conducted. Each request for reimbursement shall documentation to verify expenditure of funds are consistent with the approved by the City. Payroll records, receipts, paid invoices includ itemized statement of all costs are samples of appropriate methc documentation. Prior to reimbursement of any CDBG funds the Subrecipie submit verification of matching fund availability. The Subrecipient may request reimbursements anytime after this agreer approved, for the reporting period beginning July 1, 1992. 3. PROGRAM INCOME The Subrecipient shall report, to the City any interest, or other income, ear a direct result of the use of federal CDBG funds for the emergency she1 reported program income may be retained by the Subrecipient for capit; related to the emergency shelter. However, the program income, retained Subrecipient, must be expended before additional funds are requested fr City. The requirements are set forth in federal regulations Section 570.50 2 0 0 4. RECORDS AND REPORTS The Subrecipient shall submit "Performance Reports" to the City pr reimbursement with CDBG funds for the program year beginning July 1,19$ ending June 30, 1993. The final report is due not later than June 30, 1992 The Performance Report must include sufficient information to assist the 1 monitoring the Subrecipient's performance in establishing the emergency s La Posada de Guadalupe. The Subrecipient must demonstrate satisf performance prior to reimbursement for costs associated with the pilot ! project. At a minimum, the performance reports shall provide the foll information: a. b. e. d. Number of beds occupied during the period Number of low and moderate income persons served Age and ethnic background of persons served Summary of service@) provided by the emergency shelter (s food, health screening, education, job training). Number of days the emergency shelter was open during pel Total number of persons served from Carlsbad The Subrecipient shall maintain separate accounting records for the federal funds provided by the City. The City, Federal Grantor Agency, Comi General of the United States, or any of their duly-authorized representative have access to all books, documents, papers and records maintained I Subrecipient which directly pertain to the above service for the purpose 01 examination, excerpts and transcriptions. Unless otherwise notified by the City, the Subrecipient shall retain all fir records, supporting documents and statistical reports related to the sc provided under this agreement until October 31, 1996. All records subjec audit finding must be retained for three (3) years from the date the finding is or until the finding has been cleared by appropriate officials and the Subre has been given official written notice. In the event the Subrecipient receives more than $25,000 in federal CDBG during any single fiscal year, a Single Audit must be conducted. As requi the Federal Single Audit Act, the Subrecipient shall be required to submit, City, a comprehensive financial audit prepared by an independent, neutra party auditor. The audit shall cover financial operations of the Subrecipient period beginning July 1, 1992 and ending June 30, 1993 and is due not latc one year after expiration of the agreement. If this agreement is extended, 1 reason, into program year 1993-1 994, the Subrecipient shall be required to a second audit for the period covered under the amended agreement. e. f. 3 0 0 5. PROGRAM REQUIREMENTS The Subrecipient shall adhere to the terms of the City's CDBG Applicc to the United States Department of Housing and Urban Development. The Subrecipient shall comply with applicable Uniform Administrative Requirerr as described in Section 570.502 of the federal regulations for the CDBG Prog which are incorporated by reference, as a provision of this agreement. The Subrecipient shall carry out all activities in compliance with all Federal and regulations as described in Subpart K of the CDBG Program Regulations provisions of Subpart K, such as labor standards, fair housing requirements c CDBG Program Regulations, except that: Subrecipient Agreement and with assurances and agreements made, by the a. The Subrecipient will not assume the City's environme responsibilities as described in Section 570.604; and b, The subrecipient will not assume the City's responsibility for init the review process required under the provisions of Executive ( 12372 described at 570.612 in the Federal regulations. 6. CHANGES IN USE OF FUNDS Changes in the use of CDBG funds must be approved by the City Council. Subrecipient desires a change in the use of the CDBG funds following apK of this agreement, a written request must be submitted to the City of Carl: Housing & Redevelopment Department for review by the City Council. No ct- in use of the CDBG funds will be permitted by the City without prior appro\ the City Council. CHANGES IN USE OF THE FACILITY The La Posada de Guadalupe Emergency Shelter shall remain in operation fi and moderate income persons for a period of at least five (5) years folll complete expenditure of the CDBG funds noted in this agreement. If the prc is sold and/or there is a significant change in the use of the facility pr expiration of the five (5) year "holding" period, the Subrecipient shall reti CDBG funds provided through this agreement to the City according t following schedule: MAXIMUM LENGTH OF REPAYMENT PER IO D 7. AMOUNT OF FUNDS TO BE REPAID TO CITY < 1 year . $23,100 4 0 e 7. NONDISCRIMINATION CLAUSE The Subrecipient shall comply with all state and federal laws reg; nondiscrimination in the provision of services and the employment of perst 8. CONSTITUTIONAL PROHIBITION In accordance with First Amendment ChurchIState Principles, CDBG fund! not be used for religious activities or for the purposes which will otherwise prc religious activities. SUSPENSION AND TERMINATION OF AGREEMENT In accordance with Section 24, Parts 85.43 and 85.44 of the Code of Ft Regulations, this agreement may be suspended or terminated if the subrec fails to comply with any term(s) of the award and/or the award is terminat, convenience. Section 24, Parts 85.43 and 85.44 of the Code of Ft Regulations are set forth, by reference, as provisions of this agreement. 9. 10. HOLD HARMLESS AGREEMENT The City, its officers, and employees shall not be liable for any claims, liat penalties, fines, or any damage to goods, properties, or effects of any p whatsoever, nor for personal injuries or death caused by, or claimed to have caused by, or resulting from, any intentional or negligent acts, errors or om of Subrecipient or Subrecipient’s agents, employees, or representatives performance of the service outlined in this agreement. Subrecipient agrees to defend, indemnify, and save free and harmless the Ci its officers and employees against any of the foregoing liabilities or claims I kind and any cost/expense that is incurred by the City on account of any foregoing liabilities, including liabilities or claims by reason of alleged defects facility or the program. * 11. ASSIGNMENT OF AGREEMENT The Subrecipient shall not assign this agreement or any monies due there without the prior written consent of the City. 5 0 e 12. SUCCESSORS OR ASSIGNS Subject to the provisions of this Subrecipient Agreement Section 9, "Hold Harm Agreement," all terms, conditions, and provisions hereof shall insure to and bind each of the parties hereto, and each of their respective heirs, execu administrators, successors, and assigns. 13. INSURANCE The Subrecipient shall obtain and maintain policies of general liability insuri and a combined policy of worker's compensation and employers liability insur from an insurance company authorized to do business in the State of Calif which meets the requirements of City Council Resolution No. 90-96 in an insu amount of not less than one million dollars ($1,000,000) each, unless a I amount is approved by the City Attorney or the City Manager. This insurance shall be in force during the term of this agreement and shall n canceled without thirty (30) days prior written notice to the City sent by cer mail. The City shall be named as an additional insured on these policies. Subrecipient shall furnish certificates of insurance to the City b commencement of work. IN WITNESS WHEREOF the parties hereto have caused this agreement tc executed as of the day and year written above. CATHOLIC CHARITIES, a non-profit organization, fh w EXECUTIVE DIRECTOR of the State of California ATEST: ALETHA L. RAUTENkRANZ, CITY CLERK 6 1 e I* 0 L. yy $3. RON BALL, ACTING CITY AlTORNEY 7 t 0 0 AGREEMENT BETWEEN THE CITY OF CARLSBAD AN D CATH 0 L1 C CHARlTl ES/EC U M EN I CAL S ERVI C E CENTER FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR 1992-93 THIS AGREEMENT, made and entered into as of this 11th day of MARCH , 1923 by and between the CITY OF CARLSBAD, a municipal corporation, hereinafter referred to as "City", and CATHOLIC CHARITIES/ECUMENlCAL SERVICE CENTER, a non-profit organization, hereinafter referred to as "Subrecipient". RECITALS WHEREAS, the City has the need to provide additional temporary hom shelters for single, homeless men; and, WHEREAS, the Subrecipient currently operates the Good Samaritan Emerc WHEREAS, the Good Samaritan Emergency Shelter is the only facility in the WHEREAS, the Good Samaritan Emergency Shelter currently provides clier case management services which include coordination with other resource agencies WHEREAS, the Subrecipient possesses the necessary skills and qualificatir Shelter in North County; and County coastal area for homeless men seeking to re-enter the mainstream; and provide the services required by the City; NOW, THEREFORE, in consideration of these recitals and the mutual COVE contained herein, City and Subrecipient agree as follows: 1. STATEMENT OF WORK The City has allocated federal 1992-93 Community Development Block to the Subrecipient to assist with the operating costs of the emergency she1 single homeless men, over the age of eighteen at the Good Samaritan S located at 123 South Tremont Street in Oceanside. With the CDBG (CDBG) funds, in the amount of ten thousand four hundred dollars ($10,41 0 0 allocated, the Subrecipient shall provide emergency shelter for homeless : men for a period of one (1) to thirty (30) days. At the shelter, the men sh permitted to use the address of the Good Samaritan House and a message F for the purpose of obtaining employment. The Subrecipient shall furnish all labor, materials and services and be expenses necessary to operate the shelter as outlined in this agreement. I this agreement, the City's only financial obligation to the Subrecipient is to pi reimbursement with CDBG funds of $10,400.00 as allocated by the City Co The Subrecipient shall expend the allocated funds in their entirety by Jur 1993. If the Subrecipient is unable to expend all of the funds allocated 1 project by the noted date, the funds will be reallocated during the next fisc2 by the City, to an eligible activity. 2. DISBURSEMENT OF FUNDS The City shall reimburse the Subrecipient for costs associated with operatio case management for the Good Samaritan Shelter for the period beginnin! 1, 1992 and ending June 15, 1993. The amount to be reimbursed sha exceed $1 0,400.00. The Subrecipient shall submit a "Reimbursement Request' to the City to re payment for services conducted. Each request for reimbursement shall ir documentation to verify expenditure of funds is consistent with the E approved by the City. Payroll records, receipts, paid invoices includi itemized statement of all costs are samples of appropriate metho documentation. The Subrecipient may request reimbursements anytime after this agreen approved for the reporting period beginning July 1, 1992. 3. PROGRAM INCOME The Subrecipient shall report, to the City, any interest, or other income, earr a direct result of the use of federal CDBG funds for the operation of the Samaritan Emergency Shelter for single homeless men. All reported prc income may be retained by the Subrecipient for operational costs related shelter. However, the program income, retained by the Subrecipient, mi expended before additional funds are requested from the City. The require are set forth in the federal regulations Section 570.504 (c). I 2 0 0 4. RECORDS AND REPORTS The Subrecipient shall submit "Performance Reports" to the City pr reimbursement with CDBG funds for the program year beginning July 1,19S ending June 30, 1993. The final report is due not later than June 30, 1992 The Performance Report must include sufficient information to assist the ( monitoring the Subrecipients performance in providing emergency shelter sei The Subrecipient must demonstrate satisfactory performance pric reimbursement for cost associated with operation of the shelter with CDBG 3 At a minimum, the performance reports shall provide the following informz Total number of single, homeless men assisted during the pc Number of low & lowjmoderate income men assisted Age and ethnic background of men assisted Summary of service(s) provided to men assisted Total number of days shelter was open during period Total number of single, homeless men from Carlsbad a. b. c. d. e. f. The Subrecipient shall maintain separate accounting records for the federal funds provided by the City. The City, Federal Grantor Agency, Comptroller G of the United States, or any of their duly-authorized representatives shal access to all books, documents, papers and records maintained t: Subrecipient which directly pertain to the above service for the purpose o' examination, excerpts and transcriptions. In the event the Subrecipient receives more than $25,000 in federal CDBG during any single fiscal year, a Single Audit must be conducted. As requi the Federal Single Audit Act, the Subrecipient shall be required to submit, City, a comprehensive financial audit prepared by an independent, neutrz party auditor. The audit shall cover financial operations of the Subrecipient period beginning July 1, 1992 and ending June 30, 1993 and is due not latl one year after expiration of the agreement. If this agreement is extended, reason, into program year 1993-1 994, the Subrecipient shall be required to a second audit for the period covered under the amended agreement. Unless otherwise notified by the City, the Subrecipient shall retain all fi records, supporting documents and statistical reports related to the s provided under this agreement until October 31, 1996. All records subjec audit finding must be retained for three (3) years from the date the finding i or until the finding has been cleared by appropriate officials and the Subrr has been given official written notice. 3 < a 0 5. PROGRAM REQUIREMENTS The Subrecipient shall adhere to the terms of the City’s CDBG Applic Subrecipient Agreement and with assurances and agreements made, by thc to the United States Department of Housing and Urban Development. The Subrecipient shall comply with applicable Uniform Administrative Requirer as described in Section 570.502 of the federal regulations for the CDBG Pro! which are incorporated by reference, as a provision of this agreement. The Subrecipient shall carry out all activities in compliance with all Federa and regulations as described in Subpart K, such as labor standards, fair hc requirements of the CDBG Program Regulations, except that: a. The Subrecipient will not assume the City’s environr responsibilities as described in Section 570.604; and b. The Subrecipient will not assume the City’s responsibility for ini the review process required under the provisions of Executive 12372 as described in 570.612 of the Code of Federal Regula The provisions of Subpart K, of the CDBG Program Regulations, are set foi reference, as a condition of this agreement. CHANGES IN USE OF FUNDS Changes in the use of CDBG funds must be approved by the City Council. Subrecipient desires a change in the use of the CDBG funds following aF of this agreement, a written request must be submitted to the City for rev the Council. No change in use of the CDBG funds will be permitted by tb without prior approval by the Council. 6. 7. NONDISCRIMINATION CLAUSE The Subrecipient shall comply with the all state and federal laws reg nondiscrimination in the provision of services and the equal oppc employment of personnel. 4 L 0 0 8. SUSPENSION AND TERMINATION OF AGREEMENT I In accordance with Section 24, Parts 85.43 and 85.44 of the Code of F Regulations, this agreement may be suspended or terminated if the subrec fails to comply with any term(s) of the award and/or the award is terminat convenience. Section 24, Parts 85.43 and 85.44 of the Code of F Regulations are set forth, by reference, as provisions of this agreement. CON STlTUTlO N AL PROHIBITION In accordance with First Amendment Church/State Principles, CDBG fund not be used for religious activities or for the purposes which will otherwise pr religious activities. 9. 10. HOLD HARMLESS AGREEMENT The City, its officers, and employees shall not be liable for any claims, liat penalties, fines, or any damage to goods, properties, or effects of any F whatsoever, nor for personal injuries or death caused by, or claimed to haw caused by, or resulting from, any intentional or negligent acts, errors or on of Subrecipient or Subrecipient's agents, employees, or representatives performance of the service outlined in this agreement. Subrecipient agrees to defend, indemnify, and save free and harmless the C its officers and employees against any of the foregoing liabilities or claims kind and any cost/expense that is incurred by the City on account of any foregoing liabilities, including liabilities or claims by reason of alleged defect; facility or the program. 11. ASSIGNMENT OF AGREEMENT The Subrecipient shall not assign this agreement or any monies due thert without the prior written consent of the City. 12. SUCCESSORS OR ASSIGNS Subject to the provisions of this Subrecipient Agreement Section 9, "Hold Ha Agreement," all terms, conditions, and provisions hereof shall insure to an bind each of the parties hereto, and each of their respective heirs, exe administrators, successors, and assigns. 5 5 a e 13. INSURANCE The Subrecipient shall obtain and maintain policies of general liability insu and a combined policy of worker's compensation and employers liability insu from an insurance company authorized to do business in the State of Cali which meets the requirements of City Council Resolution No. 90-96 in an inst amount of not less than one million dollars ($1,000,000.00) each, unless a amount is approved by the City Attorney or the City Manager. This insurance shall be in force during the term of this agreement and shall r canceled without thirty (30) days prior written notice to the City sent by CE mail. The City shall be named as an additional insured on these policies. Subrecipient shall furnish certificates of insurance to the City I commencement of work. IN WITNESS WHEREOF the parties hereto have caused this agreement executed as of the day and year first written above. CATHOLIC CHARITIES/ECUMENICAL SERVICE CENTER, a non-profit organiz $#A a Wk &+ EXECUTIVE DIRECTOR ration of the State of California ATTEST: ALETHA L. RAUTENKRANZ, CITY CLERK \ 'L. 3/7/73 RON BALL, CITY AITORNEY 6 0 0 AGREEMENT BETWEEN THE CITY OF CARLSBAD AND MENTAL HEALTH SYSTEMS, INC.- NORTH COAST NEIGHBORHOOD RECOVERY CENTER FOR 1992-93 FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS THIS AGREEMENT, made and entered into as of this 12th day of MARCH , 1923 by and between the CITY OF CARLSBAD, a mL corporation, hereinafter referred to as "City'', and MENTAL HEALTH SYSTEMS (North Coast Neighborhood Recovery Center), a non-profit organization] her6 referred to as "Subrecipient". RECITALS WHEREAS, the City has the need to provide assistance to support mental and alcohol recovery services; and WHEREAS, the Subrecipient will provide group meetings, recreational ac and counseling services; and WHEREAS, the City would like to support the two multi-purpose rooms whi serve as the center for alcoholism services; and WHEREAS, the Subrecipient currently operates similar programs in Escc Chula Vista, Ramona, San Diego and Santee. WHEREAS, the Subrecipient has the necessary skills and qualifications to 1 the mental health and alcohol recovery services for the City; and NOW, THEREFORE, in consideration of these recitals and the mutual cob contained herein, City and Subrecipient agree as follows: 1. STATEMENT OF WORK The City has allocated federal 1992-93 Community Development Block (CDBG) funds, in the amount of two thousand nine hundred dollars ($2,E to the Subrecipient to assist with the costs associated with the two multi-p rooms at the North Coast Recovery Center. The project will include menta and alcohol recovery services at the North Coast Neighborhood Recovery in Oceanside. The Subrecipient will conduct group meetings, recreational a and counseling services for individuals and families with mental health or recovery needs. The Recovery Center is located at 560 Greenbrier Drive, : Oceanside, CA 92054. 0 0 The Subrecipient shall furnish all labor, materials and services and b expenses necessary to establish and operate this program as outlined agreement. Under this agreement, the City's only financial obligation Subrecipient is to provide reimbursement with CDBG funds of $2,900 allocated by the City Council. The Subrecipient shall expend the allocated funds in their entirety by Ju 1993. If the Subrecipient is unable to expend all of the funds allocated project by the noted date, the funds will be reallocated during the next fisc by the City, to an eligible activity. 2. DISBURSEMENT OF FUNDS The City shall reimburse the Subrecipient for costs of operating the North Neighborhood Recovery Center for the period beginning July 1, 1992 and June 15, 1993. The amount to be reimbursed shall not exceed $2,900 Subrecipient shall submit a "Reimbursement Request" to the City to r payment for services conducted. Each request for reimbursement shall I documentation to verify expenditure of funds are consistent with the approved by the City. Payroll records, receipts, paid invoices includ itemized statement of all costs are samples of appropriate methc documentation. The Subrecipient may request reimbursements anytime after the approval agreement for the reporting period beginning July 1 , 1992. 3. PROGRAM INCOME The Subrecipient shall report, to the City, any interest, or other income, eat a direct result of the use of federal CDBG funds for the operation of this pr All reported program income may be retained by the Subrecipient for ope1 costs related to the North Coast Neighborhood Recovery Center. Howel program income, retained by the Subrecipient, must be expended additional funds are requested from the City. The requirements are set fort federal regulations Section 570.504 (c). 4. RECORDS AND REPORTS The Subrecipient shall submit "Performance Reports" to the City F reimbursement with CDBG funds for the program year beginning July 1,l E ending June 30, 1993. The final report is due not later than June 30, 19: The Performance Report must include sufficient information to assist the monitoring the Subrecipient's performance in providing mental health and rc 2 e e services. The Subrectplent must demonstrate satkfactmy perfofmane& 1 reimbursement for cost associated with operation of this service with CDBG At a minimum, the performance reports shall provide the following inform: a. b. c. d. e. f. Summary of services provided to Carlsbad residents Total number of persons assisted during the reporting perio Number of persons who are of low and moderate income le Age and ethnicity of persons assisted Total number of days services were provided Total number of people from Carlsbad served The Subrecipient shall maintain separate accounting records for the federa funds provided by the City. The City, Federal Grantor Agency, Cor General of the United States, or any of their duly-authorized representativi have access to all books, documents, papers and records maintained examination, excerpts and transcriptions. In the event the Subrecipient receives more than $25,000 in federal CDB( during any single fiscal year, a Single Audit must be conducted. As requ the Federal Single Audit Act, the Subrecipient shall be required to submit City, a comprehensive financial audit prepared by an independent, neutr; party auditor. The audit shall cover financial operations of the Subrecipienl period beginning July 1, 1992 and ending June 30, 1993 and is due not la' one year after expiration of the agreement. If this agreement is extended, reason, into program year 1993-1 994, the Subrecipient shall be required tc a second audit for the period covered under the amended agreement. Unless otherwise notified by the City, the Subrecipient shall retain all 1 records, supporting documents and statistical reports related to the 5 provided under this agreement until October 31, 1996. All records subje audit finding must be retained for three (3) years from the date the finding I or until the finding has been cleared by appropriate officials and the Subr has been given official written notice. Subrecipient which directly pertain to the above service for the purpose c 5. PROGRAM REQUIREMENTS The Subrecipient shall adhere to the terms of the City's CDBG Applica Subrecipient Agreement and with assurances and agreements made, by to the United States Department of Housing and Urban Development. The Subrecipient shall comply with applicable Uniform Administrative Requi as described in Section 570.502 of the federal regulations for the CDBG P the are incorporated by reference, as a provision of this agreement. 3 e 0 The Subrecipient shall carry out all activities in compliance with all Feder; and regulations as described in Subpart K, such as labor standards, fair hc requirements of the CDBG Program Regulations, except that: a. The Subrecipient will not assume the City’s environr responsibilities described in Section 570.604; and The Subrecipient will not assume the City’s responsibility for in the review process required under the provisions of Executive 12372 described in 570.612 of the Federal Regulations. The provisions of Subpart K, of the CDBG Program Regulations, are set fo reference, as a condition of this agreement. CHANGES IN USE OF FUNDS Changes in the use of CDBG funds must be approved by the City Council, Subrecipient iJesires a change in the use of the CDBG funds following ap of this agreement, a written request must be submitted to the City for rev the Council. No change in use of the CDBG funds will be permitted by tt without prior approval by the Council. b. 6. 7. NONDISCRIMINATION CLAUSE The Subrecipient shall comply with all state and federal laws rec nondiscrimination in the provision of services and equal opportunity emplc of pe rso nne I. 8. SUSPENSION AND TERMINATION OF AGREEMENT In accordance with Section 24, Parts 85.43 and 85.44 of the Code of F Regulations, this agreement may be suspended or terminated if the subre fails to comply with any term(s) of the award and/or the award is termina convenience. (Section 24, Parts 85.43 and 85.44 of the Code of F Regulations are set forth, by reference, as provisions of this agreement.) 9. HOLD HARMLESS AGREEMENT The City, its officers, and employees shall not be liable for any claims, lia penalties, fines, or any damage to goods, properties, or effects of any whatsoever, nor for personal injuries or death caused by, or claimed to hav caused by, or resulting from, any intentional or negligent acts, errors or or of Subrecipient or Subrecipient’s agents, employees, or representatives performance of the service outlined in this agreement. 4 0 0 Subrecipient agrees to defend, indemnify, and save free and harmless the Gk its officers and employees against any of the foregoing liabilities or claims c kind and any cost/expense that is incurred by the City on account of any ( foregoing liabilities, including liabilities or claims by reason of alleged defects facility or the program. 10. ASSIGNMENT OF AGREEMENT The Subrecipient shall not assign this agreement or any monies due there1 without the prior written consent of the City. 11. SUCCESSORS OR ASSIGNS Subject to the provisions of this Subrecipient Agreement Section 9, "Hold Hari Agreement," all terms, conditions, and provisions hereof shall insure to anc' bind each of the parties hereto, and each of their respective heirs, exec administrators, successors, and assigns. 12. INSURANCE The Subrecipient shall obtain and maintain policies of general liability insu and a combined policy of worker's compensation and employers liability insu from an insurance company authorized to do business in the State of Cal which meets the requirements of City Council Resolution No. 90-96 in an ins1 amount of not less than one million dollars ($1,000,000) each, unless a amount is approved by the City Attorney or the City Manager. This insurance shall be in force during the term of this agreement and shall I canceled without thirty (30) days prior written notice to the City sent by CE mail. The City shall be named as an additional insured on these policies. Subrecipient shall furnish certificates of insurance to the City t commencement of work. 5 a e IN WITNESS WHEREOF the parties hereto have caused this agreerner executed as of the day and year first written above. MENTAL HEALTH SYSTEMS, INC., non-profit organization Xdj ?,a EXECUTIVk Dl RECTOR f the State of California ATTEST: ALETHA L RAUTENKRANZ, CITY CLERK a/L@ZL68. k RON BALL, CITY AlTORNEY 31 /r*Sa. 6 0 0 AGREEMENT BETWEEN THE CIN OF CARLSBAD AND FRATERNITY HOUSE, INC. FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR 1992-93 THIS AGREEMENT, made and entered into as of this 12th day of MARCH , 1923 by and between the CIN OF CARLSBAD, a mu corporation, hereinafter referred to as "City'', and FRATERNITY HOUSE, INC., i profit organization, hereinafter referred to as "Subrecipient". RECITALS WHEREAS, the City has the need to provide assistance to persons with AIL the HIV-virus such as housing, food, access to health services; and WHEREAS, the City has the need to provide shelter for persons with AIDS a HIV-virus; and WHEREAS, the Subrecipient currently operates a residential AIDS shelter as Fraternity House; and WHEREAS, Fraternity House offers shelter, housing, food, assistance, super transportation and access to medical resources; and WHEREAS, the Subrecipient currently operates the only residential AIDS in North San Diego County; and WHEREAS, the Subrecipient has the necessary skills and qualifications to r: the services required by the City; and contained herein, City and Subrecipient agree as follows: NOW, THEREFORE, in consideration of these recitals and the mutual cov 0 0 1. STATEMENT OF WORK The City has allocated federal 1992-93 Community Development Block (CDBG) funds, in the amount of two thousand eight hundred dollars ($2,80 for the Subrecipient to assist with the costs associated with operation of a ni bed residential AIDS shelter that is located in the City of Oceanside, which I eligible residents from the North San Diego County area including the C Carlsbad. The Subrecipient shall provide housing, food, assistance, super and transportation for the residents of the AIDS Shelter known as Fraternity H The Subrecipient shall furnish all labor, materials and services and bE expenses necessary to operate this program as outlined in this agreement. I the CDBG funds of $2,800.00 as allocated by the City Council. The Subrecipient shall expend the allocated funds in their entirety by Jui 1993. If the Subrecipient is unable to expend all of the funds allocated project by the noted date, the funds will be reallocated during the next fisc: by the City, to an eligible activity. this agreement, the City's only financial obligation to the Subrecipient is to pi 2. DISBURSEMENT OF FUNDS The City shall reimburse the Subrecipient for costs of operating Fraternity t the residential AIDS shelter during the period beginning July 1 , 1992 and c June 15, 1992. The amount to be reimbursed shall not exceed $2,800. Subrecipient shall submit a "Reimbursement Request" to the City to rf payment for services conducted. Each request for reimbursement shall it documentation to verify expenditure of funds are consistent with the i approved by the City. Payroll records, receipts, paid invoices includi itemized statement of all costs are samples of appropriate metho documentation. The Subrecipient may request reimbursements anytime after this agreer approved, for the reporting period beginning July 1, 1992. 3. PROGRAM INCOME The Subrecipient shall report, to the City, any interest, or other income, ear a direct result of the use of federal CDBG funds for the operation of this prc All reported program income may be retained by the Subrecipient for oper costs related to Fraternity House. However, the program income, retained Subrecipient, must be expended before additional funds are requested frl City. 2 0 0 4. RECORDS AND REPORTS The Subrecipient shall submit "Performance Reports" to the City PI reimbursement with CDBG funds for the program year beginning July 1 , 19 ending June 30, 1993. The final report is due not later than June 30, 199 The Performance Report must include sufficient information to assist the monitoring the Subrecipient's performance in providing shelter and servic satisfactory performance prior to reimbursement for cost associated with OF of this service with CDBG funds. At a minimum, the performance repor provide the following information: persons with AIDS and the HIV-virus, The Subrecipient must demo a. b. c. d. e. f. Summary of services provided to Carlsbad residents Total number of persons assisted during the reporting peric Number of persons who are of low and moderate income IC Age and ethnicity of persons assisted Total number of days shelter and services were provided Total number of people from Carlsbad served The Subrecipient shall maintain separate accounting records for the federal funds provided by the City. The City, Federal Grantor Agency, Corn General of the United States, or any of their duly-authorized representativr have access to all books, documents, papers and records maintained Subrecipient which directly pertain to the above service for the purpose c examination, excerpts and transcriptions. In the event the Subrecipient receives more than $25,000 in federal CDB( during any single fiscal year, a Single Audit must be conducted. As reqi the Federal Single Audit Act, the Subrecipient shall be required to submi City, a comprehensive financial audit prepared by an independent, neutr party auditor. The audit shall cover financial operations of the Subrecipien period beginning July 1 , 1992 and ending June 30, 1993 and is due not la one year after expiration of the agreement. If this agreement is extended, reason, into program year 1993-1 994, the Subrecipient shall be required tc a second audit for the period covered under the amended agreement. Unless otherwise notified by the City, the Subrecipient shall retain all records, supporting documents and statistical reports related to the provided under this agreement until October 31, 1996. All records subjE audit finding must be retained for three (3) years from the date the finding or until the finding has been cleared by appropriate officials and the Subr has been given official written notice. 3 e 0 5“ PROGRAM REQUIREMENTS The Subrecipient shall adhere to the terms of the City’s CDBG Applicatio Subrecipient Agreement and with assurances and agreements made, by thi to the United States Department of Housing and Urban Development. The Subrecipient shall comply with applicable Uniform Administrative Require as described in Section 570.502 of the federal regulations for the CDBG Pro the federal requirements are set forth, by reference, as a provision c agreement. The Subrecipient shall carry out all activities in compliance with all Federa and regulations as described in Subpart K, such as labor standards, fair hc requirements of the CDBG Program Regulations, except that: a. The Subrecipient will not assume the City’s environr responsibilities described in Section 570.604; and The Subrecipient will not assume the City’s responsibility initiating the review process required under the provisia Executive Order 12372 described at 570.612 of the Code of Fl Regulations. b. The provisions of Subpart K, of the CDBG Program Regulations, are set fo reference, as a condition of this agreement. CHANGES IN USE OF FUNDS Changes in the use of CDBG funds must be approved by the City Council. Subrecipient desires a change in the use of the CDBG funds following ap of this agreement, a written request must be submitted to the City for rev the Council. No change in use of the CDBG funds will be permitted by tt without prior approval by the Council. 6. 7. NONDISCRIMINATION CLAUSE The Subrecipient shall comply with all state and federal laws reg nondiscrimination in the provision’ of services and the employment of pers 4 0 0 8. SUSPENSION .AND TERMINATION OF AGREEMENT In accordance with Section 24, Parts 85.43 and 85.44 of the Code of Ft Regulations, this agreement may be suspended or terminated if the subrec fails to comply with any term(s) of the award and/or the award is terminatc convenience. (Section 24, Parts 85.43 and 85.44 of the Code of Ft Regulations are set forth, by reference, as provisions of this agreement.) 9. HOLD HARMLESS AGREEMENT The City, its officers, and employees shall not be liable for any claims, lial penalties, fines, or any damage to goods, properties, or effects of any F whatsoever, nor for personal injuries or death caused by, or claimed to havt caused by, or resulting from, any intentional or negligent acts, errors or on of Subrecipient or Subrecipient’s agents, employees, or representatives performance of the service outlined in this agreement. Subrecipient agrees to defend, indemnify, and save free and harmless the C its officers and employees against any of the foregoing liabilities or claims kind and any cost/expense that is incurred by the City on account of any foregoing liabilities, including liabilities or claims by reason of alleged defect: facility or the program. 10. ASSIGNMENT OF AGREEMENT The Subrecipient shall not assign this agreement or any monies due therl without the prior written consent of the City. 17. SUCCESSORS OR ASSIGNS Subject to the provisions of this Subrecipient Agreement Section 9, “Hold Hz bind each of the parties hereto, and each of their respective heirs, exe administrators, successors, and assigns. Agreement,” all terms, conditions, and provisions hereof shall insure to ar; 12. INSURANCE The Subrecipient shall obtain and maintain policies of general liability in: and a combined policy of worker’s compensation and employers liability in: from an insurance company authorized to do business in the State of C; which meets the requirements of City Council Resolution No. 90-96 in an in amount of not less than one million dollars ($1,000,000) each, unless i amount is approved by the City Attorney or the City Manager. 5 r. i I 0 0 AGREEMENT BETWEEN THE CITY OF CARLSBAD AND EYE COUNSELING & CRISIS SERVICES FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR 1992-93 THIS AGREEMENT, made and entered into as of this 23rd day of MARCH , 1993by and between the CITY OF CARLSBAD, a mur corporation, hereinafter referred to as "City", and the EYE COUNSELING & CI SERVICES, a non-profit organization, hereinafter referred to as "Subrecipient". R EC ITALS WHEREAS, the City has the need to provide a variety of child abuse prevt WHEREAS, the City would like to assist in the prevention and treatment ol WHEREAS, the Subrecipient served 23,000 clients during 1991 and approxir services; and abuse; and 6,850 were seen due to child abuse or neglect; and WHEREAS, the Subrecipient is the primary provider of child abuse preventio treatment services in North San Diego County; and WHEREAS, the subrecipient currently provides training and education for pi and children, in-home support services, in-home counseling, counseling for SE abused children and drug/alcohol abuse treatment for pregnant and parenting w( and WHEREAS, the Subrecipient has the necessary skills and qualifications to p, the services required by the City: and NOW, THEREFORE, in consideration of these recitals and the mutual covc contained herein, City and Subrecipient agree as follows: 0 0 1. STATEMENT OF WORK The City has allocated federal 1992-93 Community Development Block to the Subrecipient to assist with the costs associated child abuse preventic treatment services for "high risk1 families in Carlsbad. The Subrecipient will p a variety of parent education classes and workshops to teach basic si parents at risk of abusing their children. Each series will consist of 10 cons sessions for approximately 20 parents. In addition, the Subrecipient will p a parenting class for families referred by Child Protective Services ar Carlsbad Police Department for identified abuse and neglect issues. The Subrecipient shall furnish all labor, materials and services and bi expenses necessary to establish and operate this program as outlined agreement. Under this agreement, the City's only financial obligation Subrecipient is to provide reimbursement with CDBG funds of $3,200 allocated by the City Council. The Subrecipient shall expend the allocated funds in their entirety by Ju 1993. If the Subrecipient is unable to expend all of the funds allocated project by the noted date, the funds will be reallocated during the next fisc, by the City, to an eligible activity. (CDBG) funds, in the amount of three thousand two hundred dollars ($3,2( 2. DISBURSEMENT OF FUNDS The City shall reimburse the Subrecipient for providing child abuse preventic treatment services during the period beginning July 1, 1992 and ending JL 1993. The amount to be reimbursed shall not exceed $3,200.00 total. Subrecipient shall submit a "Reimbursement Request" to the City to r( payment for services conducted. Each request for reimbursement shall ii documentation to verify expenditure of funds are consistent with the ( approved by the City. Payroll records, receipts, paid invoices includi documentation. The Subrecipient may request reimbursements anytime after this agreen approved for the reporting period beginning July 1, 1992. itemized statement of all costs are samples of appropriate methc 3. PROGRAM INCOME The Subrecipient shall report, to the City, any interest, or other income, ear a direct result of the use of federal CDBG funds for the operation of this prc All reported program income may be retained by the Subrecipient for oper 2 0 e costs related to the EYE Counseling & Crisis Center. However, the prc income, retained by the Subrecipient, must be expended before additional are requested from the City. The requirements are set forth in the fc regulations Section 570.504 (c). 4. RECORDS AND REPORTS The Subrecipient shall submit "Performance Reports" to the City pri reimbursement with CDBG funds for the program year beginning July 1, 199 ending June 30, 1993. The final report is due not later than June 30, 1993 Performance Report must include sufficient information to assist the C monitoring the Subrecipient's performance in child abuse prevention treatment. The Subrecipient must demonstrate satisfactory performance prk reimbursement for cost associated with operation of this service with CDBG 1 At a minimum, the performance reports shall provide the following informal a. Summary of services provided b. c. d. e. f. Total number of persons assisted during the reporting perioc Number of persons who are of low and moderate income lev Age and ethnicity of persons assisted Total number of people from Carlsbad served Total number of referrals from Child Protective Services ar Carlsbad Police Department The Subrecipient shall maintain separate accounting records for the federal ( funds provided by the City. The City, Federal Grantor Agency, ComF General of the United States, or any of their duly-authorized representative: have access to all books, documents, papers and records maintained t: Subrecipient which directly pertain to the above service for the purpose of examination, excerpts and transcriptions. In the event the Subrecipient receives more than $25,000 in federal CDBG during any single fiscal year, a Single Audit must be conducted. As requir the Federal Single Audit Act, the Subrecipient would be required to submit, City, a comprehensive financial audit prepared by an independent, neutral party auditor. The audit shall cover financial operations of the Subrecipient i period beginning July 1 , 1992 and ending June 30, 1993 and is due not tat€ one year after expiration of the agreement. If this agreement is extended, fl reason, into program year 1993-1 994, the Subrecipient would be requii submit a second audit for the period covered under the amended agreerr 3 0 0 Unless otherwise notified by the City, the Subrecipient shall retain all fir records, supporting documents and statistical reports related to the SE provided under this agreement until October 31, 1996. All records subjecl audit finding must be retained for three (3) years from the date the finding is or until the finding has been cleared by appropriate officials and the Subrel has been given official written notice. 5. PROGRAM REQUIREMENTS The Subrecipient shall adhere to the terms of the City’s CDBG Applicatic Subrecipient Agreement and with assurances and agreements made, by th to the United States Department of Housing and Urban Development. The Subrecipient shall comply with applicable Uniform Administrative Require as described in Section 570.502 of the federal regulations for the CDBG Prc the federal requirements are set forth, by reference] as a provision I agreement. The Subrecipient shall carry out all activities in compliance with all Feder: and regulations as described in Subpart K, such as labor standards, fair hc requirements of the CDBG Program Regulations, except that: a. The Subrecipient will not assume the City’s environi responsibilities described in Section 570.604; and The Subrecipient will not assume the City’s responsibility initiating the review process required under the provisic Executive Order 12372 described at 570.612 of the Code of F Regulations. b. The provisions of Subpart K, of the CDBG Program Regulations, are set fo reference, as a condition of this agreement. CHANGES IN USE OF FUNDS Changes in the use of CDBG funds must be approved by the City Council. Subrecipient desires a change in the use of the CDBG funds following aF of this agreement] a written request must be submitted to the City for rev the Council. No change in use of the CDBG funds will be permitted by tk without prior approval by the Council. 6. 4 0 a 7. NONDISCRIMINATION CLAUSE The Subrecipient shall comply with all state and federal laws reg nondiscrimination in the provision of services and equal opportunity emplc of p e rso nn e I. 8, SUSPENSION AND TERMINATION OF AGREEMENT In accordance with Section 24, Parts 85.43 and 85.44 of the Code of F Regulations, this agreement may be suspended or terminated if the subre fails to comply with any term(s) of the award and/or the award is termina convenience. (Section 24, Parts 85.43 and 85.44 of the Code of F Regulations are set forth, by reference, as provisions of this agreement.) 9. HOLD HARMLESS AGREEMENT The City, its officers, and employees shall not be liable for any claims, lia penalties, fines, or any damage to goods, properties, or effects of any whatsoever, nor for personal injuries or death caused by, or claimed to hav caused by, or resulting from, any intentional or negligent acts, errors or or of Subrecipient or Subrecipient's agents, employees, or representatives performance of the service outlined in this agreement. Subrecipient agrees to defend, indemnify, and save free and harmless the C its officers and employees against any of the foregoing liabilities or claims kind and any cost/expense that is incurred by the City on account of any foregoing liabilities, including liabilities or claims by reason of alleged defect facility or the program. 10. ASSIGNMENT OF AGREEMENT The Subrecipient shall not assign this agreement or any monies due ther without the prior written consent of the City. 11. SUCCESSORS OR ASSIGNS Subject to the provisions of this Subrecipient Agreement Section 9, "Hold Hz Agreement." all terms, conditions, and provisions hereof shall insure to ar bind each of the parties hereto, and each of their respective heirs, exe administrators, successors, and assigns. 5 e a 12. INSURANCE The Subrecipient shall obtain and maintain policies of general liability insL and a combined policy of worker’s compensation and employers liability insL from an insurance company authorized to do business in the State of Cal which meets the requirements of City Council Resolution No. 90-96 in an ins1 amount of not less than one million dollars ($1,000~000) each, unless a amount is approved by the City Attorney or the City Manager. This insurance shall be in force during the term of this agreement and shall canceled without thirty (30) days prior written notice to the City sent by cf mail, The City shall be named as an additional insured on these policies. Subrecipient shall furnish certificates of insurance to the City commencement of work. IN WITNESS WHEREOF the parties hereto have caused this agreemeni executed as of the day and year first written above. EYE COUNSELING & CRISIS SERVICES, a non-profit organization poration of the State of California ATEST: ALETHA L. RAUTENKRANZ, CITY CLERS AS TO FORM:: r7 =.R. L RON BALL, CIN AlTORNEY >, 2 3, 9 3 , 6 0 e + AGREEMENT BETWEEN THE CITY OF CARLSBAD AND COMMUNITY SERVICE CENTER FOR THE DISABLED, INC. FOR 1992-93 FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS THIS AGREEMENT, made and entered into as of this 28th day of MAR( , 1 @3 by and between the CITY OF CARLSBAD, a municipal corpor: hereinafter referred to as "City", and the COMMUNITY SERVICE CENTER FOR DISABLED, INC., a non-profit organization, hereinafter referred to as "Subrecipier R EClTALS WHEREAS, the City has the need to provide assistance to individuals WHEREAS, the C'ity would like to provide support services to assist the dis disabilities; and to live independently; and WHEREAS, the Community Service Center for the Disabled is currently staff people with disabilities; and WHEREAS, the Community Service Center for the Disabled is the only age the San Diego area to provide comprehensive services for the disabled comm regardless of the specific disability; and WHEREAS, the subrecipient currently provides assistance to peoph disabilities with services such as intake and referral, advocacy and peer counselin1 WHEREAS, the Subrecipient has the necessary skills and qualifications to p NOW, THEREFORE, in consideration of these recitals and the mutual COV the services required by the City; and contained herein, City and Subrecipient agree as follows: 0 0 7. STATEMENT OF WORK The City has allocated federal 1992-93 Community Development Block C (CDBG) funds, in the amount of eight hundred dollars ($800) to the Subrecil to assist with the cost of staffing and supplies for the Community Service Cc for the Disabled, North County Branch, The CDBG funds shall be used to h part-time staff person to do outreach to consumers who need help due to particular physical disability. The Subrecipient will conduct a public inform campaign in North San Diego County which will include press releases distribution of brochures and flyers. The Subrecipient will also continue to 0' variety of services such as intake and referral, advocacy and peer counseling activities will be conducted at 205 West Mission Avenue, Suite 0, Escondidc 92025. The Subrecipient shall furnish all labor, materials and services and be expenses necessary to establish and operate this program as outlined ii agreement. Under this agreement, the City's only financial obligation tl Subrecipient is to provide reimbursement with CDBG funds of $800.00 as alb by the City Council. The Subrecipient shall expend the allocated funds in their entirety by Jun 1993. If the Subrecipient is unable to expend all of the funds allocated 1 project by the noted date, the funds will be reallocated during the next fisca by the City, to an eligible activity. 2. DISBURSEMENT OF FUNDS The city shall reimburse the Subrecipient for providing assistance to di: persons at the CommLinity Resource Center for the Disabled, North County E during the period beginning July 1 , 1992 and ending June 15,1993. The at to be reimbursed shall not exceed $800.00 total. Subrecipient shall submit a "Reimbursement Request" to the City to rf payment for services conducted. Each request for reimbursement shall ir documentation to verity expenditure of funds are consistent with the i approved by the City. Payroll records, receipts, paid invoices includi itemized statement of all costs are samples of appropriate metho documentation. The Subrecipient may request the reimbursements anytime after this agrt is approved for the reporting period beginning July 1, 1992. 2 0 0 3. PROGRAM INCOME The Subrecipient shall report, to the City, any interest, or other income, earne a direct result of the use of federal CDBG funds for the operation of this prog All reported program income may be retained by the Subrecipient for operat costs related to this activity. However, the program income, retained b) Subrecipient, must be expended before additional funds are requested fron City. The requirements are set forth in the federal regulations Section 570.50, 4. RECORDS AND REPORTS The Subrecipient shall submit "Performance Reports'l to the City pric reimbursement with CDBG funds for the program year beginning July 1,199: ending June 30,1993. The final report is due not later than June 30, 1993. Performance Report must include sufficient information to assist the C monitoring the Subrecipient's performance in providing assistance for the disz The Subrecipient must demonstrate satisfactory performance pric reimbursement with CDBG funds for cost associated with this service. minimum, the performance reports shall provide the following information: a. Summary of services provided b. c. d. e. f. Total number of persons assisted during the reporting period Number of persons who are of low and moderate income lev Age and ethnic'ty of persons assisted Total number of people from Carlsbad served Number of permanent positions obtained by participants The Subrecipient shall maintain separate accounting records for the federal I funds provided by the Ci. The City, Federal Grantor Agency, Comp General of the United States, or any of their duly-authorized representative: have access to all books, documents, papers and records maintained 1 Subrecipient which directly pertain to the above service for the purpose of examination, excerpts and transcriptions. In the event the Subrecipient receives more than $25,000 in federal CDBG during any single fiscal year, a Single Audit must be conducted. As requii the Federal Single Audit Act, the Subrecipient shall be required to submit, City, a camprehensivo financial audit prepared by an independent, neutra party auditor. The audit shall cover financial operations of the Subrecipient period beginning July 1, 1992 and ending June 30, 1993 and is due not lati one year after expiration of the agreement. tf this agreement is extended, reason, into program year 1993-1 994, the Subrecipient shall be required to a second audit for the period covered under the amended agreement. 3 0 a Unless otherwise notified by the Ci, the Subrecipient shall retain all fina records, supporting documents and statistical reports related to the sen provided under this agreement until October 31, 1996. All records subject t or until the finding has been cleared by appropriate officials and the Subrecil has been given official written notice. audit finding must be retained for three (3) years from the date the finding is n 5. PROGRAM REQUIREMENTS The Subrecipient shall adhere to the terms of the City’s CDBG Application Subrecipient Agreement and with assurances and agreements made, by the to the United States Department of Housing and Urban Development. The Subrecipient shall comply with applicable Uniform Administrative Requiren as described in Section 570.502 of the federal regulations for the CDBG Pro( the federal requirements are set forth, by reference, as a provision o agreement. The Subrecipient shall carry out all activities in compliance with all Federal and regulations as described in Subpart K, such as labor standards, fair ha requirements of the CDBG Program Regulations, except that: a. The Subrecipient will not assume the City’s environn b. responsibilities described in Section 570.604; and The Subrecipient will not assume the Ci’s responsibility initiating the review process required under the provisio Executive Order 12372 described at 570.612 of the Code of Ft Regulations. The provisions of Subpart K, of the CDBG Program Regulations, are set for reference, as a condition of this agreement. CHANGES IN USE OF FUNDS Changes in the use of. CDBG funds must be approved by the Clty Council. Subrecipient desires a change in the use of the CDBG funds following ap of this agreement, a written request must be submitted to the City for rei the Council. No change in use of the CDBG funds will be permitted by tt without prior approval by the Council. 6. 4 e 0 7. NONDISCRIMINATION CLAUSE The Subrecipient shall comply with all state and federal laws regal nondiscrimination in the provision of services and equal opportunity employ of personnel. 8. SUSPENSION AND TERMINATION OF AGREEMENT In accordance with Section 24, Parts 85.43 and 85.44 of the Code of Fe Regulations, this agreement may be suspended or terminated if the subrec fails to comply with any term(s) of the award and/or the award is terminate convenience. (Section 24, Parts 85.43 and 85.44 of the Code of Fe Regulations are set forth, by reference, as provisions of this agreement.) 9. HOLD HARMLESS AGREEMENT The City, its officers, and employees shall not be liable for any claims, liat penalties, fines, or any damage to goods, properties, or effects of any p whatsoever, nor for personal injuries or death caused by, or claimed to have caused by, or resulting from, any intentional or negligent acts, errors or om of Subrecipient or Subrecipient's agents, employees, or representatives performance of the service outlined in this agreement. Subrecipient agrees to defend, indemnify, and save free and harmless the Ci its officers and employees against any of the foregoing liabilities or claims ( kind and any cost/expense that is incurred by the City on account of any foregoing liabilities, including liabilities or claims by reason of alleged defects facility or the program. 10. ASSIGNMENT OF AGREEMENT The Subrecipient shall not assign this agreement or any monies due there without the prior written consent of the City. 11. SUCCESSORS OR ASSIGNS Subject to the provisions of this Subrecipient Agreement Section 9, "Hold Ha Agreement," all terms, conditions, and provisions hereof shall insure to an bind each of the parties hereto, and each of their respective heirs, exe administrators, successors, and assigns. 5 1 e * 12. INSURANCE The Subrecipient shall obtain and maintain policies of general liability insur and a combined policy of worker’s compensation and employers liability insur from an insurance company authorized to do business in the State of CaM which meets the requirements of City Council Resolution No. 90-96 in an insu amount of not less than one million dollars ($l,OOO,OOO) each, unless a amount is approved by the City Attorney or the City Manager. This insurance shall be in force during the term of this agreement and shall n canceled without thirty (30) days prior written notice to the City sent by ce mail. The City shall be named as an additional insured on these policies. Subrecipient shall furnish certificates of insurance to the City t commencement of work. IN WITNESS WHEREOF the parties hereto have caused this agreement executed as of the day and year first written above. COMMUNITY SERVICE CENTER FOR THE DISABLED, INC., a non-profit organii ~d/W b EXECUTIVE qRaTOR e State of California ATTEST: A& FORM: RO ALL, CITY ATlORNEY Q8 L 3-27. $3. 6 .I s 0 0 AGREEMENT BETWEEN THE CITY OF CARLSBAD AND COMMUNITY RESOURCE CENTER FOR 1992-93 FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS THIS AGREEMENT, made and entered into as of this 3 1 st day of MARCH , 1923by and between the CITY OF CARLSBAD, a mun corporation, hereinafter referred to as "City", and COMMUNITY RESOURCE CE! a non-profit organization, hereinafter referred to as "Subrecipienf'. RECITALS WHEREAS, the City would like to assist in efforts to prevent homelessnes2 WHEREAS, the City has the need to provide services to assist low and mo( WHEREAS, the Subrecipient currently responds to approximately 250 reque WHEREAS, the Subrecipient provides problem solving and advocacy assis for individuals in need of housing as well as emergency aid in the form of fooc money, bus tokens, clothing; and WHEREAS, the Subrecipient has the necessary skills and qualifications to p the services required by the City; income persons in maintaining adequate housing in Carlsbad; and services from Carlsbad residents; NOW, THEREFORE, in consideration of these recitals and the mutual COVI contained herein, City and Subrecipient agree as follows: 1. STATEMENT OF WORK The City has allocated federal 1992-93 Community Development Block (CDBG) funds, in the amount of twelve thousand nine hundred ($1 2,900.00), for the Subrecipient to assist with the costs associated with prc The Homelessness Prevention Project will assist low and moderate i persons in maintaining adequate housing and shall continue to provide eme aid such as food, gas money, bus tokens and clothing to the needy. The PI will also provide casework, problem solving and advocacy for individual: with financial and personal problems that could cause homelessness or ott a social service counselor for the Homelessness Prevention Project in Ca 0 0 reduce the quality of life. The CDBG funds may be used to finance the ( associated with staffing the Homelessness Prevention Program which is loc at 3138 Roosevelt Street in Carlsbad. The Subrecipient shall furnish all labor, materials and services and be; expenses necessary to operate this program as outlined in this agreement. 1 the CDBG funds of $12,900.00 as allocated by the City Council. The Subrecipient shall expend the allocated funds in their entirety by Jun 1993. If the Subrecipient is unable to expend all of the funds allocated 1 project by the noted date, the funds will be reallocated during the next fisca by the City, to an eligible activity. this agreement, the City's only financial obligation to the Subrecipient is to prl 2. DISBURSEMENT OF FUNDS The City shall reimburse the Subrecipient for the costs associated with staffir Homelessness Prevention Project in Carlsbad during the period beginning b 1992 and ending June 15, 1993. The amount to be reimbursed sha exceed $12,900.00 . Up to twelve thousand nine hundred dollars ($12,900.00) is available Subrecipient submits to the City, documentation verifying that twelve thousan hundred dollars ($12,900.00) worth of matching funds has been obtainec other sources for the Community Resource Center Homelessness Prev Project. Subrecipient shall submit a "Reimbursement Request' to the City to ri payment for services conducted. Each request for reimbursement shall ii documentation to verii expenditure of funds are consistent with the i approved by the City. Payroll records, receipts, paid invoices includi itemized statement of all costs are samples of appropriate methc documentation. Prior to reimbursement of any CDBG funds the Subrecipiei submit verification of matching fund availability. The Subrecipient may rl reimbursements anytime after this agreement is approved, for the reporting beginning July 1, 1992. 3. PROGRAM INCOME The Subrecipient shall report, to the City, any interest, or other income, ea1 a direct result of the use of federal CDBG funds for the operation of this pr All reported program income may be retained by the Subrecipient for staffin related to the Community Resource Center. However, the program ii retained by the Subrecipient, must be expended before additional fur requested from the City. The requirements are set forth in the federal regf 2 Section 570.504 (c). 0 0 4. RECORDS AND REPORTS The Subrecipient shall submit "Performance Reports" to the City pric reimbursement with CDBG funds for the program year beginning July 1 I 1992 ending June 30, 1993. The final report is due not later than June 30,1993. The Performance Report must include sufficient information to assist the C monitoring the Subrecipient's performance in assisting low and mod individuals by providing casework, problem solving and advocacy for indivic in need of adequate housing through the provision of social services an providing direct assistance. The Subrecipient must demonstrate satisfactory performance prio reimbursement for cost associated with operation of this service with CDBG fi At a minimum, the performance reports shall provide the following informat Summary of services provided to Carlsbad residents Total number of persons assisted during the reporting period Number of persons who are of low and moderate income Age and ethnicity of persons assisted Total number of days services were provided a. b. c. d. e. , f. Total number of people from Carlsbad served The Subrecipient shall maintain separate accounting records for the federal ( funds provided by the City. The City, Federal Grantor Agency, Comp General of the United States, or any of their duly-authorized representative5 have access to all books, documents, papers and records maintained t Subrecipient which directly pertain to the above service for the purpose of examination, excerpts and transcriptions. In the event the Subrecipient receives more than $25,000 in federal CDBG during any single fiscal year, a Single Audit must be conducted. As requir the Federal Single Audit Act, the Subrecipient would be required to submit, City, a comprehensive financial audit prepared by an independent. neutra' party auditor. The audit shall cover financial operations of the Subrecipient period beginning July 1, 1992 and ending June 30, 1993 and is due not latt one year after expiration of the agreement. If this agreement is extended, 1 reason, into program year 1993-1994, the Subrecipient would be requi submit a second audit for the period covered under the amended agreen 3 0 0 Unless otherwise notified by the City, the Subrecipient shall retain all fina records, supporting documents and statistical reports related to the ser provided under this agreement until October 31, 1996. All records subject d audit finding must be retained for three (3) years from the date the finding is r or until the finding has been cleared by appropriate officials and the Subreci has been given official written notice. 5. PROGRAM REQUIREMENTS The Subrecipient shall adhere to the terms of the City’s CDBG Applicatior Subrecipient Agreement and with assurances and agreements made, by the to the United States Department of Housing and Urban Development. The Subrecipient shall comply with applicable Uniform Administrative Requirer as described in Section 570.502 of the federal regulations for the CDBG Pro( the federal requirements are set forth, by reference, as a provision c agreement. The Subrecipient shall carry out all activities in compliance with all Federa and regulations as described in Subpart K, such as labor standards, fair hc requirements of the CDBG Program Regulations, except that: a. The Subrecipient will not assume the City’s environr responsibilities described in Section 570.604; and The Subrecipient will not assume the City’s responsibility initiating the review process required under the provisia Executive Order 12372 described at 570.61 2 of the Code of F Regulations. b. The provisions of Subpart K, of the CDBG Program Regulations, are set foi reference, as a condition of this agreement. CHANGES IN USE OF FUNDS Changes in the use of CDBG funds must be approved by the City Council Subrecipient desires a change in the use of the CDBG funds following aF of this agreement, a written request must be submitted to the City for rev the Council. No change in use of the CDBG funds will be permitted by tl without prior approval by the Council. 6. 4 e 0 7. NONDISCRIMINATION CLAUSE The Subrecipient shall comply with all state and federal laws rega nondiscrimination in the provision of services and the equal oppori employment of personnel. 8. SUSPENSION AND TERMINATION OF AGREEMENT In accordance with Section 24, Parts 85.43 and 85.44 of the Code of FE Regulations, this agreement may be suspended or terminated if the subrec fails to comply with any term(s) of the award andlor the award is terminatc convenience. (Section 24, Parts 85.43 and 85.44 of the Code of FE Regulations are set forth, by reference, as provisions of this agreement.) 9. HOLD HARMLESS AGREEMENT The City, its officers, and employees shall not be liable for any claims, liat penalties, fines, or any damage to goods, properties, or effects of any p whatsoever, nor for personal injuries or death caused by, or claimed to have caused by, or resulting from, any intentional or negligent acts, errors or om of Subrecipient or Subrecipient's agents, employees, or representatives performance of the service outlined in this agreement. Subrecipient agrees to defend, indemnify, and save free and harmless the Ci its officers and employees against any of the foregoing liabilities or claims 1 kind and any cosvexpense that is incurred by the City on account of any foregoing liabilities, including liabilities or claims by reason of alleged defects facility or the program. 10. ASSIGNMENT OF AGREEMENT The Subrecipient shall not assign this agreement or any monies due therE without the prior written consent of the City. 11. SUCCESSORS OR ASSIGNS Subject to the provisions of this Subrecipient Agreement Section 9, "Hold Ha Agreement," all terms, conditions, and provisions hereof shall insure to an bind each of the parties hereto, and each of their respective heirs, exe administrators, successors, and assigns. 5 e 12. INSURANCE The Subrecipient shall obtain and maintain policies of general liability insur and a combined policy of worker's compensation and employers liability insur from an insurance company authorized to do business in the State of Calii which meets the requirements of City Council Resolution No. 90-96 in an insL amount of not less than one million dollars ($1,000,000) each, unless a amount is approved by the City Attorney or the City Manager, This insurance shall be in force during the term of this agreement and shall r canceled without thirty (30) days prior written notice to the City sent by ce mail. The City shall be named as an additional insured on these policies. Subrecipient shall furnish certificates of insurance to the City t commencement of work. IN WITNESS WHEREOF the parties hereto have caused this agreement executed as of the day and year written above. ENTER, a non-profit corporation e of California ATTEST: ALETHA L RAUTENKRANZ, CITY CLEdK t RON BALL, CITY ATTORNEY 3.3,' 9 3 . 6 0 0 AGREEMENT BETWEEN THE CITY OF CARLSBAD AND COUNTY OF SAN DIEGO, DEPARTMENT OF HEALTH SERVICES/MENTAL HEALTH SERVICES FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR 1991-93 THIS AGREEMENT, made and entered into as of this 22nd day of API ,1923 by and between the CITY OF CARLSBAD, a municipal corpor hereinafter referred to as "City", and COUNIY OF SAN DIEGO, DEPARTMEN' HEALTH SERVICES/MENTAL HEALTH SERVICES a municipal corporation, hereii referred to as "Subrecipient". RECITALS WHEREAS, the City has the need to provide jobs and gainful employmt Carlsbad residents who have a psychiatric disability; WHEREAS, the City has residents who are Senior Citizens who are in ne additional support and services that would be available through this program; WHEREAS, the Subrecipient (County of San Diego, Department of t Services/Mental Health Services) possesses the necessary skills and qualificatic provide the services required by the City; NOW, THEREFORE, in consideration of these recitals and the mutual cove contained herein, City and Subrecipient agree as follows: 1. STATEMENT OF WORK The City has allocated federal 1992-93 Community Development Block (CDBG) funds, in the amount of three thousand five hundred dollars ($3,5C to the Subrecipient to assist with the costs associated with one staff perso a project coordination office in Carlsbad. The majority of the project activiti be conducted at the residences of Seniors in Carlsbad. The administrative is located at 2775 Carlsbad Boulevard, Carlsbad, CA 92008. 0 0 With the CDBG funds allocated, the Subrecipient shall provide an employ opportunity for local residents with psychiatric disabilities as well as basic SUI services for local Seniors. The Subrecipient shall furnish all labor, materials and services and be; expenses necessary to operate this program as outlined in this agreement. 1 this agreement, the City's only financial obligation to the Subrecipient is to prc the CDBG funds of $3,500.00 as allocated by the City Council. The Subrecipient shall expend the allocated funds in their entirety by Jun 1993. If the Subrecipient is unable to expend all of the funds allocated 1 project by the noted date, the remaining funds will be reallocated during tht fiscal year by the City, to an eligible activity. 2. DISBURSEMENT OF FUNDS The City shall reimburse the Subrecipient for costs of operating this prograr is being coordinated by County of San Diego, Department of t Services/Mental Health Services during the period beginning July 1, 199: ending June 15, 1993. The amount to be reimbursed shall not e) $3,500.00. Subrecipient shall submit a "Reimbursement Request" to request payment fi services performed. Each request for reimbursement shall include documer to verify expenditure of funds is consistent with the activity approved by thc Payroll records, receipts, paid invoices including an itemized statement of all are samples of appropriate methods of documentation. The Subrecipient may request reimbursements anytime after this agreerr approved, for the reporting period beginning July 1, 1992. 3. PROGRAM INCOME The Subrecipient shall report, to the City, any interest, or other income, earr a direct result of the use of federal CDBG funds for the operation of this prc All reported program income may be retained by the Subrecipient for oper; costs related to the Carlsbad Care Crew Program. However, the program in retained by the Subrecipient, must be expended before additional fun( requested from the Cw. The requirements are set forth in the federal regu Section 570.504 (c). 2 0 e 4. RECORDS AND REPORTS The Subrecipient shall submit “Performance Reports” to the City pric reimbursement with CDBG funds for the program year beginning July 1,1992 ending June 30, 1993. The final report is due not later than June 30, 1993. The Performance Report must include sufficient information to assist the C monitoring the Subrecipient’s performance in providing services to seniors assisting individuals that have psychiatric disabilities through the Carlsbad Crew Program. The Subrecipient must demonstrate satisfactory performan order to receive each reimbursement for cost associated with operation o service, At a minimum, the performance reports shall provide the folk information: a. b. c. e. f. g. Summary of services provided to Carlsbad Seniors Number of persons assisted during the time period Number of persons who are of low and moderate income lev( Total number of days services were provided Total number of psychiatrically disabled persons participating program Total number of psychiatrically disabled participants from Car The Subrecipient shall maintain separate accounting records for the federal C funds provided by the City. The City, Federal Grantor Agency, Comp General of the United States, or any of their duly-authorized representatives have access to all books, documents, papers and records maintained b Subrecipient which directly pertain to the above service for the purpose of examination, excerpts and transcriptions. In the event the Subrecipient receives more than $25,000 in federal CDBG during any single fiscal year, a Single Audit must be conducted. As requirc the Federal Single Audit Act, the Subrecipient shall be required to submit, 1 City, a comprehensive financial audit prepared by an independent, neutral party auditor. The audit shall cover financial operations of the Subrecipient i period beginning July 1, 1992 and ending June 30, 1993 and is due not late one year after expiration of the agreement. If this agreement is extended, fc reason, into program year 1993-1 994, the Subrecipient shall be required to I a second audit for the period covered under the amended agreement. . d. Age and ethnicity of persons assisted 3 0 0 Unless otherwise notified by the City, the Subrecipient shall retain all fina records, supporting documents and statistical reports related to the sen provided under this agreement until October 31,1996. All records subject 1 audit finding must be retained for three (3) years from the date the finding is n or until the finding has been cleared by appropriate officials and the Subrecii has been given official written notice. 5. PROGRAM REQUIREMENTS The Subrecipient shall adhere to the terms of the City’s CDBG Application Subrecipient Agreement and with assurances and agreements made, by the to the United States Department of Housing and Urban Development. The Subrecipient shall comply with applicable Uniform Administrative Requiren as described in Section 570.502 of the federal regulations for the CDBG Proc the federal requirements are set forth, by reference, as a provision o agreement. The Subrecipient shall carry out all activities in compliance with all Federal and regulations as described in Subpart K, such as labor standards an1 housing requirements of the CDBG Program Regulations, except that: a. The Subrecipient will not assume the City’s environrr responsibilities described in Section 570.604; and The Subrecipient will not assume the City’s responsibility initiating the review process required under the provisior Executive Order 12372 described at 570.612 of the Code of FE Regulations. b. The provisions of Subpart K, of the CDBG Program Regulations, are set fori reference, as a condition of this agreement. CHANGES IN USE OF FUNDS Changes in the use of CDBG funds must be approved by the City Council. Subrecipient desires a change in the use of the CDBG funds following apl of this agreement, a written request must be submitted to the City for revil without prior approval by the Council. 6. the Council. No change in use of the CDBG funds will be permitted by th 4 e 0 7. NONDISCRIMINATION CLAUSE The Subrecipient shall comply with all state and federal laws regal nondiscrimination in the provision of services and equal employment of perso 8. SUSPENSION AND TERMINATION OF AGREEMENT In accordance with Section 24, Parts 85.43 and 85.44 of the Code of Fe Regulations, this agreement may be suspended or terminated if the subreci fails to comply with any term(s) of the award and/or the award is terminate convenience. (Section 24, Parts 85.43 and 85.44 of the Code of Fe Regulations are set forth, by reference, as provisions of this agreement.) 9. HOLD HARMLESS AGREEMENT The City, its officers, and employees shall [not be liable for any claims, liab penalties, fines, or any damage to goods, properties, or effects of any pc whatsoever, nor for personal injuries or death caused by, or claimed to have caused by, or resulting from, any intentionail or negligent acts, errors or omi of Subrecipient or Subrecipient's agents, employees, or representatives i performance of the service outlined in this agreement. Subrecipient agrees to defend, indemnify, and save free and harmless the Cit its officers and employees against any of the foregoing liabilities or claims c kind and any costlexpense that is incurredl by the City on account of any ( foregoing liabilities, including liabilities or claims by reason of alleged defects facility or the program. 10. ASSIGNMENT OF AGREEMENT The Subrecipient shall not assign this agreement or any monies due there! without the prior written consent of the City. 11. SUCCESSORS OR ASSIGNS Subject to the provisions of this Subrecipient Agreement Section 9, "Hold Har Agreement," all terms, conditions, and provisions hereof shall insure to an( bind each of the parties hereto, and each of their respective heirs, exec administrators, successors, and assigns. 5 0 a 12. JNSURANCE The Subrecipient shall obtain and maintain policies of general liabirrty in! and a combined policy of worker's compensation and employers liabilii inZ from an insurance company authorized to do business in the State of C which meets the requirements of Ci Council Resolution No. 90-96 in an In amount of not less than one million dolllars ($l,OO6,OOO) each, unless amount is approved by the City Attorney or the City Manager. This insurance shall be in force during the term of this agreement 'ad shal canceled without thirty (30) days prior written notice to the City sent by ( mail. The Ci shall be named as an additional insured on'these policier Subrecipient shall furnish certificates of insurance to the Ci commencement of work IN WITNESS WHEREOF the parties hereto have caused this agreerner executed as of the day and year first written above. COUNTY OF SAN DIEGO, DEPARTMENT OF HEALTH SERVICES/MENTAL H SERVICES, a Municipal Corporation Ti J.Pbl+ APP,TO'JErl P,C T THOMAS J. PASTUSZKA, C-LERK OF THE BOARD OF SUPERVISORS:~TY cjgrjs CITY F CARLSBAD, a unlcipal corp on of the State of Cado y4 d '%L JlfiLfl[b&4 I/c^ CLAUDE A. 'BUD' LEWIS, MAYOR ATTEST: ALETHA L RU*UTENKfUNZ, CITY &ERK APPROVED AS TO FORM: (Ln.k RON BALL, CITY AITORNEY +. a/. $3 . 6 Approved and]-- -ui'rori. Deputy Cldk 0 0 L AGREEMENT BETWEEN THE CITY OF CARLSBAD AND BOYS AND GIRLS CLUB OF CARLSBAD FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR 1992-93 THIS AGREEMENT, made and entered into as of this / S+ day of , le, by and between the CITY OF CARLSBAD, a mun + corporation, hereinafter referred to as "City", and BOYS AND GIRLS CLUB OF CARLSBAD, a non-profit organization, hereinafter referred to as "Subrecipient'. RECITALS WHEREAS, The City has the need to provide a safe recreational facility for c of low/moderate income families within Carlsbad; and WHEREAS, the City has the need for a guidance based youth recreation pr and WHEREAS, the Subrecipient can provide a safe recreational facility to c activities for the children of Carlsbad with some assistance from the City; and NOW, THEREFORE, in consideration of these recitals and the mutual co\ contained herein, City and Subrecipient agree as follows: 1. STATEMENT OF WORK The City has allocated federal 1992-93 Community Development Block Grant I funds, in the amount of fourteen thousand dollars ($14,000.00), to the Subrl to assist with the costs associated with implementation of a Guidance Basec Recreation Program including an Anti-Gang and At-Risk Teen Diversion pro 3101 Tyler Street in Carlsbad. With the CDBG funds allocated, the Subrecipient will offer physical and recr activities such as boxing, basketball and games at the Boys and Girls Carlsbad. 0 0 I Subrecipient shall provide recreational opportunities for the children of the ( Carlsbad. At least 70% of the participants must be from low/moderate ir families. The Subrecipient shall expend the allocated iunds in their entirety by June 15, If the Subrecipient is unable to expend all of the funds allocated to the project noted date, the funds will be reallocated during the next fiscal year, by the Ca eligible activity. 2. DISBURSEMENT OF FUNDS The City shall reimburse the Subrecipient with CDBG funds for costs associatc implementation and maintenance of youth recreation activities such as Si equipment and supplies at the noted facility for the period beginning July 1,19 ending June 15,1993. The amount to be reimbursed shall not exceed $14,C Up to fourteen thousand dollars ($14,000) is available if the Subrecipient sub the City, documentation verifying that fourteen thousand dollars ($1 4,000) w matching funds has been obtained from other sources for the Boys & Girls ( Carlsbad. Subrecipient shall submit a "Reimbursement Request" to the City to request pi for services conducted. Each request for reimbursement shall include docume Payroll records, receipts, paid invoices including an itemized statement of a are samples of appropriate methods of documentation. Prior to reimburse1 any CDBG funds the Subrecipient shall submit verification of matchin availability. The Subrecipient may request reimbursements anytime after this agreei approved, for the reporting period beginninig July 1, 1992. to verify expenditure of funds are consistent with the activity approved by tl 3. PROGRAM INCOME The Subrecipient shall report, to the City, any interest, or other income, earn direct result of the use of federal CDBG funds for the recreation program! Boys and Girls Club of Carlsbad. All reported program income may be rets the Subrecipient for costs related to youth recreation program. Howe program income, retained by the Subrecipient, must be expended before ac funds are requested from the City. The requirements are set forth in thG regulations Section 570.504 (c). 2 0 e b 4. LABOR. MATERIALS AND SUPPLIES: The Subrecipient shall furnish all labor, materials and services and bear all exp necessary to implement the guidance based youth recreation activities at thg City's only financial obligation to the Subrecipient is to provide the CDBG fu $14,000.00 allocated by the Crty Council. and Girls Club of Carlsbad as outlined in this agreement. Under this agreeme 5. RECORDS AND REPORTS The Subrecipient shall submit "Performance Reports" to the City pi reimbursement with CDBG funds for the program year beginning July 1 , 191 ending June 30, 1993. The final report is due not later than June 30, 1993. The Performance Report must include sufficient information to assist the monitoring the Subrecipient's performance regarding the implementation Guidance Based Youth Program. At a minimum, the performance report provide the following information regarding the participation at the Boys an Club by the children of low/moderate income families within Carlsbad: a. b. C d. e. The Subrecipient shall maintain separate accounting records for the federal funds provided by the City. The City, Federal Grantor Agency, Comptroller ( of the United States, or any of their duly-authorized representatives shall have to all books, documents, papers and records maintained by the Subrecipien directly pertain to the above service for the purpose of audit, examination, e: and transcriptions. Unless otherwise notified by the City, the Subrecipient shall retain all financial ri supporting documents and statistical reports related to the services providec this agreement until October 31, 1996. All records subject to an audit findin be retained for three (3) years from the date the finding is made or until the has been cleared by appropriate officials and the Subrecipient has been giver written notice. Total number of children participating in programs during reported pr Number of low/moderate income children participating in the program the reporting period Age and ethnic background of children Summary of recreation program(s) provided for children Total number of participants from Carlsbad 3 e 0 In the event the Subrecipient receives more than $25,000 in federal CDBG during any single fiscal year, a Single Audit must be conducted. As required t Federal Single Audit Act, the Subrecipient shall be required to submit, to the ( comprehensive financial audit prepared by an independent, neutral third auditor. The audit shall cover financial operations of the Subrecipient for the I beginning July 1, 1992 and ending June 30, 1993 and is due not later than on1 after expiration of the agreement. If this agreement is extended, for any reaso program year 1993-1 994, the Subrecipient shall be required to submit a seconc for the period covered under the amended agreement. 6. PROGRAM REQUIREMENTS The Subrecipient shall adhere to the terms of the City’s CDBG Applicatic Subrecipient Agreement and with assurances and agreements made, by the I the United States Department of Housing and Urban Development. The Subrecipient shall comply with applicable Uniform Administrative Requirt as described in Section 570.502 of the federal regulations for the CDBG Progrz federal requirements are set forth, by reference, as a provision of this agree1 The Subrecipient shall carry out all activities in compliance with all Federal la\ regulations as described in Subpart K, such as labor standards, fair h requirements of the CDBG Program Regulations, except that: a. The Subrecipient will not assume the City’s environmental responsibi described in Section 570.604; and The Subrecipient will not assume the City’s responsibility for initiat review process required under the provisions of Executive Order described at 570.612 of the Code of Federal Regulations. b. The provisions of Subpart K, of the CDBG Program Regulations, are set fc reference, as a condition of this agreement. CHANGES IN USE OF FUNDS Changes in the use of CDBG funds must be approved by the City Counc Subrecipient desires a change in the use of the CDBG funds following apF this agreement, a written request must be submitted to the City for reviev Council. No change in use of the CDBG funds will be permitted by the Cit) prior approval by the Council. 7. 4 e e 8. NONDISCRIMINATION CLAUSE The Subrecipient shall comply with all state and federal laws rega nondiscrimination in the provision of services and the employment of personr SUSPENSION AND TERMINATION OF AGREEMENT In accordance with Section 24, Parts 85.43 and 85.44 of the Code of Ft Regulations, this agreement may be suspended or terminated if the subrecipier to comply with any term(s) of the award and/or the award is terminate convenience. Section 24, Parts 85.43 and 85.44 of the Code of Federal Regul are set forth, by reference, as provisions of this agreement. 9. 10. HOLD HARMLESS AGREEMENT The City, its officers, and employees shall not be liable for any claims, lial penalties, fines, or any damage to goods, properties, or effects of any c whatsoever, nor for personal injuries or death caused by, or claimed to havc caused by, or resulting from, any intentional or negligent acts, errors or omis! Subrecipient or Subrecipient's agents, employees, or representatives in coml of the project outlined in this agreement. Subrecipient agrees to defend, indemnify, and save free and harmless the Ci its officers and employees against any of the foregoing liabilities or claims of ar and any cost/and expense that is incurred by the City on account of any foregoing liabilities, including liabilities or claims by reason of alleged defects plans and specifications for the project or facility. 11. ASSIGNMENT OF AGREEMENT The Subrecipient shall not assign this agreement or any monies due then without the prior written consent of the City. 12. SUCCESSORS OR ASSIGNS Subject to the provisions of this Subrecipient Agreement Paragraph 11 Harmless Agreement," all terms, conditions, and provisions hereof shall insure shall bind each of the parties hereto, and each of their respective heirs, ex€ administrators, successors, and assigns. 5 a 0 13. INSURANCE The Subrecipient shall obtain and maintain policies of general liability insuranc a combined policy of worker’s compensation and employers liability insuranc an insurance company authorized to do business in the State of California meets the requirements of City Council Resolution No. 90-96 in an insurable a of not less than one million dollars ($1,000,000) each, unless a lower am( approved by the City Attorney or the City Manager. This insurance shall be in force during the term of this agreement and shall canceled without thirty (30) days prior written notice to the City sent by certifie The City shall be named as an additional insured on these policies. The Subrc shall furnish certificates of insurance to the City before commencement of w IN WITNESS WHEREOF the parties hereto have caused this agreement executed as of the day and year written above. BOYS AND GIRLS CLUB OF CARLSBAD, a non-profit organization, &dfA EXECUTIVE DMECTOR the State of California ATTEST: RON BALL, CITY AlTORNEY 5 q-934 6 ~ m&l \ lNC ( CALVERT INSURANCE I DATL -m W (619) 726-3232 xfw El Camino Insurance Agency 1365 West Vista Way 04/06/93 12: 01 PM 071 X THS BINDER s ISSUED TO mo COKRAQE m THE WK SCPOO239 DUCRlTYHl Of Ow3uTY)NUYD(ICLIlIC(UHLRn (Incbjhg LM Vista, CA 92085 uJuccooc COMPANY PER EXPlRlNQ PoClCY NO. 1. 3115 ROOSEVELT STREET, CARLSBAD, CA 2. 7805 CEMTELLA COURT, CARLSBAD, CA BOYS C GIRLS CLUB OF CARLSBAD CARLSBAD, CA 92008 P.0. BOX 913 1, 000 PROPERTY x ACTUAL CAW VALUE OYRJERS 6 CONTRACTOR'S PROT KL G4MZD UT08 SCf4€wcED NUT09 x NOWOWEDAUlOS QIRAOE LUBLllY EACH ACClDEHT WORrn'S cowEN8AnoN CITY OF CARLSBAD 1200 CARLBBAD VILLAGE DRIVE CARLSBAD, CA 92008 0 0 AGREEMENT BETWEEN THE CITY OF CARLSBAD AND BOYS AND GIRLS CLUB OF CARLSBAD FOR 1992.93 FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS THIS AGREEMENT, made and entered into as of this / J$, day of -2 corporation, hereinafter referred to as "City", and BOYS AND GIRLS CLUB OF CARLSBAD, a non-profit organization, hereinafter referred to as "Subrecipient". , le2 by and between the CITY OF CARLSBAD, a mun RECITALS WHEREAS, The City has the need to provide a safe recreational facility for ( of low/moderate income families within Carlsbad; and WHEREAS, the Subrecipient has the need to refurbish the existing Boys & Gi facility in Carisbad; and replacement; and bars; and gymnasium; and WHEREAS, the Boys & Girls Club facility gymnasium floor needs re WHEREAS, the Boys & Girls Club facility is in need of a new dance floor, mirr WHEREAS, the Subrecipient is in need of portable bleachers for seatin! WHEREAS, the Boys & Girls Club facility conducts recreational activities children of Carlsbad; and WHEREAS, the Subrecipient has the ability to provide the services requirec NOW, THEREFORE, in consideration of these recitals and the mutual cc City; and contained herein, City and Subrecipient agree as follows: 0 0 1. STATEMENT OF WORK The City has allocated federal 1992-93 Community Development Block Grant (C funds, in the amount of twenty five thousand dollars ($25,000.00), for the Subrec to assist with the costs associated with refurbishment of the existing Boys 8 Club at 3101 Tyler Street in Carlsbad. With the CDBG funds allocated, the Subrecipient will refurbish the facility th some or all of the following ways: repair or replacement of the gymnasium installation of a dance floor, mirrors and bars; purchase/installation of bleacher the creation of an eating area. The Subrecipient shall expend the allocated funds in their entirety by June 15, If the Subrecipient is unable to expend all of the funds allocated to the project noted date, the funds will be reallocated during the next fiscal year, by the CitJ eligible activity. 2. DISBURSEMENT OF FUNDS The City shall reimburse the Subrecipient with CDBG funds for costs associatc refurbishment of the Boys & Girls Club for the period beginning July 1, 19s ending June 15,1993. The amount to be reimbursed shall not exceed $25,0 Up to twenty five thousand dollars ($25,000) is available if the Subrecipient s to the City, documentation verifying that twenty five thousand dollars ($25,000 of matching funds has been obtained from other sources for the Boys & Girl in Carlsbad. Subrecipient shall submit a "Reimbursement Request" to the City to request pi for services conducted. Each request for reimbursement shall include docume to verify expenditure of funds are consistent with the facility improvement a( approved by the City. Payroll records, receipts, paid invoices including an it statement of all costs are samples of appropriate methods of documentatior to reimbursement of any CDBG funds the Subrecipient shall submit verific: matching fund availability. The Subrecipient may request reimbursements anytime after this agreer approved, for the reporting period beginning July 1, 1992. 2 e a 3. PROGRAM INCOME The Subredpient shall report, to the City, any interest, or other income, earnel direct result of the use of federal CDBG funds for the refurbishment of the B Girls Club of Carlsbad. All reported program income may be retained t Subrecipient for costs related to the improvements. However, the program in retained by the Subrecipient, must be expended before additional func requested from the City. The requirements are set forth in the federal regul Section 570.504 (c). 4. LABOR, MATERIALS AND SUPPLIES: The Subrecipient shall furnish all labor, materials and services and bear all exr necessary to implement the refurbishment activities for the facility as outlined agreement. Subrecipient is to provide the CDBG funds of $25,000.00 allocated by tt Council. Under this agreement, the City's only financial obligation 5. RECORDS AND REPORTS The Subrecipient shall submit "Performance Reports" to the City p reimbursement with CDBG funds for the program year beginning July 1, 19 ending June 30, 1993. The final report is due not later than June 30, 1993. The Performance Report must include sufficient information to assist the monitoring the Su bredpient's performance regarding the progress of the refurbishment activities. At a minimum, the performance reports shall prov following information regarding the participation at the Boys and Girls Club children of low/moderate income families within Carlsbad: a. Total number of children participating in programs during reported pc b. Number of low/moderate income children participating in the program the reporting period c Age and ethnic background of children d. Summary of recreation program(s) provided for children e. Total number of participants from Carlsbad f. Status report of the work completed to date g. Schedule for remaining work to be completed h. Copy of any permits required by the City for this project 3 0 0 The Subrecipient shall maintain separate accounting records for the federal ( funds provided by the City. The City, Federal Grantor Agency, Comptroller Gc of the United States; or any of their duly-authorized representatives shall have a to all books, documents, papers and records maintained by the Subrecipient directly pertain to the above service for the purpose of audit, examination, ex( and transcriptions. Unless otherwise notified by the City, the Subrecipient shall retain all financial rec supporting documents and statistical reports related to the services provided this agreement until October 31, 1996. All records subject to an audit finding has been cleared by appropriate officials and the Subrecipient has been given 1 written notice. A Single Audit must be conducted as a requirement of the Federal Single Auc The Subrecipient shall submit, to the City, a comprehensive financial audit prt by an independent, neutral third-party auditor. The audit shall cover fir operations of the Subrecipient for the period beginning July 1,1992 and endini 30, 1993 and is due not later than one year after expiration of the agreement. agreement is extended, for any reason, into program year 1993-1 99 Subrecipient shall be required to submit a second audit for the period covered the amended agreement. 6. PROGRAM REQUIREMENTS be retained for three (3) years from the date the finding is made or until the f The Subrecipient shall adhere to the terms of the City’s CDBG Applicatic Subrecipient Agreement and with assurances and agreements made, by the ( the United States Department of Housing and Urban Development. The Subrecipient shall comply with applicable Uniform Administrative Requirc as described in Section 570.502 of the federal regulations for the CDBG Progr: federal requirements are set forth, by reference, as a provision of this agree1 The Subrecipient shall carry out all activities in compliance with all Federal la regulations as described in Subpart K, such as labor standards, fair t requirements of the CDBG Program Regulations, except that: a. The Subrecipient will not assume the City’s environmental responsibi described in Section 570.604; and 4 0 0 b. The Subrecipient will not assume the City's responsibility for initiatir review process required under the provisions of Executive Order described at 570.612 of the Code of Federal Regulations. The provisions of Subpart K, of the CDBG Program Regulations, are set foi reference, as a condition of this agreement. CHANGES IN USE OF FUNDS Changes in the use of CDBG funds must be approved by the City Council Subrecipient desires a change in the use of the CDBG funds following apprc this agreement, a written request must be submitted to the City for review Council. No change in use of the CDBG funds will be permitted by the City v prior approval by the Council. 7. 8. CHANGES IN USE OF THE FAClLlN The Boys and Girls Club of Carlsbad shall remain in operation as a recre facility for the children of Carlsbad, specifically for the children of low/mc income families, for a period of at least five (5) years following complete expe of the CDBG funds noted in this agreement. If the property is sold and/or t a significant change in the use of the facility prior to expiration of the five (i "holding" period, the Subrecipient shall return all CDBG funds provided throu agreement to the City according to the following schedule: AMOUNT OF FUNDS TO BE REPAID TO CITY REPAYMENT PERIOD < 1 year $25,000 2-4 years $1 5,000 4-5 years $ 5,000 1-2 years $20,000 3-4 years $1 0,000 > 5years -0- 9. NONDISCRIMINATION CLAUSE The Subrecipient shall comply with all state and federal laws re nondiscrimination in the provision of services and the employment of perso 5 0 0 10. SUSPENSION AND TERMINATION OF AGREEMENT In accordance with Section 24, Parts 85.43 and 85.44 of the Code of F Regulations, this agreement may be suspended or terminated if the subrecipie to comply with any term@) of the award and/or the award is terminat convenience. Section 24, Parts 85.43 and 85.44 of the Code of Federal Regu are set forth, by reference, as provisions of this agreement. 11. HOLD HARMLESS AGREEMENT The City, its officers, and employees shall not be liable for any claims, lia penalties, fines, or any damage to goods, properties, or effects of any I whatsoever, nor for personal injuries or death caused by, or claimed to havi caused by, or resulting from, any intentional or negligent acts, errors or omis Subrecipient or Subrecipient's agents, employees, or representatives in corn of the project outlined in this agreement. Subrecipient agrees to defend, indemnify, and save free and harmless the C its officers and employees against any of the foregoing liabilities or claims of ai and any cost/and expense that is incurred by the City on account of any foregoing liabilities, including liabilities or claims by reason of alleged defects plans and specifications for the project or facility. 12. ASSIGNMENT OF AGREEMENT The Subrecipient shall not assign this agreement or any monies due ther without the prior written consent of the City. 13. SUCCESSORS OR ASSIGNS Subject to the provisions of this Subrecipient Agreement Paragraph 11 Harmless Agreement," all terms, conditions, and provisions hereof shall insure shall bind each of the parties hereto, and each of their respective heirs, ex( administrators, successors, and assigns. 6 e 0 14. INSURANCE The Subrecipient shall obtain and maintain policies of general liability insuranc a combined policy of worker's compensation and employers liability insuranc an insurance company authorized to do business in the State of California meets the requirements of City Council Resolution No. 90-96 in an insurable a of not less than one million dollars ($1,000,000) each, unless a lower ami approved by the City Attorney or the City Manager. This insurance shall be in force during the term of this agreement and shall canceled without thirty (30) days prior written notice to the City sent by certifie The City shall be named as an additional insured on these policies. The Subrc shall furnish certificates of insurance to the City before commencement of w IN WITNESS WHEREOF the parties hereto have caused this agreerneni executed as of the day and year written above. BOYS AND GIRLS CLUB OF CARLSBAD, a non-profit organization, EXECUTIVE'D I RECTO R te of California ATTEST ALETHA L RAUTENKRANZ, ClTY CLEdK L Gcc-9 3. RON BALL, CITY AITORNEY 7 c NTRACT, SUBJECT TO THE CONDlTl awm CALVERT INSURANCE 0 DATE -* llW 0 (619) 726-3232 El Camino InSUranCe Agency 1365 west Vista Way 04/06/93 12:Ol PM 07/1 Vista, CA 92085 xm x MIS BINDER IS lSSUED TO UClEND COWQE IN THE MOM COMPANY PER WIRINO PoClCY NO MICRICT#M OF OILR);nOMWP(K;LEWROPQIn (Inc&dhg Lou scwo239 WWOM 11 3115 RQQSCVELT STREET, CARLSBAD, CA 2. 1805 CENTELLA COURT, CARLSBAD, CA BOY8 & ffIRL8 CLUB OF CARLBBAD P.0, BOX 913 CARLSBAD, CA 92008 M'#Rn CAUSES OF Lbss LOC. 1 - PERS PROPERTY x ACTUAL CAM VALUE OWER'S 6 CONTRACTW'S PROT €4cnoccvRRp(tE F#E DAMAGE (bay ciu bo) W MD AUTM !mEcuL.€b Aulas x NWOWEDWTOS m IuhlRY mor. dLRAcK LUBlLrrf UNINSURED MOTORST EACH m1DENl DISEM-PU.K;Y LMlT DICAL PAYMENTS FO CITY OF C LOSS PAME CARLSBAD, CA 92008 0 0 L AGREEMENT BETWEEN THE CITY OF CARLSBAD AND NORTH COUNN ARMED SERVICES YMCA FEDERAL COMMUNIN DEVELOPMENT BLOCK GRANT FUNDS FOR 1992-93 THIS AGREEMENT, made and entered into as of this 18th day of J ,1993by and between the CITY OF CARLSBAD, a municipal corp hereinafter referred to as "City", and the NORTH COUNTY ARMED SERVICES a non-profit organization, hereinafter referred to as "Subrecipient". RECITALS WHEREAS, the City has the need to provide recreational and edu programs for the children of Carlsbad; and WHEREAS, the City is supportive of activities beina canduded after sch during the summer months for Carlsbad children; and WHEREAS, the City would like to support activities such as the "Y on ' Youth Adventure Program for local youth between seven and eleven years old; WHEREAS, the Subrecipient will conduct a mobile recreational and edu program focusing on values oriented activities, building a sense of belonging, ider positive self esteem; and WHEREAS, the Subrecipient currently operates a similar program for ( living in Oceanside which would be expanded to serve Carlsbad neighborhood WHEREAS, the Subrecipient has the necessary skills and qualifications to the mobile outreach program in Carlsbad; and NOW, THEREFORE, in consideration of these recitals and the mutual co contained herein, City and Subrecipient agree as follows: 1. STATEMENT OF WORK The City has allocated federal 1992-93 Community Development Bloc (CDBG) funds, in the amount of seven hundred dollars ($700.00), Subrecipient to conduct a Carlsbad 'Y on Wheels" Youth Adventure F which includes mobile outreach services such as educational and recr 0 0 programs for children of low and moderate families in Carlsbad. The Subr will focus on values oriented activities and building a sense of belonging, and positive self esteem. The program will target children between the ai and 11 years and was originally designed to serve the needs of military c The program will be offered in Carlsbad neighborhoods. The adrninistratij is located at 602 Fourth Street, Oceanside, CA 92054. The Subrecipient shall furnish all labor, materials and services and ' expenses necessary to establish and operate, this program as outlinec agreement. Under this agreement, the City's only financial obligatior Subrecipient is to provide reimbursement with CDBG funds of $700.00 as a by the City Council. The Subrecipient shall expend the allocated funds in their entirety by cI 1993. If the Subrecipient is unable to expend ail of the funds allocate( project by the noted date, the funds will be reallocated during the next fis by the City, to an eligible activity. 2. DISBURSEMENT OF FUNDS The City shall reimburse the Subrecipient for costs of operating the Carl on Wheels Youth Adventure Program" for the period beginning July 1 , 1 ending June 15,1993. The amount to be reimbursed shall not exceed 9 Subrecipient shall submit a "Reimbursement Request" to the City to payment for services conducted. Each request for reimbursement shall documentation to verify expenditure of funds are consistent with the approved by the City. Payroll records, receipts, paid invoices inclu itemized statement of all costs are samples of appropriate mett documentation. The Subrecipient may request reimbursements anytime after this agrec approved, for the reporting period beginning July 1, 1992, 3. PROGRAM INCOME The Subrecipient shall report, to the City, any interest, or other income, e: a direct result of the use of federal CDBG funds for the operation of this F All reported program income may be retained by the Subrecipient for op~ costs related to the Carlsbad '9' on Wheels" Youth Adventure Program. t the program income, retained by the Subrecipient, must be expendec additional funds are requested from the City. The requirements are set foi federal regulations Section 570.504 (c). 2 0 0 4. RECORDS AND REPORTS The Subrecipient shall submit “Performance Reports” to the City pi reimbursement with CDBG funds for the program year beginning July 1 , 191 ending June 30, 1993. The final report is due not later than June 30, 199: The Performance Report must include sufficient information to assist the monitoring the Subrecipient’s performance in providing a mobile recreatior educational program. The Subrecipient must demonstrate satis performance prior to reimbursement for cost associated with operation service with CDBG funds. At a minimum, the performance reports shall provi following information: a. b. C. d. e. f. Summary of services provided to Carlsbad residents Total number of children assisted during the reporting perioc Number of children from low and moderate income househo Age and ethnicity of persons assisted Total number of days services were provided Total number of people from Carlsbad served The Subrecipient shall maintain separate accounting records for the federal funds provided by the City. The City, Federal Grantor Agency, Corn; General of the United States, or any of their duly-authorized representative have access to all books, documents, papers and records maintained 1 Subrecipient which directly pertain to the above service for the purpose of examination, excerpts and transcriptions. In the event the Subrecipient receives more than $25,000 in federal CDBG during any single fiscal year, a Single Audit must be conducted. As requir City, a comprehensive financial audit prepared by an independent, neutral party auditor. The audit shall cover financial operations of the Subrecipient f period beginning July 1, 1992 and ending June 30, 1993 and is due not late one year after expiration of the agreement. If this agreement is extended, fc reason, into program year 1993-1994, the Subrecipient shall be required to s a second audit for the period covered under the amended agreement. Unless otherwise notified by the City, the Subrecipient shall retain all fin( records, supporting documents and statistical reports related to the sei provided under this agreement until October 31, 1996. AI1 records subject audit finding must be retained for three (3) years from the date the finding is or until the finding has been cleared by appropriate officials and the Subrec has been given official written notice. the Federal Single Audit Act, the Subrecipient shall be required to submit, 3 0 a 5. P R 0 G RAM REQUIRE M EN TS The Subrecipient shall adhere to the terms of the City’s CDBG Applicatit Subrecipient Agreement and with assurances and agreements made, by tt- to the United States Department of Housing and Urban Development. The Subrecipient shall comply with applicable Uniform Administrative Requirc as described in Section 570302 of the federal regulations for the CDBG Prc the federal requirements are set forth, by reference, as a provision agreement. The Subrecipient shall carry out all activities in compliance with all Feder and regulations as described in Subpart K, such as labor standards, fair h requirements of the CDBG Program Regulations, except that: a. The Subrecipient will not assume the City’s environ responsibilities described in Section 570.604; and The Subrecipient will not assume the City’s responsibility initiating the review process required under the provisic Executive Order 12372 described at 570.61 2 of the Code of F Regulations. b. The provisions of Subpart K, of the CDBG Program Regulations, are set fo reference, as a condition of this agreement. CHANGES IN USE OF FUNDS Changes in the use of CDBG funds must be approved by the City Council Subrecipient desires a change in the use of the CDBG funds following aF of this agreement, a written request must be submitted to the City for rev the Council. No change in use of the CDBG funds will be permitted by tt without prior approval by the Council. 6, 7. NONDISCRIMINATION CLAUSE The Subrecipient shall comply with all state and federal laws reg nondiscrimination in the provision c services and equal opportunity emplc of personnel. I 4 0 0 8. SUSPENSION AND TERMINATION OF AGREEMENT In accordance with Section 24, Parts 85.43 and 85.44 of the Code of Ft Regulations, this agreement may be suspended or terminated if the subrec fails to comply with any term(s) of the award and/or the award is terminatc convenience. (Section 24, Parts 85.43 and 85.44 of the Code of F( Regulations are set forth, by reference, as provisions of this agreement.) 9. HOLD HARMLESS AGREEMENT The City, its officers, and employees shall not be liable for any claims, liat penalties, fines, or any damage to goods, properties, or effects of any p whatsoever, nor for personal injuries or death caused by, or claimed to have caused by, or resulting from, any intentional or negligent acts, errors or om of Subrecipient or Subrecipient's agents, employees, or representatives performance of the service outlined in this agreement. Subrecipient agrees to defend, indemnify, and save free and harmless the Cii its officers and employees against any of the foregoing liabilities or claims ( kind and any cost/expense that is incurred by the City on account of any foregoing liabilities, including liabilities or claims by reason of alleged defects facility or the program. 10. ASSIGNMENT OF AGREEMENT The Subrecipient shall not assign this agreement or any monies due there without the prior written consent of the City. 11. SUCCESSORS OR ASSIGNS Subject to the provisions of this Subrecipient Agreement Section 9, "Hold Hai Agreement," all terms, conditions, and provisions hereof shall insure to ani bind each of the parties hereto, and each of their respective heirs, exec administrators, successors, and assigns. 12. INSURANCE The Subrecipient shall obtain and : -intain policies of general liability inst and a combined policy of worker's c ?ensation and employers liability ins1 from an insurance company authoiiLGd to do business in the State of Ca which meets the requirements of City Council Resolution No. 90-96 in an ins amount of not less than one million dollars ($1,000,000) each, unless a amount is approved by the City Attorney or the City Manager. 5 . e e This insurance shall be in force during the term of this agreement and shall r canceled without thirty (30) days prior written notice to the City sent by CE mail. The City shall be named as an additional insured on these policies. Subrecipient shall furnish certificates of insurance to the City I commencement of work. IIN WITNESS WHEREOF the parties hereto have caused this agreement executed as of the day and year first written above. NORTH COUNTY ARMED SERVICES YMCA, non-profit organization A ROBERT GLEN BRYSON EXECUTIVE DIRECTOW of the State of California ATTEST: ALETHA L. RAUTENKRANZ, CITY CCERK RON BALL, CITY ATTORNEY b , /g .fi 3, 6 0 0 AGREEMENT BETWEEN THE CITY OF CARLSBAD AND SAN DIEGO COUNN SEWJOBS FUR PROGRESS FOR 1992-93 FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS THIS AGREEMENT, made and entered into as of this 19th day of February , 1@2, by and between the CITY OF CARLSBAD, a r corporation, hereinafter referred to as "City", and SAN DIEGO COUNW SER/JC PROGRESS ,a non-profit organization, hereinafter referred to as "Subrecipient RECITALS WHEREAS, the City has the need to provide outreach to employers seekers in Carlsbad; and WHEREAS, the City would like to provide assistance with costs associ, operating the Hiring Center; and WHEREAS, the Subrecipient will provide job search skills, job leads, anc for temporary labor and permanent employment opportunities; and . WHEREAS, the Subrecipient currently operates the only Hiring Center City of Carlsbad which serves persons in search of work and employers employees; and WHEREAS, the Subrecipient has the necessary skills and qualifications 1 the employment matching services for the City; and NOW, THEREFORE, in consideration of these recitals and the mutual ( contained herein, City and Subrecipient agree as follows: 1. STATEMENT OF WORK The City has allocated federal 1992-93 Community Development Bk (CDBG) funds, in the amount of seven thousand four hundred dollars (9 to the Subrecipient to assist with the costs associated with the opera1 Carlsbad Hiring Center which is located at 5958 El Camino Real, Carl: 0 0 The Subrecipient will conduct employment matching services for employ1 low/moderate income individuals in search of work. Training will be pro\ the areas of job search skills, job leads, job coaching and referrals ' temporary and permanent jobs. Many of the individuals expected to be ser homeless men and farm workers. The Subrecipient shall furnish all labor, materials and services and I expenses necessary to establish and operate this program as outlineo agreement. Under this agreement, the City's only financial obligation Subrecipient is to provide reimbursement with CDBG funds of $7,40C allocated by the City Council. The Subrecipient shall expend the allocated funds in their entirety by Ji 1993. If the Subrecipient is unable to expend all of the funds allocated project by the noted date, the funds will be reallocated during the next fisc by the City, to an eligible activity. 2. DISBURSEMENT OF FUNDS The City shall reimburse the Subrecipient for costs of operating the Hiring for the period beginning July 1, 1992 and ending June 15, 1993. The am( be reimbursed shall not exceed $7,400.00 total. Subrecipient shall submit a "Reimbursement Request" to the City to rl payment for services conducted. Each request for reimbursement shall i documentation to verify expenditure of funds are consistent with the approved by the City. Payroll records, receipts, paid invoices includi . itemized statement of all costs are samples of appropriate methc documentation. The Subrecipient may request the quarterly reimbursements after this agrE is approved for the reporting period beginning July 1, 1992. 3. PROGRAM INCOME The Subrecipient shall report, to the Civ, any interest, or other income, earl a direct result of the use of federal CDBG funds for the operation of this prc All reported program income may be retained by the Subrecipient for oper: costs related to the Hiring Center. However, the program income, retained I Subrecipient, must be expended before additional funds are requested frc City. The requirements are set forth in the federal regulations Section 570.51 2 0 0 4. RECORDS AND REPORTS The Subrecipient shall submit "Performance Reports" to the City p reimbursement with CDBG funds for the program year beginning July 1, 19 ending June 30, 1993. The final report is due not later than June 30, I99 The Performance Report must include sufficient information to assist the monitoring the Subrecipient's performance in operating the Hiring Centei Subrecipient must demonstrate satisfactory performance prior to reimbur3 for cost associated with operation of this service with CDBG funds. At a mir the performance reports shall provide the following information: a. b. c. d. e. f. Summary of services provided to Carlsbad residents Total number of persons assisted during the reporting perioc Number of persons who are of low and moderate income lei Age and ethnicity of persons assisted Total number of days services were provided Total number of people from Carlsbad served The Subrecipient shall maintain separate accounting records for the federal ( funds provided by the City. The City, Federal Grantor Agency, ComF General of the United States, or any of their duly-authorized representative! have access to all books, documents, papers and records maintained t Subrecipient which directly pertain to the above service for the purpose of examination, excerpts and transcriptions. In the event the Subrecipient receives more than $25,000 in federal CDBG .during any single fiscal year, a Single Audit must be conducted. As requir the Federal Single Audit Act, the Subrecipient shall be required to submit, . City, a comprehensive financial audit prepared by an independent, neutral party auditor. The audit shall cover financial operations of the Subrecipient fl period beginning July 1, 1992 and ending June 30, 1993 and is due not fatei one year after expiration of the agreement. If this agreement is extended, fc reason, into program year 1993-1 994, the Subrecipient shall be required to s a second audit for the period covered under the amended agreement. Unless otherwise notified by the City, the Subrecipient shall retain all fin records, supporting documents and statistical reports related to. the ser provided under this agreement until October 31, 1996. All records subject audit finding must be retained for three (3) years from the date the finding is I or until the finding has been cleared by appropriate officials and the Subrec has been given official written notice. 3 0 e 5. PROGRAM REQUIREMENTS The Subrecipient shall adhere to the terms of the City’s CDBG Applicatic gubrecipient Agreement and with assurances and agreements made, by tt to the United States Department of Housing and Urban Development. The Subrecipient shall comply with applicable Uniform Administrative Require as described in Section 570.502 of the federal regulations for the CDBG Prc the federal requirements are set forth, by reference, as a provision j agreement. The Subrecipient shall carry out ail activities in compliance with all Feder: and regulations as described in Subpart K, such as labor standards, fair hc requirements of the CDBG Program Regulations, except that: a. The Subrecipient will not assume the City’s environr responsibilities described in Section 570.604; and b. The Subrecipient will not assume the City’s responsibility initiating the review process required under the provisio Executive Order 12372 described at 570.612 of the Code of Ff Regulations. The provisions of Subpart K, of the CDBG Program Regulations, are set fofl reference, as a condition of this agreement. CHANGES IN USE OF FUNDS Changes in the use of CDBG funds must be approved by the City Council. Subrecipient desires a change in the use of the CDBG funds following apr of this agreement, a written request must be submitted to the City for revic the Council. No change in use of the CDBG funds will be permitted by thc without prior approval by the Council. 6. 7. NONDlSCRlMlNATiON CLAUSE The Subrecipient shall comply with all state and federal laws regal nondiscrimination in the provision of services and equal opportunity employ of personnel. . 4 0 0 8. SUSPENSION AND TERMINATION OF AGREEMENT In accordance with Section 24, Parts 85.43 and 85.44 of the Code of F Regulations, this agreement may be suspended or terminated if the subrec fails to comply with any term@) of the award and/or the award is terminat convenience. (Section 24, Parts 85.43 and 85.44 of the Code of F Regulations are set forth, by reference, as provisions of this agreement,) 9. HOLD HARMLESS AGREEMENT The City, its officers, and employees shall not be liable for any claims, liak penalties, fines, or any damage to goods, properties, or effects of any p whatsoever, nor for personal injuries or death caused by, or claimed to have caused by, or resulting from, any intentional or negligent acts, errors or om of Subrecipient or Subrecipient's agents. employees. or representatives 1 performance of the service outlined in this agreement. Subrecipient agrees to defend, indemnify, and save free and harmless the Cit its officers and employees against any of the foregoing liabilities or claims c kind and any cost/expense that is incurred by the City on account of any I foregoing liabilities, including liabilities or claims by reason of alleged defects facility or the program. IO. ASSIGNMENT OF AGREEMENT The Subrecipient shall not assign this agreement or any monies due there1 without the prior written consent of the City. 11. SUCCESSORS OR ASSIGNS Subject to the provisions of this Subrecipient Agreement Section 9, "Hold Harr Agreement," all terms, conditions, and provisions hereof shall insure to and bind each of the parties hereto, and each of their respective heirs, exect administrators, successors, and assigns. 12. INSURANCE The Subrecipient shall obtain and o1 tait-dgin policies of general liability insur and a combined policy of wo~'~ - '-. compensation and employers liability insur from an insurance company auLiiorized to do business in the State of Calif1 which meets the requirements of City Council Resolution No. 90-96 in an insui amount of not less than one million dollars ($l,OOO,OOO) each, unless a I amount is approved by the City Attorney or the City Manager. 5 0 0 This insurance shall be in force during the term of this agreement and shal canceled without thirty (30) days prior written notice to the City sent by ( mail. The City shall be named as an additional insured on these policies Subrecipient shall furnish certificates of insurance to the City commencement of work. IN WITNESS WHEREOF the parties hereto have caused this agreemer executed as of the day and year first written above. SAN DlEGO COUNTY, SE /JOBS FOR PROGRESS, non-profit organization (-x LLa -.---- 2 / 3 EXECUTIVEDIRE TOR - orporation of the State of California ATTEST: 4 dAA-- ALETHA L RAUTENKRANZ, CITY CLERK / APPROVED AS TO FORM: & 62. f3-eQ.Q- 7/L/C?, RON BALL, CIN ATTORNEY 6 0 0 * AGREEMENT BETWEEN THE CITY OF CARLSBAD AND CARLSBAD SCHOOLS, INC. FEDERAL COMMUNIN DEVELOPMENT BLOCK GRANT FUNDS FOR 1992-93 THIS AGREEMENT, made and entered into as of this day of , 19,, by and between the CITY OF CARLSBAD, a mur corporation, hereinafter referred to as "City", and CARLSBAD SCHOOLS INC., a profit organization hereinafter referred to as "Subrecipient". RECITALS WHEREAS, the City has the need to provide assistance for the childr Carlsbad: and WHEREAS, the City would like tu support educational enhancements for chi WHEREAS, the Subrecipient will help children achieve their potential thr WHEREAS, the Subrecipient will provide an expanded opportunity for childr WHEREAS, the Subrecipient has already raised $4,500 to serve as mat1 WHEREAS, the Subrecipient currently operates a Montessori school ir and development of a stimulating and prepared environment for learning; and learn computer skills; and funds; and Carlsbad Barrio area; and WHEREAS, the Subrecipient has the necessary skills and qualifications to prr NOW, THEREFORE, in consideration of these recitals and the mutual cover the enhanced educational experiences for the children City; and contained herein, City and Subrecipient agree as follows: * 0 0 1. STATEMENT OF WORK The City has allocated federal 1992-93 Communify Development Block (CDBG) funds, in the amount of two hundred dollars ($200.00), fo Subrecipient to enhance the educational programs provided to children, rc to computers in order to enhance learning and meet the needs of low/moc income children at the Carlsbad Montessori School. The Subrecipient will co stimulating educational programs for children, including exposure to comp The Subrecipient will provide a healthy environment for learning with indi attention for the children. This activity will be conducted at 740 Pine Aw Carlsbad, CA 92008. The Subrecipient shall furnish all labor, materials and services and bc expenses necessary to establish and operate this program as outlined i agreement. Under this agreement, the City's only financial obligation 1 Subrecipient is to provide reimbursement with CDBG funds of $200.00 as allo by the City Council. The Subrecipient shall expend the allocated funds in their entirety by Jur 1993. If the Subrecipient is unable to expend all of the funds allocated 1 project by the noted date, the funds will be reallocated during the next fisca by the City, to an eligible activity. 2. DISBURSEMENT OF FUNDS The City shall reimburse the Subrecipient for costs of operating corn educational programs for the period beginning July 1, 1992 and ending Jui 1993. The amount to be reimbursed shall not exceed $200.00. Subrecipient shall submit a "Reimbursement Requesf' to the City to re payment for services conducted. Each request for reimbursement shall in approved by the City. Payroll records, receipts, paid invoices incfudir itemized statement of all costs are samples of appropriate methoc documentation. The Subrecipient may request reimbursements anytime after this agreem approved, for the reporting period beginning July 1, 1992. documentation to verify expenditure of funds are consistent with the a 2 , 0 0 3. PROGRAM INCOME The Subrecipient shall report, to the City, any interest, or other income, earl a direct result of the use of federal CDBG funds for the operation of this prc All reported program income may be retained by the Subrecipient for oper costs related to this activity. However, the program income, retained Subrecipient, must be expended before additional funds are requested frc City. The requirements are set forth in the federal regulations Section 570.5 4. RECORDS AND REPORTS The Subrecipient shall submit "Performance Reports" to the City pi reimbursement with CDBG funds for the program year beginning July 1,19 ending June 30, 1993. The final report is due not later than June 30, 199 The Performance Report must include sufficient information to assist the monitoring the Subrecipient's performance in providing educational servic children. The Subrecipient must demonstrate satisfactory performance f reimbursement for cost associated with operation of this service with CDBG At a minimum, the performance reports shall provide the following inform: a. b. c. d. e. f. Summary of services provided to Carlsbad residents Total number of children assisted during the reporting perioc Number of children from low and moderate income househc Age and ethnicity of persons assisted Total number of days services were provided Total number of people from Carlsbad served The Subrecipient shall maintain separate accounting records for the federal funds provided by the City. The City, Federal Grantor Agency, Com General of the United States, or any of their duly-authorized representatiw have access to all books, documents, papers and records maintained Subrecipient which directly pertain to the above service for the purpose o examination, excerpts and transcriptions. In the event the Subrecipient receives more than $25,000 in federal CDBC during any single fiscal year, a Single Audit must be conducted. As requ the Federal Single Audit Act, the Subrecipient shall be required to submit City, a comprehensive financial audit prepared by an independent, neutr: party auditor. The audit shall cover financial operations of the Subrecipient period beginning July 1, 1992 and ending June 30, 1993 and is due not la1 one year after expiration of the agreement. If this agreement is extended, reason, into program year 1993-1 994, the Subrecipient shall be required to a second audit for the period covered under the amended agreement. 3 0 0 Unless otherwise notified by the City, the Subrecipient shall retain all fin records, supporting documents and statistical reports related to the se provided under this agreement until October 31, 1996. All records subject audit finding must be retained for three (3) years from the date the finding is or until the finding has been cleared by appropriate officials and the Subrec has been given official written notice. 5. PROGRAM REQUIREMENTS The Subrecipient shall adhere to the terms of the City’s CDBG Applicatio Subrecipient Agreement and with assurances and agreements made, by thi to the United States Department of Housing and Urban Development. The Subrecipient shall comply with applicable Uniform Administrative Require1 as described in Section 570.502 of the federal regulations for the CDBG Pro the federal requirements are set forth, by reference, as a provision c agreement. The Subrecipient shall carry out all activities in compliance with all Federa and regulations as described in Subpart K, such as labor standards, fair hc requirements of the CDBG Program Regulations, except that: a. The Subrecipient will not assume the City’s environn b. responsibilities described in Section 570.604; and The Subrecipient will not assume the City’s responsibility initiating the review process required under the provisio Executive Order 12372 described at 570.61 2 of the Code of Ff Regulations. The provisions of Subpart K, of the CDBG Program Regulations, are set for reference, as a condition of this agreement. CHANGES IN USE OF FUNDS Changes in the use of CDBG funds must be approved by the City Council. Subrecipient desires a change in the use of the CDBG funds following apl of this agreement, a wriien request must be submitted to the C*v for revic the Council. No change in use of the CDBG funds will be permitted by th without prior approval by the Council. 6. 4. 0 0 7. NONDISCRIMINATION CLAUSE The Subrecipient shall comply with all state and federal laws reg; nondiscrimination in the provision of services and equal opportunity emplo of personnel. 8. SUSPENSION AND TERMINATION OF AGREEMENT In accordance with Section 24, Parts 85.43 and 85.44 of the Code of FI Regulations, this agreement may be suspended or terminated if the subrec fails to comply with any term(s) of the award and/or the award is terminat convenience. (Section 24, Parts 85.43 and 85.44 of the Code of FI Regulations are set forth, by reference, as provisions of this agreement.) 9. HOLD HARMLESS AGREEMENT The City, its officers, and employees shall not be liable for any claims, liak penalties, fines, or any damage to goods, properties, or effects of any F whatsoever, nor for personal injuries or death caused by, or claimed to have caused by, or resulting from, any intentional or negligent acts, errors or om of Subrecipient or Subrecipient's agents, employees, or representatives performance of the service outlined in this agreement. Subrecipient agrees to defend, indemnify, and save free and harmless the Ci its officers and employees against any of the foregoing liabilities or claims ( kind and any cost/expense that is incurred by the City on account of any foregoing liabilities, including liabilities or claims by reason of alleged defects facility or the program. 10. ASSIGNMENT OF AGREEMENT The Subrecipient shall not assign this agreement or any monies due there without the prior written consent of the City. 11. SUCCESSORS OR ASSIGNS Subject to the provisions of this Subrecipient Agreement Section 9, "Hold Har Agreement," all terms, conditions, and provisions hereof shall insure to an( bind each of the parties hereto, and each of their respective heirs, exec administrators, successors, and assigns. 5 b b 0 0 12. INSURANCE The Subrecipient shall obtain and maintain policies of general liability inst and a combined policy of worker's compensation and employers liability inst from an insurance company authorized to do business in the State of Ca which meets the requirements of City Council Resolution No. 90-96 in an ins amount of not less than one million dollars ($1,000,000) each, unless a amount is approved by the City Attorney or the City Manager. This insurance shall be in force during the term of this agreement and shall canceled without thirty (30) days prior written notice to the City sent by c1 mail. The City shall be named as an additional insured on these policies. Subrecipient shall furnish certificates of insurance to the City commencement of work. IN WITNESS WHEREOF the parties hereto have caused this agreement executed as of the day and year first written above. CARLSBAD SCHOOLS, INC., non-profit organization EXECUTIVE DIRECTOR CITY OF CARLSBAD, a municipal corporation of the State of California CLAUDE A. "BUD" LEWIS, MAYOR ATTEST: ALETHA L RAUTENKRANZ, CITY CLERK 6 3 > a 0 APPROVED AS TO FORM: RON BALL, CITY ATTORNEY 7 e e -1 - EXHIBIT 3 1992-93 ENVIRONMENTAL REVIEW DOCUMENTS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Manmade Hazards Thermal/Explosive Hazards Airport Clear Zones - __ - - _-_ __ __-- - Water Quality Navigable Waters Aquifers Solid Waste Disposal Coastal Areas Coastal Zone Management , Barrier Resources Coastal Endangered Species I x dfi d@ #!! /tlA 1 X x AM / x A)@ \>t 4 i, li\iortc Prctpcrtics loodplain Management etlands Protection anmade Hazards olid Waste Disposal Endangered Species Farmlands Protection Wild and Scenic Rivers State ur Local Statutes Based on thJrevieW findinus covering the above factors, it is determined the cited project is subject to: / A finding that 24 CFR Part 58.34(a) (10) is applicable and no further envfranmental TeVieW, notice Or clearance is required. A findLnq that 24 CFR Part 58.35(b) is applicable and Request-for-Release-of-Funds, publia notice and relate ce - Prepared by: certifying Officer: > Checklist of Applim Statutes and Regulations 7- _-__-__ Statutory Checklist Project Name and Identification No.5 E R Tbb -k( p '"p6cc95 - kkfi 7 c4fk 6-92 -flC-O~ m3 Arc all activities of this project exempt from NEPA procedures? 0 Yes 6 Are activities of this project categorically excluded from NEPA procedures? d DNo (If yes, this Statutory Checklist and all required actions must be completed.) (If yes, this Statutory Checklist nccd not bc filled out.) Area of Statutory-Regulatory Compliance Note Compliance Documel Historic Properties in Management Warer Quality *Arrach evidence that required actions have been taken. 22 -- - <- :! \ .b *% LI __c --- li\tortc I’ropcriics oodplain Management etlands Protection Manmade Hazards olid Waste Disposal Farmlands Protection Wild and Scenic Rivers tale or Local Statutes Based on thdreviex findinqg covering the above factors, it is determi ed the cited project is subject to: J” & findhq that 24 CFR Part 58,34(a) (10) is applicable and no further environmental review, notice or clearance is required. A findinq that 24 CFR Part 58.35tb) is applicable and Request-for-Release-of-Funds, publia notice and relatc certification is required. . Prepared by8 Certifying Hktoric Properties Floodplain Management Wetlands Protection Noise Air Quality Manmade Hazards x v 9 ob K - x Nf9- x d4 Appendix B of this Guide.) ThermaUExplosive Hazards Airport Clear Zones - __ - - __- _--- Watcr Quality Navigable Waters Aquifers x x Solid Waste Disposal Coastal Areas k Coastal Zone Management Coastal Barrier Resources Endangered Species I *Attach evidence that required actions have been taken. Ne AI# 44 LP0 f L dfl loodplain Management Manmade Hazards Water Quality . olid Waste Disposal Endangered Species Farmlands Protection Wild and Scenic Rivers State or Local Statutes STATUTORY REVId C ONCEUS IOX Based on thdreviey findinus covering the above factors, it is determined the cited project is subject to: l/ A findinq that 24 CFR Part 58.34(a) (10) is applicable and no further environmental review, notice or clearance is required. A findinq that 24 CFR Part 58.35(b) is applicable and Request-for-Release-of-FUnds, publica notice and relate certification is required. , Prepared bpt Certifying officer: Solid Waste Disposal Coastal Areas Zone Management I Coastal Coastal Barrier Resources Endangered Species k x JI x e AJH n Y- dA c d4 3 &x- &- ti\toric I’ropcrcics oodplain Management tlands Protection anmade Hazards olid Waste Disposal ndangered Species Farmlands Protection Wild and Scenic Rivers State or Local Statutes Based on thdreviey findincrg covering the 8bOVO factors, it is ned fhe cited project is subject to: A finding that 24 CFR Part 58.34(a) (10) is applicable and no further environmental review, notice or clearance is required. A findhq that 24 CFR Part 58.35(b) is applicable and , Request-for-Release-of-Funds, publia notice and relate certification is required. , det7 Prepared byt Certifying officer: Noise Air Quality Manmade Hazards ThermaVExplosive Hazards - -_ - Airport - - Clear __ - Zones .______. 1 dP #F vpi K lvpr li\toric I’ropcrtics * loodplain Management etlands Protection anmade Hazards olid Waste Disposal Endangered Species Farmlands Protection Wild and Scenic Rivers STATUTORY REVI& C ONCLZSIOp! Based on thdreviex findinug covering the above factors, it is determined the cited project is subject to: / A findinq that 24 CPR Part 58.34(a) (10) is applicable and no further environmental review, notice or clearanco is required. A findinq that 24 CFR Part 58.35(b) is applicable and Request-for-Release-of-Punds, publio notice and relate Date: 1- certifying Officer: Date: tb, Air Quality Manmade Hazards Thermal/Explosive Hazards dP dR tnioric I’rowriics loodplain Management etlands Protection olid Waste Disposal Endangered Species Farmlands Protection Wild and Scenic Rivers State or Local Statutes STATUTORY RmI& c ONCcUSIOy Based oa thdrraviey findinus covering the above factors, it is determined the cited project is subject to: ( y A findinq that ’24 CFR Part 58.34(aI (10) is applicable and no further environmental review, notice or clearance is required. A findinq that 24 CFR Part 58.35(b) is applicable and a certification is required. ~ Requ6St‘for-R916as8-Of-~nd~, publio notice and related Prepared by: J Date: 1-8-92 - ..- . . __. AA A V U nhuU,L i/L, I -1. Appendix B of this Guide.) Hktoric Properties Floodplain Management I- Wetlands Protection Noise Air Quality K Manmade Hazards Thermal/Explosive Hazards x ----- Airport ~ Clear ----____. Zones x, . Navigable Waters . .Y x Water Quility Aquifers - Solid Waste Disposal Coastal Areas Coastal Zone Management Coastal 4 Barrier Resources Endangered Species \ *Attach evidence that required actions have been laken. p?Jib-;y --__.- pw;" yly- 06mZs-o oat PA K? -- LgLaL#i dA e, .a rJA d4 &@e 3& I/ *I 't 6 d! d4 %2&z22% A- dh li\ioric I’ropcrticc loodplain Management etlands Protection Manmade Hazards olid Waste Disposal Endangered Species Farmlands Protection Wild and Scenic Rivers State or Local Statutes Based on the review findincrg covering tho above factors, it is determi d the cited project is subject to: f A findinq that 24 CPR Part 58*34(a)(10) is applicable and no further environmental review, notice or clearance is required. A findinq that 24 CFR Part 58.35(b) is applicable and 1 Request-for-Release-of-F~ds, publiu nOtiC0 and relate1 certification is required. Prepared by: Date: 1-7 e Ala ‘fl /6( 8) 0 f/ nn, #I.- i e - -, m Project Name and Identification NO. Gdbbd6&ooI5 / AC’W wfcch(.* --.____- - Staiutory Checklist Checklist of Applicable Statutes and Regulations (j-qz-flc-- &-05-d3 Are all activities of this project exempt from NEPA procedures? ([f yes, (his Statutory Checklist need not be filled out.) 0 Yes 6 Area of Statutory-Regulatory Compliance (Precise citations for applicable statutes and regulations are printed on the back of this Checklist. Full Note Compliance Documen Historic Properties Manrnade Hazards Watcr Quality 8. * >* I i\ioric I’ropcrt ic$ loodplain Management -- etlands Protection anmade Hazards olid Waste Disposal Endangered Species Wild and Scenic Rivers STATUTORY REVX& C Or?C~lJSIO~ Based o ha review findin- covering the above factors, it is ed the cited project is subject to: A finding that 24 CFR Part 58.34(a) (10) is applicabla and no further environmental review, notice or clearance is required. A findinq that 24 CFR Part 58.35(b) is applicable and Request-fot-Release-of~~ndS, publio notice and relate certification is requireQ. detY Prepared by: Date: (-- 7 _. -4AA;,a4;% Ad, 00 0 nmts. tfld e _- m - -_---- - Statutory Checklist Project Name and Identification NO. Are all activities of this project exempt from NEPA procedures? (If yes, this Statutory Checklist need not be filled out.) Are activities of this project categorically excluded from NEPA procedures? d ONo (If yes, this Statutory Checklist and all required actions must be complet&.) Checklist of Applicable Statutes and Regulations gb -?c bds @& --h;dd-o ce B4 yowk +-x+ c ITCl WfG P&&X 0%~- fl~-~b-c,c(63 0 Yes Area of Statutory-Regulntoty Compliance (Precise citations for applicable statutes and regulations are printed on the back of this Checklist. Full discussion of each is provided in Appendix B of this Guide.) Note Complinm?e Documen Historic Properties Floodplain Management Manmade Hazards Watcr Quality 4 bM 4 rJA Coastal Barrier Resources Endangered Species tI 1 *Attach evidence that rquired actions have been taken. .. I. 22 : , - ii\loric I'ropcrtics loodplain Management etlands Protection Manmade Hazards olid Waste Disposal Endangered Species Farmlands Protection Wild and Scenic Rivers w &* - 8 &DL*jWy- 1 State or Local Statutes ' STATUTORY REPI& C ONCXXJBION U Based on tho review findinup covering the abovo factors, it is determined the cited project is subject to: J' A findiaq that 24 CFR Part 58.34(&) (10) is applicablo and no further environmental review, notice or clearance is required. A findinq that 24 CFR Part 58.35(b) is applicable and Request-for-Release-of-Funds, publie notice and relate certification is required. Dater 1-7 &I\ OU rn - * 11.- / Prepared by: Lh A.. n ~- Noise Air Quality Manmade Hazards Thermal/Explosive Hazards Airport Clear Zones __ -- --__ _---- Water Quality Navigable Waters Aquifers Solid Waste Disposal Coastal Areas Coastal Zone Management Coastal Barrier Resources Endangered Species 'Atiach evidence that required actions have k d8 r&h.AG+ d L. Ad \x de N )c 4 \ L /.J& t t* t (1 < 4 41 U *I $ d8 been taken. 147 /-- Ii\ioric I’ropcriicc loodplain Management etlands Protection Manmade Hazards olid Waste Disposal Endangered Species Farmlands Protection Wild and Scenic Rivers State or Local Statutes STATUTORY REVIek C ONCGUB ZOH Based on thm review findinua covering the above factors, it is determined the cited project is subject to: A findinq that 24 CFR Part 58.34(al(lO) is applicable and no further environmental review, notice or clearanco is required. A findinq that 24 CPR Part 58.35(b) is applicable and a Request-for-Release-of-~nUs, publio notic0 and related / Prepared by: Date: 1- 7- certifying officer: Date: 11’2/q 0 a CITY OF CARLSBAD COMMUNIN DEVELOPMENT BLOCK GRANT PROGRAM ENVIRONMENTAL DETERMINATION EXEMPTION DOCUMENTATION 24 CFR PART 58 - SECTION 58.34 (6) .......................................................................... GRANT NUMBER: E-92-MC-06-0563 PROJECT NAME: Good Samaritan Shelter PROJECT DESCRIPTION: Catholic Charities/Ecumenical Service Center provide temporary, emergency shelter servicc homeless males in North County. This activib continuance from last year. Oceanside, CA 92054 PROJECT ADDRESS: 901 First Street We, the undersigned, find this project to be exempt from environn review under 24 CFR Part 58, Section 58.34 (a) (9) (i). This docur our deterrnlnath of exemptlan as required under Section 58.34 PREPARED BY: Aone Hysong TITLE: Asst. Planner SIGNATURE: d/t.);i ";""7 DATE: CERTIFYING OFFICER: Michael Holzmiller TITLE: Planning Dirc SIGNATURE DATE: IqzTbz - ,'d - + 5 ........................................................................ ........................................................................ L - 0 0 CITY OF CARLSBAD COMMUNllY DEVELOPMENT BLOCK GRANT PROGRAM ENVIRONMENTAL DETERMINATION EXEMPTION DOCUMENTATION 24 CFR PART 58 - SECTION 58.34 (9) ......................................................................... GRANT NUMBER: 8-92- M C-06-0563 PROJECT NAME: Carlsbad Care Crew S.D. County Mental Health Services Carlsbad Care Crew provides support servic low/moderate income seniors by employin\ psychiatrically disabled individuals in Carlsbad, project is a continuance from last year. The administrative office is at the St. Michael’s I Sea Church, 2775 Carlsbad, CA 92008. PROJECT DESCRl PTION: PROJECT ADDRESS: We, the undersigned, find this project to be exempt from environi review under 24 CFR Part 58, Section 58.34 (a) (9) (i). This docu our determination of exemption as required under Section 58.3 PREPAREDBY: Anne - Hysong TITLE: Asst. Plannc r, ~-2-5 - SIGNATURE: L-l?-- DATE: f CERTIFYING OFFICER: Michael Holzmiller TITLE: Planning Dir SIGNATURE 4 DATE: rz/zqqi ....................................................................... ....................................................................... .. C e e CIW OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ENVIRONMENTAL DETERMINATION DEMPTION DOCUMENTATION 24 CFR PART 58 - SECTION 58.34 (5) ......................................................................... GRANT NUMBER: B-92-MC-06-0563 PROJECT NAME: Lifeline Housing Assistance PROJECT DESCRIPTION: North County Lifeline will provide housing assii such as emergency shelter services and match n for shared housing opportunities for low/mo income individuals. This project is a continuanc last year. 200 Jefferson Street, Vista 1824 South Hill Street, Oceanside PROJECT ADDRESS: We, the undersigned, find this project to be exempt from environ review under 24 CFR Part 58, Section 58.34 (a) (9) (i). This doc1 our determination of exemption as required under Section 58.3 PREPARED BY: Anne Hysong TITLE: Asst. Planne - SIGN ATU RE: L-L?,W- DATE: /d -.-1 2 * J g CERTIFYING OFFICER: Michael Holzmiller TITLE: Planning Dir * SI G N ATU RE: u DATE: 1 qz3/qE ....................................................................... ....................................................................... .. 1 0 0 .......................................................................... .......................................................................... CITY OF CARLSBAD COMMUNIN DEVELOPMENT BLOCK GRANT PROGRAM ENVIRONMENTAL DETERMINATION 1992-93 EXEMPTION DOCUMENTATION 24 CFR PART 58 - SECTION 58.34 (B) **~ttt*t*iRR***t******************~****~********~**********~************* GRANT NUMBER: B-92-MC-06-0563 PROJECT NAME: PROJECT DESCRl PTiON: La Posada de Guadalupe Catholic Charities in cooperation with Caring Resi of Carlsbad will be developing an emergency s for homeless men for up to 60 days. The pilot s project will include installation of modular trailers, management. The CDBG funds will be used for ( costs associated with the emergency shelter. project is a continuation from last year. food, showers, recreation, english classes and PROJECT ADDRESS: lmpala Drive Carlsbad, CA 92008 We, the undersigned, find this project to be exempt from envlroni review under 24 CFR Part 58, Section 58.34 (a) (9) (1). Thfs docu our determination of exemption as required under Section 58.3 PREPARED BY: TITLE: Asst. Planne SIGNATURE: DATE: /J-J3 CERTIFYING OFFICER: Michael Holzmiller TITLE: Planning Dir S IG N ATU RE: DATE: I Z/Zf$ 'i v v - I 0 0 w ClW OF CARLSBAD COMMUNIN DEVELOPMENT BLOCK GRANT PROGRAM ENVIRONMENTAL DETERMINATION EXEMPTION DOCUMENTATION 24 CFR PART 58 - SECTION 58.34 (B) .......................................................................... GRANT NUMBER: B-92-MC-06-0563 PROJECT NAME: AIDS SHELTER PROJECT DESCRIPTION: Fraternity House will operate a residential shell individuals with AIDS and will provide housing, assistance and transportation. This project continuance from last year. 1783 Avenida Aka Mira Oceanside, CA 92054 PROJECT ADDRESS: We, the undersigned, find this project to be exempt from envfronn review under 24 CFR Part 58, Section 58.34 (a) (9) (i). This docu our determination of exemption as required under Section 58.34 PREPARED BY Anne - Hysong TITLE: Asst. Plannei - Sf GNATU RE: &?(‘_G m-24 DATE: /d- -2 -2 - J , // CERTIFYING OFFICER: Michael Holzmiller TITLE: Planning Dire SIGNATURE: DATE: I .-/Z3/’’ 7 ........................................................................ ........................................................................ I e e I 1 .: CITY OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ENVIRONMENTAL DETERMINATION EXEMPTION DOCUMENTATION 24 CFR PART 58 - SECTION 58.34 (8) .......................................................................... . GRANT NUMBER: 8-92-MC-06-0563 PROJECT NAME: PROJECT DESCRIPTION: Western Institute Foundation for Mental Health Provide scholarship opportunities for individual2 Alzheimer’s to participate in adult day care an( health care services. This project is continuing last year. 11 9 S. Ditrnar St., Oceanside, CA 02054 120 Stevens St., Solana Beach, CA 92075 PROJECT ADDRESS: We, the undersigned, find this project to be exempt from environn review under 24 CFR Part 58, Section 58.34 (a) (9) (i). This docui our determination of exemption as requlred under Section 58.34 PREPARED BY: Anne Hysong TITLE: Asst. Planner SIGNATURE: w7Wi DATE: 19 - -- - 77 g CERTl WING OFFICER: Michael Holzmiller TITLE! Planning Dirc SIGNATURE: DATE: 1 Z/ 13/c? ........................................................................ ........................................................................ 0 e 4 4 , = CITY OF CARLSBAO COMMUNITY DNELOPMENT BLOCK GRANT PROGRAM ENVIRONMENTAL DETERMINATION EXEMPTION DOCUMENTATION 24 CFR PART 58 - SECTION 58.34 (6) .......................................................................... GRANT NUMBER: B-92-MC-06-0563 PROJECT NAME: Homeless Prevention Project PROJECT D ESCR I PTION: Community Resource Center will provide management assistance for low/moderate in individuals in need of referral services, housing, clothing, counseling and outreach. This projec continuation from last year. 31 38 Roosevelt Street Carlsbad, CA 92008 PROJECT ADDRESS: We, the undersigned, find this project to be exempt from environn review under 24 CFR Part 58, Section 58.34 (a) (9) (I). This docui our determination of exemption as required under Section 58.31 Anne Hysong , TITLE: Asst. Planner .).I PREPAREDBY: SIGNATU RE: L&t//; &&-7-q - DATE: CERTIFYING OFFICER: Michael Holzmiller TITLE: Planning Dire SIGNATURE: DATE: I +3/% ' /I A /.:J - .3 -- ........................................................................ ........................................................................