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Home My WebLink About1993-02-16; City Council; 12078; APPROVAL OF SUPPLEMENTAL AGREEMENTS PROVIDING STATE AND FEDERAL FUNDING FOR THE PALOMAR AIRPORT ROAD/INTERSTATE-5 INTERCHANGE PROJECTAB #! 'a: o3 8 MTG, 02/16/93 PROVIDING STATE AND FEDERAL FUNDING FOR THE TITLE: APPROVAL OF SUPPLEMENTAL AGREEMENTS PALOMAR AIRPORT ROAD - INTERSTATE - 5 INTERCHANGE PROJECT DEPT. FNG DEPT CITY, CITY I L%E 5 CG za. 2 z G 2 a z 0 0 6 3 C@Y OF CARLSBAD - AGhA BILL c -/ '* /e v RECOMMENDED ACTION: Adopt Resolution No. 9 3 -3 '7 authorizing the Mayor to execute Pro! Supplemental Agreement No. 006 to State and Local Transportation Partnership Pro( Agreement No. SLTPP-5408 and Supplemen+ No. 6.1 6 to Local Agency-&ate Agree No. 11 -5308 providing State and Federal funding for the Palomar Airport Road Interstate 5 Interchange. ITEM EXPLANATION: The attached agreements provide supplemental funding for the Palomar Airport R Interstate 5 Interchange project from two separate funding sources. Supplem Agreement No. 01 6 to the Local Agency - State Agreement No. 11 -5308 provide Federal Demonstration funding in the amount of $897,600. This represents appropr funds far the first two years of a six year program. Total funds over the six year p will total $3.4 million. These funds are being made available through the new Fe lntermodal Surface Transportation and Efficiency Act (ISTEA). Supplemental Agreement No. 006 to State and Local Partnership Master Agreemer SLTPP-5308 provides for $548,072 in State and Local Partnership funds as a contrib to the interchange project. This amount represents 21.57% of the non-state and fe portion of the actual construction costs. The State and Local Partnership program was approved by the legislature in 1981 received funding in conjunction with the gas tax increases authorized by Propositior These funds are designed to provide incentives to local agencies to generate revenues for transportation improvements. The only criteria for the receipt of func that project funding not be state or federal gas tax funds. The state contribution is based on the prorata share of funds allocated annually t participation is 21 57%. The interchange project is currently under construction. administered by CALTRANS in full conformance with all state and federal requirerr state legislature relative to all projects being funded, For these projects the per% The contract is FISCAL IMPACT: These two agreements will provide a total of $1,445,672 in immediate fundins subsequent funds of $2,502,400 over the next four years. Administration of the grant will involve additional engineering, finance and audi' estimated not to exceed $1 0,000. The charges will be distributed to other project funding sources ar will not impact the General Fund. 0 0 PAGE WO OF AB#- 12: 0 '7 8' EXHIBITS: I. Resolution No. c/ 3 - 3 7 authorizing the Mayor to execute State Local Partnership Program Supplemental Agreement 006 and Suppleme Agreement No. 01 6 providing funding for Palomar Airport Road ProjecVlnters 5 Interchange Project. 2. Program Supplement Number 006 to State Local Transportation Partner! Program Agreement No. SLTPP-5308. Supplement No. 01 6 to Local Agency-State Agreement No. 1 15308 3. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 I.5 16 17 18 19 20 21 22 23 24 25 26 27 28 e w RESOLUTION NO. 93-37 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA AUTHORIZING THE MAVOFd TO EXECUTE STATE AND LOCAL PARTNERSHIP PROGRAM SUPPLEMENTAL AGREEMENT 006 AND SUPPLEMENTAL AGREEMENT NO. 01 6 PROVIDING FUNDING FOR PALOMAR AIRPORT ROAD PROJECT/INTERSTATE 5 INTERCHANGE PROJECT. WHEREAS, the City of Carlsbad has applied for and been granted State and Ff WHEREAS, the City and State have previously entered into State and Local Partnt WHEREAS, the City Council finds that receipt of supplemental funding is benefii NOW, THEREFORE, BE IT RESOLVED by the City Council of the Clty of Car Funding for the Palomar Airport Road - Interstate 5 Interchange Project; and Program No. SLTPP-5308 and Local Agency-State Agreement No. 1 1-5308; and the transportation system for both the State and City. California, as follows: 1. 2. That the above recitations are true and correct. That the City Council authorizes the Mayor to execute Supplemental Agre 006 to the State-Local Partnership Agreement SLTPP-5308 and Supplemental Agre No. 01 6 to Local Agency-State Agreement No. 11 -5308. PASSED, APPROVED AND ADOPTED at 8 regular meeting of the Carlsbad City C held on the 16th day of Februaw , 1993 by the following vote, to wit: AYES: NOES: None ABSENT: None Council Members Lewis, Stanton, Kulchin, Nygaard, Finnila ATTEST: ALETHA L. RAUTENKRANZ, City Clerk (SEAL) 1 0 w TO: Caltrans District Director ,~-T-TN, TERRC( LOVE LOCAL STf?E&Z AN ROAOS €#M/U&&e (name and address) Dear Director Reauest Ea rlv Reimbursement for Proiem on the Sta te/! .oca I TransDortation PartnershiD PrOaram It is my understanding that in order to stimulate California’s economic recovery, Caltrans is offering an early reimbursement plan for the State/Local TransPofiation Partnership Progra Projects are currently reimbursed on a pro rata basis under a proportional expenditure polil where the State’s share is disbursed as a proportional part of each billing and not fully paic until a project is completed. he new option will provide 100% State reimbursement of eligible costs on monthly billings until the entire estimated State contribution has been paid The purpose of this letter is to request relief from the proportional expenditure policy and instead receive reimbursement of the State’s share as 100% of incurred costs. As a condition of this exemption, I am committed to retain these funds in my transportation program, and as a stimulus to the economy, I will use these funds rapidly to deliver other transportation projects in my area. I request this relief be applied to all active and future projects until such time as the proportional expenditure policy is reinstated. It is my understanding that where billings (already submitted), for locally administered projects, exceed the State’s total share, reimbursement will be made upon receipt of a new invoice plus a certifcate (this fetter). I k continue to bill, where the billings do not equal the State’s total share, in order to receive fl reimbursement for the projects. For State administered projects, Caltrans will refund exce: deposits after receipt of a certificate (this letter) is properly executed. Adjustments will be made at the time of contract completion to provide a final accounting consistent with actua eligible costs. In addition to the above option, 1 understand that new reimbursement procedures have be adopted for all projects involving less than $300,000 in State funds. These projects can nc be fully reimbursed at the time of project award. The State’s share will be based on the appropriate matching ratio applied to the eligible application amount or the eligible award amount, whichever is less. An invoice should be submitted expeditiously, following award the project and execution of the program supplement, covering the appropriate eligible co! Full state reimbursement will be made upon receipt of the invoice. The local enti& is responsible for ensuring these funds are used consistent with the project application. Sincerely, (An authorized representative of the participating agency in the State/Local Transportation Partnership Program) DHSsnjamin:8c-l ‘I 11 w PETE WlLl 0 STATE OF CALIFORNIA-BUSINESS, TRANSPORTATION AND HOUSING AGENCY DEPARTMENT OF TRANSPORTATION January 29, 1993 11-SD-CBD DPI-0013 (001) 11-153914 ! 1- --u' 1-5 0.4M SO. fB RECHkED 1r i to 0.9 M No. Airport Rd. Widen OC-Reconskr & Signalize Ramps Lloyd Hubbs City Engineer City of Carlsbad 2075 Las Palmas Drive Carlsbad, CA 92009 Dear Mr. Hubbs: Enclosed for execution are two originals of Program Supplement No. 016 to Local Agency-State Agreement No. 11-5308 for the above referenced project. Please execute and return both originals of the Program Supplement with copies of the authorizing resolutions attached. Also, please type your date of approval and the authorizing resolution number in the space provided on the first page. Upon the return of both originals, Caltrans will execute th Supplements and send one original to you for your records. Sincerely, District Director JESUS M. GARCIA k& JERRY W. LOVE District Local Streets and Roads Engineer Enclosure c to STATE-LOCAL TRANSPORTATION Project Number: SB93-5308(03 E.A. Number: 11-955501 DATE: 01/08/5 -1 11-SD -0-CBD 0 0 4 SB93-5308 (036) SPECIAL COVENANTS OR REMARKS 1. It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made. The total amount of State-Local Transportation Partnership funds payable by the State shall not exceed $548072 to be encumbered and reimbursed as follows: FY 92-93 $ 313184 FY 93-94 234888 0 FY 94-95 This agreement is valid and enforceable only if sufficient funds are made available by the California State Legislature. Any increase in State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter. approved eligible application amount or the eligible award amount. Expenditures must be transmitted to the Caltran's District 1 Streets and Roads Engineer. 4. The Reimbursement Ratio for this Cycle 3 21.57%. In accordance with the State and Local Transportation Partnc Program Guidelines dated April 1992, Section IV, Project Eligibility, the 10% allowance for construction engineering contingencies is not eligible after Cycle 2. Only statelager furnished materials can be added to the contract item cost j State Partnership funds eligibility. 2. The State Funds Share is calculated based on the lower of th 3. Within 120 days of project completion a Final Report of (92/93) project is 5. Page - to LOCAL AGENCY-STATE AGREEMENT Project Number: DPI-0013 (001) E.A. Number: 11-153914 '+ 11-SD -0-CBD w DATE: 01/25 *, DPI-0013 (001) SPECIAL COVENANTS OR REMARKS 1. All maintenance, involving the physical condition and the operation of the improvements, referred to in Article VI MAINTENANCE of the aforementioned Master Agreement will be performed by the Local Agency and/or the respective agencie determined by agreement at regular intervals or as required efficient operation of the completed improvements. 2. The State will advertise, award, and administer this contrz 3, The Local Agency will reimburse the State for their share c costs for work requested to be performed by the State. 4, The Local Agency agrees the payment of Federal funds will 1 Administratzon in the Federal-Aid Project Agreement (PR-2) Estimate, or its modification (PR-2A) or the FNM-76, and a any increases in Local Agency Funds as shown on the Financ Bid Letter or its modification as prepared by the Division Local Streets and Roads. \ limited to the amounts approved by the Federal Highway 5. The Federal Demonstration funds reflect the current alloca for 91/92 and 92/93 fiscal years as per the 1991 ISTEA. Additional amounts of approximately 18% per year will be m available for future fiscal years through 1997 until the t $3,400,000 of Demonstration funds made available by the 19 ISTEA has been allocated. 6. The City will be credited and reimbursed any Federal Demonstration funding due the project as future fiscal yea allocations become available. 7. This Federal Demonstration project is being constructed ir conjunction with State/Local Transportation Parthership pr SB93-53f18 (036). The Parthership funding is covered by a s agreement. 8. In executing this Program Supplemental Agreement, Local Agency hereby reaffirms the "Nondiscrimination Assurances contained in the aforementioned Master Agreement for Federal-Aid Program. 9. Whenever the local agency uses a consultant on a cost plu the local agency is required to submit a post audit repor ing the allowability of cost payments for each individual tant or sub-contractor incurring over $25,000 on the proj The audit report must state the applicable cost principle zed by the auditor in determining allowable costs as refe CFR 49, part 18, Subpart C - 22, Allowable Costs. Pa9 - February 19, 1993 Mr. Jerry W. Love District Local Streets and Roads Engineer State of California-Business and Transportation Agency Department of Transportation District 11 P. 0. Box 85406 San Diego, CA 92186-5406 Dear Mr. Love: The Carlsbad City Council, at its meeting of February 16, 1993 adopted Resolution No. 93-37 (copy enclosed) , approvin Supplemental Agreements providing State and Federal Funding for th Palomar Airport Road - Interstate 5 Interchange Project. Enclosed please find three (3) originals each for Progra Supplement Nos. 006 and 016, with original signatures fo processing by your agency. We request that a fully execute agreement of each supplement be sent to us for our files. ALETHA b L. RAUTENKRANZ, JW CMC City Clerk AN: ijp Enclosures 1200 Carlsbad Village Drive - Carlsbad, California 92008-1 989 - (61 9) 434-28