HomeMy WebLinkAbout1993-03-16; City Council; 12109; Request For ReimbursementCONSTRUCTlON OF STORM DRAIN AT
DEPT. FNG 4260 ADAMS STREET - PD 382 (YAMANAKA)
PROJECT 3410
RECOMMENDED ACTION:
Approve the request for reimbursement and adopt Resolution No. Cr3-5% authorizing
appropriation and payment from Transnet sales tax funds.
ITEM EXPLANATION:
On June 19, 1992, Mr. and Mrs. Yamanaka were issued a building permit to construct a
new home located at 4260 Adams Street. As a condition of building permit issuance, the
Yamanakas were required to dedicate a portion of their property as public street right-of-
way and to construct the public street improvements adjacent to their property.
In accordance with section 18.40.070, the Yamanakas requested and were granted a
deferral of their public street improvements with the exception of a storm drainage pipe
and catch basin located at the northwest corner of their property. The deferral of the
street improvements was granted due to the uncertainty of the street location pending the
outcome of the Adams Street alignment study. The storm drain and catch basin were not
deferred because the existing drainage improvements were substandard and a pipe
extension and inlet modifications were necessary to accommodate grading for the future
road widening and the Yamanaka’s driveway. Since the inlet and storm drain were old
and not built to present day standards, the Yamanakas were required to replace the full
length of pipe across Adams Street.
Improvement plans were prepared and appropriate security was posted to guarantee
construction of the drainage facility. During construction, it was discovered that the
existing pipe was fully corroded and a significant amount of the subsoil had eroded away
necessitating additional corrective action. The construction work is now complete and the
Yamanakas have submitted a request for City participation and reimbursement for the
storm drain installation cost. It is their claim that the storm drain construction requirement
was excessive for a single family development and that replacement and repair of a
damaged and substandard drain pipe is a City responsibility. City staff agrees with the
Yamanakas claim and believe that some City cost sharing is warranted.
The installation cost for the drainage improvements was approximately $25,000 including
an assumed cost of 10% for engineering design. lf replacement of the existing
substandard pipe were not required, the Yamanakas would have reasonably incurred a
cost of approximately $7,000 for pipe extension, headwall and inlet construction and
engineering design. Staff is therefore recommending that the City contribute $18,000
towards the cost of replacing and rehabilitating the damaged and substandard pipe.
Funds are available in the current budget from Transnet sales tax revenues. These funds
were allocated to construct miscellaneous drainage improvements to protect local streets
from flooding and/or storm related damage.
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PAGE TWO OF AB# 18, /o?
FISCAL IMPACT
Approval of the requested reimbursement will result in the expenditure of $18,009 from
Transnet local sales tax revenues. Currently the City has appropriated $400,009 in
Transnet sales tax revenues within account number 342-820-l 843-3410 for the purpose
of upgrading drainage systems in local streets.
Approval of this request will not result in any additional annual maintenance and operation
costs over that which is already needed to maintain the existing facility.
EXHIBITS
1. Location Map
2. Letter from Mr. and Mrs. Yamanaka requesting reimbursement dated 11 /17/92
3. Resolution No. 93 - 5 S.
LOCATION MAP
NOT TO SCALE
PROJECT NAME 4260. ADAMS STREET PROJECT EXHIBIT
NUMBER PD 382 1
l<eeelYw DAlc ’ ‘I 7
. \
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MiidK K. YAMANAKA, M.D., E.i.C.P.
PULMONARY MEDICINE
3231 WARING COURT l SUITE D
OCEANSIDE, CALIFORNIA 92056
(619)941-0221
November 17, 1992
Mr . Dave Houser
Assistant City Engineer
City of Carlsbad
2075 Las Palmas Drive
Car 1 sbad , California 72008
Dear Mr. Houser,
The required street improvements located adjacent to our
property at 4260 Adams Street were recently completed as required,
by the City of Carlsbad Engineering Department.. During the
course of construction a problem was encountered which increased
the total cost of these improvements. It appears that the west
end of the ex-isting drain was plugged causing a backflow of the
drainage under Adams Street, which in turn created a large tunnel
parallel to the old drain. From the comments of the engineers,
contractors and maintenance individuals at the site that day, if
these improvements were not initiated at this time, the entire
street along with the main water line and sewer line would have
collapsed. This would have caused an ecological disaster based
on this drains proximity to the Aqua Hedionda lagoon. This is
evidence that the Citys maintenance department have been idX in
maintaining this drain over the years. I have enclosed pictures
of both the east and we5 t ports of the drain prior to t.he
improvements which show the overgrowth of plants and debris.
In view of the location of this drain and how it benefits the
entire community, it is not just that we be held responsible for
the entire cost of this major public street improvement.
In addition, the delays that have occurred on this entire
project which have originated in the Engineering department have
thus for cost us more money than the total cost of this street
improvement.
I have enclosed the final itemized invoice for the total
cost of the street improvement. We are requesting that the City
of Car lsbad assume the responsibl i ty of this bill due to t.he
above circumstances. We have submitted an appeal with the City
Clerk's office which is on hold temporarily in the hopes that
this situation can be resolved amicably. If y 0 Cl have any questions piease do not hesitate to contact us.
! ~‘lyuQ~~ly_.. i
cf---- --._
Mar k K .‘- .Yamanaka, M.D.
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RESOLUTION NO. 93-X
A RESOLUTION OF THE CITY COUNCIL OF THE CR-Y OF CARLSBAD,
CALIFORNIA, APPROVING THE REIMBURSEMENT FORTHE CONSTRUCTION
OF THE ADAMS STREET STORM.DRAlN AND AUTHORIZING PAYMENT TO
MR. AND MRS. YAMANAKA
WHEREAS, on June 19, 1992, Mr. and Mrs. Yamanaka were issued a building permit
to construct a new home located at 4260 Adams Street; and,
WHEREAS, pursuant to City Code Section 18.40.040, the Yamanakas were required as
a condition of building permit issuance to install new drainage improvements and to
reconstruct an existing storm drain beneath Adams Street; and,
WHEREAS, the Yamanakas paid for the construction of said drainage improvements
including the preparation of construction plans for said drainage improvements; and,
WHEREAS, the Yamanakas have submitted a request for reimbursement for certain
costs incurred in constructing said drainage improvements; and,
WHEREAS, the previous public storm drain improvements were found to be
substandard and in need of repair and replacement; and,
WHEREAS, adequate money exists to pay for the reimbursement costs from City
Transnet Local Sales Tax Funds allocated in the 1992-93 budget for miscellaneous storm
drainage improvements.
NOW, THEREFORE, BE lT HEREBY RESOLVED, by the City Council of the City of
Carlsbad, California, as follows:
18,000 for the
1. That the above recitations are true and correct.
2. That the City agrees to a partial reimbursement in the amount of $
construction of the Adams Street storm drain adjacent to 4288 Adams Street.
III
Ill
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3. That the Finance Director is authorized to pay Mr. and Mrs. Yamanaka $18,000
from the Transnet Sales Tax Fund account number 342-820-l 843-3410.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council
held on the 16th day of -March , 1993 by the following vote, to wit:
AYES: Council Members Lewis, Stanton, Kulchin, Nygaard and Finnil
NOES: None
ABSENT: None
ATTEST:
GHA L. RAUTENKRANZ, City Clerk I
(SEAL)
28 II