HomeMy WebLinkAbout1993-04-06; City Council; 12134; REQUEST FOR AUTHORITY TO DESTROY FILESAB# lai 13'-! TITLE:
MTG. 4- GL-9 3 REQUEST FOR AUTHORITY TO DESTROY FILES
DEPT. FIN
DEPT. HD.
CITY ATTY - (
CITY MGR. E
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WY OF CARLSBAD - AGWA BILL /- I&
RECOMMENDED ACTION:
Adopi fl@oli[iofi No, "t3-67 authorizing the destruction of certain files,
ITEM EXPLANATION:
This agenda bill is part of a continuing Record Management Program for City
Departments. Adoption of the Resolution will complete the destruction of
obsolete and unnecessary files in the Finance Department.
Section 34090 of the Government Code provides authority for destruction of
documents that are more than two years old and are no longer required. This
section also request the consent of the City Attorney and the authorization of the
City Council prior to the destruction of any document.
Section 34090 does not authorize the destruction of the following:
Records that affect title to real property.
Minutes, Ordinances, or Resolutions of the City
Council or of any City Board or Commission.
1.
2.
The documents listed as Exhibit "A" to Resolution No. G73-b 8 . have been
reviewed in accordance with the provisions of the Government Code, and meet
those requirements and the City Attorney has consented to their destruction.
FISCAL IMPACT:
None
EXHIBITS:
1.
2.
Exhibit "A" - list of records desired to be destroyed.
Resolution No. 9 3 - b 7
in Exhibit "A".
authorizing the destruction of documents listed
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RESOLUTION NO. 93-69
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING
THE DESTRUCTION OF CERTAIN FILES
WHEREAS, maintaining all obsolete files, correspondence and papers is
uneconomical; and
WHEREAS, the documents listed on Exhibit "A", attached hereto and made
a part hereof, have been reviewed by the Finance Director; and
WHEREAS, the Finance Director recommends that all documents listed on
Exhibit "A" are no longer required, and meet the requirements of Government Code
Section 34090 for destruction; and
WHEREAS, the City Attorney has consented to the destruction of these
\ documents listed on Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Carlsbad as follows:
1. That the above recitations are true and correct.
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2. That the Finance Director is hereby authorized to destroy the
documents listed on Exhibit "A", attached hereto.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City
Council of the City of Carlsbad on the 6th day of APRIL , 1993,
by the following vote, to wit:
AYES: Council Members Stanton, Kulchin, Nygaard, Finnila
NOES: None
ABSENT: Council Member Lewis
ATTEST:
&tL R-
ALETHA L. RAUTENKRANZ, City Clerk )
(SEAL)
I
EXHIBlT "A" e
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WaITaIllS
Warrants - 12/87 - 01/88, 105851 - 106500
Warrants - 01/88 - 01/88, 106501 - 107150
Warrants - 01/88 - 02/88, 107151 - 107900
Warrants - 02/88 - 03/88, 107901 - 108600
Warrants - 03/88 - 03/88, 108601 - 109050
DESTRUCTION OF THESE RECORDS APPROVED
&Q*L.t2ce
RON BALL, City Attorney
Date: 7.17. 93