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HomeMy WebLinkAbout1993-04-27; City Council; 12195; Kruger house preschool expansion programn l-4 m -d u (d a a 2.1 w 0 m Q) u 2 4 E a a m v H $ -rl u L-d FI h a u 2! 6 a a !-I a a (d l+ -4 c) c 3 U 0 (? a 1 h N 1 3 b ur bnnLamnu - nUCNw D'LL ii AB# ' '7 , j . 5 TITLE: I ,I cy, /- KRUGER HOUSE PRESCHOOL MTG, !/ - ,I '..". 0 7 , :i ; . ", CITY AT EXPANSION PROGRAM DEPT. PER CITY M( I I I RECOMMENDED ACTION: If Council concurs your action would be to direct staff to incorporate funds for the Calavera Hills Community Park Preschool Program Expansion in the 93-94 Budget and that the Kruger House program expansion be considered when the City and State's fiscal climate improves. ITEM EXPLANATION: On December 8, 1992, after hearing a staff report and public testimony regarding an appeal to the City's Kruger House parent participation preschool program, Council directed staff to investigate the expansion of the subject program to include: 0 Analysis of other City sites for possible additional morning preschool classes. e Addition of a pre-kindergarten program for children 5 years old who missed the cut off to start kindergarten. I Analysis of City Facilities z 0 F 0 a .. s z 3 0 0 The primary consideration in expanding the preschool program is the availability and adaptability of facility space for the program. Staff investigated a number of City facilities; including: Harding Center, Scout House, Kruger House, Heritage Hall, Calavera Hills Community Center and Stagecoach Park. Exhibit #1 summarizes the availability of each site and provides cost estimates for program expansion. After staffs initial review, staff concluded that the preschool program can be expanded at Kruger House at a total cost of $34,060 (improvements, salaries and equipment) by renovating and implementing an additional morning 4's class and a pre-kindergarten program. Also, that one new preschool 3's & 4's class at Calavera Hills Community Center could be implemented at a cost of $6,350. The grand total for both expansion programs would be $40,410. After considering the unknown State budget cuts and the impact on the City's funds, staff considered three (3) expansion alternatives as follows: 1 r~bE 2, AB # [. *y =, 0 Alternatives Alternate I - Expansion of Kruger House and Calavera Hills Community Park effective September 1993. This alternative would require an appropriation of our General Fund Reserves in the amount of $17,250 for renovation purposes in Fiscal Year 1992-93. Additionally, staff would be required to budget in the Fiscal Year 1993-94 salaries and supplies totaling $23,160 for a-grand total of $40,410 to satisfy the existing demand for additional morning preschool classes and a pre- kindergarten program, Program expansion will include: 0 Renovation of Scout House (92-93) a Add a morning preschool 3 & 4‘s class at Calavera Hills Community Center (93-94) Move existing Toddler classes at Kruger House to the Scout House (93-94) 0 Add a morning preschool 4’s class at Kruger House (93-94) 0 Add an afternoon pre-kindergarten program at Kruger House (93-94) Alternative I1 - Renovation of Scout House and program expansion at Calavera Hills Community Park. If it is Council’s intent to expand the preschool program but would like to wait until the States’s budget impact is known, your action would be to direct staff to consider the $17,250 renovation cost of the Scout House during Fiscal Year 1993-94 and to authorize program expansion at Calavera Hills Community Center totaling $6,350 which would be implemented for the September 1993 school year. To complete the program, expansion funds totaling $16,810 would be proposed in the Fiscal Year 1994-95 so that the classes can begin in the September 1994 school year. This alternative would include: e Renovation of the Scout House (93-94) 0 Add additional morning preschool 4’s class and pre-kindergarten program at Kruger House in (94-95) 0 Add preschool 3 & 4’s class at Calavera Hills Community Center (93-94) Alternative I11 - Expansion of programming at Calavera Hills Community Park only. Because of the unknown State budget impacts, Council may wish to direct staff to implement the program at a cost of $6,350 to be included in the Fiscal Year 1993-94 budget. 0 This will provide one additional morning preschool class to our overall program (93-94) rAbn 3, AD TF 1 "e T ---I FISCAL IMPACT: Alternative I If it is Council's intent to expand the parent preschool program for the next school year (September 1993), staff suggests that funds be transferred to renovate the Scout House out of the General Fund Reserves into the major Building Maintenance account 001-820-5320-2462 this fiscal year (92-93). The renovation is expected to be completed by September 1993. Then to complete the program expansion include $23,160 in the 1993-94 fiscal year for salaries and supplies. If this program is implemented, the first year of operation (93-94) would operate at a $7,700 deficit. However, if you looked at this as an initial investment, then every year thereafter the program will operate at a break even point, or if all classes are filled at maximum capacity, at a $9,500 excess over direct operating expenses. Scout House renovation - one time expenditure (92-93) $ 17,250 Supplies (93-94) 2,100 Salaries (93-94) 21,060 Projected revenues (93-94) First year deficit Subtotal $ 40,410 32,680 < 7,730> Future program costs (94-95) Projected revenues (filled to maximum) 23,160 32.680 Excess revenues over direct operating expenses $ 9,520 Alternative I1 Scout House renovation one time expenditure (93-94) 17,250 Calavera Hills Com. Cntr. expansion salaries & supplies (93-94) 6,350 Total $ 23,600 93-94 Projected Revenues (Calavera Hills program only) 7,440 First Year Deficit c 16,160> 94-95 Preschool Revenues (Calavera Hills & Kruger Expansion) 32,680 Excess revenues over direct operating expenses $ 9,520 rAwn r, ai^ w -w i ” 0 Alternative I11 Instructor Salaries Supplies $ 5,600 750 Total Expenses $ 6,350 Projected Revenues (93-94) Excess revenues over direct operating expenses 7,440 $ 1,090 It is important to note that the Financial Management Director has reported that the General Fund will lose between $1.5 and $6 million in revenue for fiscal year 1993-94 due to State budget balancing actions. This means that the City will be expected to reduce spending on general fund programs by a minimum of 8% in 1993-94. Any proposal to add or expand general fund programs should be weighed against all general fund needs during the budget preparation process to ensure that the best possible allocation of resources has occurred. RECOMMENDATION: Staff is cognizant of the upcoming budget limitations for 1993-94. It is therefore recommended that Alternative I11 be considered. However, as the fiscal climate improves staff will propose reconsideration of the expansion at Kruger House in a future fiscal year. EXHIBITS: 1. Memo to Director - March 18, 1993 2. Preschool Expansion Costs 3. Program Alternatives Matrix e March 48, 11993 TO: PARKS & RECREATION DIRECTOR FROM: Recreation Supervisor II KRUGER HOUSE PRESCHOOL EXPANSION PROPOSAL BACKGROUND On December 8, 1992, the City Council requested staff to investigate the expansion of the Kruger House Preschool Program to include: . Analyzation of other City sites for additional morning preschool classes. Addition of a Pre-Kindergarten Program for children 5 years old who missed the cut off to start Kindergarten. DISCUSSION The primary consideration in expanding the preschool program is the availability and adaptability of facility space for the program. Staff investigated a number of City facilities; including: Harding Center, Scout House, Kruger House, Heritage Hall, Calavera Hills Community Center and Stagecoach Park. The following summarizes the availability and adaptability of each site. Calavera Hills Center Currently only Toddler 1’s & 2’s are being held at Calavera Hills Community Center. Facility space is available for one additional morning class. Staff is recommending the addition of one Preschool 3’s & 4’s class which will provide a program structure at the center for children ages 1 through 4. Hardinq Center The Harding .Center is not conducive for preschool activities because the facility is currently reserved each morning for aerobics classes, and storage is limited due to the number of programs and rentals housed at Harding. Additionally, a safe outdoor play area is not available at the site. Staaecoach Park Center Facility space is not available at Stagecoach Park for additional morning preschool classes. The City currently offers preschool classes for children ages 1-4 at this center. EXHIBIT 0 0 Heritaqe Hall Heritage Hall, for the most part, is currently reserved for a variety of user groups on a year-round basis. Scout House The Scout House is available in the mornings and is suitable for additional preschool classes; however, it would require approximately $17,250 in renovations to provide a once the Scout House improvements are completed, staff would recommend that the Toddler 1's and 2's classes be moved from Kruger House to the Scout House. This facility would be an excellent extension site for Kruger House due to its close proximity and land space is available for a play yard behind the facility. A fenced area behind the Scout House would provide a safe environment for outside activities. The Kruger House Benefit Committee is open to raising funds for the outdoor play equipment. Educational equipment could be easily shared and transported from one facility to another. The introduction of preschool classes to the Scout House would not impact the scout troops except during the renovation period. Toddler classes would meet 9 a.m. - 11 a.m. and the scouts utilize the facility after school hours and evenings. Storage space for the troops would not be eliminated. Temporary meeting space and storage would be provided during renovations. If the renovation is completed between June - August 1993, only 3 to 4 groups will be impacted. In making the suggested improvements, the scouts would receive an upgraded facility with new carpet, acoustical ceilings and upgraded kitchen fixtures. In addition, the upgrades to the facility could attract rentals between 12 noon and 10 p.m., Monday - Friday and Saturday and Sunday when the building is not in use. If the morning Toddler Program relocates from Kruger House to the Scout House, it will provide a morning time slot for the current afternoon Preschool 4's class. As a result, an afternoon time slot for an additional Pre-Kindergarten Program can be made available to meet at Kruger House, 3 hours, 4 times per week. With the exception of one (1) additional class at Calavera Hills Community Park, it is staff's opinion that the preschool program cannot be expanded without the renovation of the Scout House. ANALYSIS It appears that the "Scout House" located in Holiday Park and the "Calavera Hills Community Center" are clearly the best available facilities for preschool program expansion. The "Scout House" renovation would provide an alternate facility for the Toddler Program and space at Kruger House for additional morning Preschool 4's and an afternoon Pre- Kindergarten Program at a cost of $34,060. conducive environment for preschool classes (Attachment A). If Council were to concur, 2 W W Scout House Renovation (one time cost) $1 7,250 Instructor Salaries 15,460 Supplies and Equipment 1,350 $34,060 Projected first year revenue 93-94 *25.240 First Year - Deficit (8,820) Excess Revenues $8,430 * Assumes all classes are full If the above preschool expansion program at Kruger House is to commence by the next school year, (September '93), it would require funding for the Scout House renovation to be made available by June of 1993. An appropriation of $17,250 from the General Fund reserves would need to be approved for FY 92-93. Additionally, if this option is approved, staff would budget for salaries and supplies in the 93-94 budget preparation process. A program expansion at "Calavera Hills Community Center" would enable staff to add an additional Preschool 3's and 4's class which would provide a program at this facility for children ages 1 through 4 at a total cost of $6,350. Renovation Cost -0- Instructor Salaries 5,600 Supplies 750 Total Expenses 6,350 Projected First Year Revenues (93-94) *7,440 Excess Revenues $1,090 * Assumes all classes are full. The total expenses for both program expansion proposals would be $40,410. Renovation $1 7,250 Instructor Salaries 21,060 Supplies 2,100 Total Expenses 40,410 Projected First Year Revenues (93-94) *32,680 First Year - Deficit (7,730) Excess Revenues $9,520 3 e e CONCLUSION The City Toddler & Preschool Programs are popular due to the high quality of instruction and facilities currently available. The large number of residents on our morning class waiting lists signals the need to provide additional preschool services to the community. If the State decides to shorten the age requirement for children entering Kindergarten or eliminate Kindergarten, the demand for a Pre-Kindergarten class program will be even greater than the current demand. The programs will be a consistent revenue source for the City and the class revenue will provide a return on investment for the improvements and equipment in less than one year. ALL) GAIL J. WATTS Attachment A 4 0 PRESCHOOL EXPANSION PROGRAM COSTS TOTAL A. EXPANSION OF CALAVERA HILLS 1. MORNING PRESCHOOL 3’s & 4‘s CLASS $ 6,350 Supplies & Equipment $ 750 Instructor Salaries 5,600 $ 6,350 B. EXPANSION AT KRUGER HOUSE $34,060 1. RENOVATION COSTS $17,250 (Scout House) 2. TODDLER 1’s & 2’s (Moving to Scout House) Supplies & Equipment $750 3. PRESCHOOL 4’s MORNING CLASS Supplies & Equipment $ 250 Instructor Salaries 5,600 $ 5,850 4. PRE-KINDERGARTEN CLASS (5 year olds) Supplies & Equipment $ 350 Instructor Salaries 9,860 $ 10,210 GRAND TOTAL $ 40,410 EXHIBIT 2 8 0 PRESCHOOL EXPANSION PROGRAM Alternative I Alternative II Alternative 111 Complete Program Effective Sept. 93 Complete Program Partial Program Effective Sept. 93 & 94 Effective Sept. 93 1 COST 1 COST 1 Renovate Scout H. *$17,250 Renovate Scout H. *$17,250 (92-93) Holiday Park 3’s & 4’s Class 3’s & 4’s Class (93-94) Holiday Park (93-94) Calavera Hills (93-94) Calavera Hills Add Morn. PreSch. 6,350 Add Morn. PreSch. 6,350 Move Toddler to Scout H. 750 Move Toddler to Scout H. 750 (93-94) (94-95) Add Morn. PreSch. 16,060 Add Morn. PreSch. 16,060 and Afternoon (94-95) Pre-Kindergarten Class 4 & Kindergarten Class (93-94) Renovate Scout H. * (TBA) Add Morn. PreSch. 3’s & 4’s Class (93-94) Calavera Hills Move Toddler to SCOI House *(TBA) Add Morn. PreSch. 4 & Kindergarten Clas * (TBA) TOTAL $40,410 Revenue 1 st year (93-94) **32,680 Deficit 1st year (93-94) -7,730 Excess Revenue $9,520 * One time cost ** Assumes full classes TOTAL $40,410 I TOTAL Renovation (93-94) $1 7,250 Cal. Hills Program (93-94) 6,350 Total Expense (93-94) 23,600 Revenue 93-94 7,440 Deficit -1 6,160 Revenue All Prog. **32,680 Excess Revenue $9,520 * One time cost ** Assumes full classes Total expense (93-94) Revenue (93-94) Excess Revenue (93-94) * TBA (to be arranged ** Assumes full classe: I I I EXHIE