HomeMy WebLinkAbout1993-04-27; City Council; 12195; Kruger house preschool expansion programn
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KRUGER HOUSE PRESCHOOL MTG, !/ - ,I '..". 0 7 , :i ; . ", CITY AT EXPANSION PROGRAM
DEPT. PER CITY M( I I I
RECOMMENDED ACTION:
If Council concurs your action would be to direct staff to incorporate funds for
the Calavera Hills Community Park Preschool Program Expansion in the 93-94
Budget and that the Kruger House program expansion be considered when the
City and State's fiscal climate improves.
ITEM EXPLANATION:
On December 8, 1992, after hearing a staff report and public testimony regarding
an appeal to the City's Kruger House parent participation preschool program,
Council directed staff to investigate the expansion of the subject program to
include:
0 Analysis of other City sites for possible additional morning preschool
classes.
e Addition of a pre-kindergarten program for children 5 years old who
missed the cut off to start kindergarten.
I Analysis of City Facilities
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The primary consideration in expanding the preschool program is the availability
and adaptability of facility space for the program. Staff investigated a number of
City facilities; including: Harding Center, Scout House, Kruger House, Heritage
Hall, Calavera Hills Community Center and Stagecoach Park. Exhibit #1
summarizes the availability of each site and provides cost estimates for program
expansion.
After staffs initial review, staff concluded that the preschool program can be
expanded at Kruger House at a total cost of $34,060 (improvements, salaries and
equipment) by renovating and implementing an additional morning 4's class and a
pre-kindergarten program. Also, that one new preschool 3's & 4's class at
Calavera Hills Community Center could be implemented at a cost of $6,350. The
grand total for both expansion programs would be $40,410.
After considering the unknown State budget cuts and the impact on the City's
funds, staff considered three (3) expansion alternatives as follows:
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Alternatives
Alternate I - Expansion of Kruger House and Calavera Hills Community Park
effective September 1993. This alternative would require an appropriation of our
General Fund Reserves in the amount of $17,250 for renovation purposes in
Fiscal Year 1992-93. Additionally, staff would be required to budget in the Fiscal
Year 1993-94 salaries and supplies totaling $23,160 for a-grand total of $40,410 to
satisfy the existing demand for additional morning preschool classes and a pre-
kindergarten program,
Program expansion will include:
0 Renovation of Scout House (92-93)
a Add a morning preschool 3 & 4‘s class at Calavera Hills Community
Center (93-94)
Move existing Toddler classes at Kruger House to the Scout House
(93-94)
0 Add a morning preschool 4’s class at Kruger House (93-94)
0 Add an afternoon pre-kindergarten program at Kruger House
(93-94)
Alternative I1 - Renovation of Scout House and program expansion at Calavera
Hills Community Park. If it is Council’s intent to expand the preschool program
but would like to wait until the States’s budget impact is known, your action would
be to direct staff to consider the $17,250 renovation cost of the Scout House
during Fiscal Year 1993-94 and to authorize program expansion at Calavera Hills
Community Center totaling $6,350 which would be implemented for the
September 1993 school year. To complete the program, expansion funds totaling
$16,810 would be proposed in the Fiscal Year 1994-95 so that the classes can
begin in the September 1994 school year.
This alternative would include:
e Renovation of the Scout House (93-94)
0 Add additional morning preschool 4’s class and pre-kindergarten
program at Kruger House in (94-95)
0 Add preschool 3 & 4’s class at Calavera Hills Community Center
(93-94)
Alternative I11 - Expansion of programming at Calavera Hills Community Park
only. Because of the unknown State budget impacts, Council may wish to direct
staff to implement the program at a cost of $6,350 to be included in the Fiscal
Year 1993-94 budget.
0 This will provide one additional morning preschool class to our
overall program (93-94)
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FISCAL IMPACT:
Alternative I
If it is Council's intent to expand the parent preschool program for the next
school year (September 1993), staff suggests that funds be transferred to renovate
the Scout House out of the General Fund Reserves into the major Building
Maintenance account 001-820-5320-2462 this fiscal year (92-93). The renovation
is expected to be completed by September 1993.
Then to complete the program expansion include $23,160 in the 1993-94 fiscal
year for salaries and supplies. If this program is implemented, the first year of
operation (93-94) would operate at a $7,700 deficit. However, if you looked at
this as an initial investment, then every year thereafter the program will operate
at a break even point, or if all classes are filled at maximum capacity, at a $9,500
excess over direct operating expenses.
Scout House renovation - one time expenditure (92-93) $ 17,250
Supplies (93-94) 2,100
Salaries (93-94) 21,060
Projected revenues (93-94)
First year deficit
Subtotal $ 40,410
32,680 < 7,730>
Future program costs (94-95)
Projected revenues (filled to maximum) 23,160
32.680
Excess revenues over direct operating expenses $ 9,520
Alternative I1
Scout House renovation one time expenditure (93-94) 17,250
Calavera Hills Com. Cntr. expansion salaries & supplies (93-94) 6,350
Total $ 23,600
93-94 Projected Revenues (Calavera Hills program only) 7,440
First Year Deficit c 16,160>
94-95 Preschool Revenues (Calavera Hills & Kruger Expansion) 32,680
Excess revenues over direct operating expenses $ 9,520
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Alternative I11
Instructor Salaries
Supplies
$ 5,600
750
Total Expenses $ 6,350
Projected Revenues (93-94)
Excess revenues over direct operating expenses
7,440
$ 1,090
It is important to note that the Financial Management Director has reported that
the General Fund will lose between $1.5 and $6 million in revenue for fiscal year
1993-94 due to State budget balancing actions. This means that the City will be
expected to reduce spending on general fund programs by a minimum of 8% in
1993-94. Any proposal to add or expand general fund programs should be
weighed against all general fund needs during the budget preparation process to
ensure that the best possible allocation of resources has occurred.
RECOMMENDATION:
Staff is cognizant of the upcoming budget limitations for 1993-94. It is therefore
recommended that Alternative I11 be considered. However, as the fiscal climate
improves staff will propose reconsideration of the expansion at Kruger House in a
future fiscal year.
EXHIBITS:
1. Memo to Director - March 18, 1993
2. Preschool Expansion Costs
3. Program Alternatives Matrix
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March 48, 11993
TO: PARKS & RECREATION DIRECTOR
FROM: Recreation Supervisor II
KRUGER HOUSE PRESCHOOL EXPANSION PROPOSAL
BACKGROUND
On December 8, 1992, the City Council requested staff to investigate the expansion of the
Kruger House Preschool Program to include:
. Analyzation of other City sites for additional morning preschool classes.
Addition of a Pre-Kindergarten Program for children 5 years old who missed
the cut off to start Kindergarten.
DISCUSSION
The primary consideration in expanding the preschool program is the availability and
adaptability of facility space for the program. Staff investigated a number of City facilities;
including: Harding Center, Scout House, Kruger House, Heritage Hall, Calavera Hills
Community Center and Stagecoach Park. The following summarizes the availability and
adaptability of each site.
Calavera Hills Center
Currently only Toddler 1’s & 2’s are being held at Calavera Hills Community Center.
Facility space is available for one additional morning class. Staff is recommending the
addition of one Preschool 3’s & 4’s class which will provide a program structure at the
center for children ages 1 through 4.
Hardinq Center
The Harding .Center is not conducive for preschool activities because the facility is
currently reserved each morning for aerobics classes, and storage is limited due to the
number of programs and rentals housed at Harding. Additionally, a safe outdoor play
area is not available at the site.
Staaecoach Park Center
Facility space is not available at Stagecoach Park for additional morning preschool
classes. The City currently offers preschool classes for children ages 1-4 at this center.
EXHIBIT
0 0
Heritaqe Hall
Heritage Hall, for the most part, is currently reserved for a variety of user groups on a
year-round basis.
Scout House
The Scout House is available in the mornings and is suitable for additional preschool
classes; however, it would require approximately $17,250 in renovations to provide a
once the Scout House improvements are completed, staff would recommend that the
Toddler 1's and 2's classes be moved from Kruger House to the Scout House. This
facility would be an excellent extension site for Kruger House due to its close proximity
and land space is available for a play yard behind the facility. A fenced area behind the
Scout House would provide a safe environment for outside activities. The Kruger House
Benefit Committee is open to raising funds for the outdoor play equipment. Educational
equipment could be easily shared and transported from one facility to another.
The introduction of preschool classes to the Scout House would not impact the scout
troops except during the renovation period. Toddler classes would meet 9 a.m. - 11 a.m.
and the scouts utilize the facility after school hours and evenings. Storage space for the
troops would not be eliminated. Temporary meeting space and storage would be
provided during renovations. If the renovation is completed between June - August 1993,
only 3 to 4 groups will be impacted. In making the suggested improvements, the scouts
would receive an upgraded facility with new carpet, acoustical ceilings and upgraded
kitchen fixtures. In addition, the upgrades to the facility could attract rentals between 12
noon and 10 p.m., Monday - Friday and Saturday and Sunday when the building is not
in use.
If the morning Toddler Program relocates from Kruger House to the Scout House, it will
provide a morning time slot for the current afternoon Preschool 4's class. As a result, an
afternoon time slot for an additional Pre-Kindergarten Program can be made available to
meet at Kruger House, 3 hours, 4 times per week. With the exception of one (1)
additional class at Calavera Hills Community Park, it is staff's opinion that the preschool
program cannot be expanded without the renovation of the Scout House.
ANALYSIS
It appears that the "Scout House" located in Holiday Park and the "Calavera Hills
Community Center" are clearly the best available facilities for preschool program
expansion.
The "Scout House" renovation would provide an alternate facility for the Toddler Program
and space at Kruger House for additional morning Preschool 4's and an afternoon Pre-
Kindergarten Program at a cost of $34,060.
conducive environment for preschool classes (Attachment A). If Council were to concur,
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Scout House Renovation (one time cost) $1 7,250
Instructor Salaries 15,460
Supplies and Equipment 1,350
$34,060 Projected first year revenue 93-94 *25.240
First Year - Deficit (8,820)
Excess Revenues $8,430
* Assumes all classes are full
If the above preschool expansion program at Kruger House is to commence by the next
school year, (September '93), it would require funding for the Scout House renovation to
be made available by June of 1993.
An appropriation of $17,250 from the General Fund reserves would need to be approved
for FY 92-93. Additionally, if this option is approved, staff would budget for salaries and
supplies in the 93-94 budget preparation process.
A program expansion at "Calavera Hills Community Center" would enable staff to add
an additional Preschool 3's and 4's class which would provide a program at this facility
for children ages 1 through 4 at a total cost of $6,350.
Renovation Cost -0-
Instructor Salaries 5,600
Supplies 750
Total Expenses 6,350
Projected First Year Revenues (93-94) *7,440
Excess Revenues $1,090
* Assumes all classes are full.
The total expenses for both program expansion proposals would be $40,410.
Renovation $1 7,250
Instructor Salaries 21,060
Supplies 2,100
Total Expenses 40,410
Projected First Year Revenues (93-94) *32,680
First Year - Deficit (7,730)
Excess Revenues $9,520
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CONCLUSION
The City Toddler & Preschool Programs are popular due to the high quality of instruction
and facilities currently available. The large number of residents on our morning class
waiting lists signals the need to provide additional preschool services to the community.
If the State decides to shorten the age requirement for children entering Kindergarten or
eliminate Kindergarten, the demand for a Pre-Kindergarten class program will be even
greater than the current demand. The programs will be a consistent revenue source for
the City and the class revenue will provide a return on investment for the improvements
and equipment in less than one year.
ALL)
GAIL J. WATTS
Attachment A
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PRESCHOOL EXPANSION
PROGRAM COSTS
TOTAL
A. EXPANSION OF CALAVERA HILLS
1. MORNING PRESCHOOL 3’s & 4‘s CLASS $ 6,350
Supplies & Equipment $ 750
Instructor Salaries 5,600
$ 6,350
B. EXPANSION AT KRUGER HOUSE $34,060
1. RENOVATION COSTS $17,250
(Scout House)
2. TODDLER 1’s & 2’s
(Moving to Scout House)
Supplies & Equipment $750
3. PRESCHOOL 4’s MORNING CLASS
Supplies & Equipment $ 250
Instructor Salaries 5,600
$ 5,850
4. PRE-KINDERGARTEN CLASS (5 year olds)
Supplies & Equipment $ 350
Instructor Salaries 9,860
$ 10,210
GRAND TOTAL $ 40,410
EXHIBIT 2
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PRESCHOOL EXPANSION PROGRAM
Alternative I Alternative II Alternative 111
Complete Program
Effective Sept. 93
Complete Program Partial Program
Effective Sept. 93 & 94 Effective Sept. 93
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COST 1 COST 1
Renovate Scout H. *$17,250 Renovate Scout H. *$17,250
(92-93) Holiday Park
3’s & 4’s Class 3’s & 4’s Class
(93-94) Holiday Park
(93-94) Calavera Hills (93-94) Calavera Hills
Add Morn. PreSch. 6,350 Add Morn. PreSch. 6,350
Move Toddler to Scout H. 750 Move Toddler to Scout H. 750
(93-94) (94-95)
Add Morn. PreSch. 16,060 Add Morn. PreSch. 16,060
and Afternoon
(94-95) Pre-Kindergarten Class
4 & Kindergarten Class
(93-94)
Renovate Scout H. * (TBA)
Add Morn. PreSch.
3’s & 4’s Class
(93-94) Calavera Hills
Move Toddler to SCOI
House *(TBA)
Add Morn. PreSch.
4 & Kindergarten Clas * (TBA)
TOTAL $40,410
Revenue 1 st year (93-94) **32,680
Deficit 1st year (93-94) -7,730
Excess Revenue $9,520
* One time cost ** Assumes full classes
TOTAL $40,410 I TOTAL
Renovation (93-94) $1 7,250
Cal. Hills Program (93-94) 6,350
Total Expense (93-94) 23,600
Revenue 93-94 7,440 Deficit -1 6,160
Revenue All Prog. **32,680 Excess Revenue $9,520
* One time cost ** Assumes full classes
Total expense (93-94)
Revenue (93-94)
Excess Revenue (93-94)
* TBA (to be arranged ** Assumes full classe:
I I I
EXHIE