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HomeMy WebLinkAbout1993-06-22; City Council; 12281; Street lighting & landscaping dist. 1 hearing0 Ti l+ e 5 a a u a, v) g a, s u %4 0 w A 0 4 hl 0 j., rn .. 4 3 b ?-I 0 u a, a rd a, c u a w TI g 2 rd a, a, M E V ro M d -4 k s u I+ *rl e 3 a a, 5; Q) mu +J 3G a, -?I UaJ a4J G s rlM -4 c c) *d dk 3rd oa, us (? z m 0 cn \ hl \ a 5 s a z 3 0 0 \/ \ cw OF CARLSBAD - AGtwA BILL w DEPT. CITY A AB ’ % TITLE: MTG. DEPT. U&M FIRST PUBLIC HEARING CITY N RECOMMENDED ACTION: STREET LIGHTING AND LANDSCAPING DISTRICT NO. 1 6/22/93 Hold this first public hearing to consider the staff report, accept public comment and reci of second public hearing for July 20, 1993. ITEM EXPLANATION: At the Council meeting of May 18,1993, Council approved three resolutions which directed and Maintenance Director to submit an Engineer’s Report, approve the Engineer’s report public hearings for June 22, 1993 and July 20, 1993. Tonight staff will present a report summarizing the revised Engineer’s Report des maintenance work, boundaries, budget applications and method and formula of assessml for the three existing maintenance benefit zones within the existing district street li! maintenance and median maintenance. Staff will also discuss the changes in State law t effective January 1 , 1993 for processing of the City’s Lighting and Landscaping District and that have been applied to this year’s processing. At the conclusion of the staff report, the meeting shall be opened for public discussion. No action will be taken at the conclusion of tonight’s public hearing and further conside assessments will be resumed at the next public hearing scheduled for July 20, 1993. FISCAL IMPACT: 0 The Fiscal Year 1993-94 Street Lighting and Landscaping Budget is prole $1,591,555.00, or $12,432.00 less than the current fiscal year. Therefore, I registered on the San Diego County Assessment Rolls in 1992-93 will not havl increased this next fiscal year. All new City parcels being assessed for the first assessed at the same formula as applied to existing City parcels last fiscal year. The City’s General Fund will contribute $94,140.00 to the Assessment District programs, $28,000.00 to the Street Lighting Zone for street light benefits for City o\ which are exempt from assessment collection per the State Code and $66,140.0 Trimming Maintenance Zone for staff and equipment time spent on maintaining C Hasp Grove. City parks and Hosp Grove, by policy, are not considered part programs. A typical single family residential parcel which benefits from street lighting, street tree mair median maintenance would have an anticipated assessment of $81.02 for fiscal year 1993- to the following example: I * AVERAGE ASSESSMENT * AVERAGE ASS€ BENEFIT ZONE FY 92-93 FY 93-94 Street Light Maintenance $36.1 8 $36.1 6 Street Tree Maintenance 39.00 39.00 Median Maintenance 5.86 5.86 TOTAL $81.04 $81.02 @ tF Exhibit ORDER OF PROCEDURE CITY OF CARLSBAD STREET LIGHTING AND LANDSCAPING DISTRICT NO. 1 DATE OF FIRST PUBLIC HEARING: June 22,1993 MAYOR: Announce that this is the time and place fixed for the first of two (2) puk hearings relating to the levy of the annual assessments for costs maintenance of improvements for STREET LIGHTING AND LANDSCAPIF DISTRICT NO. 1. Announce that notice has been given in the manner and form as required law, and a Certificate of Compliance is on file and open for public inspectic CITY CLERK: STAFF: Provide description of boundaries of district * * 0 Explain extent of maintenance work Present and summarize "Report" pursuant to the provisions of 1 "Landscaping and Lighting Act of 1972 Explain method and formula of assessment spread Report on protests received and announce that copies have be delivered to each member of the legislative body. END OF STAFF REPORT - OPEN FOR PUBLIC DISCUSSION MAYOR: ASK EACH SPEAKER TO IDENTIFY THEMSELVES AND THEIR PROPERT - First, ask to hear from those persons who wish to speak in opposition to i following: 0 Boundaries of the district Method of assessment spread m, ask to hear from anyone who wishes to speak in favor of . proceedings. Extent of works of maintenance STAFF: Give final report on protests received Presentation of proposed changes or modifications to the Engine< Report and the district, if any. CITY COUNCIL: General discussion MAYOR: NOTIFY THE AUDIENCE THAT NO ACTION WILL BE TAKEN AT T CONCLUSION OF THIS PUBLIC HEARING, AND GIVE THE DATE, TIME A PLACE FOR THE SECOND PUBLIC HEARING. SECOND PUBLIC HEARING: July 20, 1993 @ IF Exhibii Page 1 o' ENGINEER'S REPORT AGENCY CITY OF CARLSBAD PROJECT: ENGINEER'S REPORT PURSUANT TO "LANDSCAPING AND LIGHTING ACT OF 1972" WHEREAS, this City Council has previously formed STREET LIGHTING AND IANDSCAPIr DISTRICT NO. 1 (hereinafter referred to as the "District") and has levied assessments within 1 District for prior fiscal years, all pursuant to the "Landscaping and Lighting Act of 1972, bei Division 15, Part 2 of the Streets and Highways Code of the State of California, commencing ~i Section 22500 (hereinafter referred to as the "Act"); and WHEREAS, this City Council has previously adopted a Resolution ordering the preparation a filing of an Engineer's "Report", all in accordance with the provisions of the Act; and WHEREAS, at this time there has been filed as a part of the "Report," certain plans a specifications for the maintenance of the improvements, an estimate of the costs of maintenanr a diagram of the District, and an assessment roll containing a spread of the estimated costs maintenance within the District, all as required by the Act and as previously ordered by this C Council. NOW THEREFORE, pursuant to the direction from this City Council, this "Report" is here submitted to this City Council pursuant to the provisions of the Act. This "Report" is applical for the fiscal veal commencing July 1, 1993 to June 30, 1994 (hereinafter referred to as 1 "Fiscal Year"). This report is prepared in 2 parts (Street Lighting and Landscaping), each of wh consists of the following 3 sub-parts: Part 1. PLANS AND SPECIFICATIONS for the maintenance and/or servicing oft improvements during the Fiscal Year. The plans and specifications shc and describe the general nature, location and extent of the existing a proposed improvements to be maintained and/or serviced during the Fisc Year. The plans and specifications also indicate the class and type improvements to be maintained and/or serviced for each zone within t District. Part II. A DIAGRAM of the District. The Diagram shows the exterior boundaries the District, the boundaries of any zones within the District, and the lin and dimensions of each lot or parcel within the District. Each parcel identified by a distinctive number or letter. The lines and dimensions each lot conform to those shown on the County Assessor's map for Fisc Year. Part 111. AN ESTIMATE OF COSTS AND AN ASSESSMENT SCHEDULE showing 1 net amount to be assessed upon assessable lands within the Distri describing each assessable lot or parcel within the District by reference the Parcel numbers contained on the County Assessment Roll, a assessing the net amount upon all assessable lots or parcels apportioning the net amount among the several assessable lots or parc in proportion to the benefits to be received by each lot or parcel. STREET LIGHTING AND LANDSCAPING DISTRICT NO. 1 0 w 1 All lots and parcels of land known as public property, as defined under Section 22663 of the Act, have assessment under these proc Executed this &-day of 9 , 1993 at Director Utilities and Maintenance Department W w STREET LIGHTING Pursuant to direction from the City Council, submitted herewith is the 'IReport," consisting oft following documents pursuant to the provisions of Division 15, Part 2, of the Streets a Highways Code of the State of California, and specifically Section 22500 et.seq., the Landscapi and Lighting Act of 1972. PART 1. PLANS AND SPECIFICATIOINS The plans and specifications for the maintenance and/or servicing of the street lighti improvements during the Fiscal Year are on file in the Office of the Utilities and Maintenan Director, available for public inspection, and incorporated herein by this reference as though ! forth in full. Said plans and specifications show and describe the general nature, location a extent of the existing and proposed improvements to be maintained and/or serviced during 1 Fiscal Year. The plans and specifications also indicate the class and type of improvements be maintained and/or serviced for each zone within the District. PART 11. DIAGRAM A diagram of the Street Lighting District. Said diagram shall show the exterior boundaries of 1 Street Lighting District, the boundaries of any zones within the Street Lighting District, the lir and dimensions of each lot or parcel within said Street Lighting District and each parcel shall identified by a distinctive number or letter. The lines and dimension of each lot shall conform those shown on the County Assessor's map for the fiscal year to which the "Report" applies. simplified diagram is attached as Exhibit "A". A detailed diagram is maintained in the office of 1 Utilities and Maintenance Director and is available for public inspection. w !P METHOD AND FORMULA OF ASSESSMENT SPREAD FOR STREET LIGHTING Within the Street Lighting Assessment District boundaries are the following five zones: 1. Zone A - street lights at intersections only (wood poles, SDG&E owned a maintained) Zone B - street lights at mid-block (SDG&E owned and maintained) Zone C - City owned and maintained street lights on ornamental poles Zone D - SDG&E owned and maintained street lights on ornamental poles 2. 3. 4. 5. Non-benefiting Zone - undeveloped property, not assessed. Within Zones 8, C, and D are several codes. The code being the area/areas developed at 1 same time and containing the same City standard of street light spacing. The assessment to parcels within any one code will be based on one of the following methoc Residential parcels - pay equal shares of the energy and maintenance costs of 1 street lights within their code Commercial and industrial parcels - share the cost of the energy and maintenar of the street lights within their code based on the front footage percent of the ai of the code. 1. 2. W v PART 111. ESTIMATE OF COSTS AND ASSESSMENT SCHEDULE July 1 , 1993 through June 30, 1994 STREET LIGHTING COST OF MAINTENANCE SERVICE A. Energy $300,000 B. Personnel 227,741 C. Operations 21 4,965 Subtotal $742,706 For services to Other Departments $46,300 City Contributions 28,000 From Fund Balance 68,406 $1 42,706 BALANCE TO ASSESSMENT $600,000 Detail contained in FY 93-94 approved budget -- Fund 161 -621 0 A complete assessment roll detailing the street lighting benefit assessment for each City par is on file at the Utilities and Maintenance Department Office, 2075 Las Palmas Drive, Carlsbi W w POlNSEltlA LN BENEFIT ZONES STREET LIGHTING NON-BENEFITING PARCELS LIGHTING AND LANDSCAPING DISTRICT NO. : FY 9 3-9 4 0 W LANDSCAPING PART 1. PLANS AND SPECIFICATIONS The plans and specifications for the maintenance and/or servicing of the Street Tree and Str Median Improvements during the Fiscal Year are on file in the Office of the Utilities i Maintenance Director, available for public inspection, and incorporated herein by this referer as though set forth in full. Said plans and specifications show and describe the general nati location and extent of the existing and proposed improvements to be maintained and/or servic during the Fiscal Year. The plans and specifications also indicate the class and type improvements to be maintained and/or serviced for each zone within the District. BART II. DIAGRAM A diagram of the Landscaping District. Said diagram shall show the exterior boundaries of 1 District, the boundaries of the Tree and Landscaping zones within the District, the lines a dimensions of each lot or parcel within said Landscaping District and each parcel shall identified by a distinctive number or letter. The lines and dimensions of each lot shall confo to those shown on the County Assessor's map for the fiscal year to which the "Report" applii Simplified diagrams are attached as Exhibits "6 and "C". A detailed diagram is maintained in 1 office of the Utilities and Maintenance Director and is available for public inspection. e w METHOD AND FORMULA OF ASSESSMENT SPREAD FOR LANDSCAPING STREET TREE MAINTENANCE Street trees are in the street right-of-way, generally between the curb and sidewalk and property line in the areas indicated in Exhibit "B". Each property receives approximately the sa benefit. Therefore, staff established a benefit formula in which each parcel is given an equivall dwelling unit (EDU) based on the average size of a single family residential lot in the City Carlsbad (7,500 square feet or .17 acres). Thus, each single family parcel is given an EDU of 1 while most other parcels are given an EDU based on the following formula: Acreaqe = EDU .17 MEDIAN LANDSCAPE MAINTENANCE This service generally benefits all parcels and residents in the City. Accordingly, all parcels sh in the cost. However, parcels fronting on streets which receive median landscape maintenar services generally receive more benefit from landscape median improvements than other para Thus, all parcels in the City share in the cost of median landscape maintenance using the sa EDU formula for Street Tree Maintenance, and those parcels fronting on streets with landscap medians are assessed twice the amount of parcels not fronting on streets with IandscaF medians. These formulas were approved by City Council at the June 6, 1989, regular meeting. e 0 PART 111. ESTIMATE OF COSTS AND ASSESSMENT SCHEDULE July 1, 1993 through June 30, 1994 TREES COST OF MAINTENANCE SERVICE A. Personnel $347,026 B. Maintenance & Operation 227,720 C. Capital Outlay 0 Subtotal $574,746 City Contributions $66,140 From Fund Balance 8,606 Subtotal ($74,746) BALANCE TO ASSESSMENT $500,000 Detail contained in FY 93-94 approved budget - Fund 161 -41 22 A complete assessment roll detailing the tree maintenance benefit assessment for each ( parcel is on file at the Utilities and Maintenance Department Office, 2075 Las Palmas Dri Carlsbad. No SCALE TREE TRIMMING BENEFITING PARCELS TREE TRIMMING NON -BENEFITING PARCELS LIGHTING AND LANDSCAPING DISTRICT NO FY 93-94 0 0 PART 111. ESTIMATE OF COSTS AND ASSESSMENT SCHEDULE July 1, 1993 through June 30, 1994 MEDIANS COST OF MAINTENANCE SERVICE A. Personnel $91,432 6. Maintenance & Operation 182,671 C. Capital Outlay 0 Subtotal $274,103 From Fund Balance $1 9,103 City Contributions 0 Subtotal ($1 9,103) BALANCE TO ASSESSMENT $255,000 Detail contained in FY 93-94 approved budget - Fund 161 -41 23 A complete assessment roll detailing the median maintenance benefit assessment for each C parcel is on file at the Utilities and Maintenance Department Office, 2075 Las PaImas Dri\ Carlsbad. NU SCPILE LANDSCAPE MEDIAN BENEFITING PARCELS LANDSCAPEMEDIAN -1 LOCATIONS LIGHTING AND LANDSCAPING DISTRICT PI