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HomeMy WebLinkAbout1993-08-17; City Council; 12366; REQUEST FOR AUTHORITY TO DESTROY FILESc r % .. z 0 4 i 0 z 3 0 0 6 e CITaOF CARLSBAD - AGENWILL ;:'?" AB# 12:36(P TITLE: DEPT. H ClTY AT MTG. 8- 13- 93 DEPT. PCH CITY MC RECOMMENDED ACTION: Staff recommends that Council adopt Resolution No. 4 3- aY 0 destruction of certain files kept by the Purchasing Department. REQUEST FOR AUTHORITY TO DESTROY FILES , authorizin ITEM EXPLANATION The authorization for the destruction of documents that are more than two years old a longer required is set forth in Section 34090 of the Government Code. The consent City Attorney and authorization of the City Council also is required prior to the destrucl any documents. The documents listed as Exhibit "AI in Resolution No. 4 3- dqo have been reviev accordance with the provisions of Section 34090 of the Government Code. They meet requirements and the City Attorney has consented to their destruction. FISCAL IMPACT None. EXHIBITS 1. List of records to be destroyed - Exhibit "A1 2. Resolution No. (3 3 - 2q 0 I b, 1 2 3 4 5 6 7 8 g x0 11 12 l3 l4 15 16 17 18 19 20 21 22 23 24 25 26 27 28 m @ RESOLUTION NO. 93-240 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN FILES WHEREAS, maintaining obsolete files, correspondence and other papers is unecc and WHEREAS, Section 34090 of the Government Code provides for destruction records; and WHEREAS, the documents listed in Exhibit "A", attached hereto, and made a pg have been reviewed by the Purchasing Officer; and WHEREAS, the Purchasing Officer recommends that all documents listed in Exh no longer required and meet the requirements of Government Code Section : destruction; and WHEREAS, the City Attorney has consented to the destruction of the documt in Exhibit "A". NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cz follows: 1. 2. That the above recitations are true and correct. That the Purchasing Officer is hereby authorized to destroy the docum in Exhibit "A", attached hereto. 11 /I // /I // b * w 1 2 3 4 5 6 7 8 g 10 ii 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 e 0 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of of Carlsbad on the m day of AUGUST , 1993, by the following vote, to wit: AYES: Council Members Lewis, Stanton, Nygaard, Finnila NOES: None ABSENT: Council Member Kulchin AlTEST: ALm~i+~iii)K (SEAL) 3 '. Q v Exhibit Purchase Orders 1988-89 A-Z Purchase Orders 1989-90 A-Z Purchase 1988-89 5501 -8600 M1900 - M19100 Purchase Orders 1989-90 8601 -1 0442 MI 91 00 - MI 91 72 DESTRUCTION OF THESE RECORDS APPROVED: Gk9k9fl3 '