HomeMy WebLinkAbout1993-08-17; City Council; 12366; REQUEST FOR AUTHORITY TO DESTROY FILESc
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AB# 12:36(P TITLE: DEPT. H
ClTY AT MTG. 8- 13- 93
DEPT. PCH CITY MC
RECOMMENDED ACTION:
Staff recommends that Council adopt Resolution No. 4 3- aY 0
destruction of certain files kept by the Purchasing Department.
REQUEST FOR AUTHORITY TO DESTROY FILES
, authorizin
ITEM EXPLANATION
The authorization for the destruction of documents that are more than two years old a
longer required is set forth in Section 34090 of the Government Code. The consent
City Attorney and authorization of the City Council also is required prior to the destrucl
any documents.
The documents listed as Exhibit "AI in Resolution No. 4 3- dqo have been reviev
accordance with the provisions of Section 34090 of the Government Code. They meet
requirements and the City Attorney has consented to their destruction.
FISCAL IMPACT
None.
EXHIBITS
1. List of records to be destroyed - Exhibit "A1
2. Resolution No. (3 3 - 2q 0
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RESOLUTION NO. 93-240
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF
CERTAIN FILES
WHEREAS, maintaining obsolete files, correspondence and other papers is unecc
and
WHEREAS, Section 34090 of the Government Code provides for destruction
records; and
WHEREAS, the documents listed in Exhibit "A", attached hereto, and made a pg
have been reviewed by the Purchasing Officer; and
WHEREAS, the Purchasing Officer recommends that all documents listed in Exh
no longer required and meet the requirements of Government Code Section :
destruction; and
WHEREAS, the City Attorney has consented to the destruction of the documt
in Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cz
follows:
1.
2.
That the above recitations are true and correct.
That the Purchasing Officer is hereby authorized to destroy the docum
in Exhibit "A", attached hereto.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of
of Carlsbad on the m day of AUGUST , 1993, by the following vote, to wit:
AYES: Council Members Lewis, Stanton, Nygaard, Finnila
NOES: None
ABSENT: Council Member Kulchin
AlTEST:
ALm~i+~iii)K
(SEAL)
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Exhibit
Purchase Orders
1988-89 A-Z
Purchase Orders
1989-90 A-Z
Purchase
1988-89 5501 -8600
M1900 - M19100
Purchase Orders
1989-90 8601 -1 0442
MI 91 00 - MI 91 72
DESTRUCTION OF THESE RECORDS APPROVED:
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