HomeMy WebLinkAbout1993-09-28; City Council; 12410; REVISION OF THE FACILITY USE REGULATIONSr
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Cs/ OF CARLSBAD - AGW J ’<
D! AB # 12: Ylo TITLE:
CI MTG. 5-28 -93
DEPT. P &- R C!
RECOMMENDED ACTION:
REVISION OF THE FACILITY
USE REGULATIONS
If Council concurs, your action would be to amend Council Policy Statement 28 anr revised Facility Use Regulations.
ITEM EXPLANATION:
The Parks and Recreation Facility Use Regulations have not been updated since July t facilities have come on line, revisions have been made in the City’s Liability Insurance rules governing facility use. Staff has reviewed the Facility Use Regulations and Pr compares the current policy versus the recommended revised policy (Exhibit 1) and co Council approval, staff recommends the adoption of the proposed Facility Use Regulatic which includes revisions in the following areas:
Liability Insurance requirements
Addition of new facilities
Application Procedures, Rules and Policies
Establish guidelines for car shows at City Parks
PARKS AND RECREATION COhlMISSIOIy
At their meeting, January 18, 1993, the City of Carlsbad Parks and Recreation Commis the proposed Facility Use Regulations. They recommended that applicants with low 1 i.e., small business meetings, continue to be allowed ten (10) working days to submit a] facility use rather than the fourteen (14) days which will be required for the moderate activities, i.e., sporting events, parties, etc.
The Commission voted unanimously to recommend to City Council the approval of Recreation Facility Use Regulations.
FISCAL IMPACT
The revision of the Facility Use Regulations will have no fiscal impact to the City.
EXHIBITS:
1. Memorandum to Parks and Recreation Director dated March 11, 1993 2. Proposed revisions of Council Policy #28.
-7 Ilt 9
March 11,1993
TO PARKS AND RECREATION DIRECTOR
FROM Recreation Superintendent
FACILITY USE REGULATIONS REVISION
BACRGROUND
The last revision of the department’s Facility Use Regulations was completed in July of 1987. :
analyzed the current Rules and Regulations and proposed revisions as outlined.
RECOMMENDATION
The City Attorney and Risk Manager’s offices have reviewed the Facility Use Regulations and cc upon your approval, staff recommends that the department adopt the Revised Facility Use Reg which includes revisions in the following areas: 1.) City’s Liability Insurance Program, 2.) Adc new facilities, 3.) Applica-tion procedures and policies, 4.) Identify policy regarding car shows.
J>ISCUSSIOly
In order to improve the Facilities Services Information to the public, staff has updated the Fac Regulations procedures. Comparison of the current policy vs. the recommended changes are ider follows:
Current Policy
(Page 1, Paragraph 1) 1. Applications for use of the City facilities may 1. Applications for use of the City facili be made by mail or in person at Harding be made by mail or in person at Community Center, 3096 Harding Street, Community Center, 3096 Hardini Stagecoach Community Center, 3420 Mision Stagecoach Community Center Estancia or at Calavera Community Center, Camino de 10s Coches or at ( 2997 Glasgow. Community Center, 2997 Glasgow.
(Page 1, Item 1) 2. Applications must be submitted at 1 2. Applications must be submitted at least ten (10) working days in advance (10) working days in advance of the date date requested for low hazard requested. Le., small business meetinl fourteen (14) working da moderate and high hazard eve1 dances, parties, picnics, s
consumption of liquor. A Cei of Insurance must be submittc the application for all events r( liability insurance.
events, and any event involv
Exhi
Revised Po licv
m q
Current Policv
Page 3, Paragraph 3) 3. The City is not liabile for accidents, injuries or 3. The City is not liable for accidents, inj loss of individual property in connection with loss of individual property in connect any of its facilities. Groups which fall any of its facilities. Depending ul into moderate to high risk activity will risk factor, the City may I be required to obtain liability insurance liability insurance in an amount (rider clause to original policy) million dollars ($5,000,000). L approved by Recreation Supervisor, insurance is subject to approval Risk Manager, naming the City of Risk Manager and must incluc Carlsbad, its officers and employees as not be limited to, the fol additional insured. The City shall parameters: name the C require liability of $1 million to $5 Carlsbad, its officers and empla million, depending on the risk factor. an additional insured and in! company must be rated as per Resolution No. 91-403 or be Best’s Key Rating Guide. Apt can also obtain special event I
insurance through the City. I activities will require a participant coverage. If alcc served at an event, liquor li coverage must be obtained
4. Use of the facilities by religious groups, 4. It is unconstitutional to groups or individuals for private or commercial restrictions on certain organi profit making ventures will be limited to three and groups that use City fa (3) months. Use may not be extended or therefore, this policy wi renewed beyond the original period. eliminated from the Rule Regulations.
(Page 7, Item 19) 5. (Car Show policy does not currently exist in 5, Car Shows: It is the policy the current Rules & Regulations. New rule is Parks and Recreation Commissi
to reflect Parks and Recreation Commission Car Shows are not allowed on ai
policy). turf areas, however, shows 1 allowed in authorized parking SF the park as designated by Par Recreation staff. Any appeals reviewed on a case by case basi
(Page 7, Item 20) 6. (Batting Cages policy does not currently exist 6. Batting Cages - Stagecoach Par€ La Costa Youth Organization ( will have priority use of the cages, at no charge during through June. LCYO must su “Facility Use Application’’ wi department. If additional needed, a separate application r submitted. The batting cages available by other groups when use by the LCYO.
in the current Rules & Regulations.
e e - There will be no fiscal impact to the City with the proposed revisions of the Rules and Regulations
CONCLUSION
Based on our investigation and analysis, staff believes the revised Facility Use Regulations will service the community and assist the department in processing facility use permits.
KEN /L PRICE
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Proposed Revisions of Council Policy #28
CITY OF CARLSBAD
PARKS AND RECREATION DEPARTMENT
FACILlTY USE REGULATIONS
Applications for use of City facilities may be made by mail or in-person at the Harc
Community Center, 3096 Harding Street, Stagecoach Community Center, 3420 R4I
or at Calavera Hills Community Center, 2997 Glasg
nday through Friday, 8~00-a.m. & ?2:Saeew&L
pm to 5:OO p.m., except holidays.
Applications will be reviewed, use will be prioritized and fees, if any, set by the Recrea
Supervisor. Please refer to Application Procedures, Insurance Requirements, Rules,, Pric
Classifications and Fee Schedule.
APPLICATION PROCEDURES AND POLICIES
. . . . . . . . . . . . . . . . . . . . . . . . . accepted one (1) year prior for larger special events.
Regular hours of operation are Monday through Friday, 8:OO a.m. to 1O:OO F
Saturdays, 8:OO a.m. to 4:OO p.m. On Friday and Saturday nights, programs I
end by 1:OO a.m., with a departure time no later than 2:OO a.m. An additiona
will be charged for use of the facility other than during regular hours of operz
for all classifications.
Applications will be approved for specific rooms, park areas and ball fields, depenl
on group size, type of activity and availability. No activity shall be scheduled
more than room capacity.
2.
3.
4. The Department may refuse or cancel any application. Written notices of refus:
cancellation with appropriate explanation will be given by the Departrr
Applications for use may be denied for the following reasons:
a. Unsatisfactory prior use.
b. Hazardous condition exists.
c.
d.
e.
Application submitted less than ten (10) days in advance.
Non-payment of fees before due date.
Higher priority activity takes precedence.
Exhil
W e
If an application is denied, the decision may be appealed in writing to the Recrea
Supervisor. The next option, if the applicant is not satisfied, is to appeal it to
Recreation Superintendent, Parks and Recreation Director and Commission. The f
appeal can be made to the City Council.
The Department reserves the right to limit the number of uses by any one grou]
that the entire community may make use of the limited facilities available.
In the event of a change of plan by applicant, notice of cancellation must be gj
to the Department 21 days before the date of intended use in order to avoid finar
obligation for charges involved. A ten dollar ($10) processing fee will be chai
and a refund, if applicable, will be mailed to the applicant.
All fees must be paid at one of the Community Centers, Harding, Stagecoac:
Calavera Community Center. Checks or money orders are made payable to the It(
OF CARLSBAD".
A $150 refundable cleaning/damage deposit must be paid upon application appro
The remainder of the fee is due 21 days before scheduled use. Groups using facil
on a weekly, semi-monthly or monthly schedule must pay on or before the
meeting of the month. Other arrangements may be approved by the Recrea
5.
6.
7.
Supervisor.
8. A signed copy of your application by the Recreation Supervisor is your confirma
of the requested date. Any preparation for an event is solely at the applicant's :
The Recreation Supervisor may impose additional requirements on the applicar
a condition of approval. These additional requirements may include, but are
limited to, additional security, City staff or insurance. If an application for fac
use has been submitted less than 10 working days in advance, applications ma'
reviewed and accommodated subject to facility availability. Any financial obligat
incurred by the City to accommodate the applicant will be deducted from
required deposit upon notice of cancellation. Cost incurred for additi
requirements shall be the responsibility of the applicant.
9.
INSURANCE REOUIREMENTS
2
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RULES GOVERNING FACILITY USE
1. An employee of the Parks and Recreation Department shall be present during
hours of use. Applicants that have been approved by the Department may be iss
a key for off-site locations. The applicant is then responsible to secure the fac
when leaving.
2. Clean-up/Refunds
a. On the day of the event, the patron must initially inspect the premises wi
to insure there is no negligence by either party (Recreation staff or patron
Groups are responsible for the following clean-up at the end of their event
staff person and fill out a Condition of Facility Report. This report is a check
b. - Cleaning of all equipment used.
Cleaning of any counter areas used.
Cleaning and wiping all table tops used.
Clean-up of any floor or carpet areas soiled or dampened.
oven, sinks, etc.).
Putting all trash in proper receptacles.
Removal of all equipment supplies, personal articles, displays, I
immediately following clean-up.
- Clean-up of the kitchen and all amenities used (ie., refrigerator, st1
c. At the end of the rental and clean-up period, the patron will inspect the pren
with a staff person and complete the Condition of Facility Report.
If a group fails to perform a clean-up after their activity, the total deposit
be forfeited. If the facility is left in a satisfactory condition, a refund wil
issued approximately three to four weeks after the date of the facility use.
All groups must be under the direction of their own leadership. There must b
least one adult present and responsible for each twenty minors, and an adult r
be present at all times.
No activity will be permitted which is in violation of local, state or federal stati
Applicants must adhere to all City policies and fire codes during their use of
facility.
Groups are responsible for controlling noise that could be disturbing to o activities or the surrounding neighborhood,
d.
3.
4.
5.
3
c a e
6. The Parks and Recreation Department reserves the right to full access for all actii
in order to ensure that all rules and regulations are being observed, and 1
terminate the activity for the safety and welfare of the citizens or City propeq
Rental for use of parks is charged only for organized activities requesting spel
areas. Liability insurance or security guards may be necessary depending on a)
factor level, b) alcohol, and c) nature of use.
7.
8. Scout groups in Carlsbad have first priority for use of the Scout House, at no cha
The facility will be available for use by other groups when not in use by the SCC
The Scout troops must submit a "Facility Use Application" with the Department. '
forrn will be good from September through June. If summer use is needec
separate application must be submitted.
Groups having live musical entertainment or serving alcoholic beverages must a1
by the following additional security requirements:
a.
9.
Groups selling alcohol must obtain "Daily On-sale General License" from
Alcohol Beverage Control Board.
Guard service will be arranged by the Department but paid by the applic
Guards will act as security forces and not as I.D. checkers. Additional gul
may be assigned by the Recreation Supervisors, if needed.
b.
10. Alcoholic beverages shall not be purchased or brought into the building by other I
the person responsible for the activity or licensed caterer. Alcoholic beverages
not to be consumed outside the building. If minors are found to be in possessioi
alcoholic beverages, or if participants are found to be in possession of drugs,
activity will be terminated immediately.
Approval for use will not be granted to a person under twenty-one (21) years of q
Department equipment is available for use in the City's facilities, but may no
removed to any other location without proper written authorization by
Recreation Supervisor.
11.
12.
15. No two goups of opposing political parties or political affiliation shall be schedi
at the same time at any facility.
4
0 0
16.
1 7.
No tape, nails, staples, etc. will be permitted on the walls of any facility.
Stagecoach and Calavera Community Centers/Gymnasiums:
a. Gymnasium usage will not be granted when other City facilities are deei
more suitable for requested usage.
No food, beverages, or hard sole shoes allowed.
Floor cover to be in place for all events other than sports.
b.
c.
18. Safety Center Conference ‘Rooms:
a. In the event of a major emergency occurring within the City the meeting rooms
- possibly be used by City officials. Groups scheduled to use the rooms will
preempted during that time. An appropriate refund of room reservation
collected, or rescheduling of the canceled meeting will be arranged.
b. Parks and Recreation Department personnel will process applications no more t
thirty (30) days in advance. Police and Fire Department will have first priori1
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
21. SMOKING IS NOT PERMITTED IN ANY CITY FACILITY.
5
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CITY OF CARLSBAD
Policy No. 28
Date Issued Sept. 28 Effective Date Sept. 28 COUNCIL POLICY STATEMENT
General Subject: Administration Cancellation Date
Supersedes No. 28.7/87
Specific ___ Subject: Facility Use Regulations
Copies to: City Council, City Manager, City Attorney, Department and Divisio Employee Bulletin Boards, Press, File
CKGROUNT): In order to improve the Facilities Services information to the public, the Facility Use F
Procedures have been updated.
PURPOrn To revise an established policy for the use of Harding Center, Stagecoach and Calavera 1
Community Centers and other Parks and Recreation facilities.
poT,Icy: There is a high demand for use of City Park and Recreation facilities. Park and Recreatioi
are available for a wide variety of uses. The following rules and procedures have been esb
provide guidelines for the use of such facilities. The Parks and Recreation Departme
responsible for the administration of this policy. Facility Use Request should be submit
Parks and Recreation Department on a form available from that department.
Applications for use of City facilities may be made by mail or in person at the Harding Ci
Center, 3096 Harding Street; Stagecoach Community Center, 3420 Camino De Los Co
Calavera Hills, 2997 Glasgow Drive. Applications will be accepted Monday through Frida
to 5:OO pm, except holidays.
Applications will be reviewed use will be prioritized and fees, if any, set by the Recreation S
Please refer to application procedures and rules governing facility use.
ON PROC- Pm
1. Applications will be accepted for specific dates and times. Time requested must inch
up and clean-up time. Applications must be submitted at least ten (lo) working days 1
of the date requested for low hazard events, i.e., small business meetings and fourtl
working days for moderate and high hazardevents, i.e., dances, parties, picnics, sport
and any event involving the consumption ofliquor. A Certificate of Insurance must be
accepted one (1) yt~r xior for larger special events.
Regular hours of operation are Monday through Friday, 8:OO a.m. to 1O:OO p.m., Satui
a.m. to 4:OO p.m. On Friday and Saturday nights, programs must end by 1:00 a.m.
departure time no later than 2:OO a.m. An additional fee will be charged for use of i
other than during regular hours of operation for all classifications.
with the application Ar all events requiring liability insurance. Advanced schedulii
2.
-I
__- ~ e
CITY OF CARLSBAD
Policy No. 28 COUNCIL POLICY STATEMENT Date Issued Sept. 28
Effective Date Sept. 2E Cancellation Date General Subject: Administration
Supersedes No. 28, 7/87
- Specific Subject: Facility Use Regulations
Copies to: City Council, City Manager, City Attorney, Department and Divisio
Employee Bulletin Boards, Press, File
APPT,IC=qTU)N PRO- AND PO- (Continued)
3. Applications will be approved for specific rooms, park areas and ball fields, dependin8
size, type of activity and availability. No activity shall be scheduled for more than room
The Department may refuse or cancel any application. Written notices of refusal or ca.
with appropriate explanation will be given by the Department. Applications for USI
denied for the following reasons: a. Unsatisfactory prior use.
b. Hazardous condition exists.
c. Application submitted less than ten (10) days in advance.
d. Non-payment of fees before due date.
e. Higher priority activity takes precedence.
4.
fan application is denied, the decision may be appealed in writing to the Recreation Si
The next option, ifthe applicant is not satisfied, is to appeal it to the Recreation Superi
Parks and Recreation Director and Commission. The final appeal can be made to t
Council.
The Department reserves the right to limit the number of uses by any one group so
entire community may make use of the limibd facilities available.
In the event of a change of plan by applicant, notice of cancellation must be given t
Department 21 days before the date of intended use in order to avoid financial oblil
charges involved. A ten dollar ($10) processing fee will be charged and a refund, if i
will be mailed to the applicant.
All fees must be paid at one of the Community Centers, Harding, Stagecoach or Ci
Community Center. Checks or money orders are made payable to the "CITY OF CAI
A $150 refundable clraning/damage deposit must be paid upon application approv;
remainder of the fee I due 21 days before scheduled use, Groups using facilities on
semi-monthly or montuly schedule must pay on or before the first meeting of the mol
arrangements may be approved by the Recreation Supervisor.
A signed copy of your application by the Recreation Supervisor is your confirmatioi
requested date. Any preparation for an event is solely at the applicant's risk.
5.
6.
7.
8.
.I
- -
CITY OF CARLSBAD
COUNCIL POLICY STATEMENT
Policy No. 28
Date Issued Sept. 28 Effective Date Sept. 2€
General Subject: Administration Cancellation Date
Supersedes No. 28.7187
Specific Subject: Facility Use Regulations
Copies to: City Council, City Manager, City Attorney, Department and Divisic Employee Bulletin Boards, Press, File
PWON PROJ (Continued)
3. Applications will be approved for specific rooms, park areas and ball fields, dependin1 size, type of activity and availability. No activity shall be scheduled for more thanroon
The Department may refuse or cancel any application. Written notices of refusal or ca
with appropriate explanation will be given by the Department. Applications for usc
denied for the following reasons:
a. Unsatisfactory prior use.
b. Hazardous condition exists.
c. Application submitted less than ten (10) days in advance.
d. Non-payment of fees before due date.
e. Higher priority activity takes precedence.
4.
fan application is denied, the decision may be appealed in writing to the Recreation S
The next option, ifthe applicant is not satisfied, is to appeal it to the Recreation Super!
Parks and Recreation Director and Commission. The hal appeal can be made to t
Council.
The Department reserves the right to limit the number of uses by any one group sc
entire community may make use of the limited facilities available.
In the event of a change of plan by applicant, notice of cancellation must be given t
Department 21 days before the date of intended use in order to avoid financial obli charges involved. A ten dollar ($10) processing fee will be charged and a refund, if i
will be mailed to the applicant.
All fees must be paid at one of the Community Centers, Harding, Stagecoach or C,
Community Center. Checks or money orders are made payable to the "CITY OF CA
A $150 refundable cleaningldamage deposit must be paid upon application approvi
remainder of the fee is due 21 days before scheduled use. Groups using facilities or semi-monthly or monthly schedule must pay on or before the first meeting of the mol arrangements may be approved by the Recreation Supervisor.
A signed copy of your application by the Recreation Supervisor is your coniirmatio
requested date. Any preparation for an event is solely at the applicant's risk.
5.
6.
7.
8.
CITY OF CARLSBAD Policy No. 28
Date Issued Sept. 2t Effective Date Sept. 2t COUNCIL POLICY STATEMENT
General Subject: Administration Cancellation Date
Supersedes No. 28,7/87
Specific Subject: Facility Use Regulations
Copies to: City Council, City Manager, City Attorney, Department and Divisic
Employee Bulletin Boards, Press, File
0-
In order to improve the Facilities Services information to the public, the Facility Use 1
Procedures have been updated.
To revise an established policy for the use of Harding Center, Stagecoach and Calavera
Community Centers and other Parks and Recreation facilities.
POLICY: There is a high demand for use of City Park and Recreation facilities. Park and Recreatic
are available for a wide variety of uses. The following rules and procedures have been est
provide guidelines for the use of such facilities. The Parks and Recreation Departmc
responsible for the administration of this policy. Facility Use Request should be submi
Parks and Recreation Department on a form available from that department.
Applications for use of City facilities may be made by mail or in person at the Harding C
Center, 3096 Harding Street; Stagecoach Community Center, 3420 Camino De Los Cc
Calavera Hills, 2997 Glasgow Drive. Applications will be accepted Monday through Fridr
to 5:OO pm, except holidays.
Applications will be reviewed use will be prioritized and fees, if any, set by the Recreation i
Please refer to application procedures and rules governing facility use.
POLIC-
Applications will be accepted for specific dates and times. Time requested must incl
up and clean-up time. Applications must be submitted at least ten (10) working days of the date requested for low hazard events, ie,, small business meetings and four working days for moderate and high hazard events, Le., dances, parties, picnics, spor
and any event involving the consumption of liquor. A Certificate of Insurance must bc
with the application for all events requiring liability insurance. Advanced schedul
accepted one (1) year prior for larger special events.
Regular hours of operation are Monday through Friday, 8:OO a.m. to 1O:OO p.m., Sat1
a.m. to 4:OO p.m. On Friday and Saturday nights, programs must end by 1:OO a.m
departure time no later than 2:OO a.m. An additional fee will be charged for use of
other than during regular hours of operation for all classifications.
1.
2.
_. CITY OF CARLSBAD Policy No. 28
Date Issued Sept. 28
Effective Date Sept. 28 COUNCIL POLICY STATEMENT
General Subject: Administration Cancellation Date
Supersedes No. 28.7J87
Specific Subject: Facility Use Regulations
Copies to: City Council, City Manager, City Attorney, Department and Divisio
Employee Bulletin Boards, Press, File
PO- (Continued)
c. At the end of the rental and clean-up period, the patron will inspect the premise
staff person and complete the Condition of Facility Report.
d. If a group fails to perform a clean-up after their activity, the total deposit will bc
feited. If the facility is left in a Satisfactory condition, a refund will be issued a$
mately three to four weeks after the date of the facility use.
3. All groups must be under the direction of their own leadership. There must be at leas1
present and responsible for each twenty minors, and an adult must be present at aJ
4. No activity will be permitted which is in violation of local, state or federal statutes. i
must adhere to all City policies and fire codes during their use of the facility.
Groups are responsible for controlling noise that could be disturbing to other activi<
surrounding neighborhood.
The Parks and Recreation Department reserves the right to f!ull access for all activiti
to ensure that all rules and regulations are being observed, and may terminate the i
the safety and welfare of the citizens or City property.
Rental for useofparks ischargedonly for organizedactivities requestingspecifw area!
insurance or security guards may be necessary depending on a) risk factor level, b) a
c) nature of use.
Scout group in Carlsbad have first priority for use of the Scout House, at no charge. 1
will be available for use by other groups when not in use by the Scouts. The Scout t~
through June. If summer use is needed, a separate application must be submitted
Groups having live musical entertainment or serving alcoholic beverages must abic following additional security requirements:
a. Groups selling alcohol must obtain "Daily On-sale General License" from the A
Beverage Control Board.
b. Guard service will be arranged by the Department but paid by the applicant. C
act as security forces and not as I.D. checkers. Additional guards may be assig
Recreation Supervisors, if needed.
5.
6.
7.
8.
submit a ttPa&ty Use Application" ~4th the Department. This form dl1 be good from,
9.
4
,
1 CITY OF CARLSBAD
COUNCIL POLICY STATEMENT
Policy No. 28
Date Issued Sept. 2E Effective Date Sept. 2E
General Subject: Administration Cancellation Date
Supersedes No. 28.7187
Specific Subject: Facility Use Regulations
Copies to: City Council, City Manager, City Attorney, Department and Divisic
Employee Bulletin Boards, Press, File
ON PSOCED- POLICm (Continued)
9. The Recreation Supervisor may impose additional requirements on the applicant ai
condition of approval. These additional requirements may include, but are not limi
additional security, City staff or insurance. If an application for facility use has bee
submitted less than 10 working days in advance, applications may be reviewed and
dated subject to facility availability. Any financial obligations incurred by the City
accommodate the applicant will be deducted from the required deposit upon notice t
cancellation. Cost incurred for additional requirements shall be the responsibility (
applicant.
CE REQUIREMENTS
The City of Carlsbad is not liable for accidents, injuries, or loss of individual property in c
with any of its facilities. Depending upon the risk factor, the City may require liability ins
an amount up to $5,000,000. Liability insurance is subject to approval by the RiskManager
include, but not be limited to, the following parameters: name the City of Carlsbad, its of
employees as an additional insured and insurance company must be rated as per Council €
No. 91-403 or better by Best's Key Rating Guide. Applicants can also obtain special eve1
insurance through the City. Athletic activities will require athletic participant coverage.
is served at an event, liquor liability coverage must be obtained.
GFDTYW
1. An employee of the Parks and Recreation Department shall be present during all ho
Applicants that have been approved by the Department may be issued a key for off-
locations. The applicant is then responsible to secure the facility when leaving.
2. Clean-up/Refunds
a. On the day of the event, the patron must initially inspect the premises with a si
person and fill out a Condition of Facility Report. This report is a check list to i
there is no negligence by either party (Recreation staff or patron).
b. Groups are responsible for the following clean-up at the end of their event: - Cleaning of all equipment used.
Cleaning and wiping all table tops used.
Clean-up of any floor or carpet areas soiled or dampened.
Clean-up of the kitchen and all amenities used (i.e., refrigerator, stove, oven, s
Putting all trash in proper receptacles.
Removal of all equipment supplies, personal articles, displays, etc., immedi
following clean-up.
- Cleaning of any counter areas used. - - - - -
u CITY OF CARLSBAD Policy No. 28
Date Issued Sept. 21
Effective Date Sept. 24 COUNCIL POLICY STATEMENT
General Subject: Administration Cancellation Date
Supersedes No. 28.7/87
Specific Subject: Facility Use Regulations
Copies to: City Council, City Manager, City Attorney, Department and Divisic
Employee Bulletin Boards, Press, File
POLI- (Continued)
10. Alcoholic beverages shall not be purchasedor brought into the buildingby other than 1
responsible for the activity or licensed caterer. Alcoholic beverages are not to be co
outside the building. If minors are found to be in possession of alcoholic beverages,
participants are found to be in possession of drugs, the activity will be terminatedim
11. Approval for use will not be granted to a person under twenty-one (21) years of age
12. Department equipment is available for use in the City's facilities, but may not be rc any other location without proper written authorization by the Recreation Supervil
13. No two groups of opposing political parties or political affiliation shall be scheduled a
time at any facility.
14. No tape, nails, staples, etc. will be permitted on the walls of any facility.
15. Stagecoach and Calavera Community CentedGymnasiums:
a. Gymnasium usage will not be granted when other City facilities are deemed mol
for requested usage.
b. No food, beverages, or hard sole shoes allowed.
c. Floor cover to be in place for all events other than sports.
16. Safety Center Conference Rooms:
a. In the event of a major emergency occurring within the City the meeting rooms w
be used by City officials. Groups scheduled to use the rooms will be preempted d time. An appropriate refund of room reservation fees collected, or reschedulinj
canceled meeting will be arranged.
b. Parks and Recreation Department personnel will process applications no more 1
(30) days in advance. Police and Fire Department will have first priority.
6- Policy No. 28
Date Issued Sept. 21 Effective Date Sept. 2( COUNCIL POLICY STATEMENT
General Subject: Administration Cancellation Date
Supersedes No. 28.7187
Specific Subject: Facility Use Regulations
City Council, City Manager, City Attorney, Department and Divisi
Employee Bulletin Boards, Press, File Copies to:
ON PRO- POLICIES (Continued)
17. CarShows:
a. It is the policy of the Parks and Recreation Commission that Car Shows are not i
any park turf area, however, shows will be allowed in authorized parking spaces E
as designated by Parks and Recreation staf'f. Any appeals will be reviewed on a CE
basis.
18. Stagecoach Park Batting Cages
The La Costa Youth Organization (LCYO) will have priority for use of the batting c:
charge during March through June. LCYO must submit a "Facility Use Applicatior
department. If additional use is needed, a separate application must be submitted. T
cage will be available by other groups when not in use by the LCYO.
19. SMOKING IS NOT PERMITIED IN ANY CITY FACILITY.