HomeMy WebLinkAbout1993-09-28; City Council; 12418; PREPARATION OF A COMMUNITY DESIGN AND LAND USE PLAN FOR THE BARRIOA' # + TITLE: PREPARATION OF A COMMUNlTY DESIGN MTG. 91Jfl93
DEPT. PLN
AND LAND USE PLAN FOR THE BARRIO
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RECOMMENDED ACTION:
ADOPT Resolution No. 53 -281 APPROVING an agreement between the C
Carlsbad and Moore Iacofano Goltsman, Inc. for the preparation of a Comm
Design and Land Use Plan for Barrio Carlsbad and appropriating funds.
ITEM EXPLANATION
As a result of a proposal submitted by the Barrio Carlsbad Association a
conjunction with the update of the General Plan, staff is requesting authorh
to proceed on the preparation of a Cornunity Design and Land Use Plan fc
Barrio area. The Planning Department is beginning the last phases of the GI
Plan Update which include public review of the draft revised General Plan a
as public review of the Enviromnentd Impact Report. Staff believes it is apprc
to prepare a community design and land use plan for the Barrio in conjunctio
the Update. Although the Barrio plan will focus on design and land use,
issues that affect or relate to design and land use will be considered such as
safety, parks, youth programs and street improvements/maintenance.
Although staff has received a preliminary land use proposal from the Barrio Cz
Association, staff believes that it is important to maximize public involveme
input from the Barrio. To that end, staff is proposing to utilize the con:
services of Moore Iacofano Goltsman Inc. (MIG) to coordinate a corn
outreach program and to assist staff in preparing a plan for the area.
coordinated and facilitated the public review program for the Update of the (
Plan and staff is proposing to supplement their previous contract for assist;
this effort.
Attached is an outline for the work plan and the services to be provided
consultant. The work plan will include programs to maximize public invol.
in the Barrio to identify issues of concern, to build on strengths in the :
respond to the land use proposal submitted by the Barrio Carlsbad Associat
to develop a future action plan. This will be done in a two-phased program
I will identify positive strengths of the area and issues of concern through
one interviews, a slide show, tours, comm~ty workshops, an open hous
summary presentation to the City Council. Phase I1 will include the develc
preparation and presentation of a community design and land use plan to
to the input identified in both Phase I as well as in the staff analysis.
Staff and the consultant will be available at the Council meeting when thi
considered to respond to questions on the outline or explain it in more dc
0 a
PAGE 2 OF AGENDA BILL NO. 1 a; Y I g
FISCAL IMPACX
The cost for the consulting services to coordinate the public involvement prc
and assist staff in preparing a plan is $49,800. Staff recommends that fundi]
the consultant’s costs come from the following sources:
1) $25,000 from the proceeds of the 1993 tax allocation bonds. These ‘
were issued in August with net proceeds of $2.5 million.
$25,000 from the general fund balance which was approximately
million as of June 30, 1993.
2)
A portion of the contract to study the Barrio Area and planning for future developn
the area is to be funded by the Village Redevelopment Agency. The final resul
provide both direct and indirect benefit to the Village as follows:
1) A significant portion of the Barrio Area is located within the existing Redevelc
Area and/or the sphere of influence of the Redevelopment Area. Therefore, t!
plan for the Bamo Area will need to be consistent with the proposed Mast1
for the existing Village Redevelopment Area to reduce land use cc
Coordinated planning efforts are crucial to the ultimate success of both the and the Village.
The proposed Master Plan for the existhg Village Redevelopment Area car
implemented in isolation. The study/planning effort for the Bamo will ensi
the hispanic commercial theme proposed for Roosevelt Street between C
Village Drive and Walnut is appropriate and can be camed further into the
Area on Roosevelt. This will benefit both the Redevelopment Area and the
A strong planning effort for the Bamo Area will encourage development wh
have a spill-over effect into the Village Redevelopment Area.
2)
3)
In addition to the funds for consulting services, the Planning Department is also req authorization to expend up to an additional $10,000 to conduct the proposed p
This will cover the cost of special notices, newspaper ads, newsletters, summa1
miscellaneous items to ensure maximum public input. Reproduction costs were nc
a direct part of this consulting contract as the City can realize a substantial redu
costs by reproducing documents in-house or having documents prhted by a vel
choice. Funding for these miscellaneous costs will be expended from the already a]
Planning Department budget to complete the General Plan Update.
EXHIBITS
1. City Council Resolution No. 93-28 I approving an agreement between
of Carlsbad and Moore Iacofano Goltsman, Inc. for the preparation of a Cor
Design and Land Use Plan for Barrio Carlsbad and appropriating funds.
C Letter A National American Ir
Tedrick-Higbee Insurance Serv. 0 1920 Minturn Street M Letter B California Capitol 1
P.O. Box 567 P
CA 94501-9667 A Letter C N I Letter D
Moore\Iacofano & Goltsman,Inc. E 1802 5th Street, S Letter E
CA 94710
his is to certify that policies of insurance listed below have been
he insured named above for the policy period indicated. Notwithstan
equirement, term or condition of any contract or other document with o which this certificate may be issued or may pertain, the insurance
y the policies described herein is subject to all the terms, exclusi
onditions of such policies. Limits shown may have been reduced by 1 ----------------------------------COvERAGES-------------------------
Insurance Effective Expiration GENERAL LIABILITY --------------I------------------------------.
B ( ) Commercial GL CMP518212 06/24/93 06/24/94 Gen Aggre6
( 1 ( )Claims Made Prd-C/Op (X)Occurrence Pers/Adv
( 1 Owners & Contr Each Occu
Fire Dama Medical E
AUTOMOBILE LIABILITY ---I----I---------------------------------
( 1 Any Auto CSL B. I. /Pers ( 1 All Owned ( 1 Scheduled B.I./Acci
B (X> Hired P.D.
B (X) Non-Owned ABOVE 06/24/93 06/24/94
( 1 Garage Liab
( ) Umbrella Form
-1- EXCESS LIABILITY ---------------------------------------------. Each OCCI
( ) 0.T. Umbrella --- WORKERS COMPENSATION -----------,------,---------------"-"rnrnn-, SFWC20019003A 04/01/93 04/01/94 STATUTOR: Employers Liab. Each Acc.
Dis/Poli
Di s/ Empl ---- OTHER ........................................................
$
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DESCRIPTION OF Operations/Locations/Vehicles/Special Items THE CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED A.T.1.M.P
WORK DONE FOR THEM BY THE NAMED INSURED; ENDORSEMENT TO FOLLOW
COMPANY; REF: INSURED'S PROJECT 81257. CANCELLATION : Should any of the above described policies be
before the expiration date thereof, the issuing company will
to mail IO days written notice to the certificate holder ni
but failure to mail such notice shall impose no ob1 liability of any kind upon the company, its agents or represc
THE CITY OF CARLSBAD 2075 LAS PALMAS DRIVE
NAME and ADDRESS of CERTIFICATE HOLDER
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WE THE UNDERSIGNED ARE OPPOSED TO SPENDING $50,000.00 FO
A STUDY OF REZONING AND OR REZONING WEST SIDE OF ROOSEVELT ST
AND ALL OF TYLER STREET.
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WE THE UNDERSIGNED ARE OPPOSED TO SPENDING $50,000.00 F
A STUPY OF REZONING AND OR REZONING WEST SIDE OF ROOSEVELT S
AND ALL OF TYLER STREET.
PROPERTY OWNERS BUSINESS OWNERS
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RESOLUTION NO. 9 3 - 2 8 1
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING AN AGREEMENT
BETWEEN THE CITY OF CARLSBAD AND MOORE IACOFANO
NITY DESIGN AND LAND USE PLAN FOR BAREUO
CARLSBAD AND APPROPRIATING FUNDS.
GOLTSMAN, INC. FOR THE PREPARATION OF A COMMU-
WHEREAS, The City Council of the City of Carlsbad, Cal
determined a need for the preparation of a Community Design and Land
Barrio Carlsbad in conjunction with the General Plan; and
WHEREAS, a Master Plan is being prepared for the Village Re
Area and a significant portion of the Barrio Area is either within and adj
Redevelopment Area. Coordinated planning efforts are crucial to the ultimz
both the Barrio and Village; and
WHEREAS, a strong planning effort for the Barrio Area Wj
development which will have a spill-over effect into the Village Redevelopm
WHEREAS, Moore Iacofano Goltsman, Inc. has been determin
consulting source because of their familiarity with the General Plan
involvement with prior community meetings, and their understanding of t
! need to be addressed; and
WHEREAS, the City wishes to maintain consistency and conti
methodology utilized by Moore Iacofano Goltsman, Inc. in earlier phases (
Plan Update; and
WHEREAS, the Community Design and Land Use Plan needs
in an expeditious manner to coincide with the pending conclusion of thc
Update.
NOW, THEREFORE, BE IT RESOLVED by the City Council
Carlsbad, California, as follows:
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1. That the above recitations are true and correct.
2. That an agreement with Moore Iacofano Goltsman, Inc. a cop
attached as Exhibit 1, and made a part hereof, is hereby appr
That $50,000 is hereby appropriated from the following sour
w $25,000 from the proceeds of the 1993 tax allocation
w $25,000 from the general fund balance
PASSED, APPROVED AND ADOPTED at a regular meeting of
City Council held on the 28th day of SEPTEMBER, 1993, by the following
3.
AYES: Council Members Lewis, Stanton, Kulchin
NOES: None
ABSENT: Council Members Nyg
ATTEST:
ALETHA L. RAUTENKRANZ, City Clerk
(SEAL)
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L,XHL6lL 1 a 0
AGREEMENT
THIS AGREEMENT, made and entered into as of the 30th day
SEPTEMBER , 19 93 , by and between the CITY OF CARLSBAD
municipal corporation, hereinafter referred to as ItCITYtt , and MC
IACOFANO GOLTSMAN, INc., hereinafter referred to as "CONSULTN
RECITALS
CITY requires the services of a consultant to assist (
planning staff in preparing a Community Design and Land Use
for Barrio Carlsbadt and CONSULTANT possesses the necessary sk
and qualifications to provide the services required by the CI
NOW, THEREFORE, in consideration of these recitals and
mutual covenants contained herein, CITY and CONSULTANT agre
f 01 lows:
1. m
The CONSULTANT shall assist CITY staff in prepari
Community Design and Land Use Plan for Barrio Carlsbad e
extension of the General Plan Update. Specific tasks shall in
all items as outlined in Attachment A, attached and made a
hereof.
2. CITY ORTJGATIONS
The CITY shall make payment to the CONSULTANT as provic
paragraph 6, "Payment of Fees" of the Agreement.
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The CITY shall make available to the CONSULTANT all currz
held plans, maps and background information.
9' The CITY shall coordinate all meetings, including
hearings and associated noticing.
The CITY shall provide the CONSULTANT with any g(
policies, standards, recommendations, or any other pert
information deemed necessary to prepare a Community Design and
Use Plan for Barrio Carlsbad as an extension of the Update o
General Plan.
3. PROGRESS AND C OMPLETI ON
The work under this contract will begin within five (5)
after receipt of notification to proceed by the CITY ai
completed as agreed upon by both parties following
establishment of a schedule for completion of all tasks as out
in Attachment A. Extensions of time may be granted if requesi
the CONSULTANT and agreed to in writing by the Planning Dirc
The Planning Director will give allowance for documente
substantiated unforeseeable and unavoidable delays not cause1
lack of foresight on the part of the CONSULTANT, or delays t
by CITY inaction or other agencies' lack of timely action.
4. FEES TO BE PAID T 0 CONSULTANT
The total shall not exceed the fee payable accordj
Paragraph 6, "Payment of Fees," and shall be $49,800.00. No
compensation for services will be allowed except those
covered by supplemental agreements per Paragraph 8, "Chan
Work. VI ...
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5. DURATION OF CONTRAa
This agreement shall extend for a period of six (6) mon
from date thereof. The contract may be extended for one
additional one (1) year period or part thereof, based u
satisfactory performance and the CITY'S needs.
6. PAYMENT OF FEES
Payment of fees shall be made within thirty (30) days ai
receipt and approval of a monthly invoice submitted by CONSUL:
to CITY. The CONSULTANT shall be paid for up to ninety percen
the compensable services for completion of the work as set fort
Paragraph 1, l%onsultant Obligations" . The final ten percent s
be paid, not to exceed the maximum amount provided for in Parae
4, "Fees to be Paid to Consultant11, to CONSULTANT within tF
(30) days of the Planning Director issuing the Notice of Complc
of the contract as outlined in Paragraph 3,' "Progress
Completion".
Monthly invoice shall bill CITY for each task complete
for the percentage of each task partially completed ir
preceding month. All invoices shall be detailed and incl
written description of the tasks completed and tasks part
completed, and the total amount of requested payment as Set
in the schedule of fees (Attachment B).
7. FINAL SUBMISSIONS
Within fifteen (15) days of completion and approval
Community Design and Land Use Plan, CONSULTANT shall deliver
CITY a camera-ready copy and Word Perfect diskette of k
materials prepared during the course of the project, as P
camera-ready copy of graphics and illustrations prepared 1
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project. CONSULTANT is preparing materials to support City si
in preparing the Cornunity Design and Land Use Plan (guidelii
concept maps and supporting drawings and illustrations), not
plan itself.
8. CHANGES IN WORK
If, in the course of the contract, changes seem merited bb
CONSULTANT or the CITY, and informal consultations with the c
party indicate that a change in the conditions of the contrac
warranted, the CONSULTANT or the CITY may request a chang
contract. Such changes shall be processed by the CITY in
following manner: A letter outlining the required changes sha
forwarded to the CITY by CONSULTANT to inform them of the pro
changes along with a statement of estimated changes in charg
time schedule, A supplemental agreement shall be prepared b
CITY and approved by the CITY according to the procedures desc
in Carlsbad Municipal Code Section 3.28.172. Such supplen
agreement shall not render ineffective or invalidate unafi
portions of the agreement.
9. COVENANTS AGAINST CONTINGENT FEES
The CONSULTANT warrants that their firm has not emplo!
retained any company or person, other a bona fide employee wi
for the CONSULTANT, to solicit or secure this agreement, an
CONSULTANT has not paid or agreed to pay any company or p
other than a bona fide employee, any fee, commission, perce
brokerage fee, gift, or any other Consideration contingent u]
resulting from, the award or making of this agreement. For
or violation of this warranty, the CITY shall have the r!
annul this agreement without liability, or, in its discret
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deduct from the agreement price or consideration, or othe:
recover, the full amount of such fee, commission, percen'
brokerage fees, gift, or contingent fee.
10. NONDISCRIMINATION CLAUSE
The CONSULTANT shall comply with the state and federal
regarding nondiscrimination.
11. TERMINATION OF CONTRACE
In the event of the CONSULTANT'S failure to prose
deliver, or perform the work as provided for in this contract
CITY may terminate this contract for nonperformance by noti
the CONSULTANT by certified mail of the termination of
CONSULTANT. The CONSULTANT, thereupon, has five (5) working
to deliver said documents owned by the CITY and all WOI
progress to the Planning Director.
make a determination of fact based upon the documents delivex
CITY of the percentage of work which the CONSULTANT has perf
which is usable and of worth to the CITY in having the cor
completed. Based upon that finding as reported to the
Manager, the Manager shall determine the final payment o
contract .
12. DISPUTES
The Planning Director
If a dispute should arise regarding the performance 01
under this agreement, the following procedure shall be us
resolve any question of fact or interpretation not othc
settled by agreement between parties. Such questions, il
become identified as a part of a dispute among persons ope
under the provisions of this contract, shall be reduced to w
by the principal of the CONSULTANT or the CITY Planning Dir
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A copy of such documented dispute shall be forwarded to 3
parties involved along with recommended methods of resolution wl
would be of benefit to both parties. The City Planning Directo
principal receiving the letter shall reply to the letter along
a recommended method of resolution within ten (10) days. If
resolution thus obtained is unsatisfactory to the aggrieved pz
a letter outlining the dispute shall be forwarded to the
Council for their resolution through the Office of the
Manager. The city Council may then opt to consider the dirt
solution to the problem. In such cases, the action of the
Council shall be binding upon the parties involved, alt
nothing in this procedure shall prohibit the parties se
remedies available to them at law.
13 SUSPENSION OR TERMINATI ON OF SER VICES
This agreement may be terminated by either party
tendering thirty (30) days written notice to the other parti
the event of such suspension or termination, upon request (
CITY, the CONSULTANT shall assemble the work product and pU'
in order for proper filing and closing and deliver said prod
CITY. In the event of termination, the CONSULTANT shall bc
for work performed to the termination date; however, the
shall not exceed the lump sum fee payable under paragraph 4
CITY shall make the final determination as to the portions 01
completed and the compensation to be made.
14. STATUS OF THF: CONSULTANT
The CONSULTANT shall perform the services provided for
in CONSULTANT'S own way as an independent contractor and in *
of CONSULTANT'S independent*calling, and not as an employee
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CITY. CONSULTANT shall be under control of the CITY only as to
result to be accomplished, but shall consult with the CITY
provided for in the request for proposal. *'
The CONSULTANT is an independent contractor of the CITY.
payment made to the CONSULTANT pursuant to the contract shalI
the full and complete compensation to which the CONSULTAN'I
entitled. The CITY shall not make any federal or state
withholdings on behalf of the CONSULTANT. The CITY shall no
required to pay any workers' compensation insurance on behal
the CONSULTANT. The CONSULTANT agrees to indemnify the CITE
any tax, retirement contribution, social security, ovei
payment, or workers' compensation payment which the CITY ma
required to make on behalf of the CONSULTANT or any employee o
CONSULTANT for work done under this agreement.
The CONSULTANT shall be aware of the requirements o
Immigration Reform and Control Act of 1986 and shall comply
those requirements, including, but not limited to, verifyin
eligibility for employment of all agents, employees, subcontri
and consultants that are included in this agreement.
15. CONFORMITY TO LEGAL REQ UIREME NTS
The CONSULTANT shall cause all drawings and specificati
conform to all applicable requirements of law: federal, sta
local. CONSULTANT shall provide all necessary supr
documents, to be filed with any agencies whose appro'
necessary.
The CITY will provide copies of the approved plans
other agencies. ...
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16. OWNERSHIP OF DOCUMENTS
All plans, studies, sketches, drawings, reports,
specifications as herein required are the property of the (
whether the work for which they are made be executed or not.
the event this contract is terminated, all documents, p:
specifications, drawings, reports, and studies shall be deliy
forthwith to the CITY. CONSULTANT shall have the right to mak
(1) copy of the plans for his/her records.
17. REPRODUCTION RIGHTS
The CONSULTANT agrees that all copyrights which arise
creation of the work pursuant to this contract shall be vest
CITY and hereby agrees to relinquish all claims to such copyr
in favor of CITY.
18. HOLD HARMLESS AGREEMENT
The CITY, its officers, and employees shall fiat be liabl
any claims, liabilities, penalties, fines, or any damage to 2
properties, or effects of any person whatever, nor for per
injuries or death caused by, or resulting from, any intentiox
negligent acts, errors or omissions of CONSULTANT or CONSUL1
agents, employees, or representatives. CONSULTANT agre
defend, indemnify, and save free and harmless the CITY ar
officers and employees against any of the foregoing c:
liabilities, penalties or fines, including liabilities or cla
reason of alleged defects in any plans and specifications, a
cost, expense or attorney's fees which are incurred by the C
account of any of the foregoing.
19. ASSIGNMENT OF CONTRACT
The CONSULTANT shall not assign this contract Or as
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thereof or any monies due thereunder without the prior wri
consent of the CITY.
20. SUBCONTRACTING
If the CONSULTANT shall subcontract any of the work tc
performed under this contract by the CONSULTANT, CONSULTANT s
be fully responsible to the CITY for the acts and omission
CONSULTANT'S subcontractor and of the persons either direct1
indirectly employed by the subcontractor, as CONSULTANT is foi
acts and omissions of persons directly employed by consult
Nothing contained in this contract shall create any contrac
relationship between any subcontractor of CONSULTANT and the (
The CONSULTANT shall bind every subcontractor and t
subcontractor of a subcontractor by the terms of this con
applicable to CONSULTANT'S work unless specifically noted tl
contrary in the subcontract in question approved in writing b
CITY.
21. PROHIBITED INTEREST
No official of the CITY who is authorized in such capacj
behalf of the CITY to negotiate, make, accept, or approve, 01
part in negotiating, making, accepting, or approving of
agreement, shall become directly or indirectly inte:
personally in this contract or in any part thereof . No offif
employee of the CITY who is authorized in such capacity i
behalf of the CITY to exercise any executive, supervisol
similar functions in connection with the performance of
contract shall become directly or indirectly interested pers
in this contract or any part thereof.
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22. VERBAL AGREEMENT OR CONVERSATION
No verbal agreement or conversation with any officer, ac
or employee of the CITY, either before, during or after
execution of this contract, shall affect or modify any of the
or obligations herein contained nor entitle the CONSULTANT t
additional payment whatsoever under the tenus of this contra
23. SUCCESSORS OR ASSIGNS
Subject to the provisions of Paragraph 18, I1Hold Har
Agreement," all terms, conditions, and provisions hereof
insure to and shall bind each of the parties hereto, and ea
their respective heirs, executors, administrators, successor!
assigns.
24. EFFECTIVE DATE
This agreement shall be effective on and from the day ani
first written above.
25. CONFLICT OF INTEREST
The consultant shall not fila a conflict of interest sta
with the city clerk in accordance with the requirements of th
of Carlsbad conflict of interest code.
26. INSURANCE
The CONSULTANT shall obtain and maintain policies of g
liability insurance, automobile liability insurance, and a cc
policy of worker's compensation and employers liability ins
from an insurance company authorized to do business in the SI
California which meets the requirements of City Council Resc
No. 91-403 in an insurable amount of not less than one I
dollars ($1,000,000) each, unless a lower amount is approved
City Attorney or the City Manager. This insurance shall
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force during the life of this agreement and shall not be cancl
without thirty (30) days prior written notice to the CITY sen
certified mail.
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The CITY shall be named as an additional insured on t
me CONSULTANT shall funrnish certificates af insur policies.
<o the CITY before commencement of work.
Executed by CONSULTANT this ib day of *&'fbLL , 192
CONSULTANT : CITY OF CARLSBAD, a
MOORE IACOFANO GOLTSMAN,
INC.
ATTEST:
By :
PANIFL sc \A
P R 1u5l P4c,
MOP& F ,
(title and organization of signatory)
(Proper notarial acknowledgment of execution by CONSULTANT mi attached.)
(President or vice-president and secretary or assistant sea must sign for corporations. ~f only one officer signs corporation must attach a resolution certified by the secretl assistant secretary under corporate seal empowering that offi
bind the corporation.)
APPROVED AS TO FORM:
(print name here) ALETHA L. RAUTENKRANZ
City Clerk
14 cuw-40, c;dLl-sMmJ, IWC *
RONALD R. BALL
me .
Deputy city Attorney S/ds/'i 3
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f State of CALIFORNIA
county of LOS ANGELES
3n 4-1 6 -4 3 before me, F - R PATTERSON t NOTARY PUBLIC
DATE NAME. nTLE OF OFFICER - E 0.. 'JANE WE. NOTARY PUBLIC
gersonally appeared J67ete I 5 - Trice F~*O W(S) OF SIGNER(9 9
3 personally known to me - OR - H proved to me on the basis of satisfactory evidence
to be the person(s) whose name(s) idare
subscribed to the within instrument and ac-
knowledged to me that he/she/they executed
the same in his/her/their authorized
capacity(ies), and that by hislhedtheir
signature(s) on the instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
WITNESS my hand and official seal.
*g* B-G
SIGNANRE OF NOTARY
- OPTIOI
CAPACITY CU
ThoUQh SeeMS doeJ
InVahlaab(0penan
till in the data bel
INDIVIDUAL a CORPORA7
?l< I4
0 PARTNER(E
OAfToRNEY a TRUSTEE(: n GUARDIAN n OTHER: -
SIGNER IS R
NAME OF PERSON(
ATTACH
Proposed Scope of Work and Budg
0 a
City of Carlsbad
Barrio Carlsbad Community Design Process
BARRIO CARLSBAD COMMUNITY DESIGN PROCESS
Scope of Services and Budget
September IO, 1993
Revised Sept. IO. 1993
The overall objectives of the Community Participation Program for the Barrio Carlsbad
Community Design Process are to:
(i)
(ii)
(iii)
Assist City staff in preparing an implementable Community Plan for the Barrio an
Educate and involve a diverse citizenry in the planning process;
Provide a catalyst for Barrio area residents to discuss and articulate their views an
opinions toward creating a visionary, yet realistic plan for the area’s future.
The following tasks are proposed to help achieve these objectives. The budget for these t
included on the last page of this document.
Phase I: Community Outreach and Involvement
Task 1: Community Outreach
1.1 One-On-One Interviews
1.2 Press Releases, Ads, Flyers
1.3 Project Area Orientation Tour
Task 2: Project Presentation (slide presentations)
Task 3: Community Workshops
3.1 Workshop Materials Preparation
3.2 Self-Guided Walking Tour Booklet
3.3 Workshop Facilitation (2 workshops)
3.4 Workshop Reports
Task 4: Community Presentation/Open House
Task 5: Project Management
5.1 Project Staff Meetings
5.2 City Council Meetingsfiesentations
Phase II. Plan Preparation
Task 1: Community Planning and Design Concept Development
1.1 Planning and Design Guidelines
1.2 Concept Map(s)
1.3 Drawings and Illustrations
Task 2: Project Management
2.1 Project Staff Meetings (2)
2.2 City Council MeetingsPresentation (1)
c
Proposed Scope of Work and Budg
Revised Sept. IO, I993
c
City of Carlsbad
Barrio Carlsbad Community Design Process
PHASE I: COMMUNITY OUTREACH AND INVOLVEMENT
Task 1: Community Outreach
1.1 One-On-One Interviews
The community interviews will take place early in the Community
process to ensure that the community participation program respon key community concerns, constraints, and opportunities voiced by
Barrio area leaders and organizers. Information gathered in the
interviews will be used to develop press information and to prepan
the upcoming community workshops.
MIG will meet with City staff to identify interview participants, di
potential questions, and review the draft and final interview questic
MIG will conduct 15 - 20 interviews which should last no longer tl
60 minutes. A brief summary memorandum that details the results
interviews will also be prepared.
1.2 Press Releases, Ads, Flyers
This component of the outreach effort will ensure a high level of p
pation in the Barrio Community Design process. For maximum pi
effectiveness, the publicity effort will concentrate on distribution c
information through local media channels, serving both English ar
English speaking residents. A press release, announcement flyer,
newspaper ad will be released in advance of the two Community
Workshops and the Community Presentation/Open House. In add
special notices/flyers will be sent to targeted neighborhood groups
and organizations to encourage their participation in the design prc
1.3 Project Area Orientation Tour
The orientation tour will be scheduled prior to the first communit
workshop to familiarize City Staff, and City Council and Plannini
Commission members with the Barrio project area. Participants F
invited to take a walking tour of the project area led by members 1
Barrio Carlsbad Association to solicit their opinions about the are
assets (strengths), liabilities, (weaknesses) and opportunities. Thi
information will be used in preparing the Self-Guided Walking Tt
Booklet (see Task 3.2) and in preparing for Workshop #2, Alterni
Planning Concepts. MIG will assist City staff in developing the \
tour route and necessary materials (City staff will take the primar
this particular task).
c
Proposed Scope of Work and Budget
Revised Sept. 10,1993 - 1 .. City of Carlsbad
Barrio Carlsbad Community Design Process
Task 2: Project Presentation
MIG will prepare an existing conditions slide presentation for the first
Community Workshop. This presentation will summarize preliminary
background information on the Barrio community area, including existing
and projected data on population, housing, employment, land use, City servi
etc. MIG will combine live action color slides and text, chart, table, and ma
slides to illustrate this background information and data. In addition, MIG I
update the slide presentation twice: one update will be made and presented i
the second Community Workshop and the second update will be presented s
the Community Presentation/Open House. The slide show can be easily
transferred to videotape to allow for a wider distribution of the presentation
material.
Task 3: Community Workshops (2)
3.1 Workshop Materials Preparation
h4IG will prepare workshop materials such as agendas, haridouts, a~
comment sheets to be used at the workshops. In addition, MIG wil
prepare a "kit of parts" to facilitate hands-on involvement of partici
during the second Community Workshop, Alternative Planning Coi
Specific details on the hands-on exercise will be prepared and deve
with City staff later in the Community Design process.
3.2 Self-Guided Walking Tour Booklet
To further orient community members to the plan area, MIG will c
an "easy-to-read-and-use" walking tour booklet. The
booklet will be prepared and widely distributed to community mer
and other interested persons in an effort to further familiarize the c
nity to the area and solicit their comments regarding area visions, j
and issues. The booklet will include a tour route map, descrip-
tive text and pictures, and space for comments and questions. Infi
tion contained in the booklet will be developed with input from tk
workshop. It will be made available to community members betv
Community Workshop #1 and #2.
3.3 Workshop Facilitation
MIG will conduct two Community Workshops as part of the cor
design process. The first workshop will be a kick-off event and
the background/project slide presentation (Task 2) and a discussi
visions, goals, and issues for Barrio.project area. . The second F
will occur after the community has had a chance to participate in
self-guided walking tour; it will focus primarily on the developn
alternative planning concepts. The hands-on exercise using the
parts" (Task 3.1) will also be conducted.
m Proposed Scope of Work and Budget -
Revised Sept. 10, 1993 - Pi
MIG will facilitate and graphically record participant discussion on lar
wallgraphics and will summarize the workshop results in a written rep
including photoreductions of the wallgraphics produced during the
workshop.
3.4 Workshop Reports
MIG will prepare a workshop report for each of the three meetings de
cribed in this scope of work: Community Workshops #1 (and walking
tour) and #2, and the Community Presentation/Open House.
e City of Carlsbad
Barrio Carlsbad Community Design Process
Task 4: Community Presentation/Open House
MIG will organize and conduct the Community l%esentation/Open House.
This event will provide the community with an opportunity to review the dr;
community concept plan for the Barrio area. This meeting is the culminatio
the Barrio Carlsbad Community Design process in that it will bring together
the materials from the previous two workshops, written comments from resi
participating in the walking tour, and graphics prepared by the City and MI(
The format of this meeting is part presentation and part "open house." Aftex
presenting the draft concept plan, open house participants will be encouragr
walk around the meeting space to view the various graphics and illustration
prepared by the City and MIG. City and MIG staff will be stationed near tk
graphics to answer questions and receive additional feedback regarding the
concept plan. Community comments will be summarized, presented to Cit!
Council and incorporated into the second phase of the project, Plan Prepara
Task 5: Project Management
5.1 Project Staff Meetings (4)
MIG will meet with City staff to review project progress and plan
for upcoming meetings and activities. One meeting will take place
each workshop/meeting (3) and one meeting (1) will be scheduled 1
review outreach strategy and materials preparation.
5.2 City Council MeetingdPresentations (2)
Working closely with City staff, MIG will conduct one kick-off m
to present the overall process to the Council and one additional me
present the results of Phase I and seek direction from the Council i
Phase II.
c
Proposed Scope of Work and Buds
Revised Sept. 10,1993
e
City of Carlsbad
Barrio Carlsbad Community Design Process
PHASE 11: PLAN PREPARATION
The details of this phase will be worked out at the conclusion of Phase I, s(
specific activities and work scope items can respond fully to Phase I result!
Community Planning and Design Concept Development
1.1 Planning and Design Guidelines
Task 1:
Working closely with City staff, MIG will develop and illustrate re
to community design priorities and alternative planning concepts
developed during and after Community Workshop #2. The guideli
will also include information gleaned from researching other cities
how they have responded to similar issues, etc. The guidelines alo
the concept maps and drawings and illustrations developed in Task
help form the foundation of the site development plan to be prepar
City staff at the conclusion of this community design effort.
1.2 Concept Map(s)
MIG will work closely with City staff to prepare concept map(s) M
begin to capture what residents felt were neighborhood focal point
desired land uses and activities within the project area.
1.3 Drawings and Illustrations
MIG will work closely with City staff to prepare a series of drawii
illustrations which begin to describe the types of architecture, buil
design and landscaping preferred by community residents. This ir
will be included with the concept maps in the Planning and Desigi
Guidelines document.
Task 2: Project Management
2.1 Project Staff Meetings (2)
MIG will meet with City staff twice during this phase to review
project progress and prepare for next steps.
2.2 City Council Meeting/Presentation (2)
Working closely with City staff, MIG will prepare and present thc
draft community planning and design document to the City Counc
Task 1: Community Outreach
1.1 One-on-One Interviews
1.2 Press Release, Ads, Flyers
1.3 Project Area Orientation Tour*
Professional Time and Dii
$3,000.00
$2,000.00
$ I,000.00
(Original slide show plus two updates) $4,750.00
3.1 Workshop Materials Preparation
3.2 Self-Guided Walking Tour Booklet
3.3 Workshop Facilitation (2 workshops)
3.4 Workshop Reports
Task 4: Community J?resentation/Open House
$3,500.00
$3 ,o00.00
$5,800.00
$2,500.00
$3,000.00
5.1 Project Staff Meetings (4)
5.2 City Council MeetingslPresentations (2)
$3,500.00
$4,000.00
1.1 Planning and Design Guidelines
1.3 Drawings and Illustrations
1.2 Concept Map(s)
$5,000.00
$3,000.00
$2,000.00
2.1 Project Staff Meetings (2)
2.2 City Council Meeting/Presentation (1)
ESTIMATED TOTAL BUDGET
$1,750.00
$2,000.00
$49,800.00