HomeMy WebLinkAbout1993-10-26; City Council; 12442; APPROVAL OF AGREEMENT AMENDMENTS FOR FINAL DESIGN SERVICES FOR POINSETTIA COMMUNITY PARKr WY OF CARLSBAD - AGWA BILL .. ."'- " I AB !? - I E APPROVAL OF AGREEMENT AMENDMENTS DEW
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DEPT. CD
FOR FINAL DESIGN SERVICES FOR
POINSETTIA COMMUNITY PARK I 1:::::
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RECOMMENDED ACTION:
Adopt Resolution No. q 3 -29q approving Amendment No. 5 to an existing agreem
The Dike Partnership for final design services for Poinsettia Community Park and Amt
No. 1 to an existing agreement with Crosby, Mead, Benton and Associates for fina
services for Hidden Valley Road, Project Nos. 3348 and 3409.
ITEM EXPLANATION
Attached for the City Council's review and approval are two (2) amendments to
agreements for final design services to complete the project plans, specifications, and
documents for the future construction of Poinsettia Community Park and Hidden Vallt
Amendment No. 5 for Poinsettia Community Park is required for the City's project ai
to perform the following design additions and modifications to the project plans:
1. Retention of a subconsultant to perform a paleontological resource investiga
final report of the project site. This report is a requirement of the project's COI
Use Permit and Planning Department review of potential site resources.
2. Preparation of a geotechnical report and furnishing design calculations for the IC
retaining walls on the project site. This report is a requirement of the En{
Department's review of the final project design.
3. Modifications to the proposed irrigation system design to include a pumping si
required by the Carlsbad Municipal Water District.
4. Creation of sewer easement documents with accompanying legal description
onsite sewer pump station, sewer transmission lines, and site access as requirc
Carlsbad Municipal Water District.
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5. Modifications to the design of the water service meters for both potable and r
lines with design connections to facilities from Hidden Valley Road into the pa
required by the Carlsbad Municipal Water District.
Amendment No. 1 for Hidden Valley Road is required for the City's project engineers tc
the following design additions and modifications to the project plans:
1. Revisions to the project plans regarding the future phasing of the improvement:
Camino De Las Ondas as it connects with Hidden Valley Road. These modific:
the timing of installation of these improvements.
necessary due to the current processing of tentative maps on adjacent propf
2. Undertake borings, take soil samples, testing, and provide a geotechnical repc
area along the alignment of Hidden Valley Road for the purposes of recom
pavement sections. This work is required for the Engineering Department's
the final project design.
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Page Two of Agenda Bill No. /,; j-f (--[X&
3. Preparation of exhibits, letters of permission, and coordination with affected p
owners for the use of the existing 6" water main which will be affected duril
construction as required by the Carlsbad Municipal Water District.
4. Design of a temporary water high line for use by affected property owners
construction as required by the Carlsbad Municipal Water District.
These various design modifications are the final changes and additions to the
construction documents for both Poinsettia Community Park and the accompanying
Valley Road. The final changes will require approximately 30 calendar days to coml
which time the project plans, specifications, and contract documents will be resubmi
the final City plancheck. Staff recommends approval of the attached amendments
existing agreements.
FISCAL IMPACT
The total cost of Amendment No. 5 with The Dike Partnership for the above referencec
Amendment No. 1 with Crosby, Mead, Benton and Associates for the above refetencec
of work for the Hidden Valley Road plans is $1 4,800.00. Sufficient funds are cc
appropriated to project accounts 320-820-1 823-3348 and 342-820-1 843-3409 respe
to enable the funding of the required attached agreement amendments.
EXHIBITS
1. Location map.
of work for the Poinsettia Community Park plans is $13,685.00. The total cost
2. Resolution No. (? 3 *.&4 approving agreement amendments for design servil
Poinsettia Community Park and Hidden Valley Road.
3. Amendment No. 5 to City of Carlsbad and The Dike Partnership agreement.
4. Amendment No. 1 to City of Carlsbad and Crosby, Mead, Benton and Asst
agreement.
A.
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POINSETTIA COMMUNITY PARK 3348
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1 RESOLUTION NO. 93-294
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALI
APPROVING AGREEMENT AMENDMENTS FOR POINSETTIA COMMUNITY PI
HIDDEN VALLEY ROAD,
WHEREAS, the City Council of the City of Carlsbad, California, adopted Resol1
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for design services for Poinsettia Community Park; and 7
91-386 on December 3, 1991, approving a consultant agreement with The Dike Pa
8 WHEREAS, said City Council adopted Resolution No. 92-266 on September
9 approving a consultant agreement with Crosby, Mead, Benton and Associates fl
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services for Hidden Valley Road; and
WHEREAS, the parties to these aforementioned agreements desire to e
respective amendments to said agreements; and
WHEREAS, agreement amendments, scopes of services, and fee schedules h
prepared and are hereby submitted; and
WHEREAS, the City Council of the City of Carlsbad, California, hereby finds it nt
desirable, and in the public interest to approve said amendments between the respecti!
hereto.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of (
~ 1 California, as follows:
1. That the above recitations are true and correct.
22 2. That Amendment No. 5 to an existing agreement between the City of
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authorized and directed to execute said amendment. Following the Mayor's signatur 24
and 'The Dike Partnership is hereby approved and the Mayor and City Clerk ar
amendment, the City Clerk is further authorized and directed to forward copies
. 26 amendment to The Dike Partnership, attention Mr. Jim Ridge, One Venture, Suite 10
27 (( California, 9271 8, and the Community Development Department.
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1 3. That Amendment No. 1 to an existing agreement between the City of C
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signature of said amendment, the City Clerk is further authorized and directed to forward 4
are hereby authorized and directed to execute said amendment. Following the h 3
and Crosby, Mead, Benton and Associates is hereby approved and the Mayor and Cit
5 11 of said amendment to Crosby, Mead, Benton and Associates, attention Mr. George f
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5650 El Camino Real, Suite 200, Carlsbad, California, 92008 and the Community Devel
Department.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Carlsbad City (
held on the 26th day of OCTOBER , 1993, by the following vote, to wit:
AYES: Council Members Lewis, Stanton, Kulchin, Nygaard, Finn
NOES: None
ABSENT: None
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17 ATTEST:
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20 ALETHA L. RAUTENKRANZ, City Clerk ,&
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(SEAL)
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AMENDMENT NO. 5 TO AGREEMENT
FOR DESIGN SERVICES FOR
POlNSElllA COMMUNITY PARK
THIS AMENDMENT NO. 5, made and entered into as of the 26th day of
OCTOBER , 1993, by and between the CITY OF CARLSBAD, a municipal
corporation, hereinafter referred to as "City," and THE DIKE PARTNERSHIP, hereinafte
referred to as "Consultant."
RECITALS
WHEREAS, the City Council of the City of Carlsbad, California, adopted Resolutior
No. 91 -386 on December 3,1991, approving a consultant agreement for the developmer
of a Master Plan and supplemental design services for City's Poinsettia Community Park
and
WHEREAS, the parties to this aforementioned agreement did previously enter intc
Amendment Nos. 1 , 2, 3, and 4 to expand the scope of work for the design of said
project; and
WHEREAS, the parties to this aforementioned agreement desire to expand the
scope of work to include Amendment No. 5 for preparation of supplementary design
work to include final geotechnical, civil engineering, water, and sewer design services
required to complete the final design of said project; and
WHEREAS, a supplemental scope of work and fee schedule have been negotiateG
and agreed to between the parties hereto and is described herein; and
WHEREAS, the City Council of the City of Carlsbad hereby finds it necessary,
desirable, and in the public interest to proceed with this Amendment No. 5 for said
additional work. (1 1
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NOW, THEREFORE, in consideration of these recitals and the mutual covenant:
contained herein, City and Consultant hereby agree as follows:
1. Consultant shall provide or cause to be provided to City all supplement2
design services as stated herein for the aforementioned project. Said additional service:
shall include:
A. Paleontological resource investigation and report as required for al
properties to be developed within City’s Growth Management Zone 20.
B. Geotechnical review and design calculations for the loffelstein
retaining walls on the project site.
C. Modifications to the irrigation system design to include a pumping
system.
D. Creation of sewer easement documents and legal descriptions, plats,
and related documents for the sewer pump station, sewer transmissior
lines, and site access.
E. Design of water service meters for both potable and reclaimed line:
with design of connections to facilities from Hidden Valley Road into the
park site. Work is to include revisions to the water service easement
documents to reflect meter locations.
F. Reimbursement of costs for blueprinting, reproductions, fax and
delivery charges, and related miscellaneous document preparation costs
required for items A through E above.
2. City shall pay Consultant on a time and materials basis, not-to-exceed a total
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of $13,685.00 based upon the following:
A. Paleontological Report $ 895.00
B. Geotechnical Review of Retaining Walls I $ 750.00
C. Irrigation and Pump System Design $ 3,600.00
D. Sewer Easement Documents $ 3,360.00
E. Water Service Design $ 4,280.00
F. Printing Reimbursable $ 800.00
3. For the purposes of the Amendment, Consultant shall not exceed the total
cost as described in Paragraph 2 above without prior written authorization of City.
4. Consultant shall complete all work under this Amendment for approval by
City within thirty (30) calendar days of the date of execution of this Amendment No. 5.
5. All provisions of the aforementioned agreement entered into on December
3, 1991 , by and between City and Consultant shall remain in full force and effect.
6. This Amendment No. 5 to the aforementioned agreement between City and
Consultant shall be effective on and from the day first above written.
IN WITNESS WHEREOF, we have hereunto sefrput our hands and seals. ,7
THE DIKE--P3RTNERSHIP
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P. WOODWARD DIKE CLAUDE A. LEWIS
Title: President Mayor
APPmVED AS TO FORM: ATTEST: .e* fazp4 )%!
City Attorney q37/9 3. City Clerk
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AMENDMENT NO. 1 TO AGREEMENT
FOR DESIGN SERVICES FOR
HIDDEN VALLEY ROAD
THIS AMENDMENT NO. 1, made and entered into as of the 26th day of
OCTOBER , 1993, by and between the CITY OF CARLSBAD, a municipal
corporation, hereinafter referred to as "City," and CROSBY, MEAD, BENTON, AND
ASSOCIATES, hereinafter referred to as "Consultant."
RECITALS
WHEREAS, the City Council of the City of Carlsbad, California, adopted Resolution
No. 92-266 on September 1, 1992, approving a consultant agreement for the
development of plans, specifications, and contract documents for the improvements to
Hidden Valley Road northerly from Camino De Las Ondas associated with the City's
future construction Poinsettia Community Park; and
WHEREAS, the parties to this aforementioned agreement desire to amend the
scope of work to include this Amendment No.1 for the preparation of modifications to the
project plans, specifications, contract documents, and related project information and
data; and
WHEREAS, a supplemental scope of work and fee schedule have been prepared,
negotiated, and agree to between the parties hereto and is described herein; and
WHEREAS, the City Council of the City of Carlsbad, California, hereby finds it
necessary, desirable, and in the public interest to proceed with this Amendment No. 1 for
said additional work.
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NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Consultant hereby agree as follows:
I. Consultant shall provide, or cause to be provided to City, all supplementa
design services as stated herein for the aforementioned project. Said additional desigr
services shall include:
A. Revisions to project drawings regarding the phasing of improvemeni
to Hidden Valley Road and frontage along existing Camino De Las Onda:
Revisions to drawings shall include curb returns, storm drains, reclaimec
water lines, water connections to existing lines, erosion control, and traff
control plans. Make all modifications to key mapping, title sheet, sheet
index, and sheet numbers to reflect these revisions.
6. Undertake borings along Hi,dden Valley Road alignment to take
samples regarding soil composition and conditions. Provide "R-value"
testing, analysis, reports, and make recommendations for pavement
sections.
C, Coordinate with property owners along the existing 6'water main fs
water needs during road construction. Secure letters from affected proper
owners verifying water needs during construction. Prepare all letters an
exhibits as necessary.
D. Design a temporary water high line in association with the CarlsbE
Municipal Water District for use during construction. Provide all
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supplemental design and drawing details necessary for this facility.
E. Provide to City all necessary blueprints, reproductions, exhibits, anc
related drawing modifications, including processing and delivery, requirec
to accomplish the above scope of work.
2. City shall pay Consultant on a time and materials basis, not to exceed a
total of $ 14,800.00 based upon the following:
A. Phasing and Plan Revisions $ 4,200.00
B. Supplemental Soils Testing $ 3,000.00
C. Temporary Water Service Coordination $ 2,100.00
D. Water High Line Design $ 4,700.00
E. Reimbursable Expenses for Reproductions $ 800.00
3. For the purposes of this Amendment, Consultant shall not exceed the tot2
cost as described in Paragraph 2 above without the prior written authorization of City
4. Consultant shall complete all work under this Amendment No. 1 for approv;
by City within sixty (60) calendar days of the date of execution of this amendment.
5. All provisions of the aforementioned agreement entered into on Septembc
I , 1992, by and between City and Consultant shall remain in full force and effect.
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6. This Amendment No. 1 to the aforementioned agreement between City and
Consultant shall be effective on and from the day first above written.
IN WITNESS WHEREOF, we have hereunto set out our hands and seals.
ND ASSOCIATES
Title: Executive Vice President Mayor
AS TO FORM: ATTEST:
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City Clerk
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