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Home My WebLink About1993-12-07; City Council; 12483; AMENDMENT NO. 2 AND EXTENSION TO AGREEMENT TO DESIGN SERVICES FOR POINSETTIA LANE/I-5 INTERCHANGE& 0 tpI Ec e 2 8 z 0 F 0 a J 5 2 3 8 5, -?-I WY OF CARLSBAD - AGWA BILL --_ - < - AB # .- % AMENDMENT NO. 2 AND EXTENSION DEPT. I MTG. 12/07/93 TO AGREEMENT TO DESIGN SERVICES FOR CITY A' CITY Mi DEPT. ENG RECOMMENDED ACTION: PO I NS ETT I A LAN E/] -5 I NTER CH AN G E Adopt Resolution No. Fd-d/d?approving Amendment No. 2 consisting of a one extension and change in scope of work to the design services agreement with E Engineering Corporation for the Poinsettia Lane/l-5 Interchange. ITEM EXPLANATION! Qn July 8, 1991, the City Council approved an agreement with Boyle Enginec Corporation for design services for the Poinsettia Lanell-5 Interchange widening. agreement was approved for a period of two years with provisions for a one. extension based upon the City's needs and satisfactory performance by the consul Additional design changes are necessary which have resulted in the need to extenl agreement. Changes include redesign of the reclaimed waterline, freeway wall landscape changes, and additional project report preparation. Total costs for t design changes are $20,460. Staff is recommending that Council approve Amendment No. 2 extending the agreei with Boyle Engineering Corporation for one year to expire on July 7, 1994, and api changes to the work scope. FISCAL IMPACT: The current contract with Boyle Engineering for the design of the Poinsetti Interchange now totals $1,026,780. This increase in the scope of work will brinc design engineering costs to $1,053,240. The City has a reimbursement agreement Aviara Land Company for $913,000 which provides up-front funding for dc engineering of the Poinsettia/l-5 Interchange. Aviara will be reimbursed when suffic Community Facilities District No. 1 funds are available. Sufficient funds remain ir CFD project account to fund the balance of Boyle Engineering costs. EXHIBITS: 1. Resolution No. 73-31f approving Amendment No. 2 consisting of a one- extension and change in scope of work to the design services agreement with E Engineering Corporation for the Poinsettia Lane/]-5 Interchange and approprii funds. 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 0 0 RESOLUTION NO. 93-318 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AMENDMENT NO. 2 TO THE DESIGN SERVICES AGREEMENT WITH BOYLE ENGINEERING CORPORATION FOR THE POINSETTIA LANEA-5 INTERCHANGE WIDENING WHEREAS, the City Council of the City of Carlsbad, California, did on July l approve a consultant agreement with Boyle Engineering Corporation for design serv the Poinsettia Lane/l-5 Interchange widening: and WHEREAS, the City Council has reviewed the need to amend said agree1 provide for a one-year extension, change in scope of work, and additional costs. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cc as follows: 1. That the above recitations are true and correct. 2. That Amendment No. 2, attached hereto as "Exhibit A" and made a part is hereby approved. 3. That the Mayor is authorized to execute said Amendment No. 2 on beha City Council. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City held on the 7th day of DECEMBER , 1993 by the following vote, to wit: AYES: Council Members Lewis , Stanton, Kulchin, Nygaard, Finnila NOES: None ABSENT: None 0 0 AMENDMENT NO. 2 TO AN AGREEMENT WITH BOYLE ENGINEERING FOR DESIGN SERVICES FOR IMPROVEMENTS TO POlNSElTlA LANE/I-5 INTERCHANGE This Amendment No. 2 to the agreement with Boyle Engineering Corporation dated July 8, I991 amends Section I CONSULTANT'S OBLIGATIONS, Section 4. FEES TO BE PAID TO CONSULTANT and Section 5. DURATION OF CONTRACT to read as follows: 1. CONSULTANT'S OBLIGATIONS Consultant shall perform additional professional engineering design services to the City in accordance with the project scope outlined in Consultant's letter dated September 21, 1993, I-5lPoinsettia Lane lnterchanae - Chanae in ScoDe No. 8 attached hereto as "Exhibit 1 ". 4. FEES TO BE PAID TO CONSULTANT For services detailed in the project scope outlined in Consultant's letter dated September 21, 1993, I-5/Poinsettia Lane lnterchanqe - Chancle in Scope No. 8 the lump sum fee payable under this Amendment No. 2 is $20,460. Ill lit Ill Ill Ill 111 Ill /I1 ill Ill Ill 0 e 5, DURATION OF CONTRACT This agreement shall extend to July 7, 1994 unless by mutual agreement this contract is amended. IN WITNESS THEREOF, we have hereunto set our hands and seals as of this /* day of @&dw , 1993. CONSULTANT: BOYLE ENGINEERING CORPORATION California (Name of consultant) CllY OF CARLSBAD, a municipal corporation of the State of By: -3:.GMQSz.&- B (Sign here) 3Ad\O L- \Jt?4ta'%\$ G-+,%.J L'&, tuwp&+4 (Print name here) ATTEST: (Title and organization of signatory) By: \ / :: /.:\ 1,' >- 71. '1 I I c fi/ < -'\ &HA ~AP@ NK@Z City Clerk (Sign here)) KAREN R. KUNDTZ, Assistant City Clerk i- :i,ibjt!v I:, f- *( =b{((;lry (Print nam'e here) l. t , 'i ,{' I 4 f '[\/\ (Title and organization of signatory) Property notarial acknowledgement of execution by Consultant must be attached. President or vice-president and secretary or assistant secretary must sign for corporations. If only one officer signs, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering that officer to bind the corporation. APPROVED AS TO FORM: RONALD R. BALL City Attorney By: Deputy b& City Attorney /+&j'yi . 0 e & consuttlnq enqinecrs I architects 713 / 376-3400 FAX 774 / 721 7131 Boule Enqineerinq Corporation 1307 0ll.lIl str2er P 0 R<rr I150 Nt..ilj<ii I Be.r~It CA 92658 7350 * i TI - - -_ ._. CERTIFICATE I, ROBERT S. POTERAJ, do hereby certify that I am the duly elected Assistant Secretary and keeper of the records and corporate seal of BOYLE ENGINEERING CORPORATION, a corporation organized and existing under the laws of the state of California, and that the following is a true and correct copy of a certain Resolution adopted at a meeting of the Board of Directors therefore convened and held in accordance with the law and By-laws of said corporation on the 17th day of July 1993: RESOLVED, that following review of contracts andor other corporate documents in accordance with established administrative procedure, officers of this corporation are hereby authorized to enter into and execute such contracts andor other corporate documents deemed to be in the best interests of this corporation, including but not limited to the furnishing of engineering, archtectural, landscape architectural and surveying services, subcontracts with outside consultants and agreements for the furnishing of services and supplies to this corporation, all of which are in the ordinary course of Boyle Engineering Corporation busincss. I hrther certify that Kimberly E. Stauffer is Secretary of Boyle Engineering Corporation. WITNESS my hand and seal this 20th day of October, 1993. &fA L/ e*7. Assistant Secretary (SEAL) 0 0 @ Royle Enoineerinc) Corporation 1!Jo 1 (111.111 Street consultlncj enqlnecrs I architects P 0 uox /J50 714 1476-3400 Nc,rvport BeJCh, CA 92658 7350 FAX 714 1721-7141 .,- CERTIFICATE I, KIMBERLY E. STAUFFER, do hereby certify that I am the duly elected Secretary and keeper of the records and corporate seal of BOYLE ENGINEERING CORPORATION, a corporation organized and existing under the laws of the state of California, and that the following is a true and correct copy of a certain Resolution adopted at a meeting of the Board of Directors therefore convened and held in accordance with the law and By-laws of said corporation on the 17th day of July 1993: RESOLVED, that following review of contracts and/or other corporate documents in accordance with established administrative procedure, officers of this corporation are hereby authorized to enter into and execute such contracts and/or other corporate documents deemed to be in the best interests of this corporation, including but not limited to the furnishing of engineering, architectural, landscape architectural and surveying services, subcontracts with outside consultants and agreements for the hrnishing of services and supplies to this corporation, all of which are in the ordinary course of Boyle Engineering Corporation business. I further certify that David L. Hardan is a Regional Vice President of Boyle Engineering Corporation. WITNESS my hand and seal this 20th day of October, 1993. r (SEAL) 0 0 RECEIVED EXHIBIT 1 PAGE 1 d< SEP 2 3 1993 ENGINEERING Boule Enqineerinq Corporation DEPAHMMlnq enqlneers / arcnitects Stlrro 200 7807 Convoy Court Telephone 679/268-8080 Sari Diogo, Cdlifornia 927 7 7 . ,- ... -4l, FAX 6 1 9 / 292- 7432 ~ Mr. Lloyd Hubbs, PE, City Engineer CITY OF CARLSBAD 2075 Las Palmas Drive Carlsbad, CA 92009 September 2 1, 1993 1-5 / Poinsettia Lane InterchanFe - Chanpe in Scope No. 8 This letter summarizes items of additional work which Boyle has completed or proposes to complete soon in order to finish the design of this project as efficiently as possible. The attached spreadsheet shows a detailed breakdown of our estimated costs for each task. The tasks are described in detail below: I. Reclaimed Waterline Change: At the time when I last met with the Carlsbad MWD to submit final plans and specifications, they changed the size of the reclaimed waterline from eight inches to twenty inches. This required a material change from PVC to steel, a complete redesign of the profile, revisions of other plan and detail sheets, and two additional sheets of new details. The special provisions, quantities and estimate were revised accordingly. The estimated cost for this additional work is $16,050. 2. Donelli Back Yard / Wall Desig: In addition to meeting with the property owner several times, we . prepared planter wall and landscape alternatives for the back yard, and then developed his preferred alternative for inclusion in the contract documents. This added two plan sheets, including planter wall layout, details, planting and irrigation. The special provisions, quantities and estimate were revised accordingly. The estimated cost is $1 0,153, including Parctec’s fee for the landscape design. 3. Additional Project Report Work : The status of the project report as agreed by the City and Caltrans was “ready for signature” when it was put on hold two years ago. Contrary to that understanding, we were required to make four additional submittals of the report. We addressed new Caltrans comments on portions of the report which were previously reviewed and approved, as well as updating issues such as accident data, funding sources, traffic data, landscape concepts, right-of-way and turn lane geometrics. At your direction, some of Boyle’s costs on items 2 and 3 above have been billed under the time and materials accounts. At this time, we feel that Boyle’s costs on 2 and 3 can be adequately covered under our existing Task D400, if we eliminate Tasks D405, D407 and D412 from our original scope of services. Therefore, we are only requesting an increase in overall fee to cover our subconsultant costs for the Donelli back yard design plus all costs for the reclaimed waterline design. This totals $20,460, as shown on the attached spreadsheet. 0 .. EXHIBIT 1 PAGE 3 QI S? 4 8: (D q h % z '8 zg q .s $ \g h 8 g c-' bT I: