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Home My WebLink About1993-12-07; City Council; 12484; APPROVAL OF STATE AND LOCAL PARTNERSHIP AGREEMENT FOR FUNDING THE PALOMAR AIRPORT ROAD EAST AND EL CAMINO REAL IMPROVEMENT PROJECT NO. 3166AB# &&p4 MTG. 12/07/93 DEPT. ENG TITLE: APPROVAL OF STATE AND LOCAL DEPT. I CITY A' CITY M PARTNERSHIP AGREEMENT FOR FUNDING THE PALOMAR AIRPORT ROAD EAST AND EL CAMINO REAL IMPROVEMENT PROJECT NO. 31 66 0 w 5 2 2 z 0 F 0 a 1 0 2 3 8 474' 5 WY OF CARLSBAD - AG~A BILL 4- RECOMMENDED ACTION: Adopt Resolution No. %f-3/9 authorizing the Mayor to execute Pro! Supplemental Agreement No. 007 to State and Local Transportation Partnership Pro! Agreement No. SLTPP-5308 providing funding for Project No. 31 66. ITEM EXPLANATION: On February 16, 1993, City Council adopted Resolution No. 93-36 authorizing the M to execute Program Agreement Nos. 003,004, and 005 to State and Local Transport: Partnership Agreement No. SLTPP-5308 providing funding for the Palomar Airport F East Widening Project No. 3166. Subsequent to the filing and approval of those agreements, the construction contrac Project No. 3166 was awarded. That contract included the construction of the follo\r improvements: a a 5 For contract administrative purposes, the construction contract and payment schedi were combined into one comprehensive project. For this reason, individual invoicinc the three separate agreements for the SLTPP application would become burdensomc CALTRANS has recommended that these three agreements be consolidated into agreement for Project No. 31 66. This will ease the effort in keeping construction items invoicing more efficient. El Camino Real from Palomar Airport Road to Faraday Avenue. Palomar Airport Road/El Camino Real Intersection. Palomar Airport Road East Widening and realignment from El Camino Real to City Limit. FISCAL IMPACT The consolidation into one contract agreement will improve the efficiency of process invoices and the City can expect a reduction of staff time. EXHIBITS: 1. Resolution No. ?d-td!!y authorizing the Mayor to execute Program Suppleml Agreement No. 007 to State and Local Transportation Partnership Program Agreeml No. SLTPP-5308 providing funding for Project No. 31 66. 2. Resolution No. 93-36 authorizing the Mayor to execute Program Supplem Agreement Nos. 003, 004, and 005 to State and Local Transportation Partners Program Agreement No. SLTPP-5308 providing funding for Project No. 31 66. 3. Program Supplement Nos. 003, 004, and 005 to State and Local Transportati Partnership Program Agreement No. SLTPP-5308. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 l8 19 20 21 22 23 24 25 26 27 28 e 0 RESOLUTION NO. 93-319 A RESOLUTION OF THE ClTY COUNCIL OF THE CllY OF CARLSBAD, CALIFORNIA, CALIFORNIA AUTHORIZING THE MAYOR TO EXECUTE STATE AND LOCAL PARTNERSHIP PROGRAM SUPPLEMENTAL AGREEMENT007 PROVIDING FUNDING FOR PALOMAR AIRPORTROAD EAST PROJECT NO. 3166. WHEREAS, the City Council of the City of Carlsbad has applied for and been E State and Local Partnership funding for the Palomar Airport Road and El Camino Real Wi Project No. 3166; and WHEREAS, the City and State have previously entered into State and Local Parti Program Master Agreement No. SLTPP-5308; and WHEREAS, on February 16,1993, the City Council authorized the execution of P Agreement Nos. 003,004, and 005 to State and Local Transportation Partnership Agreem SLTPP-5308 providing funding for the Palomar Airport Road East Widening Project No. 31 1 WHEREAS, for contract administration purposes, Program Agreement Nos. 003, o( 005 have been consolidated into one and will be replaced by Program Agreement 007; WHEREAS, the City Council finds that receipt of supplemental funding is beneficia transportation system for both the State and City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ca California, as follows: 1. That the above recitations are true and correct. 111 Ill Ill Ill I/i 111 17 18 19 20 21 22 23 24 25 26 27 28 I PROGW SUPPLEMENT NO. 007 to STATE-LOCAL TRANSPORTATION Location: 11-SD -0-CBD Project Number: SB93-5308 (037) E.A. Number: 11-955537 $ 6454808 FY93 $ 384291 Local OTHER OTH 5324540 $ O$ FY94 $ 745977 $ FY95 $ 0 11-SD -0-CBD 0 DATE: 08/30/93 SB93-5308 (037) SPECIAL COVENANTS OR REMARKS 1. It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the made. The total amount of State-Local Transportation Partnership funds payable by the State shall not exceed $384291 to be encumbered and reimbursed as follows: FY 92-93 $ 384291 FY 93-94 745977 FY 94-95 0 agreement were executed after that determination was Any increase in State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter. 2. The State Funds Share is calculated based on the lower of the approved eligible application amount or the eligible award amount. 3. Within 120 days of project completion a Final Report of Expenditures must be transmitted to the Caltran's District LOC Streets and Roads Engineer. 4. The Reimbursement Ratio for this Cycle 3 (92/93) project is 21.57%. 5. In accordance with the State and Local Transportation Partners Program Guidelines dated April 1992, Section IV, Project Eligibility, the 10% allowance for construction engineering ani contingencies is not eligible after Cycle 2. Only state/agency furnished materials can be added to the contract item cost for State Partnership funds eligibility. Page 2 o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 EVwttr PZ’ 0 e RESOLUTION NO. 93-36 4 RESOLUTION OF THE Crpl COUNCIL OF THE CW OF CARLSBAD, CALIFORNIA AUTHORIZING THE MAYOR TO EXECUTE STATE AND LOCAL PARTNERSHIP PROGRAM SUPPLEMENTAL AGREEMENTS 003,004 AND 005 PROVIDING FUNDING FOR PALOMAR AIRPORT ROAD PROJECT NO. 31 66. WHEREAS, the City of Carlsbad has applied for and been granted State and LC Partnership Funding for the Palomar Airport Road and El Camino Real Widening Project 3166; and WHEREAS, the City and State have previously entered into State and Local Partner! Program Master Agreement No. SLTPP-5308; and WHEREAS, the City Council finds that receipt of Supplemental funding is beneficii the transportation system for both the State and City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlst California, as follows: 1. 2. That the above recitations are true and correct. That the City Council authorizes the Mayor to execute Supplemental Agreemc PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Cou 003, 004 and 005 to the State-Local Partnership Agreement SLTPP-5308. held on the 16th day of Februarv , 1993 by the following vote, to wit: AYES: NOES: None ABSENT: None Council Members Lewis, Stanton, Kulchin, Nygaard, Finnila CLAUDE A. LmlS, Mayor - ATEST ALETHA L. RAUTENKRANZ, City Clerk J (SEAL) PROGRAM SUPPLEMENT NO. 003 to STATE-LOCAL TRANSPORTATION Location: 11-SD -0-CBD Project Number: SB93-5308(032) E.A. Number: 11-955498 1 DATE: 01/08/9: 0 0 11-SD -0-CBD SB93-5308 (032) SPECIAL COVENANTS OR REMARKS 1. It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, program and fiscal delays that would occur if the agreement were executed after that determination was made. The total amount of State-Local Transportation Partnership funds payable by the State shall not exceed $738988 to be encumbered and reimbursed as follows: FY 92-93 $ 246329 FY 93-94 492659 0 FY 94-95 in order to avoid This agreement is valid and enforceable only if sufficient funds are made available by the California State Legislature. Any increase in State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter. Expenditures must be transmitted to the Caltran's District LOC Streets and Roads Engineer. 2. Within 120 days of project completion a Final Report of 3. The Reimbursement Ratio for this Cycle 3 (92/93) project is 4. The State Share Funds in this agreement are based on the appro eligible application amount and represent maximum State Funds available for this project. Actual State Share Funds will be calculated after bid opening and will be based on the lower of the approved eligible application amount or the eligible award amount. 21.57%. 5. In accordance with the State and Local Transportation Partners Program Guidelines dated April 1992, Section IV, Project Eligibility, the 10% allowance for construction engineering an contingencies is not eligible after Cycle 2. Only state/agency furnished materials can be added to the contract item cost for State Partnership funds eligibility. Page 2 o PROGRAM SUPPLEMENT NO. 004 to STATE-LOCAL TRANSPORTATION Location: 11-SD -0-CBD Project Number: SB93-5308(033) E.A. Number: 11-955499 DATE: 01/08/9: e 0 11-SD -0-CBD SB93-5308 (033) SPECIAL COVENANTS OR REMARKS 1. It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made. The total amount of State-Local Transportation Partnership funds payable by the State shall not exceed $274023 to be encumbered and reimbursed as follows: FY 92-93 $ 91341 FY 93-94 182682 FY 94-95 0 This agreement is valid and enforceable only if sufficient funds are made available by the California State Legislature. Any increase in State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter. 2. Within 120 days of project completion a Final Report of Expenditures must be transmitted to the Caltran's District LOC Streets and Roads Engineer. 3. The Reimbursement Ratio for this Cycle 3 (92/93) project is 21.57%. 4. The State Share Funds in this agreement are based on the appro eligible application amount and represent maximum State Funds available for this project. Actual State Share Funds will be calculated after bid opening and will be based on the lower of the approved eligible application amount or the eligible award amount. 5. In accordance with the State and Local Transportation Partners1 Program Guidelines dated April 1992, Section IV, Project Eligibility, the 10% allowance for construction engineering ant contingencies is not eligible after Cycle 2. Only state/agency furnished materials can be added to the contract item cost for State Partnership funds eligibility. Page 2 01 PROGRAM SUPPLEMENT NO. 005 to STATE-LOCAL TRANSPORTATION Location: 11-SD -0-CBD Project Number: SB93-5308(035) E.A. Number: 11-955500 FY93 $ 78293 $ 544454 FY94 $ 39146 FY95 $ 0 Local OTHER OTHI O$ $ 427015 $ DATE: 01/08/9 e 0 11-SD -0-CBD SB93-5308 (035) SPECIAL COVENANTS OR REMARKS 1. It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, program and fiscal delays that would occur if the agreement were executed after that determination was made. The total amount of State-Local Transportation Partnership funds payable by the State shall not exceed $117439 to be encumbered and reimbursed as follows: in order to avoid FY 92-93 $ 78293 FY 93-94 39146 0 FY 94-95 This agreement is valid and enforceable only if sufficient funds are made available by the California State Legislature. Any increase in State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter. 2. Within 120 days of project completion a Final Report of Expenditures must be.transmitted to the Caltran's District Lo( Streets and Roads Engineer. 3. The Reimbursement Ratio for this Cycle 3 (92/93) project is 4. The State Share Funds in this agreement are based on the apprc eligible application amount and represent maximum State Funds available for this project. Actual State Share Funds will be calculated after bid opening and will be based on the lower of the approved eligible application amount or the eligible award amount. 21.57%. 5. In accordance with the State and Local Transportation Partners Program Guidelines dated April 1992, Section IV, Project Eligibility, the 10% allowance for construction engineering ar contingencies is not eligible after Cycle 2. Only state/agency furnished materials can be added to the contract item cost for State Partnership funds eligibility. Page 2 c