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Home My WebLink About1993-12-07; City Council; 12487; ANNUAL LETTERHEAD/ENVELOPE/BUSINESS CARD PRINTING SERVICE. a 9 0 E .. z o F 0 a d 0 z 3 0 0 ce OF CARLSBAD - AGE- BILL Xc AB#.&,A!??.Z- TITLE: DEPT. k MTG. 12/7/93 ANNUAL LETTERH EAD;ENVELOPE/BUSI N ESS CITY A1 CARD PRINTING SERVICE CITY MI DEPT. PCH RECOMMENDED ACTION: Staff recommends Council adopt Resolution No. %f' -&?/ , accepting the bid F of Printastic, Inc. and approving an Agreement with said compa letterhead/envelope/business card printing on recycled paper for the period of c commencing January 1,1994 through December 31, 1994, with the option to renew. one (1) year periods. ITEM EXPLANATION All City Departments use printed letterhead, envelopes and business cards. In 1991 a 1 for printing letterhead/envelopes/business cards was awarded to Printmasters of C CA. The term of the contract was for one year with the option to renew for two ac years. While the previous contract called for recycled paper, this contract specifies a new pa twice the postconsumer waste content (30% vs. 15%) that dlso offers improved coml in laser printers now in widespread use in the City. Aefditionalry, the paper is less ex resulting in a savings of over 10% in the prices fsz etteuiyead and enveiopes. In accordance with Section 3.28.1 20 of the h4bilicipal Code, Notice to Bidders was pi and Request for Bids was made of ten vendors. From the four responsive bids, Pr Inc., 5631 Palmer Way #K, Carlsbad CA 92008, was selected as the lowes responsive bidder for the printing of letterhead/envelopes/business cards. FISCAL IMPACT Based upon the combined usage of City Departments, the estimated costs for the I year will be $1 2,000.00. Department budgets contain sufficient funds and are availablc respective accounts for the letterhead/envelope/business card purchases. EXHIBITS 1. 2. Agreement - Exhibit "8" 3. 4. Resolution No. Yd-32/ Bid Proposal - Exhibit "Ai Tabulation of Bids - Exhibit 'IC1 7 s 1 2 3 4 5 6 7 8 9 lo 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 0 0 RESOLUTION NO. 93-321 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE BID PROPOSAL BRWEEN THE CITY OF CARLSBAD AND PRINTASTIC, INC. FOR ANNUAL LElTERHEAD/ENVELOPE/BUSINESS CARD PRINTING SERVICES NOW THEREFORE BE IT RESOLVED by the City Council of the City of Ci California, as follows: 1. That the bid of Printastic, Inc, 5631 Palmer Way #K, Carlsbad, CA regarding the annual letterhead/envelope/business card printing on recycled paper as st Exhibit "AI is hereby approved. 2. That an Agreement between the City of Carlsbad and Printastic, Inc. services for the period of one year commencing January 1,1994 through December 31,l may be renewed by the City Manager for three one (1) year periods with increases not to 10% of the prices in effect at the end of the preceding contract period, a copy of \ attached, Exhibit "B" and made a part hereof, is hereby approved. 3. That the Mayor of the City of Carlsbad is hereby authorized and dirt execute said Agreement for, and on behalf of the City of Carlsbad. *... ...e .... .... .... .... .... .... .... e e 8 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of ti 1 2 3 4 5 6 7 8 9 10 of Carlsbad held on the 7th day of DECEMBER, 1993, by the following vote, to wit: AYES: Council Members Lewis, Stanton, Kulchin, Nygaard, Finnila NOES: None ABSENT: None ATTEST: EXHIBIT 0 e AGREEMENT THIS AGREEMENT, made and entered into this 13th day OfDECEMBEq 1993, by and between the CITY OF CARLSBAD, California, a municipal corporation, hereinafter referred to as "City" and , hereinafter referred to as "Contractor". Printastic. Inc. WITNESSETH WHEREAS, the City does find that the proposal tendered by the Contractor for annual printing of letterhead/envelopes/business cards was a responsive proposal and of high standards; WHEREAS, the City does further find and detennine that it would be in the best interests of the City that said proposal be accepted and the contract be awarded to the Contractor; NOW, THEREFORE, for and in consideration for the mutual covenants and promises of the parties hereto and upon the express terms and conditions thereinafter set forth, it is agreed by and between them, and each with the other as follows: 1. This Agreement shall consist of and include the following document attache( hereto, as Exhibit "A", Bid Proposal. The Contractor agrees to furnish all labor and materials for the printing o letterhead/envelopes/business cards submitted in the proposal dated Octobe 28,1993. The Contractor shall provide pick-up an delivery service as required by thc City. The Contractor shall furnish printed matter within five (5) days afte a "proof" is approved by the City. The Contractor shall obtain and pay for a City of Carlsbad business licensi prior to signing this Agreement. This Agreement shall be for a period of one (1) year commencing on Januar 1, 1994 and ending on December 31, 1994. At the end of one (1) year, th City has the right to re-bid or renew the Agreement for three (3) addition: one (1) year periods. The Contractor shall be aware of the requirements of the Immigration an Control Act of 1986 and shall comply with those requirements, including bt not limited to verifying the eligibility for employment of all agent employees, sub-contractors and consultants that are included in th agreement. 2. 3. 4. 5. 6. t 0 0 7. The Contractor shall take and maintain during the life of this Agreement, workeis compensation insurance covering all of the Contractois employees in a company satisfactory to the City and shall furnish to the City a certificate issued by such company prior to the beginning of this contract. It is expressly understood and agreed that the Contractor herein named in the furnishing of all labor and materials provided in this Contract, is acting as an independent Contractor and not an agent, servant or employee of the City. This agreement or any part thereof shall not be assigned by Contractor without prior written consent of the City. This Agreement may be amended or modified only by written agreemenl signed by both parties, and failure on the part of either party to enforce ani provision of this Agreement shall not be construed as a waiver of the righr to compel enforcement of such provision or provisions. Once each year, after the first six (6) months of this Agreement, upon written request by the Contractor and approval of the Purchasing Officerj said prices shall be subject to change in accordance with the Consumer Price Index, San Diego as published by the U.S. Department of Labor, based or one-half of the percentage change in the index from the first month of thiz Agreement to each succeeding anniversary thereof. This Agreement may be terminated by either party by giving thirty (30) day written notice to the other, and this Agreement shall terminate forthwitk thirty (30) days following the date such notice is given. IN WITNESS WHEREOF, the parties hereto have executed this agreement ir the day and year first above written. 8. 9. 10. 11. 12. CONTRACTOR CITY By: H bHHH By: Title: - /KE& w Title: bvor 2 EXHl BI‘ REQUEST FOR BID BID NO. 6 Bid Opening: 11:OO a.m October 28, 199: FOR: ANNUAL LE’ITERIIEAD/ENVELOPE/BUSINESS CARD PRINTING SERVICES FOR TIIE PERIOD FROM JANUARY 1, 1994 THROUGH DECEMBER 31, 1994 Ilf ACCORDANCE WITH THE A’ITACHED SPECIFICATIONS. SIT-UP RERUN Sm-UP ESTIMATED DESCRIPTION USAGE CHARGWM CIiARCE CHARGE LETTERHEAD, 8 lnl’ X 11” Classic Laid 24#, Laser Finish Recycled Bright White 58M ENVELOPES #10 Classic Laid 24# Recycled Bright White 57M $< 5-7. ‘lr$ VQ--” $ /-cE ENVELOPES #10 Regular White Wove 24#, Recycled $ 3P;l07i$ 3I”” $ /o= MINIMUM 10% PCW 15M $ ,?q, ’Gi $ y&= .$ /IC”’ MINIMUM 10% PCW 1 OM $;?77--s $ yo”- $ /s= ENVELOPES #io WINDOW White Wove 24#, Recycled sm-UP RERUN SET-UP ESTIMATED CIIARGE -- CHARGW250 CHARGE DESCRIPTION USAGE BUSINESS CARDS, 2” x 3 lnll Classic Laid Cover 80# 170 Boxes 5-0 Recycled Bright White (25Obox) $?E $7- $7”--” Estimated usage is based on the previous year’s orders and represents the best availab estimate of expected usage. Actual quantities ordered during the contract period may t greater or lesser than the estimates. Bids will be evaluated on the basis of total cost to the City for the initial contract perioc Will successful bidder(s) agree to hold unit prices firm through the initial contract perioc (January 1, 1994 through December 31, 1994) x Yes No 1200 Carlsbad Village Drive - Carlsbad, California 92008-1 989 - (61 9) 434-28 0 0 Page 2 Bid No. 6 - LetterheadEnvelopeBusiness Card Printing Service OPTTON TO RENEW The City may desire ro exercise an option to renew the Contract for three (3) additional on (1) year periods. The City proposes that such renewal be contingent on a mutual agreemer between the City and the successful bidder herein, such agreement to be confirmed sixty (6C days prior to the termination of the contract period. Either the City or the bidder may i that time decline to confirm the renewal of the Contract, for any reason whatever, and suc declination would render the renewal option null and void. Would the bidder accept an option to renew, subject to the above stated conditions? No x Yes If the bidder would accept the option to renew, please indicate below the maximu percentage increase to which the prices effect at the end of the initial contract period WOY be subject if the renewal option were exercised. Bidder stipulates that the cumulative total of each option period would not exceed /P YO of the prices in effect at the end of the preceding contract period. Terms: /VET .30 READ THE ATTACHED INSTRUCTIONS TO BIDDERS,GENERAL PROVISIONS A SPECIAL PROVISIONS CAREFULLY, THEY ARE A PART OF YOUR BID. The Representation and Certification Form must be compieted and returned with your Firm /!/ ~~~~~~; Oped,wJd 4- f--Lc%?q 9 &AL. +443 G ARANTEE OF GOOD FAITH Address 5631 TO SUBMIT GUARANTEE OF GOOD FAITH WILL VOID THE BID. SEE State, zip &A ?ado 8 -- PARAGRAPH 3, GENERAL P R 0 VIS I ON S .) REQUIRED: $ None (FAILURE City Cf472. Lr %?a Print Name GI< M~*CL’ Signature Telephone e/ -y0j7o Date- THE CIN ENCOURAGES THE PARTICIPATION OF MINORITY AND WOMEN-OWNED BUSINES VENDOR Printastic 5631 Palmer Way #K Carlsbad CA 92008 Carlsbad Printing Services 5355 Avenida Encinas #F Carlsbad CA 92008 Kelley Graphics 281 4 Roosevelt Street Carlsbad CA 92008 Printing and Advertising Co of San Diego 7959 Silverton Ave #lo01 San Diego CA 95126 ANNUAL COST $1 0,468.50 $1 1,704.62 $1 4,129.00 $1 3,853.72