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Home My WebLink About1994-01-18; City Council; 12542; Request for Authority to Destroy Files@TY OF CARLSBAD - AWDA BILL r: & 1 AB # 13 &-#& cIr DEPT. GI K CITY REQUEST FOR AUTHORITY TO DESTROY FILES MTG. ’A’f*’-# DEP TITLE: d RECOMMENDED ACTION: Adopt Resolution No. 94-/d , authorizing the destruction of certain fil in the City Clerk‘s Office. ITEM EXPLANATION This Agenda Bill is part of a continuing Records Management Program for 1 bids City, Adoption of the attached Resolution will allow for destruction Section 34090 of’ the Government Code provides authority for destruction documents that are more than two years old and are no longer required. - section a1 so requires City Attorney consent and City Council authorizat. prior to destruction of any document. The documents 1 i sted on Exhibit “A” have been reviewed in accordance with 1 provisions of the Government Code. They meet the requirement, and the C. Attorney has consented to their destruction. FISCAL IMPACT None. EXHIBITS: 1. Resolution No. ?’- /# 2. List of documents to be destroyed. a 0 ciz $B, 9 2 z 0 6 d s a 2 0 ; v 1 2 3 0 0 RESOLUTION NO. 94-1 4 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAR CALIFORNLA. AUTHORIZING DESTRUCTION OF CERTAIN FILES. 4 WHEREAS, Section 34090 of the Government Code provides authority 5 6 destruction of certain records; WHEREAS, the documents listed on Exhibit "A", attached hereto and mad hereof, meet the requirements of Government Code Section 34090 for destruction 7 8 9 CaHomia, as follows: 11 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of C 10 City Attorney has consented to their destruction. 12 13 14 15 1. That the above recitations are true and correct. 2. That the City Clerk is hereby authorized to destroy the documents lis1 Exhibit "A", attached hereto. 16 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the city c1 17 the City of Carlsbad on the 18th day of JANUARY 1994, bY the f 18 /vote, to wit: 19 I 20 21 AYES: Council Members Lewis, Stanton, Nygaard, Finnila 22 //NOES: None 23 /JABSENT: Council Member Kulchin 24 25 26 A'ITEST: 27 ~~m~~~w<ENk~) 28 (Seal) e e t Page 1 o EXHIBIT "A" I do hereby consent to the destruction of the following documents currently on file in City Clerk's office: BID PROPOSALS DATE OPEN 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Contract 3325 ..................................... 1/19/91 El Camino Real Improvements Contract3346 ..................................... 2/05/91 Ocean Street Sculpture Park Contract U/M 91-3 .................................. 3/14/91 . Contract 3306 ..................................... 5/16/91 1990-91 Curb, Gutter, Sidewalk Replacement Program Cdo Ranch Structural Stabilization Contract 3345 ..................................... 5/24/91 Traffic Signal-Palomar Airport Rd./Palomar Oaks Way Contract 3309 ..................................... 5/31/91 Holly Brae/Alder Sewer Line Contracts 3731,3732,3729 ........................... 6/17/91 Oak Avenue Street Improvements Contract 3309 (rebid) ................................ 7/25/91 Carrillo Ranch Structural Stabilization Contract 3299 ..................................... 8/8/91 Home Plant Pump Station 81 Force Main Contract 3309 (rebid) ............................... 8/12/91 Holly Brae/Alder Sewer Line 11. Contract 3273, 3277, 3278, 3283 ........................ 9/24/91 Grand Avenue Traffic Signals 12. Contract U/M 92-2 .................................. 10/23/9: 1991 -92 Pavement Overlay Program e a t Page 2 of 13. Contract U/M 924. ................................. 11/04/91 Fire Statim 2 Remodel 14. Contract 3355 ..................................... 11/06/91 Carlsbad Blvd. Fence Replacement 15. Contracts 3731,3732,3729 ........................... 11/26/91 Grand Ave. Sidewalk Handicap Ramps & Oak Ave. Improvements A RONALD R. BALL, City Att rney /p./9f e @ January. 11, 1994 TO : MIKE BOCK, MANAGEMENT ASSISTANT FROM : Karen Kundtz, Assistant City Clerk RE: REQUIRED WORDING FOR NOTARIAL ACKNOWLEDGMENTS Just a few days ago Kathleen returned some documents to Ben Ellorin which been rejected by the County Recorder. The documents were rejected beca incorrect notarial acknowledgments had been used. Although use of the I' Purpose" acknowledgment became mandatory 1 ast year, a "grace period" was gi during which notaries could use the old forms and still have documents record€ Effective January 1, 1994 documents which contain the old, incorr acknowledsment are beinq rejected by the County Recorder! I have attached a copy of the rejection notice we received from the Recorde Office for your information. Also attached is a copy of the mandatory 'I Purpose'' acknowledgment wording. The wording hi -1 i ted in ye1 1 ow is mandata all other is optional. Please make sure that any notarial wording which you have included on forms correct. A1 so, I need to ask your he1 p in making sure that everyone, who acce completed documents which will be sent to us for recording, is aware of change and does not accept documents which we cannot record! Process incorrect documents just makes more work for us all. Thanks for your help. cf AREN u KUNDTZ ' Assistant City Clerk Attachments c: City Clerk Sherri Howard + 0. . .. " . -0IrSAHD- ANNETTE 3. . EVANS ., RECORDER/COUNTY CLERK 1600 PACIFIC HTJY. RM. 260 P.O.BoX 17gO SAN DIEGO CALIFORNIA 92112-4147 (619) 237-0502 CITY OF CARLSBAD CITY CLERK'S OFFICE Date: January 5, 19 1.200 CARLSBAD VILLAGE DRIVE CARLSBAD, CA 92008-1989 Amount : $0. We are returning your document (8) unrecorded for the following reason (s) : The "All Purpose'' acknowledgement certificate prescribed California Civil Code Section 1189(a) became mandatory for a aclcnowledgements starting January 1, 1993. This all purpo acknowledgement must be used for individual, corporatio partnership, attorneys-in-fact and public corporations, agenci or political subdivisions, but is not appropriate for Proof Execution by a subscribing witness. Please add $3.00 for ea page you attach. If you have any questions, you may contact the Mail Desk at (619) 237-0502. Please return this correspondence with your document (s) . 1,s ALL-PURPOSE ACKNOWLEDGMENT CAPACITY CLAIMEI INDIVIDUAL(S) CORPORATE ~ On DATE before me, NAME, TITLE OF OFFICER - E.G., "JANE DOE, NOTARY PUBLIC" personally appeared , NAME(S) OF SIGNER(S) 0 personally known to me - OR - 0 proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) idare subscribed to the within instrument and ac- knowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. Witness my hand and official seal. OFFICER(S) 0 PARTNER(S) ATTORNEY-IN-FAC 0 TRUSTEE(S) 0 SUBSCRIBING WIT 0 GUARDlANiCONSE OTHER: SIGNER IS REPREI NAME OF PERSON(S) OR ENTl SIGNATURE OF NOTARY ATTENTION NOTARY: Although the information requested below is OPTIONAL, it could prevent fraudulent attachment of this certificate to unauthorized THIS CERTIFICATE Title or Type of Document MUST BE ATTACHED TO THE DOCUMENT DESCRIBED AT RIGHT: Signer(s) Other Than Named Above Number of Pages Date of Document 0 1991 NATIONAL NOTARY ASSOCIATION - 8236 Remmet Ave. * P.O. Box 7184 - Ca January 4, 1994 Secretary of State State of California P.O. Box 944225 Sacramento, CA 94244-2250 ROSTER OF PUBLIC AGENCIES FILING UPDATES Pursuant to Section 53051 of the Government Code, enclosed are updated Roster 1 Public Agencies forms for the following City of Carlsbad Pub1 ic Agencies: 1. Parking Authority 2. Building Authority 3. Public Improvement Corporation If you have any questions, or need additional information, please let us kno &f& Assistant City Clerk Encs. 1200 Carlsbad Village Drive - Carlsbad, California 92008-1 989 - (61 9) 434-2E January 4, 1994 County C1 erk County of San Diego 220 W. Broadway San Diego, CA 92101 ROSTER OF PUBLIC AGENCIES FILING UPDATES Pursuant to Section 53051 of the Government Code, enclosed are updated Roster Public Agencies forms for the following City of Carlsbad Public Agencies: 1. Parking Authority 2. Building Authority 3. Pub1 ic Improvement Corporation If you have any questions, or need additional information, please let us knc X-ffJ- KAREN . UNDT Assistant City C1 erk Encs. 1200 Carlsbad Village Drive - Carlsbad, California 92008-1 989 - (61 9) 434-21 0 @fate of Mali€ornia i@arch Ifiiang Eu Becretnry of Btnte STATEMENT OF FACTS ROSTER OF PUBLIC AGENCIES FILING (Government Code Section 53051) /I Instructions: 1. Complete and mail to: Secretary of State, 2. A street address must be given as the official mailing address 3. Complete addresses are required. 4. If you need additional space, please include information on an P.O. Box 944225, Sacramento, CA 94244-2250 (916) 324-6778 or as the address of the presiding officer. 8% X 11 page. New Filing [ ] Update [X ] I (Office Use Only) Legal name of Public Agency: Carlsbad Building Authority Natllre of Update: Building Authority Dissolved, Joint Exercise of Powers Agree] with County of San Diego terminated. County: Sa* Diego Official Mailing Address: 1200 Carlsbad Village Dr. , Carlsbad, CA 92008 Name and Address of each member of the governing board: NONE - BUILDING AUTHORITY DI; // Chairman, President or other Presiding Officer (Indicate Title): I/ Name: Address: Secretary or Clerk (Indicate Title): Name: Address: __~ MotrlIwrs: Name: Address: Name: Address: Name: Address: Name: Address: Name: Date: January 3, 1994 KAREN R. KUNDTZ, Assistant City Clerk Typed Name and Title I, @ Sec/State Form LP/SB-405 Rev. 4/89 @ Da 0 Gtate of aalifornia !march Zhng En Petretary of Piate STATEMENT OF FACTS HOSTEL1 OF PUBLIC AGENCIES FILING (Government Code Section 53051) Instructions: 1. Complete and mail to: Secretary of State, 2. A street address must be given as the official mailing address 3. Complete addresses are required. 4. If you need additional space, please include information on an P.O. Box 944225, Sacramento, CA 94244-2250 (916) 324-6778 or as the address of the presiding officer. L (Office Use Only) 8% X 11 page. New Filing [ ] Update [X I Legal name of Public Agency: . Parking Authority of the City of Carlsbad Nature of Update: Change in Membership and Officers County: Sari Diego Official Mailing Address: 1200 Carlsbad Village Dr. , Carlsbad, CA 92008 Name and Address of each member of the governing board: Chairman, President or other Presiding Officer (Indicate Title): N~~~: Richard Goodwin Address: 3240 Canyon, Carlsbad, CA 92008 Secretary or Clerk (Indicate Title): Secretary Name: Carl Miller Address: 2035 Basswood Ave. , Carlsbad, CA 9 Members: Name: Frank Aleshire Address: 2809 El Rastro Lane, Carlsbad, CA Name: Don Agatep Address: 4939 Avila Ave., Carlsbad, CA 9200 N~~~: Ronald Aubel Address: 4105 Skyline Rd., Carlsbad, CA 920 Name: Address: Name: Date: ry 3. 1994 KAREN R. KUNDTZ, Assistant Citv Clerk Typed Name and Title Sec/Stote Form LP/SB-405 Rev. 4/89 e e d 0 Bate a€ Mdifornia @arch 3htg Eu Prtretnry of ‘Btnto STATEMENT OF FACTS IIOS‘TER OF PUI3LIC AGENCIES FILING (Government Code Section 53051) Instructions: .1. Complete and mail to: Secretary of State, 2. A street address must be given as the official mailing address 3. Complete addresses are required. 4. If you need additional space, please include information on an New Filing [ X] Update [ ] P.O. Box 944225, Sacramento, CA 94244-2250 (916) 324-6778 or as the address of the presiding officer. 8% X 11 page. L (Office Use Only) ~~~~l name of public A~~~~~: City of Carlsbad Public Improvement Corporation /I Nature of Update: II County: San Diego Official Mailing Address: 1200 Carlsbad Village Dr. , Carlsbad, CA 92008 II Name and Address of each member of the governing board: Cllairrnan, President or other Presiding Officer (Indicate Title): President Name: Claude Lewis Address: same as above 11 Secretary or Clerk (Indicate Title): Secretary Name: Aletha L. Rautenkranz Address: same as above Members: Name: Margaret Stanton Address: same as above Name: Ann Kulchin Address: same as above Name: Julianne Nygaard Address: Same as above N~~~: Ramona Finnila Address: same as above Name: I)ate: January 3, 1994 KAREN R. KUNDTZ, Assistant City Clerk Typed Name and Title rn Sec /State Form LP /SB-405 Rev. 4 /89 a , 0 I) 1- December 21, 1993 TO : MIKE BOCK; MANAGEMENT ASSISTANT FROM : Karen Kundtz, Assistant City Clerk CHANGE IN STATE NOTARY LAW REGARDING SIZE OF DOCUMENTS As promised, this memo is to inform you of a recent change in State Notary which will affect our processing of documents for recordation. Effective J 1, 1994, county recorders will begin enforcing the law which imposes a pena fee of $3.00 on any paqe or notarial certificate which is not exactlv 8 inches bv 11 inches in size! This penalty will be in addition to the nor recording fees * Attached for your information is a copy of an article which explains the chan Please note that $lJ odd sized documents, including deeds, will be included. may wish to either adjust your fees to reflect the additional recording costs require that all documents be of uniform size to meet the new regulations. -Hope this information helps. Fortunately, we received .notice of the cha before the fact! 8 REN w R. KUNDTZ, CMC Assistant City Clerk Attach. c: City Clerk 0 I, % NOTARY BULLETIN NATIONAL NOTARY ASSOCIATION ~~~ @ 1 ~~~~I~~~I~~~I~S~~I..I~I)~,I~~~ ElCWllVclllficc 1 (916)443-6371 <!4, ,*, *, Mw<h I.cq liu S.cr~nicsla.Collbmir 9.5814 I2111 I Snrct October 1 I. 1993 Miltol1 G. Valera. I’rcsidenl Natioml Notary Associalion X236 I~CIIIIII~I Avenue Canoga Park. Calirornia 91309-7184 I Ucxr M~II: I I :1nl very f)lcased IO advise you that 1 have just chaptered Assembly Bill IO90 (Tucker) as Statutes of 1993, Chapler 1044. l’hc Governor’s signature on this bill represents a significant accomplishment ill lcrnls of maint;lining tllc high level of service California nolaries public provide the people of our mte. Adjusting the fees that notaries can charge for their scrviccs is long overdue. This viclory did not come easily and I :llion wcrc critical lo this successful outcome. IIIIIS~ lcll you III~I your cfforls md hc ellor& of many mcnlbcrs of the moci- I Please nccept my personal thanks for a job well donc along wilh my congrat- ul~ltiolls, Sinccrcly. 4( TONY MILLER Chief Deputy I I Chief Ucpuy Secretary of State Tony Miller praised the National Notmy Association for its eforts to help win passage ofksembly Bill IO%), 1UhCh raises tbe nlmimum fees Notaries may charge to $IO per signatwe, efictive January 1. Overszied Fom Wll Cost More On July 1, county ment and $3 for each addi- rccordcrs will begin enforcing tional page. Typical filing fees thc state’s new law that impos- for double documents such as cs a penalty fee on any docu- deeds of trust and deeds of ment page or notarial certifi- reconveyance, which often ate cate not exactly 8 1/2 inches incorporated on the same by 11 inches. sheet, are $10 for the first Documents submitted on page and $3 for each addi- palm in any other size will be tional page. subjcq to an additional $3 per ’The standardized docu- pagc surcl~arge on the record- ment size requirement was ing fee. ’I‘he person recording initiated in order to facilitate tllc doctmcnt will be respon- the machine optical scanning sible for the fee. of recordable papers. Average filing fees Odd-sized documents IIl~oll{:llollr IIIC sI:IIc RIC $5 IllllSt bc proccss by lland, f’or lllc first JXI~~ of ;I doct1- resulting in incrcascd costs. Tony Miller Jackie Speier Candidates Lining Up Fc Secretary Of State$ OEc 4 Candidates are beginning to line up in anticipation of Secretary of State March Fong Eu’s expectcd appointment as an ambassador by President Clinton. Eu released an announce- ment on September 20 that her chief deputy and long- time aide Tony Miller would be appointed to fill her posi- tion pending the confirmation of any nominee designated by Governor Pete Wilson to f;ll the position for the remainder of her term. 1f.Clinron appoints Eu as expected, the secretary of state will not leave office until vari- ous clearances and a senate confirmation c;In be complct- committee, has said she sidering run for secrel state also. Spcicr has form exploratory comnlittc first formal step toward mal declaration of cand Eu recently en1 Miller in a press relcasc stated there is ‘‘no pe the state more qualified ter suited” to replace the post. Ironically, thcrc is s tion that Iiepublican nor Wilson may appoi Board of Equalization r Mart Fong to fill th Fong is Eu’s son. AB 1090 Ah ed by early 1994. Eu’s office will then be on Ad Standard the state ballot in 1994. The recently e Miller, 45, has served as Assembly Bill. 1090 ir chief legal counsel to the sec- additional stantlards I retary of state’since 1976 and eign InngLqe adverrisi as chief deputy secretary of following statement 11 scare since 1381. Miller has posrcd with all non-I indicated he will be a candi- ads, in both English : date for Eu’s expected vacant foreign 1anguage:“l am .seat in 1994. attorney and, therehr San Mateo Assemblywom- not give legal advice an J;~cltie Spcicr, 43, who inlrrligrltion or ;111y chairs hc Asscn~L~ly consunlcr Icg:~l ln;l[[cts.” DECEMBER 1993 PAGE 5 .* f December 6, 1993 Lorraine D. Cook Deputy City Clerk City Hall 303 East "BI' Street Ontario, CA 91764 REQUEST FOR CITY LAPEL PINS AND BUSINESS CARDS Enclosed per your request is a City of Carl sbad 1 ape1 pin and three of Mayor's city business cards. The,bird of paradise which is on the pin, as w as contained in our city logo, is the official flower of the City of Carlsb 6- KAREN . KUNDT CMC Assistant City Clerk Encs. 1200 Carlsbad Village Drive - Carlsbad, California 92008-1 989 - (61 9) 434-: 0 m * XTY OF ONTAR 303 EAST “B” STREET, CIVIC CENTER ONTARIO CALIFORNIA 91764-4196 (S FAX (I JAMES R. FATLAND G. MICHAE Mayor November 18, 1993 Cih, Mc GUS J. SKROPOS Maya Pro Tern JIM W. BOWMAN RUDY G. FAVIIA GARY C. OVlll Council Members DE LORIS E. ARl Ciiy ( CHARLES L City Tre City Clerk City Hall 1200 Elm Avenue Carlsbad, Ca 92008 Dear City Clerk: We are originating a display of lapel pins representing the cit in the State of California. If your city has such a pin symbol ing any phase of your city government, we would apprecj receiving one to add to our display. Would you also send a COI of your city business cards. Thank you for your consideration. Sincerely, &% ” &k ’1 rraine D. Cook Deputy City Clerk City Hall 303 East “B” Street Ontario, California 91764 $ 4 November 23, 1993 Fair Political Practices Commission P.O. Box 807 Sacramento, CA 95804-0807 Attn: Technical Assistance Division LIST OF OFFICIALS WHOSE STATEMENTS ARE FORWARDED TO FPPC Enclosed is the corrected list of the public officials who file Statement Economic Interests (721’s) with our office which are forwarded to the Commiss Please note that Ronald Ball is our City Attorney, not City Manager as sh A1 so, Lore1 ie 01 aes is not a member of the Carl sbad City Counci 1 . We hav information about who she is or which city she is affiliated with. If you have any questions regarding this matter, please don’t hesitate to con Karen or Lee at (619) 434-2808. $qe AREN NDT 3 CMC Assistant City erk Enc. 1200 Carlsbad Village Drive - Carlsbad, California 92008-1 989 - (61 9) 434-2 c aM& a 0 Fair Political Practices Commission November 1993 To : City Filing Officials and Filing Officers For Statements of Economic Interests From: Technical Assistance Division Re : Notice of Officials 'Whose Statements Are Forwarded to FPPC Enclosed is FPPC's list of the public officials who file statements of economic interests with your city which are forwarded to the Commission. Please compare the information contained on this list with your records and complete the fori the back. We would appreciate your response by December 31, 1993 s( that we will have sufficient time to ensure the accuracy of 01 records prior to the filing deadline. However, if you are expecting individuals to assume or leave office during Decembt please complete this form in January. In any event, the form be completed and returned to the Commission no later than Febi 1, 1994, If you have any questions regarding this matter, please contact Cynthia Fisher at (916) 322-5662. - 428 J Street, Suite 800 P.O. Box 807 Sacramento, CA 958040807 (916) 32 11/09/93 e Year l9lD City Page: 63 d CARLSBAD Name Position L' BALL, RONALD ,," BETZ I MARY d ERWIN f THOMAS JFINNILA, RAMONA -ALL, MATTHEW YKULCHIN, ANN /LEWIS, CLAUDE , JNOBLE, BAILEY JNYGAARD, JULIANNE JPATCHETT, RAYMOND V' SAVARY , PEGGY dSCHLEHUBER, CLARENCE J STANTON, JAMES J'STANTON f MARGARET J WELSHONS f KIM OLAES, LORELIE CITY $EBRE33 ~~~~~~ PLANNING COMMISSIONER , PLANNING COMMISSIONER CITY COUNCIL MEMBER PLANNING COMMISSIONER CITY COUNCIL MEMBER MAYOR PLANNING COMMISSIONER CITY COUNCIL MEMBER CITY COUNCIL MEMBER- M6 L?* CITY MANAGER PLANNING COMMISSIONER PLANNING COMMISSIONER TREASURER CITY COUNCIL MEMBER PLANNING COMMISSIONER G ==== ” NOTICE OF OFFICIA~HOSE STATEMENTS OF EC~MIC INTERESTS r‘ ARE FORWARDED TO THE FPPC NAME OF CITY/COUNTY/AGENCY: NAME OF FILING OFFICIAL: ADDRESS: STREET CITY STATE ZIP TELEPHONE: ( 1 A. [7 Please check the box if there are no changes to the list of officicials tocated on the of this form and please return to the Commission by December 31,1993. (This forr be returned to FPPC even if there are no changes.) B. THE FOLLOWING OFFICIALS ASSUMED OFFICE: NAME POSITION 1993. (mo &day) (r - - - - - C. THE FOLLOWING OFFICIALS LEFT OFFICE: NAME POSITION 1993 (mo &day) (m - - - - - NOTE: If you have not forwarded these statements to the Commission, please make a cop: forward the original along with this form. SIGNATURE DATE Fair Political Practices Commission Technical Assistance Division P.O. Box 807 Sacramento, CA 9581 2 ,- '._ October 13, 1993 Mr. John HI Beckett 5151 Los Robles Dr. Carl sbad, CA 92008 RE:' PCD/GPC 93-02 - CITY ACQUISITION OF SDG&E CANNON ROAD AND 1-5 PROPERT\ The Carlsbad City Council held a Closed Session on October 12, 1993, to disc the acquisition or potenti a1 acquisition of real property owned by the San Di Gas & Electric Co., north of Cannon Rd., East of the railroad right-of-way, west of 1-5. i Due to your prior interest in the matter, I .wanted to let you know that at conclusion of the Closed Session, the City Council announced their decisior withdraw their offer to purchase the property from SDG&E. &a- LEE RAUTENKRANZ, CMC \ City Clerk LR: kk 1200 Carlsbad Village Drive - Carlsbad, California 92008-1 989 - (61 9) 434-2 August 27, 1993 Mr. John H. Beckett 51 51 Los Robles Drive Carlsbad, CA 92008 RE: APPEAL OF PLANNING COMMISSION ACTION Confirming our conversation on August 26, 1993, and in response to your letter datc August 25, 1993, I would like to reiterate that if you desire to appeal the Plannil Commission's action on "PCD/GPC 93-02 - CITY ACQUISITION OF SDG&E CANNON ROA AND 1-5 PROPERTY', you may do so. You merely fill out the Appeal Form provided to yc on August 25th and file it, along with a check in the amount of $490. Appeals must be filed within 10 calendar days of the action. Since the Plannir Commission acted on the matter at their August 18, 1993 meeting, the deadline for filir the appeal would be August 28, 1993. However, since August 28th falls on a weeken the deadline would extend to Monday, August 30, 1993 at 5:OO p.m. As further clarification, the action taken by the Planning Commission is subject to appe: What is not subject to appeal is the transfer station since that is not yet a project. I hope this clarifies the issue, and I apologize for any confusion. If you have any additior questions concerning the matter, please do not hesitate to contact us. . 42 L E RAUTENKRANZ, % CMC City Clerk I. lr 1200 Carlsbad Village Drive - Carlsbad, California 92008-1 989 - (61 9) 434-28 0 0 t John H. Bechtt 5151 LQS Robles 1 Carlsbad, Ca 9: August 25, 1993 Carlsbad City Clerk Carlsbad, Ca 92008 I formally request that the decision of.the Planning comnission on August 18, 1993 regarding Item 2 (PCD/GPC 93-02), and the approval of the Negative Declaration and a Plarming comnission Determination of General Plan Consistency, if not subject to appeal, be provided in writing; specifics for denial and formal requirements required for appeal. John H. Beckett p#w r/2.5-p3 PLANNING COMMISSION ' e AUGUST 18, 1993 OENDA a PAGE 2 CONSENT CALENDAR: 1) CT 91-06 - TENDA DE LA ESOUTNA - A request for a one year extension of the Tentative Map. Staff Recommendation: APPROVAL PUBLIC HFXRINGS: 2) PCD/GPC 93-02 - CITY ACOUISITION OF SJXM CANNON ROAD AND 1-5 PROPERTY - Request Planning Commission Determination of General Plan Consistency for the acquisition of 10 acres and leasing of 5 acres owned by SDG&E located on the north side of Cannon Road west of 1-5 for a range of possible government purposes including a waste processing and transfer station. for approval of a Negative Declaration and a RESO: 3535 ACTION: ApDroved VOTE: 7-0 RESO: 3533. 3534 ACTION: Amroved VOTE: 4-2-1 (WelshondBet Owosed, Noble Abst *See Minute Motion 1 Staff Recommendation: APPROVAL 3) LCPA 91-0lCAl - EVANS POINT - Request for a RESO: 3532 recommendation of approval of Local Coastal ACTION: Amroved Program Amendment Revisions to add a new policy to the Mello I1 Segment of the Local VOTE: 6-1 (Erwin) Coastal Program restric&g the type of impacts that can be allowed to wetlands and riparian resources and an additional policy establishing buffer zones for wetland and riparian areas as approved by the California Coastal Commission. Staff Recommendation: APPROVAL ADDED ITEMS AND REPORT staff Planning Commission City Attorney *"E MOTION Minutes c Planning Commission reflecting testimony, be attached to the a bill should Council consider pu the property. (6-0-1) Noble ADJOURNMENT TIME: 8:30 ~~r4380894+ 61'3 't'c!U ! JLI'I I Y I . CI I , Jt LWKL3fiHU .O-~Y=~ 3: 4ww ; 0 AX TRAN8MIT'tAL DATE! 3 L.4 14) NUMBER Of PAGES 5HNG TRANSMITTED: - (INCLUDING FAX TRANSMl7TAL) TIME SENT: +,,J +,q a +4Ut4bTL TO: COMPANY: CLtm H 'I Wi=% e FROM: BOBBIE HOPER Sr. Manegemmi ow: PLANNING PHON€ #: PHONE #.' ($79) 438-7767 1 FAX #: I I ' :Ax#: (610 438-0894 w - SPEClAC INSTRUCTION$: ~ ~~ .~ .- ~~~ . "" ~~ Y' - ~~ - ~ ~~. " ~~ ~~~ L 2075 La8 Palmas Qrivs Cartabad, California 821009-? si% 0 (81 9) 438-1 3 4 .-,_I 4 I 57. LI I 1 UI LHKL~BHU .8-24-93 3: 4lPM ; 6194380894+ 619 720 AGENDA City of Carlsbad I 1200 Carlsbad ‘ Planning Commission Wednesday, August 18, 1993 6:bO tun. BOBBIE HODER 1. It is the Planning (hnmission’s policy to adjourn the meeting no later tha 10 p,m 2, Meetings a~e divided into categories shown below, 3. When you are cded to speak, please come forward and state vow name and addre 4, All persons requiring assistance tx adary aids in crrder to &ectively participate mal bmhg Department at least 24 hours prior to the meeting to arrange far accommadaticm. CONSENT AGW If you desire to talk ‘about Consent Items a written ‘Request to Speak” form must be lilt Minutes Clerk prior to the time the Consent Agenda is called. The items listed under Cons are considerad routine and will be enacted by one mation as listed, There will be I discussion on these items prior to the time the omm mission votes, dess m item is nmt PUBLIC COMMENT: ’If ~OU desire to speak about an item net listed ern the agendl Resamtim Request“ form should be fled with the Minutes Clerk. A total of 15 minutes : for the Public Cammmt podon of the Agenda. Speakers are limited to three (3) minut4 h ccmfixmance with the Brown Act, no action can eccur on items presented during Public -S: It is not necessary to file a written request to speak on items Est agenda as Public Hearings. .~!lU~; For all other agenda items I “Request to Speak” farm must be the Minutes Clerk bpfw the item is anncJunced, There is a five (5) minute time limit for speakers. A’ . . .. To, omE& WE OF WGWQ lwLw!! MINUTES: July 21, 1993 .~ ABSENT: ACTION: .Approved VOTE: 643 mhlehul COMMENTS FROM THE AUDIENCE ON ITEMS NOT WSTED IN THE AGENDA Please limit your comments tg three minutes, (A total of five speakers may be heard.] SENT BY: CITY OF WRLSBRD ; 8-24-93 3: 42PM ; .. PLANNING COMMISSIO~&ENDA AUGUST 18, 19q3 t CONS$NT (XLJpmW 1) CT 91-06 - -A DE LA eS0- - A request for a one year extension of the Tentative Map. 'S taffdationr ApPRwAl EyRwc HBhRING%: 21 p/GK 9342 - CITY &OUISITIpN OF - N ROAQ AND 1-5 PROP- - Request for approval af a Negative Declaration and a Planning Commission Datermination of General Plan Consistency far the acquisition of 10 aces etnd ldeshg of 5 acres owed by SII)G$E located on the north side of Cmon Road west of 1-5 for I range of possible government ptuposes including a waste pmeessing and transfer station. aaff Recawendah: - 3) CCPA 9141fA'l - WANSJ!OENT - Request for a recommendation of approval of Local Coastal Program Amendment Revisions to add a new policy to the Mtlfcr rr Segment of the LOC~ Coastal hgram restricting the type of impacts 'd~at can be dowed to wetlands and riparian resources and an additional pelicy establishing buffer zones for wetland and tiparia mas as approved by the Cmia Coastat Commission, Staff Reecxnmendadan: ,APPROVAL ADDED ITEMS AND REPORT staff Planning Commission , City Attorney ADJOURNMENT 6194780894+ e 619 720 9L RESO: 3595 ACI"ION:&pved VOTE: 7-0 RESO: -3.3534 ACTION:-.. VOTE: 4-2-1 CWelShOtWW amascd. Noble Absa *See Minute Motion b RESO: 3$32 ACTZON; ADuroved . VOTE: 6=1 ~~W~XI'I *- Ma: ' Minutes a Plannifig Commission reflecting tesdmony, be attached to the a; bill should Council consider pul the pr~perrY. (6-0-1) Noble TIME: 8:30 e AUGUST 19,1993 TO: MAYOR LEWIS MAYOR PRO “EM STANTON COUNCIL MEMBER KULCHIN COUNCIL MEMBER FINNILA COUNCIL MEMBER NYGAARD LEE RAUTENKRANZ CITY CLERK/INFO. SYI -.””- FROM: Planning Director SUMMARY OF PLANNING COMMISSION MEETING OF AUGUST 18,1993 1. CT 91-06 - TIENDA DE LA ESOUINA - By a 7-0 vote, the Commission approved the reqt for a one year extension of the Tentative Map. 2. PCD/GPC 93-02 - CITY ACOUISITION OF SDG&E CANNON ROAD AND 1-5 PROPER7 The request for approval of a Negative Declaration and a Planning Commiss Determination of General Plan Consistency for the acquisition of 10 acres and leasing ( acres owned by SDG&E for a range of possible government purposes including a. w: processing and transfer station was approved 4-2-1. (Betz and Welshons opposed/Nc abstained since’he is the President of the Terramar Homeowners Association with proper within the notice area.) 3. LCPA 91-01(A) - EVANS POINT - The Commission voted 6-1 (Erwin) to approve a reql for a recommendation of approval of Local Coastal Program Amendment Revisions to , a new policy to the Mello I1 Segment of the Local Coastal Program restricting the typt impacts that can be allowed to wetlands and riparian resources and an additional PO establishing buffer zones for wetland and riparian areas as approved by the Calif01 Coastal Commission. * MICHAEL J. HOLZMILLER Planning Director arb C: City Manager Assistant City Manager Assistant to the City Manager Department Heads Open Space Advisory Committee Sue Spickard/Keith Beverly Don Rideout (Growth Management) Connie Beardsley, Manager, Arts Office $643 @k !2Y- & /#-f 4: ";"/"p//P 7z z .I 5 0 e October 5, 1993 TO: RAY PATCHETT, CllY MANAGER FROM: City Clerk RE: INITIATIVES AND UPCOMING ELECTIONS There have been a lot of comments and questions lately concerning initiatives, advisory measures and upcoming elections. In an attempt to insure that everyone is getting the same information, I have prepared the attached calendar for processing an initiative for the November, 1994 General Municipal Election. Please keep in mind that the calendar was developed using maximum times allowed by the Election’s Code for the different activities. With respect to the June, 1994 election, there are not enough days to calculate maximums for each activity. I can tell you, however, that the deadline for Council to place a measure on the ballot is March 11, 1994. That means the Resolutions would need to be adopted and to the Registrar of Voter‘s .Office no later than 5:OO p.m. on Friday, March 11, 1994. I hope this information helps, and if you have any questions on this information, please let me know and I’ll do my best to clarify the information and/or explain my calculations. ‘A @E CQIL E RAUTENKRANZ lr attachment (1) 'L 1 * * INITIATISE CALENDAR - NOVEMBER 1994 EECTION November 18, 1993 Proponents fle with the City Clerk a Notice of Intent and te: of measure along with a request that a title and summary E prepared. The City Clerk forwards the request for title and summary 1 the City Attorney. The City Attorney has 15 days to prep3 the title and summary and provide same to the City Clerk. December 3, 1993 The City Clerk provides the summary and title to Initiatil proponents, who must then publish the notice of intention, tl title and the summary. June 1, 1994 Deadline for filing petition with City Clerk's Office (calculatt as 180 days from the date the proponents receive the Title a1 summary). July 12, ,1994 ' If petition. found to be sufficient, City Clerk certifies tl petition to the City Council. The City Council may refer the proposed measure to staff f; a report. August 9, 1994 Deadline for presenting report to Council for action on tl proposed measure (and last regular Council meeting prior the deadline for taking action to place measure on the ballol August 12, 1994 Registrar of Voter's deadline for receiving documents placir items on the ballot for the November, 1994 election. The above calendar merely contains dates in accordance with specific time fram established in the Election's Code. It is not intended as an all-inclusive guide for all actio. ' that must be accomplished by proponents. ? 0 0 September 20, 1993 TO: RAY PATCHETT, CITY MANAGER FROM: City Clerk CITY COUNCIL INFORMATION In response to your September 16th memo, I have no problem with providing Council R 2 sets of documents rather than providing individual copies. I do think there would hi to be some type of guidelines for staff to know which ones are to be processed in t: manner. Two possibilities immediately come to mind: 1. Whenever an agenda bill lists an item as on file in the City Clerk’s Office, that it could be copied and provided to the Council Office library. Timing would be the main concern. We currently pull large items from agenda E and note them as being on file in the City Clerk’s Office. If the procedure inch these items, we would make two copies of the document and provide them Bonnie for addition to their library. It should be noted, however, that these ty of exhibits would not be available in the Council Office until the Thursday or Fric prior to the Council meeting. The other side of that issue, however, is that we would then be making copies documents we don’t currently copy, which could result in an increase in our cc costs. 2. Limit the procedure to items which are processed through Planning Commiss where the information is distributed in 3-ring binders (and the agenda bill 1 those items as having been distributed to Council previously). They generally cc from Planning, and they are all ready documents that are generally provided Council well in advance of the Council hearing date. I’m not aware of a requirement for each Council Member to receive’an individual co The main thing, I think, is for Council to have easy access to the information. If it w available in their offices, it seems that would qualify as being readily accessible, but t is something the City Attorney would have to address. I hope the above helps, and let me know if you have any questions or if I can help. UL2-L LEE RAUTENKRANZ t 1‘ 0 a September 16, 1993 TO: CITY AlTORNEY CITY CLERK COMMUNITY DEVELOPMENT. DIRECTOR FINANCIAL MANAGEMENT DIRECTOR FROM: City Manager CITY COUNCIL INFORMATION It has been suggested by a couple of Council Members that the City Council create a librar of items that will be considered at their weekly meeting in lieu of each Council Member receiving a copy of everything that is on the agenda. Specifically, it was suggested that having all Council Members receive the Zone 20 Local Facilities Management Plan, Specific Pian and EiR is unnecessary. What is being suggested is that the City Council could receil two copies in advance in order that they might take turns reviewing the material. The resul would be a reduction in the overall cost to prepare the various documents associated with the development process. I would appreciate your review and suggestions on how this might be accomplished. If thc is some statute that requires each Council Member to have a copy, the sooner we know th the sooner we can close this question. If you have any questions contact me, otherwise respond by September 21, 1993. * ..”- -_ ’ “i, , , , .. . RAY PATCHE~ mhs c: City Attorney Assistant to City Manager august 9,1993 Ms. Dulice Reden 3825 Hibiscus Circle Carlsbad, CA 92008 Dear Ms. Reden, I left a message on your answering machine on August 3rd and August 4th requestin return call in hopes that I could talk with you and answer your questions concern placing an issue on the ballot. Since I’ve been unable to talk with you, I wanted to at least get some basic inforrnatior you. As you are probably aware, there will be an election held on November 2, 19 However, the Registrar of Voter‘s Office has informed me that the deadline has passed : it is not possible to add any items to that ballot. There will be a statewide primary election held on June 7, 1994, and the next Carlsl General Municipal Election will be held on November 8, 1994. Since it is impossible me to give you all the election information in a letter, E hope this will be a start, and if: have any questions, please call me at 434-2808. Sincerely, @2 + “4 LEE RAUTENKRANZ, CMC City Clerk lr , 1200 Carlsbad Village Drive - Carlsbad, California 92008-1 989 - (61 9) 434-2 , 4 0 'c 0, June 1, 1993 TO: CITY ATTORNEY FROM: City Clerk . CODE MAINTENANCE In our continuing journies through the Municipal Code, we discovered a discrepancy wk should probably be fixed, Section 18.40.080(a) is in direct conflict with Section 18.40.080(b). Section 18.40.080(a) refers to an appeal in accordance with Section 1.20.600. Sect 1.20.600 says appeals are to be filed with the City Clerk within 10 days and says appeal fee is set by Resolution (which is now $120). Section 18.40.080(b), however, says that the appeal and a $25 appeal fee is to be f with the the City Clerk within 5 days. Thanks for your help in our continued efforts to "clean up" our Code. ' LE 4- RAUTENKRANZ lr 0 t 1 - 18.40.060 L e building permit is not exercised, the improvement obligation shall terminate and the security shall be returned. The city manager is authorized to execute such agreements on behalf of the city. (Ord. 8067 § 1 (part), 1976) 18.40.070 Deferral of improvement requirements. Upon written application, the city manager by written order may defer any of the improvements re- quired by this chapter if he finds that the public twenty-five dollar fee to the clerk within five d: of the manager’s written decision. (c) The city council shall set the matter for he ing within thirty days and may approve, modify, disapprove the decision of the city manager. (0 205 8 4, 1992; Ord. 8067 8 1 (part), 1976) 18.40.090 Conditions of deferral. Any deferral of improvements pursuant to Secti 18.40.070 shall be conditioned on the filing with 1 city manager of a future improvement agreemc health, safety and welfare of the inhabitants of the city will not be endangered by the deferment of the construction of the improvements and that any one of the following exists: (1) There is a lack of adequate data in regard to the grades, plans or surveys which complicate the construction of the improvements and indicate they should be deferred to a later time. (2) The construction of the improvements is included in an approved or. pending assessment district or othenvise guaranteed as provided by city ordinance. (3) Construction of the improvements would be incompatible with the present state of the neighborhood’s development or be impractical or premature because of the condition of the surround- ing property. (4) Construction of the improvements would create a hazardous or defective condition. (Ord. 8067 8 1 (part), 1976) 18.40.080 Appeal. (a) The granting or denial of a deferral of im- provements pursuant to Section 18.40.070 by the city manager shall, unless appealed to the city coun- cil in accordance with‘ Section 1.20.600, become final within ten days after the filing of the city manager’s written decision setting forth the findings in support thereof. secured by a lien against the subject property i~ form satisfactory to the city attorney which provic that the property owner will construct the improl ment at such time as the city requires them to constructed and gives the city a lien on the propel to guarantee such construction. The city manager .authorized to execute such agreement on behalf the city. ‘Such agreement must be received a: recorded prior to issuance of a building permit. the building permit is not exercised, the city mana er is authorized to execute a release of lien for t subject property. Prior40 the recordation of a future improveme agreement, there shall be paid to the engineeril department a fee as set by resolution of the cj council for the processing of the agreement. (01 205 0 5, 1992: Ord. 7058 $4, 1979; Ord. 8067 8 (part), 1976) 18.40.190 Waiver or modification of requirements. Upon written application, submitted to the cir council and accompanied by a fee as established b resolution of the city council, the city council ma by resolution waive or modify the requirements ( (1) The street fronting on the subject propel has already been improved to the maximum feasib; and desirable state, recognizing there are some SUC this chapter if they find that: (b) Any aggrieved person participating in the streets which may have less than standard improvr review and proceeding before the city manager may ments when necessary to preserve the character ( appeal such decision to the city council by filing a the neighborhood and to avoid unreasonable ink written notice of appeal with the city clerk stating ference with such things as trees, walls, yards an the specific grounds of appeal and paying a open space; (&Isbad 9-92) 4-46