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HomeMy WebLinkAbout1994-01-18; City Council; 12547; Annual Agmt for Janitorial Supplies.r + ANNUAL AGREEMENT Staff recommends Council adopt Resolution No. 74- 673 , accepting the bid propo of Waxie Sanitary Supply and Padre Janitorial Supply and awarding contracts to companies for janitorial supplies for the period of February 1, 1994 through January 1995, with the option to renew for three one-year periods. ITEM EXPLANATION The City of Carlsbad purchases janitorial supplies for use in City facilities. We enter contracts with suppliers to help keep prices low, standardize the items ordered assure availability. Council awarded the last janitorial supplies contract in 1989 and City extended the agreement for all three of the additional option years. In accordance with Section 3.28.120 of the Municipal Code, Notice to Bidders > published and Requests for Bid was made of 18 vendors. Of the responsive bids, Pa Janitorial Supply is recommended as the source of paper supplies due to the t- content of post-consumer materials in their products. Waxie Sanitary Supply is recommended source of all other items. FISCAL IMPACT Funds for janitorial supplies are part of the Facilities Maintenance Division budget. . bid amounts are estimates and are not binding on the City. The actual amount spent depend on the amount budgeted and the needs of the City. 1. Tabulation of Bids - Exhibit "A" 3 js 3 2. Memo recommending award - Exhibit "B". 0 E tL Resolution No. 7 #-23, 2 2 0 4 i 0 2 3 6 00 VENDOR WAX I E WAXIE (ALT. BID) PADRE MAINTEX CAMEO MISSION N AT1 0 NA L LOU KE LTO N GENERAL SUPPLIES PAPER SUPPLIES $17,489.24 Recommend Award $10,138.922 $14,364. 5g3 No Bid $13,984.47’ $16,335.85 Recommend Aw, $1 2,460.38’ $16,891.22 NO BID $13,690.052 $24,361.64 $20,493.12 $18,781.08 $1 6,748.04 $1 7,775.62 $1 7,463.89 0 0 EXHIBIT llBl' December 7, 1993 TO: PURCHASING OFFICER FROM: Facilities Manager CUSTODW SUPPLIES BID - MCOMMENDATION FOR AWARD We have completed our evaluation of the Custodial Supplies Bid and recommend that the supplies be awarded as follows: BID lTEMS 1-117 CHEMICALS, SUPPIJES, ETC. # of No # of Rank Vendor Amount bid items Subs Comments 1 Manitex $12,460.38 46 N.A. Non responsive 2 Padre 13,984.47 22 N.A. Non responsive 3 Waxie Alt #2 14,364.59 0 13 Subs unacceptable 4 Waxie 17,489.24 0 0 Recommend Most of the substitutions are unacceptable because they require more product, time and labor than the product specified and/or they had unacceptable odors. For example, the substituted floor finish (item #13) required four coats to obtain the same sheen as two coats of the specified product. This not only doubles the cost of the product but it also doubles our labor. The combined effect negates the savings of the substituted product. More importantly, the substituted deodorant cartridges (item #22) lost their fragrance after only three days. The specified cartridges last a month on average. Utilizing the substituted item would require 10 times more cartridges annually than we currently use and cost an additional $5000. The increased cost for this one item is more than the savings between the alternate bid and the specified bid. Therefore, it is my recommendation that we award the bid items 1-117 to Waxie Sanitary Supply in the amount of $17,489.24. 0 Page 2 CUSTODIAL SUPPLIES BID BID ITF,MS 118-128 PAPER PRODUCI'S To Post Consumer Content Rank Vendor Amount Toilet Paper Paper Towels Comments 1 Cameo Paper $13,690.05 20 40/40 Reject 2 Waxie 15,l 17.54 20 40/20 Reject 3 Padre 16,335.85 95 95/90 Recommend In order to comply with Council policy to increase the use of recycled products and to reduce the waste stream and the burden to our landfills, I would recommend that we award bid items 118-128 to Padre Janitorial in the amount of $16,335.85. Their paper products are manufactured by Ft. Howard and contain the highest content of post consumer materials by far. Thank you for your assistance. If you have any questions or require additional information please call me. @UJA CHUCK WALDEN c: Utilities and Maintenance Director 1 2 3 4 5 6 7 8 9 10 11 l2 13 14 15 16 17 18 ’ 9 20 21 22 23 24 25 26 27 28 0. a. RESOLUTION NO. 94-23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING BID PROPOSALS AND AUTHORIZING THE EXECUTION OF BLANKET PURCHASE ORDERS FOR THE PURCHASE OF JANITORIAL SUPPLIES NOW THEREFORE BE IT RESOLVED by the City Council of the City of 1 California, as follows: 1. That the bid of Waxie Sanitary Supply, 5775 Ruffin Rd., San Diego, C is hereby accepted and the Purchasing Officer is hereby authorized to execute a order for the purchase of janitorial supplies as may be required for a period of beginning February 1 , 1994, per prices on file in the Purchasing Department, an renewed by the City Manager for three one (1) year periods. 2. That the bid of Padre Janitorial Supply, 34448 Tripp CT., San Diego, C is hereby accepted and the Purchasing Officer is hereby authorized to execute a order for the purchase of janitorial supplies as may be required for a period of beginning February 1, 1994, per prices on file in the Purchasing Department, anc renewed by the City Manager for three one (1) year periods. .... .... .... .... .... .... 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSE WPROVED, AND ADOPTED by the e@ y Council of the City of at a regular meeting held on the 18TH day of JANUARY I 1994, by the follov to wit: AYES: NOES: None ABSENT: Council Member Kulchin Council Members Lewis, Stanton, Nygaard l Finnila ATTEST: L?!&ZLR& ALEIHA L. RAUTENKRANZ, city cid (SEAL) i