HomeMy WebLinkAbout1994-04-05; City Council; 12647; EMPLOYEE CAPITAL EQUIPMENT COMMITTEE REQUEST FOR CAPITAL PURCHASESL WY OF CARLSBAD - AGWDA BILL q 3,
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DEPT. FIN
EMPLOYEE CAPITAL EQUIPMENT COMMITTEE MTG. Y”5- 9 q TITLE:
\I REQUEST FOR CAPITAL PURCHASES
DEPT.
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Approve Resolution No. ’W- 7 5 appropriating funds for purchase of capital equipment,
ITEM EXPLANATION:
The Employee Capital Equipment Purchase Plan originated after capital equipmen
purchases were almost eliminated from operating budgets because of tight budge]
constraints. Capital equipment purchases are a necessary investment which can improvf
public safety, increase employee productivity or service levels, and provide value to the Cig
over time.
The Employee Capital Eqdpment Purchase Plan affords all employees an opportunity tc
identify equipment purchases which will help them to perfom thek jobs more effectivelj
safely or at a reduced cost to the City. The plan also provides an opportunity for employee
to be involved in the decision-making process. Any employee may submit a capit;
equipment request, generally for items between $500 and $25,000. The request mus
contain documentation of how the purchase will achieve one or more of the followin:
goals:
1) Increase efficiency
2) Save time and/or money
3) Mow the maintenance of service levels with decreased work hours
4) Increase employee safety
5) Increase service levels with the same staffing levels
The review committee, appointed from each service area of the City, reviewed a number c
capital equipment requests since their last request for Council action. The follo~,
committee recommendations are submitted for Council consideration.
Employee Capital Equipment Requests
1) Traffic count software & computer - Ennineering $6,200
Notebook computer and specialized software for traffic
counts through intersections; reads information available
on one-half City‘s current signals and all future signals;
increases employee safety by eliminating manual setting of
hoses and counting equipment in the roadway; improves
employee efficiency by greatly reducing staff time in field.
2) Computer & printer - Parks & Recreation $6,000
Provides computer, printer and enhanced software to Graphics
Section; equipment shared by clerical personnel is frequently
not available for graphics production; reduces hand drawn work, allows faster processing, saves outside printing costs,
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PAGE TWO OF AGENDA BILL NO. 121 b q)
DeDartmental Capital Equiument Requests.
Some capital equipment requests provide overall benefit to the employee’s department. Thl
following requests were reviewed by the committee and are also recommended for purchase
1) Printinn press - Parks €4 Recreation $22,200
Replacement offset printing press and platemaker for
Recreation; current press is no longer usable and
department is utilizing outside printing services;
primarily used for almost 500,000 flyers per year;
increases efficiency, decreases maintenance and outside printing costs; expected 20-year useful life,
2) Copier - City Mananer. Attorney, Council
Replacement for irreparably defective photocopier;
alternative is .utilizing copier located in another
building and not available after business hours;
increases employee efficiency and saves time.
$9,300
3) Photocopier - Finance DeDartment $4,600
Replaces department copy machine needing costly
($1,000+) repairs; increases efficiency with legible,
professional copies; boosts productivity by providing
copy feeding and sorting.
4) Mailing svstem - Library $4,300
Replacement postage machine; current equipment is
unreliable and no longer serviced by manufacturer;
part-time clerk processes heavy volume of mail activity in addition to other duties; increases employee efficiency
and service levels while utilizing same staff.
5) Automatic ice machine - Streets Deuartment $1,500
Supplies ice to street maintenance crews for morning
pickup, providing cold water and safe food at work site,
reduces lunch trips from remote job sites; ice available
for immediate first aid will also increase safety.
FISCAL IMPACT:
Within the General Fund, capital equipment purchases dropped from $949,200 in 1990-
to $107,400 in 1991-92 and only $23,800 in 1992-93. To meet management requests :
necessary capital outlay, Council appropriated $65,100 from General Fund reserves in t
1993-94 operating budget.
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PAGE THREE OF AGENDA BILL NO. j 2. ! b 7 7
Council previously appropriated $27,000 from the General Fund reserve for earlie
committee capital equipment requests and replacement of outmoded computers. Th
currently requested capital equipment totals $54,100 which staff recommends funding fron
the General Fund reserves. The available General Fund balance was approximately $‘
million at the beginning of fiscal year 1993-94. Funding capital equipment from fun1
balance is consistent with past Council actions.
EXHIBITS:
1. Resolution No. 9 Y- “7.5 , authorizing the purchase of capital equipment an
appropriating funds.
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RESOLUTION NO. 9 4 - 9 5
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF CARLSBAD CALIFORNIA,
AUTHORIZING THE PURCHASE OF CAPITAL EOUIPMENT AND APPROPRIATING FUNDS
WHEREAS, capital equipment purchases are a necessary
7 investment which can improve public safety, increase employee productivity
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13 employee efficiency and save time and money; and
14 WHEREAS, the General Fund has sufficient and available funds;
or service levels, and provide value to the City of Carlsbad over several years;
and
WHEREAS, the Employee Capital Equipment Committee and City
Manager recommends the purchase of capital equipment which will increase
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and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
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18 City of Carlsbad, California, as follows:
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equipment is authorized and $54,100 is appropriated from the General Fund 20
1. The purchase of the committee-recommended capital
21 balance.
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PASSED, APPROVED AND ADOPTED at a regular meeting of the
city Council on the 5 th day of APRIL ,1994, by the fdowhg vote,
to wit:
AYES: Council Members Lewis, Stanton, Kulchin, Nygaard,
NOES: None
ABSENT: None
ATTEST:
ALETHA L. RAUTENKRANZ, City Clerk (SEAL)