HomeMy WebLinkAbout1994-05-03; City Council; 12688; SLTPP-5308 supp. agmts 008, 009 & 010P
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AB # 12; cP&g TITLE: APPROVAL OF STATE AND DEPT. t
MTG. 5-03-94 LOCAL TRANSPORTATION PARTNERSHIP CITY A'
CITY M1 DEPT. ENG
RECOMMENDED ACTION:
*<; 3 Clw OF CARLSBAD - AGEW BILL ---
AGREEMENTS SLTPP-5308 SUPPLEMENTAL
AGREEMENT NOS. 008,009 AND 010 yz f *A
Adopt Resolution No. '?q-lI?$ authorizing the Mayor to execute Program Supplem
Agreement No. SLTPP-5308 providing funding for various projects in the City of Carl:
Agreement Nos, OOS, QQ91 and 91 9 to State and LsGal Transpvrtativn Partnership Pro1
ITEM EXPLANATION:
In 1991, the City of Carlsbad entered into a State and Local Partnership Program M
Agreement which permits the City to apply annually for State funds for local transporl
projects.
In 1992, the City applied for funds for the following projects:
Tamarack Avenue between 1-5 and Carlsbad Boulevard (Project No. 3203)
Laguna Drive between State Street and Jefferson Street (Project No. 3001)
Various street overlay projects (Project No. U/M 93-1)
The attached agreements authorize the expenditure of State funds for the construct
roadway projects through the State and Local Transportation Partnership Program (S
for Cycle 4.
The State contribution is based on the prorata share of funds allocated by the
legislature relative to all projects being funded. For the above projects, the perce
participation is 22.42%.
To date, over $1.1 million has been received under the SLTPP program
supplemented the funding of projects within the City with only minor administrative
being expended.
FISCAL IMPACT
Approval of these supplemental agreements will allow the City to obtain approxii
$393,000 in State funds.
EXHIBITS:
1. Resolution No. 44- 11 7 authorizing the Mayor to execute Program Suppler
Agreement Nos. 008, 009, and 010 to State and Local Transportation Partn
Program Agreement No. SLTPP-5308 providing funding for various projects in tl
of Carlsbad.
2. Program Supplement Numbers 008, 009, and 010 to State and Local Transpo
Partnership Program Agreement No. SLTPP-5308.
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EXHIBIT 1 0 0
RESOLUTION NO. 94-119
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLS3AD3,
CALIFORNIA, AUTHORIZING THE MAYOR TO EXECUTE STAT€ AND
LOCAL PARTNERSHIP PROGRAM SUPPEMEWAL AGREEMENT NOS.
008,009, AND 01 0 PROVIDING FUNDING FOR VARIOUS PROJECTS IN
THE CITY OF CARLSBAD
WHEREAS, the City and State have previously entered into State and Lucal Part
Program Master Agreement No. SLTPP-5308; and
WHEREAS, the City Council of the City of Carlsbad has applied for and been
State and Local Transportation Partnership Program (SLTPP) funding for the following q
- Tamarack Avenue between 1-5 and Carlsbad Boulevard (Project No. 3203)
Laguna Drive between State Street and Jefferson Street (Project No. 3001) - Various street overlay projects (Project No. U/M 93-1)
WHEREAS, the City Council finds that receipt of supplemental funding is benefic
transportation system for both the State and City.
NOW, THEREFORE, BE tT RESOLVED by the City Council of the City of C
California, as follows:
1. That the above recitations are true and correct.
2. That the City Council authorizes the Mayor to execute Supplemental Agreem
009, and 010 to the State and Local Partnership Agreement SLTPP-5308.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad Cit I
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held on the 3rd day of MAY , 1994 by the following vote, to wit:
AYES: Council Members Lewis, Stanton, Kulchin, Nygaard, Finnila
NOES: None
ABSENT: None
ATTEST:
L
ALETHA L. RAUTENK (SEAL)
PROGRAM SUPPLEMENT NO. 008 to
BTATE-LOCAL TRANSPORTATION
Locationr 11-SD -0-CBD
Project Number: SB94-5308(019)
E.A. Number: 11-955564
$ 1176670 OI$ OTE FY94 $ 263927 Local OTHER
FY95 $
FY96 $
912743 $
0
0 0 DATE: 03/24/! *.
* 11-SD -0-CBD
SB94-5308 (019)
SPECIAL COVENANTS OR REMARKS
1. It is mutually understood between the parties that this contract may have been written before ascertaining the
the mutual benefit of both parties, in order to avoid
program and fiscal delays that would occur if the agreement were executed after that determination was made.
The total amount of State-Local Transportation Partnership funds payable by the State shall not exceed $263927 to be encumbered and reimbursed as follows:
FY 93-94 $ 263927 FY 94-95 0
FY 95-96 0
availability of legislative appropriation of funds, for
Any increase in State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter.
2. The Reimbursement Ratio for this Cycle 4 (93/94) Project is 22.43%.
3. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE
These Covenants supersede any conflicting provisions of the Master Agreement:
A. The LOCAL ENTITY agrees that the payment of State Share Funds will be limited to the lessor of the product of multiplying the calculated pro rata percentage as determined the STATE by either:
(a) The eligible award amount or
(b) The total eligible State/Local Partnership Project cost in the approved State/Local Partnership Program Application i accepts any consequent increase in LOCAL ENTITY funding requirements.
B. The LOCAL ENTITY will invoice the State for the full "St; Share" after the contract award or upon the State Budget Act appropriation of funds, whichever occurs later. "State's Shai is considered a grant and will be reimbursed as a lump sum payment regardless of final project cost.
C. Prior to reimbursement under this Program Supplement, a
Page 2
DATE: 03/24/
., 0 0
11-SD -0-CBD
SB94-5308 (019)
SPECIAL COVENANTS OR REMARKS
Request For Early Reimbursement form, executed by the LOCAL ENTITY, must be on file with the STATE.
D.
provisions of Sections 9 and 10 of ARTICLE I of the Master Agreement are not applicable to this PROJECT.
4. In accordance with the State and Local Transportation Partnc Program Guidelines dated April 1993, Section IV, Project Eligibility, the 10% allowance for construction engineering contingencies is not eligible after Cycle 2. Only state/agt furnished materials can be added to the contract item cost j State Partnership funds eligibility.
The financial audit and Final Project Expenditure Report
Page
'PROGRAM SUPPLEMENT . 009
to
STATE-LOCAL TRANBPORTATION
Loca, on: 11-SD -0-CBD Project Number: SB94-5308(022)
E.A. Number: 11-955565
FY94 $ 98232 Local
$ 623920 FY95 $
FY96 $
525688
0 O/S
ol$ OT1
OTHER
$
DATE: 03/24/94
e 0 11-SD -0-CBD
SB94-5308 (022)
SPECIAL COVENANTS OR REMARKS
1. It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made.
The total amount of State-Local Transportation Partnership funds payable by the State shall not exceed
$98232 to be encumbered and reimbursed as follows:
FY 93-94 $ 98232 FY 94-95 0 FY 95-96 0
Any increase in State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter.
2. The Reimbursement Ratio for this Cycle 4 (93/94) Project is
22.43%.
3. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY
REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE
These Covenants supersede any conflicting provisions of the Master Agreement:
A. The LOCAL ENTITY agrees that the payment of State Share Funds will be limited to the lessor of the product of multiplying the calculated pro rata percentage as determined the STATE by either:
(a) The eligible award amount or
(b) The total eligible State/Local Partnership Project cost in the approved State/Local Partnership Program Application i accepts any consequent increase in LOCAL ENTITY funding requirements.
B. The LOCAL ENTITY will invoice the State for the full "St Share" after the contract award or upon the State Budget Act appropriation of funds, whichever occurs later. "State's Sha is considered a grant and will be reimbursed as a lump sum payment regardless of final project cost.
C. Prior to reimbursement under this Program Supplement, a
Page 2
* 11-SD -0-CBD e * DATE: 03/24/9
SB94-5308 (022)
SPECIAL COVENANTS OR REMARKS
Request For Early Reimbursement form, executed by the LOCAL ENTITY, must be on file with the STATE.
D. provisions of Sections 9 and 10 of ARTICLE I of the Master Agreement are not applicable to this PROJECT.
The financial audit and Final Project Expenditure Report
4. In accordance with the State and Local Transportation Partnei Program Guidelines dated April 1993, Section IV, Project Eligibility, the 10% allowance for construction engineering i contingencies is not eligible after Cycle 2. Only state/agei furnished materials can be added to the contract item cost fc State Partnership funds eligibility.
Page 3
to
STATE-LOCAL TRANSPORTATION
LOC ion: 11-SD -0-CBD
Project Number: SB94-5308 (024
E.A. Number: 11-955566
$ 137557 FY94 $ 30854 Local OTHER 01: FY95 $ o$ 106703 $ O$ FY96 $ 0
DATE: 03/24,
e e
11-SD -0-CBD
SB94-5308 (024)
SPECIAL COVENANTS OR REMARKS
1. It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was
made.
The total amount of State-Local Transportation Partnership funds payable by the State shall not exceed
$30854 to be encumbered and reimbursed as follows:
FY 93-94 $ 30854 FY 94-95 0
FY 95-96 0
Any increase in State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter.
2. The Reimbursement Ratio for this Cycle 4 (93/94) Project is
22.43%.
3. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE
These Covenants supersede any conflicting provisions of the Master Agreement:
A. The LOCAL ENTITY agrees that the payment of State Share Funds will be limited to the lessor of the product of multiplying the calculated pro rata percentage as determine the STATE by either:
(a) The eligible award amount or (b) The total eligible State/Local Partnership Project cob in the approved State/Local Partnership Program Applicatior accepts any consequent increase in LOCAL ENTITY funding requirements.
B. The LOCAL ENTITY will invoice the State for the full It! Share" after the contract award or upon the State Budget Ac appropriation of funds, whichever occurs later. IIStatels SI is considered a grant and will be reimbursed as a lump sum payment regardless of final project cost.
C. Prior to reimbursement under this Program Supplement, i
Page
DATE: 03/24/ 0 * 11-SD -0-CBD
SB94-5308 (024)
SPECIAL COVENANTS OR REMARKS
Request For Early Reimbursement form, executed by the LOCAL ENTITY, must be on file with the STATE.
D.
provisions of Sections 9 and 10 of ARTICLE I of the Master Agreement are not applicable to this PROJECT.
4. In accordance with the State and Local Transportation Partne Program Guidelines dated April 1993, Section IV, Project
Eligibility, the 10% allowance for construction engineering contingencies is not eligible after Cycle 2. Only state/age
furnished materials can be added to the contract item cost f State Partnership funds eligibility.
The financial audit and Final Project Expenditure Report
Page 2