HomeMy WebLinkAbout1994-06-07; City Council; 12723; ACCEPTING BIDS AND AWARD OF CONTRACT FOR BACKSTOP CONSTRUCTION AND FENCING INSTALLATION AT THE AVIARA OAKS MIDDLE SCHOOL ACTIVITY PLAY FIELDS‘
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GII~OF CARLSBAD - AGENQP BILL ‘Y ”: I’ 4
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BACKSTOP CONSTRUCTION AND FENCING CITY
CITY INSTALLATION AT THE AVIMU OAKS MIDDLE SCHOOL
ACTMTY PLAY FIELDS
AB#+- TITLE: ACCEPTING BIDS AND AWARD OF CONTRACT FOR
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RECOMMENDED ACTION:
If the Council concurs, adopt Resolution No. 94‘-1 Y8’ accepting bids and awarding
Contract No. CSD 0010 for the construction of a baseball backstop and installation of
dugouts and perimeter fencing at the Aviara Oaks Middle School to Lightening Fence
Company, 11126 Saunders Court, San Diego, California 92131.
ITEM EXPLANATION:
In July 1993, the City Council approved a three (3) phased development proposal for
Activity Play Fields at the Aviara Oaks Middle School site. Council also authorized the
application and use of Roberti-ZBerg-Harris grant funds in order to finance the Phase
I development which creates a baseball/softball field with backstop, dugouts and
perimeter fencing. Subsequent to Council action, staff applied for and received
authorization from the administering agency to utilize grant funds to construct Phase I.
The grant funding requirements and funding availability is as follows:
State Funds (Roberti-ZBerg) $21,416
GCC (Local Match-City) 6,150 La Costa Youth Organization (LCYO)
(Private) 3,024
Total Funds Currently Available $30,590
The development of Aviara Oaks fields will also be funded from Public Facilities Fees
(PFF) in the 1994-95 Capital Improvement Program (CIP). Staff prepared project
specifications for Phase I and the open competitive bid process began in April 1994.
By April 28, 1994 three (3) sealed bids were received, opened and evaluated. The
results are as follows:
1. Lightening Fence Company $3 6,874
2. Atlas Fence Company $37,029
3. American Fence Company $43,694
FISCAL IMPACT
Because the low bid received was for $36,874, there is a deficit between available funds
($30,590) creating a shortfall of $6,284.
Staff is recommending the appropriation of $6,300 of Public Facility Funds (PFF) in
order to complete Phase I development as designed and specified in the contract
documents.
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There is approximately 2 Million available in the fund as of April 30, thus funds are
available. In addition, this appropriation will not adversely impact future financing
requirements or other PFF projects as reflected in the draft Capital Improvement
Program (CIP).
Phase I1 & 111 development, consisting of a baseball and soccer field development, are
expected to be completed with the 1994-95 CIP funds and private contributions.
Staff Recommends awarding the low bid contract for $36,874 and complete Phase I as
designed. Utilize funding as follows:
State, Local & Private Funds (Available) $30,590
Additional PFF Funds 6,300
$3 6,890
EXHIBITS:
1. Resolution No. 5 4- Iq8
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RESOLUTION NO. 9 4 - 14 8
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSB
CALIFORNIA, ACCEPTING BIDS AND AWARDING THE CONTRACT E
THE INSTALLATION OF A BASEBALL BACKSTOP, DUGOUTS A
FENCING AT THE AVIARA OAKS MIDDLE SCHOOL TO TI.
LIGHTENING FENCE COMPANY IN THE AMOUNT OF $36,874
WHEREAS, the City Council of the City of Carlsbad has approved
backstop/fencing project at the Aviara Oaks Middle School site and,
WHEREAS, the funds have been approved by the City of Carlsbad
authorized by the State of California Roberti-Z'Berg-Harris Grant Program and the
Costa Youth Organization (LCYO) for this project and,
WHEREAS, adequate Public Facilities Funds (PFF) are available,
WHEREAS, plans specifications and contract documents regarding the proJ
were appropriately advertised for bids and,
WHEREAS, bids for this project have been received and evaluated to determ
which bid will represent the City's best interest:
NOW, THEREFORE, BE IT RESOLVED by the City Council of the Citj
Carlsbad, California, as follows:
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2.
The above recitations are true and correct.
Lightening Fence Company represents the City's best interest for 1
installation of backstop, dugouts and fencing.
The award for this project shall be awarded to Lightening Fer
Company in the amount of $36,874.
Public Facilities Funds of $6,300 are appropriated for project construct1
costs.
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4.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Ci
Council of the City of Carlsbad held on the 7th day of JUNE , 1994, by the followil
vote, to wit:
AYES:
NOES: None
ABSENT: None
Council Members Lewis, Stanton, Kulchin, Nygaard, Finnila
ATTEST:
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ALEXHA L. RAUTE
(SEAL)
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