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Home My WebLink About1994-06-07; City Council; 12724; ADVERTISE FOR BIDS FOR THE CONSTRUCTION OF THE JEFFERSON STREET BIKE LANES PROJECT NO. 3156C"Y OF CARLSBAD - AGEWA BILL .c Y AB ,# /ai 32!c3/ DEPT. ENG TITLE: ADVERTISE FOR BIDS FOR MTG. 6/07/94 CONSTRUCTION OF THE JEFFERSON STREET BIKE LANES PROJECT NO. 31 56 DEPT. CITY A CITY IFF I RECOMMENDED ACTION; Adopt Resolution No. 7'3" Pf ? approving plans and specifications, authorizing the Clerk to advertise for bids for the construction of the Jefferson Street Bike Lanes, authorizing the Mayor to sign the program supplement no. 17 to the Local Agency-! Master Agreement for Federal Aid Projects from the State of California Departme Transportation. I ITEM EXPLANATION: The project creates two four-foot wide bicycle lanes along a section of Jefferson S between Interstate 5 and Marron Road in the City of Carlsbad. To accommodate the eight-foot width of the bike lane, portions of Jefferson Street will be widened wherc existing road shoulder is not wide enough. A minimum amount of fill will be placed tc north side of Jefferson Street. A crib wall will be placed along a 250-fOOt stretch c bike lane where there is a near vertical drop to the lagoon. Caltrans, as program manager for Federal funds, requires the City to have an appr bidding package prior to issuing its approval to release the funds. The City's F specifications, and cost estimates have been completed in accordance with Cal criteria. The City has requested Federal funds through the lntermodal Surface Transport Efficiency Act (ISTEA). Caltrans issued program supplement number 17 to the ~ Agency - State Master Agreement Number 11 -5308 for Federal Aid Projects to help this work. The master agreement sets terms for the use of Federal money for infrastru construction. ENVIRONMENTAL REVIEW: && UJ #+ 0" *=% "4, ;c> CL. LL Irp? ..< The Planning Director has reviewed this project and has issued a mitigated Ne$ Declaration and a finding of General Plan Consistency has been made by the Plal Commission, The proposed project will impact 0.1 0 acres of wetland habitat. The California Cc Commission, the United States Fish and Wildlife Service, and the California Departmc Fish and Game require mitigation of the disturbed area at a ratio of 4:l. The PI provides 0.4 acres of revegetation by the elimination of exotic plants nearby and mitic plantings of native wetlands species. Permits were required and have been receivc the above mentioned agencies. I z I FISCAL IMPACT: 0 - I- o a d Currently, the City has State Grant funds on deposits in Account No. 380-820-81 05. in the amount of $69,281. Federal funding from the lntermodal Surface Transpor Efficiency Act (ISTEA) will provide $1 62,717. The sum of the funds are in excess t y/ anticipated costs of construction. 3 0 0 0 0 Page 2 of Agenda Bill No. +JV EXHIBITS: 1. Location Map (Exhibit 1). 2. Program Supplement No. 17 to Local Agency-State Master Agreement No. 1 1-5 for Federal Aid Projects. 3. Resolution No. 7 L( - I ’ 7 approving plans and specifications, authorizing the Clerk to advertise for bids for the construction of the Jefferson Street Bike La1 and authorizing the Mayor to sign the program supplement no. 17 to the L Agency-State Master Agreement for Federal Aid Projects from the State of Califc Depaiment of Transportation. ~ ~~~~ - ~~~~ ~ ~ LOCATION MAP A”- ” .* *ate: May 17, 1994 PROGRAM SUPPLEMENT NO. 017 Location: 11-SD -0-CBD to Project Number: STPLE-5308 (00: LOCAL AGENCY-STATE AGREEMENT E.A. Number: 11-117264 FOR FEDERAL-AID PROJECTS NO. 11-5308 ~ ~~ ~~~~~ ~~ ~ This P.rogram Supplement is hereby inCQrpQrated into the Local Agent. Agreement for Federal Aid which was entered into between the Local and the State on 11/21/78 and I;s subject to all the terms and con thereof. Tk1i.s Program Supplement is adopted in accordance with Para of Arti.cle I1 of the aforementioned Master Agreement under autho Resol.ution No. , approved by the Local Agency on (See copy attached). 'The Local Agency further stipulates that as a condition to payment o obligated to this project, it accepts and will comply with the coven remarks setforth on the following pages. PROJECT TERMINI: JEFFEKSON STREET BIKE LANES TYPE OF WORK: CONSTRUCT BIKE LANES,LANDSCAPE/MITI LENGTH: 0.1 (M PROJECT CLASSIFICATION OR PHASE(S) OF WORK [ I Preliminary Engineering [ ] Right-of -Way [ ] [XI Construction Engineering [X] Construction Estimated Cost1 Federal Funds I Matching Funds Local OT OTHER $ 217900 O$ $ $ 55200 33B $ 162700 $ 0 ,I CITY OF CARLSBAD ; i; /;y f' /' STATE OF CALIFORNIA Department of Transportatio / /,/ / 1 ;' .'.I/ 41 // l, ,' , -1 3, , ( &?P BY Ry "+ Cla fi(."X. '! /,' i iJet;is, rkfayor DEPUTY DISTRICT DIRECTOR, TRANS. PLANNING AND DEMAND Date .l~nc 8, 1994 Date ""__ Attest ~LLGL 2 l-~ A1 etha L. Rautenkranz I r. r 1. t 1.e I;italerk ~~~~ ~ 1 Iler-eby CerLify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounti-ng Off ice MBylq- Date 5./7. 74 $ 1627 11 /\ Chapter\ Statutes 1 Item Program 1 BCI Fund Source I i/' - I,O I 'Ill 1 2bbO-lOl U'JO 93-94 20.30.01o.a2s C 2G2040 892-i.' Page 1 '0 0 11-SD -0-CBD SWl&- 5.300 (002) DATE: 05/17/9 SPECIAL COVENANTS OR REMARKS 1. All mai-ntenance, involving the physical condition and the operation of the improvements, referred to in Article VI MAINTENANCE of the aforementioned Master Agreement will be performed by the Local Agency at regular intervals or as reqL for efficient operation of the completed improvements. 2. The Local Agency will advertise, award, and administer this project and will obtain the State's concurrence prior to eitl award or rejection of the contract. 3. The Local Agency agrees the payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal-Aid Project Agreement (PR-2) /D Estimate, or its modification (PR-2A) or the FN"76, and acc any increases in Local Agency Funds as shown on the Finance Bid Letter or its modification as prepared by the Division o Local Streets and Roads. 4. This agreement supplements State/County Master Agreements No 11-5308 and pertains to the Federal Transportation Enhanceme Activities (TEA) funding with the understanding that all provisions of the 1991 Intermodal Surface Transportation Efficiency .Act (ISTEA) apply. 5. In accordance with the California Transportation Commission Resolution No. FP-93-37 passed on March 31, 1994 the maximurr Federal TEA funds available for this project are $162,700 ur provided otherwise by the CTC. 6. In executing this Program Supplemental Agreement, Local Agency hereby reaffirms the "Nondiscrimination Assurances" contained in the aforementioned Master Agreement for Federal. -Aid Program. 7. Whenever the local agency uses a consultant on a cost plus 1 the local agency is required to submit a post audit report ( ing the allowability of cost payments for each individual c< tant or sub-contractor incurring over $25,000 on the projec The audit report must state the applicable cost principles 1 zed by the auditor in determining allowable costs as referel CFR 49, part 18, Subpart C - 22, Allowable Costs. Page e \ e EXHIBIT 3 1 I1 RESOLUTION NO. 9 4 - 14 9 2 3 4 5 6 7 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS, AUTHORIZING THE CITY CLERK TO ADVERTISE FOR BIDS FOR THE CONSTRUCTION OF THE JEFFERSON STREET BIKE LANES, PROJECT NO. 3156, AND AUTHORIZING THE MAYOR TO SIGN THE PROGRAM AGREEMENT FOR FEDERAL AID PROJECTS. SUPPLEMENT NO. 17 TO THE LOCAL AGENCY-STATE MASTER 1 WHEREAS, the City Council of the City of Carlsbad has determined it nec 8 9 desirable, and in the public interest to construct the Jefferson Street Bike Lanes; and WHEREAS, plans, specifications, and contract documents for the furnishing of a 10 I 11 12 13 14 materials, tools, equipment, transportation, and other expenses necessary or incidental project have been prepared and are on file in the Engineering Department of the Carlsbad; and WHEREAS, the City Council of the City of Carlsbad has previously appropriate Grant funds with a remaining amount of $69,000 for said project; and 15 16 17 WHEREAS, the City has made application for Federal Intermodal Surface Transp Efficiency Act (ISTEA) funding through Caltrans in the amount of $1 62,717. l8 I WHEREAS, State Grant and Federal ISTEAfunds are currently available in Project 1 19 20 i No. 380-820-81 05-31 56 ($69,281) and 392-820-821 1-31 56 ($1 62,71 7), respectively, for i $231,998; and 21 WHEREAS, the sum of the funds are in excess of the anticipated costs of cons 22 11 and 23 24 WHEREAS, the Mayor is authorized to sign the program supplement number 1 Local Agency-State Master Agreement Number 11-5308 for Federal Aid Projects 25 11 project; and 26 I WHEREAS, construction of said improvements is a matter of public necessity an 27 /I 111 28 ... il 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 1 28 1 I I ~ I I I 0 e NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of CE California, as follows: 1. That the above recitations are true and correct. 2. That the plans, specifications, and contract documents as presented are approved. 3. The Mayor is authorized to sign the program supplement number 17 to th Agency-State Master Agreement Number 1 1-5308 for Federal Aid Projects with Caltrans 4. The City Clerk of the City of Carlsbad is hereby authorized and dire proceed to publish, in accordance with law, Notice to Contractors inviting bids construction of the Jefferson Street Bike Lanes, Project No. 3156, in accordance with thl specifications, and contract documents hereinabove referred and to return a signed ai program supplement no. 17 to the Local Agency-State Master Ag ~eement Number 1 1 -f Federal Aid Projects to Caltrans. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City held on the 7th day of JUNE , 1994 by the following vote, to wit: AYES: Council Members Lewis, Stanton, Kulchin, Nygaard, Finnila NOES: None ABSENT: None ~ ATEST: ALFTHA L.. RAV"TENKRANZ, City Clerk 1 ALFTHA L.. RAV"TENKRANZ, City Clerk 1 (SEAL) /