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Home My WebLink About1994-07-12; City Council; 12767; ANNUAL TREE TRIMMING CONTRACTt D 0 9 f~ e % z 0 F 0 a $I 2 3 0 0 9 i -’ Cl@ OF CARLSBAD - AGEWA BILL *4 AB # )& 7b7 TITLE: DEPT. I MTG. ’7- /2-9(-( ANNUAL TREE TRIMMING CONTRACT CITY A DEPT. PCH CITY M RECOMMENDED ACTION: Adopt Resolution No. W - 19 0 , awarding a contract for tree trimming to HENDE TREE SERVICE for the period from July I , 1994 to June 30, 1995, with the option to for two additional one year periods. ITEM EXPLANATION The City requires contractual tree maintenance to service large specimen trees throl the city. In addition, this service will be used to supplement the street tree assei program during overload work periods. This contract will ensure the street tree pros performed at the preventative maintenance level. Also, trees located at public facilitil will be serviced by the contractor if deemed necessary. The Parks Superintendent will schedule the maintenance and the Park’s staff will mon contractor for compliance of the agreement. Specifications for the tree trimming service were developed by the staff of the Par Purchasing Departments. In accordance with Section 3.28.1 20 of the Municipal Code, to Bidders was mailed to twelve contractors. On June 15,1994 six responses were re opened, witnessed and recorded. The lowest responsive bidder for the contra Henderson Tree Service, PO Box 15230 San Diego, CA 92175 at the hourly rate of : This represents a 9% decrease from the rate in the current contract. FISCAL IMPACT Although the Council has not adopted the 1994-95 operating budget, the tree tr service will start July 1, 1994. The Tree Maintenance Assessment District has bu fiscal year 1993-94 will be approximately $40,000. EXHIBITS 1. Resolution No. qq- 140 2. Tabulation of Bids 3. Tree Trimming Agreement $45,000 for this program in the proposed 1994-5 budget. The tree trimming costs * t 1 2 3 4 5 6 7 8 9 10 I.1 l2 13 14 15 16 17 18 19 0 0 RESOLUTION NO. 9 4 - 19 0 A RESOLUTION OF THE CrrY COUNCIL OF THE CrrY OF CARLSBAD, CALIFORNIA, ACCEPTING A BID AND AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT FOR TREE TRIMMING SERVICE. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of C California, as follows: 1. hereby accepted. 2. That the bid of Henderson Tree Service, PO Box 15230 San Diego, CA That an Agreement between the City of Carlsbad and Henderson Tree SE tree trimming service for a period of one year commencing July 1, 1994 through June 2 with the option to renew for two additional one year periods at an increase not to excc of the price in effect at the end of the initial contract period is attached and made a pa and is hereby approved. 3. That the Mayor of the City of Carlsbad is hereby authorized and dir execute said Agreement for, and on behalf of the City of Carlsbad. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council o of Carlsbad on the &May of JULY , 1994, by the following vote, to wit: AYES: NOES: None Council Members Lewis , Stanton, Kulchin, Nygaard, Finnila EXHIBIT "2' 0 0 * BID TABULATION BID NO. 16 - TREE TRIMMING JUNE 15, 1994 @ 11 A.M. PURCHASING DEPARTMENT SUTTON TREE INC. 7072 THOMAS STREET Shaded cell denotes lowest, most responsive bid, 0 e 9 EXHIBIT ": AGREEMENT TREE TRIMMING SERVICE THIS AGREEMENT, made and entered into this 18th day of JULY , 1994, by and between the CITY OF CARLSBAD, a municipal corporation, hereinafter referred to i "City", and HENDERSON TREE SERVICE, hereinafter referred to as "CONTRACTOR". WHEREAS, the CONTRACTOR has submitted to the CITY a proposal to provide Tre Trimming Service. WHEREAS, it has been determined that it is in the best interests of the CITY to entc into the Agreement hereinafter contained. NOW THEREFORE, in consideration of the mutual promises, conditions, an covenants herein contained, the parties hereto agree as follows: 1. Term of Agreement This Agreement shall be for a period of one (1) year commencing on July 1 1994 and ending June 30, 1995. At the end of the year the CITY has th right to rebid or to renew the agreement for two (2) additional one (1) yea (1) year periods unless canceled by either party in writing at least thirty (30 days prior to the annual fenewal date. 2. Compensation CONTRACTOR shall provide tree trimming service for an hourly rate c $25.00 per man. 3. Escalation Clause A request for a cost increase must be submitted in writing thirty '(30) day prior to the beginning of each contract year by the CONTRACTOR. An request for a cost increase will be negotiated and must be evidenced to th satisfaction of the CITY, and be directly related to and not exceeding the U: Bureau of Labor Statistics consumer Price Index for San Diego County, anc in any event may not exceed the actual increase in CONTRACTORS cost. 4. Dum of Contractor a. The CONTRACTOR will be responsible for traffic controland all clean up, including disposal of debris and limbs and , during trimmini operations. Bids are to be made on an hourly basis and are to include equipmen and operator. b. 1 0 t c. d. e. Work to be billed for actual time on the job. Response time within 48 hours. The CONTRACTOR will be responsible for proper and adequa shielding of his equipment to prevent injury to persons or damage public or private property, and will assume all liability should inju to persons or damage to property occur. All means necessary to barricade and otherwise properly safeguard tl immediate working area will be utilized by the CONTRACTOR at : times. All equipment to be used by CONTRACTOR must be properly guardt and shielded to protect operator and public. f. g. 5. Hold Harmless CONTRACTOR agrees to indemnify, save, and hold harmless the CITY ar its officers, agents, and employees from any and all lawsuits) damage liability, claims, or costs of any nature whatsoever) arising out of, ( resulting from, either directly or indirectly, the performance of work pursua to this agreement, to the maximum extent allowed by law. 6. Insurance CONTRACTOR shall maintain Workers’ Compensation Insurance, Liabili Insurance for insurance against injuries including accidental death, to ar one (1) person in an amount no less than One Million Dollars ($1,000,00( naming the CITY as Additional Insured. 7. Business License CONTRACTOR shall maintain a business license to operate in the City I Carlsbad. 8. Cancellation Clause At any time during the term of this Agreement) either party may cancel th Agreement without cause, with thirty (30) days written notice. 2 0 0 i 9. Pavments CONTRACTOR shall submit invoices to Finance Department, 1200 Carlsbac Village Drive, Carlsbad, CA 92008. Payment shall be made in full by Cit] within thirty (30) days after receipt of invoice. 10. Independent Contractor It is expressly understood and agreed that the CONTRACTOR herein namec is acting as an Independent Contractor and not as an agent, servant, o1 employee of the CITY. The CONTRACTOR shall be aware of the requirements of the Immigratior Reform and Control Act of 1986 and shall comply with those requirement: including but not limited to verifying the eligibility for employment for a1 agents, employees and subcontractors that are included in the Agreement. 11. Assimment of Contract CONTRACTOR may not transfer, assign or subcontract this Agreemen without prior written consent of CITY. IN WITNESS WHEREOF, the parties hereto have executed the Agreement a Carlsbad, California, the day and year first above written. City of Carlsbad, California JYIBN.? Attest: APPROVED AS TO FORM: ad 0.n &-==L RONALD R. BALL e+ &. -?h+VFv* 3