HomeMy WebLinkAbout1994-10-18; City Council; 12907; APPROPRIATION OF FUNDS FOR 1994-95 BUDGET ADJUSTMENTS*e ' Y OF CARLSBAD - AG p4 c *'& ,j
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MTG. APPROPRIATION OF FUNDS FOR CITY
DEPT. F'N 1994-95 BUDGET ADJUSTMENTS CITY
RECOMMENDED ACTION:
10/18/94
9 q 435 Adopt Resolution No. appropriating funds needed to implement 1994-95 bud
adjustments and amending certain recreation fees.
ITEM EXPLANATION:
On September 27, 1994, the City Council reviewed several outstanding issues pertain
to the 1994-95 operating budget. At that meeting Council expressed their desire
enhance two Police Department programs and directed staff to investigate the possib
of using existing employees to fulfill a need for additional temporary help. Council a
opted to increase certain recreation fees in order to fund desired special event prograr
This agenda bill provides the required documents to implement these requested actic
including appropriations of $1 09,035.
The first enhancement Council selected will improve domestic violence case hand1
through the addition of one new Police Services Aide position at an annual cos
$34,200. As this program will not be in place for a full year in 1994-95, an approprial
of $26,000 is needed.
The second enhancement will address the juvenile services program by converting
equivalent of one full time temporary employee to a regular City employee. Additions
the funds will increase contract employment from a one half time equivalent to full tir
as well as allow for the purchase of needed capital equipment. The first year cost of
juvenile services enhancement presented to the Council was $57,300. As I
enhancement will be implemented for approximately three quarters of the year, a tota
$50,700 will be needed for the 1994-95 fiscal year. It is estimated that the annual cos
sustaining the juvenile services program at the enhanced level will be $37,000 as $20,(
of the initial amount requested is for a one time purchase of capital equipment.
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Council asked staff to consider the use of existing employees to fulfill the tt
enhancement which will address the reorganization and disposal of property 2
evidence inventory. A memo from the Police Chief addressing this consideratior
attached as Exhibit 2, and concludes that in-house staff is not available. An appropriat
of $19,000 is needed to fund the property and evidence enhancement. See Exhibit 3
further information on all of the police department enhancements.
Staff is also recommending an appropriation of $13,335 in order to continue to oi
special events programs which include the spring Easter egg hunts, tennis camp, coa:
clean-up, halloween carnival and track and field meet. Funds will come from additio
fee revenues approved by the City Council which include:
b Increase non-resident fee for instructional classes by $1 for a total of $4 per persc
b Increase swim lesson fees for both residents and non-residents by $3 per class I
b Implement a City/lnstructor instructional class revenue ratio of 33% City, 6
person.
Instructor.
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PAGE TWO OF AGENDA BILL NO. /ai 907
It is estimated that the revenue adjustments will yield over $13,000 per year which will
sufficient to offset the costs of providing the special event programs.
FISCAL IMPACT:
The appropriation for the Police Department enhancements totals $95,700 which will come frc
the Council contingency account. This includes a one-time capital equipment purchase
$20,000 and funding of the enhancements for only a portion of the budget year. On-go
annual costs are estimated at $90,000 and will need to be absorbed in the 1995-96 buds
Following this action, the contingency account will have approximately $200,000 remaining.
The recreation programs, while requiring a $13,335 appropriation of funds is offset by a I
amount of revenue thus there is no net fiscal impact on the General Fund.
EXHIBITS:
I. Resolution No. 9 4 -2qG appropriating funds needed to implement 1994-95 bud!
adjustments and amending certain recreation fees.
2. Memo from Police Chief addressing the use of in-house staff to assist in the reorganizat
and disposal of property and evidence inventory.
3. Summary of Police Department Enhancements.
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RESOLUTION NO. 94-295
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROPRIATING FUNDS TO
ADJUST THE 1994-95 OPERATING BUDGET
WHEREAS, the City Council of the City of Carlsbad, California has
reviewed amendments to the 1994-95 operating budget; and
WHEREAS, the enhancements to the Police Department were
reviewed and evaluated, and will require additional funds; and
WHEREAS, fees for certain recreation programs were reviewed,
evaluated and altered; and
.WHEREAS, the City Council finds it necessary to recover costs for City
services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the CQ
of Carlsbad, California, as follows:
1. The above recitations are true and correct.
2. That funds in the amount of $95,700 are appropriated from the
General Fund Contingency Account for police department program enhance
ments.
3. That funds in the amount $1 3,335 are appropriated from the Genera
Fund balance for special events programs.
4. That fees assessed for aquatic swim classes be increased by S.O(
per person per class for resident and non-resident participants.
5. That the fee for non-resident participation in instructional classes bc
$4.00 per person per class.
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6. That the ratio of City to instructor revenue be established at 33% fol
the Clty and 67% for instructors.
7. That the amended recreation fees shall become effective or
November 14, 1994.
8. That 1994-95 revenue estimates to the General Fund are increased b)
$1 3,000.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Cio
Council on the 18th day of OCTOBER , 1994, by the following vote, to wit:
AYES: Council Members Lewis, Stanton, Kulchin, Nygaard, Fi
NOES: None
ABSENT: None
ATTEST:
ALETHA L RAUTENKRANZ, City Clerk \ (SEAL)
e
October 6, 1994
TO: FINANCE DIRECTOR
FROM: Police Chief
0 "". EXHIBIT 2
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BUDGET ENHANCEMENT
Pursuant to Council request, I met with Marty Orenyak, Ann Jensen, Lone Liebennan and Lieutenant Shipley on October 3, 1994, to discuss the
possibility of using current City employee(s) on a part-time basis in the
property/evidence function.
After discussing the needs we have in terms of time commitments, background checks and technical knowledge, it became clear that this was
not a viable option. Our requirements dictate that we hire someone whose schedule we can dictate and with skills that are not readily available to us
within the City work force.
I am therefore requesting the approval of the $19,000 budget enhancemen
fun ion.
for. F e purpose of hiring a part-time employee for the property/evidence
/
c: City Manager
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I. lnvestiqations Police Services Aide
The primary function of the Investigations Police Services Aide (PSA) would be to estat
a centralized mechanism for domestic violence case follow-up. Timely follow-up
individual attention have been identified as key elements in the successful processin
domestic violence cases. There is currently insufficient time for detectives to accomplisk
needed domestic violence follow-up without sacrificing follow-up on other crime cases.
The PSA would be responsible for interviewing every victim of a potential domestic viole
incident and asking a prepared set of questions to determine if the responding OR
obtained a correct understanding of the situation and if the appropriate action was taken,
completed questionnaire would be placed into the case file to help minimize potential fu
liability. If additional information indicates that detective follow-up is appropriate, the c
would be given to the detective Sergeant for assignment. It is estimated that this func
would take approximately sixteen hours per week.
In addition, the PSA would conduct the daily "court run", delivering case documents to
District Attorney's Office. The daily court run is currently being done by the detec
Sergeant but is more appropriate for a non-sworn employee. It is estimated that this w(
take six to eight hours per week. Additional activities for the PSA would include CA
fingerprint processing, telephone follow-up with victims on cases not assigned to detecti
assisting with the preparation of photo line-ups and identifying and packaging evidence
The total cost of this enhancement is $34,200, which reflects the total compensation (incluc
benefits) of a new PSA position.
II. Juvenile Services Enhancement
In 1983, the Police Department began an informal juvenile diversion program which 1
formalized in 1986 and became the Juvenile Justice Panel. The program has now growl
include the GUIDE program and follow-up, the Parenting Program and the Juvenile Jus
Panel. In the past year, juvenile diversion activities have increased with the creatior
Carlsbad YES (Youth Enrichment Services) in which the juvenile diversion counsel
involvement is integral, the creation of the CROP program (Convicts Reaching Out to Peol
and the formation of a mentoring program within the Carlsbad YES structure. The juvE
services staff is doing an outstanding job addressing the needs of Carlsbad youth
recognizes the City's commitment to the meet the needs of our youth and protect the qu
of life for our citizens. This proposal will help structure the diversion program and pro\
needed budgetary support, which has been nominal since the program's inception.
The proposal includes the following:
a. The transfer of one full-time juvenile diversion coordinator from full-time temporary to
time City employee status. This position would assume the role of Coordinator.
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b. The addition of a contract half-time juvenile diversion counselor. This position wil[ add1
needs in the elementary schools which have previously gone unserved by diver:
programs.
c. The addition of operating and capital funds to support the addition of several
programs including Carlsbad YES and CROP. This includes a vehicle for stuc
transport, the cost of bus transport for CROP as well as books, films and recogn supplies.
The Juvenile Services Coordinator would have responsibility for the Juvenile Justice Panel coordinate all of the intervention programs. This is currently being done by the juve detective and while he has done a fine job, his assigned job is to investigate juvenile crin Moving the management responsibilities to the Juvenile Services Coordinator would give more time to address this primary assignment.
The additional half-time counselor would assume some of the GUIDE responsibilities
address the needs of at-risk youth in the elementary schools. Like the DARE program, becoming more apparent that at-risk youth need to be addressed at younger ages, and
is not accomplished now.
Presently, the juvenile diversion program has a budget of $66,600, contains 1.5 FTE’s an
funded through asset forfeiture funds. The program would cost $123,900, and fund 2 F;
if the enhancements are added.
The cost of adding the enhancements presented is $57,300.
Ill. Propertv and Evidence: Additional TemDorarV Help
The reorganization and update of the Property and Evidence function began almost two YE ago and is still in progress. Presently, there is one property and evidence custodian hi
through a temporary help agency. The functions of the property and evidence custoc
include the receiving and disbursing of property/evidence, transporting evidence to and fr
the crime lab in San Diego, transporting photographs to and from the processors, delivel evidence to and picking up evidence from detectives, as well as other similar activities.
During this past year, a Police Sergeant was assigned to Property and Evidence while on I~ duty. It was only with this additional assistance that progress in reorganizing, updating i disposing of old inventory was possible. That additional assistance is no longer available i the one person remaining is not able to accomplish the support duties. If the sup1 functions were removed from the property and evidence custodian, they would need tc done by others, such as officers or detectives, resulting in greater cost and inappropriate I
of personnel.
In addition, based on previous experiences and the critical nature of the property : evidence function, a complete audit and inventory should be conducted every year. 1 proposal includes the funding for this activity.
The total cost of this enhancement is $19,000, which would be used for additional tempor services,