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Home My WebLink About1995-01-10; City Council; 12979; Master Drainage Plan Facility-Carltasf”TY OF CARLSBAD - AGTDA BILL 74 AB # /+ y79 TITLE: APPROVAL OF REIMBURSEMENT MTG, l-10-95 TO THE CARLTAS COMPANY FOR CONSTRUCTION OF DEPT. ENG MASTER DRAINAGE PLAN FAClLllY BAA c~~~~~ CITY MGR.= RECOMMENDED ACTION: Adopt Resolution No. 9s-8 approving an immediate one-time reimbursement to the Carltas Company for the construction of Master Drainage Plan facility BAA in the amount of 9342,686. ITEM EXPLANATION: As a condition of approval for the development of the Car Country Expansion (CT 87-03) the Carltas Company, developer of the project, was required to construct an off-site drainage improvement identified as Planned Local Drainage facility BAA on the Master Drainage and Storm Water Quality Management Plan (Master Drainage Plan). In accordance with the provisions of the City’s newly adopted Drainage Ordinance, Municipal Code Section 1508.080, the City Council, at its discretion, may enter into a reimbursement agreement with any developer who has constructed a Planned Local Drainage (PLD) facility identified within the Master Drainage Plan. The developer’s contractor has completed construction of the drainage facility and associated channel work. The total design and construction cost of the project to the developer, as verified by Engineering staff, is $578,767.68. This figure includes approximately $49,000 in m-vegetation and environmental mitigation costs currently in progress. The Drainage Ordinance specifies that payment of any reimbursement shall be limited to the extent that the funds are available through the collection of Planned Local Drainage Area (PLDA) fees. The total amount of funds available for reimbursement through the collection of PLDA fees for facility BAA is estimated at $585,703 ($527,052 in new PLDA fees and $58,651 in previously collected PLDA fees). Since the amount available for reimbursement exceeds the actual cost to construct facility BAA, the developer is eligible to receive a 100% reimbursement on the constructed facility with no modification to the existing PLDA fee program. The Carltas Company paid $227,132.36 in PLDA fees for CT 87-03 (Car Country Expansion), and CT 92-07 Units No. 1 & 2 (Carlsbad Ranch) under the previous PLDA fee program. As a condition of development for both of these projects, Carltas signed an agreement to pay any additional PLDA fees required under the new PLDA fee program. The total amount of additional fees due to the City under the terms of the agreement is $236,081.68 ($170,281.68 for CT 87-03 and $65799.34 for CT 92-07 Units 1 & 2). Subtracting the balance due from the total reimbursable amount leaves a total amount to be reimbursed to the developer of $342,686. The City presently has adequate funds within the PLDA fee accounts to pay the requested reimbursement while maintaining adequate resources to fund all the Planned Local Drainage Area projects listed in the City’s current five-year Capital Improvement Program. Staff is, therefore, recommending that an immediate one-time reimbursement be made to the Carltas Company in the full amount of 3342,686. Page 2 of Agenda Bill No, 4 779 - FISCAL IMPACT: The total cost to the Carltas Company to construct PLD facility BAA, as verified by Engineering staff, was $578,767.68. Pursuant to an agreement with Carltas to pay any increase in PLDA fees associated with the recently revised Master Drainage Plan, the Carltas Company is obligated to pay an additional $236,081.68 in drainage fees into the Area ‘B’ PLDA account. Applying the $236,081.68 as a credit against the cost to construct the facility results in a remaining balance for the reimbursable cost of 3342,686. The City currently has $2,041,064 in unreserved undesignated funds within the PLDA Area “B” account. This amount includes $227,132.36 in PLDA fees previously paid by the Carltas Company for the Car Country II and Carlsbad Ranch Units 1 and 2 projects. Payment of the proposed one time reimbursement of 3342,686 to the Carltas Company will not adversely affect the City’s ability to fund the drainage facilities included within the current or proposed five-year Capital Improvement Program. EXHIBITS: 1. Location map. 2. Final Cost Letter from Carltas Company dated December 5, 1994. 3. Resolution No. YfiJ” approving an immediate one-time reimbursement to the Carttas Company for the construction of Master Drainage Plan facility BAA in the amount of 3342,686. CITY OF OCEANSIDE PLANNED LOCAL DRAlNAGE FACILITY PROJECT NAME EXHIBIT PLANNED LOCAL DRAINAGE FACILITY BAA 1 AKLSS” tNwittK,NL VW, EXHIBIT 2 CARLTAS DEVELOPMENT COMPANY December 5, 1994 DEC 0 6 1994 Ms. Sherri Howard Associate Engineer City of Carlsbad 2075 Las Palmas Carlsbad, California 92009 ENGINEERING DEPARTMENT Re: Cannon Lake Railroad Culvert Improvements Dear Sherri: Based on conversations with you and David Hauser today, we are forwarding with this letter a copy of the landscape proposal for the above referenced project. The previously submitted detailed reconciliation has been updated to include the landscape amounts as well as the fti Hubbard bills submitted last week; a copy is also included with this letter. It appears that the final total for the project will be $578,767.68 as compared to a budgeted cost of $564,430 for a negative variance of $14,337.68. It is my understanding that the target agenda date for this reimbursement will be December 20, 1994. I will contact Hubbard to inform them of the status of the reimbursement. Your assistance has been greatly appreciated. As always, if there is anything I can do to assist, please call me. Sincerely, %LTf * Chief Financial Officer . Mr. David Hauser, Assistant City Engineer ” Ke: RRCULV2 5600 AVENIDA ENCINAS . SUITE 100 . CARLSBAD, CALIFORNIA 92008 U.S.A. (619) 431-5600 FAX (619) 431-9020 q I Vendor Name Invoice # I Don Hubbard Contracting Co 17299 116.266.00 118,266.OO Don Hubbard Contracting Co 17262 I 16,761.OO 16.761.00 San Oiego Gas & Electric 4.699.00 4.899.00 ..^-^--- NDLJliIUtJ 1 I I I ^^ -a^ _^ , JZ.“““.U” , 32.000.00 NSl-lCTnR ..---.-- SfiiRl -- .- I I I 77Rrl50~ -, - - -. - - 2,280.59 NSDCTDE 5564l I I 58.96 1 I SR CIA --.-- NCnrTnEL 52171 , I / I 7nu ?.c I I / I I 9-c ?C I 7ASR 1 I I I I.““” I II 11”.W” L”“..)V O’Oay Consultants / .-- I 691.25 691.25 O’Oay Consultants 7432 ( 627.00 627.00 O’Oay Consultants 7420 1 I,46500 1.465.00 A ,,A 72 (O’Oay Consultants 1 7389( I I- 4,214.25 1 O’Oay Consultants O’Oay Consultants O’Oay Consultants O’Oay Consultants O’Oay Consultants O’Oay Consultants .Kahr &Associates -,w I7.L.s 7351 5,488.50 5.466.50 7346 1 13,102.75 13.102.75 7332 3 738.50 ~ -__--__ I. 38738.50 ;;g -----L--+-...-.- i T,235.Z 7.839.25 --. i 541 .oo I j 541.00 7264 1 9,660.50 j 9.660.50 68, j I 1.500.00 j ) I 1500 00 I -- .~~~ ~~ Kahn IL *ecrwir+me . -. ,. - . _“““.“.“” I c71 “, I I I I I 3 ,nn nn I .,“““.“” I I I , ?nn nn *,I”“.“” Kahr & Associates 66 1.750.00 1.750.00 Kahr &Associates 65 900.00 900.00 Kahr 8 Associates 64 1 .ooo.oo 1,ooo.oo Kahr (1 Associates 63 1.400.00 1.400.00 Kahr & Associates Kahr R I 621 I I I I I 100.00 1 ut I 7nn no I Kahr 8 Associates Kahr IL I 581 I I I I 250.00 1 571 I 700 no I Kahr &Associates Kahr R Assoriatrr 551 I I I I I 725.00 1 I SAI Kahr &Associates Aa.snciatas 521 I I I I I 475.00 / I anl 36250 I Kahr B Associates Krhr IL I 48! I I I A71 I I 275.00 I 350 00 I 1 202431 I I I I I 2.080.49 / I -- --....-.- l.-- 1 202421 787.77 1 P&D Technolwies 1 200571 I I I I I 448.03 1 I Total costs Variance, 397.971.00 ! 4,899.OO / - 49,126.OO 34.545.91 j 62.793.00 128671.77 16.761.00 5788767.68 ! I , (7,701.00)/ - 1 l,OOO.OO (4,126.OO) (2,546.91) / (7,793.OO) (2,671.77) 3,OOO.OO 6,500.OO (14,337.68) RRCUCVRT XL.3 s 1’ 2i 3 4, 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 95-8 EXHIBIT 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CAUFORNIA,APPROVlNGANlMMEDlATEONE-TIMERElMBURSEMENT TO THE CARLTAS COMPANY FOR THE CONSTRUCTION OF MASTER DRAINAGE PLAN FACILITY BAA IN THE AMOUNT OF 8342,686. WHEREAS, the Carltas Company, as a condition of approval for Carlsbad Tract 87-03, did complete the construction of an off-site drainage facility identiiied on the City’s Master Drainage and Storm Water Quality Management Plan (Master Drainage Plan) as Planned Local Drainage , facility BAA located within Planned Local Drainage Area ‘B’; and, ~ WHEREAS, the Carlsbad Municipal Code Section 1508.080 provides that the City Council, at its discretion, may enter into a reimbursement agreement with any developer who has constructed a Planned Local Drainage (PLD) facility identified in the Master Drainage Plan; and, WHEREAS, the Carftas Company has requested an immediate reimbursement for costs incurred in the construction of PLD facility BAA; and, WHEREAS, the Carftas Company has submitted detailed accounting records, verified by City staff, which show that the total cost to construct PLD facility BAA was $678,767.68; and WHEREAS, the Carltas Company, as a condition of approval for CT 87-03 and CT 92-07, entered into agreements with the City to pay any increase in Planned Local Drainage Area (PLDA) fees resufting from the recent Master Drainage Plan update; and, WHEREAS, the Carltas Company is obligated to pay the additional sum of $236,081.68 in PLDA fees to the Clty in satisfaction of said agreements; and, WHEREAS, the payment of the additional PLDA fees may, in accordance with the Drainage Ordinance, be credited against the cost to construct PLD facilities; and, WHEREAS, after application of credit there remains $342,686 in reimbursable costs for PLD facility BAA; and, WHEREAS, adequate funds are, or will be, available through the collection of PLDA fees to reimburse the developer for the full cost of the PLD facility BAA; and, I/ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 WHEREAS, adequate funds currently exist within the PLDA account for Area ‘6’ to reimburse the developer for the construction of PLD facility BAA and to finance all PLO Area ‘B’ drainage improvements programmed in the City’s current and proposed five-year Capital Improvement Program. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the Finance Director is hereby directed to make an immediate one-time reimbursement to the Carttas Company in the amount of $342,686 for the construction of PLD facility BAA from PLDA Area B account. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council 1995 held on the m day of .TANUAR~ , t!XM by the following vote, to wit: AYES: Council Members Lewis, Nygaard, Kulchin, Finnila, Hall NOES: None ABSENT: None ATTEST: KAREN R. KUNDTZ, ssistant City Clerk