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HomeMy WebLinkAbout1995-01-24; City Council; 12996; REQUEST FOR AUTHORITY TO DESTROY FILESGI I w F GARLSBAD - AGENW BILL J(., AB # ,a:'?q (4 TITLE: DEPT. HD. - MTG. I-gq-95 CITY ATTY ( DEPT. FIN CITY MGR~ REQUEST FOR AUTHORITY TO DESTROY FILES h RECOMMENDED ACTION: Adopt Resolution No. 9 5 -20 authorizing the destruction of certain files. ITEM EXPLANATION: This agenda bill is part of a continuing Record Management Program for City Departments. Adoption of the Resolution will complete the destruction of obsolete and unnecessary files in the Finance Department. Section 34090 of the Government Code provides authority for destruction of documents that are more than two years old and are no longer required. This section also request the consent of the City Attorney and the authorization of the City Council prior to the destruction of any document. Section 34090 does not authorize the destruction of the following: Records that affect title to real property. Minutes, Ordinances, or Resolutions of the City Council or of any City Board or Commission. 1. 2. The documents listed as Exhibit "A have been reviewed in accordance with the provisions of the Government Code, and meet those requirements and the City Attorney has consented to their destruction. FISCAL IMPACT: None 226 227 228 08/89 - 09/89 Warrants #I 27851 - 128550 9 EE 09/91 09/89 Warrants #128551 - 129200 10 EE 09/91 09/89 - 10/89 Warrants #I 29201 - 129800 11 EE 10/91 7/1/89 - 12/31/89 Cancelled Checks for Workman’s DESTRUCTION OF THESE RECORDS APPROVED m RON BALL, City Attorney Date:=- 16tiSC i-, b 1 2 3 4 5 6 7 8 9 lo 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 0 m RESOLUTION NO. 95-20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN FILES WHEREAS, maintaining all obsolete files, correspondence and papers is uneconomical; and WHEREAS, the documents listed on Exhibit "A", attached hereto and made a part hereof, have been reviewed by the Finance Director; and WHEREAS, the Finance Director recommends that all documents listed on Exhibit "A" are no longer required, and meet the requirements of Government Code Section 34090 for destruction; and WHEREAS, the City Attorney has consented to the destruction of these documents listed on Exhibit "A". NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad as follows: 1. That the above recitations are true and correct. Ill Ill Ill Ill Ill Ill /I/ I// - I r 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 0 e 2. That the Finance Director is hereby authorized to destroy the documents listed on Exhibit "A", attached hereto. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad on the 24th day of JANUARY I 1995, by the following vote, to wit: AYES: NOES: None ABSENT: None Council Members Lewis y Nygaard y Kulchin, Finnila, Hall ATTEST: ALETHA L. RAUTENKRANZ, City Clerk (SEAL)