HomeMy WebLinkAbout1995-02-07; City Council; 13019; Agreement City of San Marcos for Design Construction Operation and Maintence of Traffic Signal La Costa Meadow Santa Fe Road Intersection7
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CIT@OF CARLSBAD - AGENW BILL g3R - -
AB # m DEPT E AGREEMENT BETWEEN THE CITY OF CARLSBAD AND THE
MTG. CITY
LEPT. ENG CITY LA COSTA MEADOWS/RANCHO SANTA FE ROAD INTERSECTION
2/07/9d CITY OF SAN MARCOS FOR DESIGN, CONSTRUCTION AND
OPERATION AND MAINTENANCE OF A TRAFFIC SIGNAL AT ME
RECOMMENDED ACTION;
Adopt Resolution No. 95 -35 approving an agreement between the City of Ca
and the City of San Marcos for the design and construction of a traffic control
system and operation and maintenance of the traffic control signal system
intersection of Rancho Santa Fe Road and La Costa Meadows Drive. I ITEM EXPLANATION:
Mr. Thomas Anthony, on behalf of the La Costa Meadows Industrial Park business c that are located in the Crty of San Marcos, has requested installation of a traffic si!
the Rancho Santa Fe Road/La Costa Meadows Drive intersection. This request wa5
so that left-turn ingress/egress to and from the industrial park could be made w benefit of a traffic signal. Currently, there are no controls on Rancho Santa Fe Road intersection. The Crty of San Marcos will be the lead agency for design and const
of the traffic signal. However, Mr. Anthony and the industrial park tenants have rak
costs. They will fund the construction of the project that will be bid by the City
Marcos.
This intersection is two-thirds within Carlsbad’s jurisdiction (Rancho Santa Fe Roa one-third within San Marcos’ jurisdiction (La Costa Meadows Drive). Carlsbad has i to the installation of the traffic signal and will operate and maintain the traffic signe completion of construction. However, the City of San Marcos will pay the City of CE
the yearly costs for operation and maintenance as specified in the agreement.
money for the necessary construction work and five years operation and maintc
1 FISCAL IMPACT:
All construction costs will be paid for by the City of San Marcos from funds obtail Thomas Anthony. Additionally, the City of San Marcos will pay Carlsbad $5,000 init
the first year of operation and maintenance. For each year, thereafter, San Marc reimburse Carlsbad the actual cost to operate and maintain the traffic signal.
EXHIBITS:
1. Location map.
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2. Resolution No. % -3 5 approving an agreement between the City of Carlsb;
the City of San Marcos for the design and construction of a traffic control
system and operation and maintenance of the traffic control signal system intersection of Rancho Santa Fe Road and La Costa Meadows Drive.
3. Agreement between the City of Carlsbad and City of San Marcos for the desi!
construction of a traffic control signal system and operation and maintenance traffic control signal system at the intersection of Rancho Santa Fe Road and LE
Meadows Drive.
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PRoJECT NAME PROPOSED TRAFFIC SIGNAL AT INTERSECTION E
OF LA COSTA MEADOWS DRIVE / RANCHO SANTA FE ROAD
DRAWN BY: SCOTT EVANS, CARLSBAD ENGINEERING DEPT.
# /I 0 0 Exhibit 2
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RESOLUTION NO. 9 5 - 3 5
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE CITY COUNCIL TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF CARLSBAD AND CITY OF SAN MARCOS FOR THE DESIGN AND CONSTRUCTION OF A TRAFFIC CONTROL SIGNAL SYSTEM AND OPERATION AND MAINTENANCE OF
THE TRAFFIC CONTROL SIGNAL SYSTEM AT THE INTERSECTION OF RANCHO SANTA FE ROAD AND LA COSTA MEADOWS DRIVE.
6 WHEREAS, the City Council of the City of Carlsbad has determined it necess
the public interest to improve the intersection of Rancho Santa Fe Road and La Costa I
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Drive by construction of a project that consists of traffic control signal system and r
improvements; and
WHEREAS, the City Council of the Ctty of Carlsbad has agreed to participate w
~ of San Marcos to facilitate construction of the traffic control signal system and r
improvements at the Rancho Santa Fe Road and La Costa Meadows Drive intersed
WHEREAS, the City of San Marcos has indicated a willingness to pay for the trE.
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signal system and minor road improvements and also pay for the yearly ope1
maintenance costs of the traffic control signal system; and
l? WHEREAS, the City of Carlsbad will inspect the project during construction; q
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upon completion of construction and acceptance by the City of Carlsbad and the ( I’
WHEREAS, the City of Carlsbad will operate and maintain the traffic control sig
Marcos; and
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WHEREAS, the City of Carlsbad will be reimbursed for said operation and mi
costs of the traffic control signal system by the City of San Marcos on a yearly bask
NOW, THEREFORE, BE IT RESOLVED by the City Council of the Crty of
California, as follows:
1, That the above recitations are true and correct.
Ill
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2. That the City Council of the Ctty of Carlsbad authorizes the Mayor tc
agreement between the City of Carlsbad and City of San Marcos for purposes speci
resolution.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad 0
held on the 7th day of FEBRUARY , 1995 by the following Vote, to wit:
AYES: Council Members Lewis, Nygaard, Kulchin, Finnila, Hall
NOES: None
ABSENT None
ATTEST:
Az.L2kh
ALETHA L RAUTENKRANZ, City Clerk (SEAL)
0 0 Exhibit 3
AGREEMENT BETWEEN THE - ,I
ClTY OF CARLSBAD AND ME
CITY OF SAN MARCOS FOR THE DESIGN AND
CONSTRUCTION OF A TRAFFIC CONTROL SIGNAL SYSTEM AND
OPERATION AND MAINTENANCE OF THE TRAFFIC CONTROL SIGNAL
SYSTEM AT THE INTERSEC'flON OF RANCHO SMTA FE ROAD AND
LA COSTA MEADOWS DRIVE
THIS AGREEMENT, executed this day of ,19- by and between tl
CITY OF CARLSBAD, a municipal corporation, hereinafter referred to as 'Carlsbad', and the CI'
OF SAN MARCOS, a municipal corporation, hereinafter referred to as 'San Marcos".
WITNESSETH
WHEREAS, Carlsbad and San Marcos desire to cooperate to facilitate the design a
construction of a traffic control signal system and safety lighting at the intersection of Rancl
Santa Fe Road and La Costa Meadows Drive, and to cooperate and jointly participate in
operation and maintenance following construction hereinafter referred to as 'Project'; and
WHEREAS, this three-way intersection is two-thirds within Carlsbad's jurisdiction, a
one-third within San Marcos' jurisdiction; and
WHEREAS, Carlsbad and San Marcos desire to specify herein the terms and conditio
by which design, construction, operation and maintenance of said Project shall be financed ar
accomplished.
NOW, THEREFORE, it is mutually agreed by and between Carlsbad and San Marcos
follows:
1. San Marcos shall act as the lead agency for designing the Project, for preparatic
of the plans and specifications for the Project prior to construction, bidding the Proje
construction administration and construction of the Project, act as the lead agency for purpos
of CEQA, as well as act as the lead agency to ensure completion of the Project per the approvl
plans and specifications.
2. San Marcos shall engage independent contractors to design and construct t,
Project. The Project shall be designed to meet the standards of whichever City's standards 8
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higher. San Marcos shall require such contractorsto indemnify, defend, and'hold harmless bo
agencies from negligent or intentionally wrong .acts of such contractors in canying out thc
agreements, and provide bonding and insurance for same, for both cities.
3. Carlsbad will act as the agency that will provide courtesy review and approval
plans and specifications for the Project prior to construction, and inspection of construction
the Project throughout the construction period.
4. Within ten (1 0) days of completion of the Project, San Marcos shall inspect all wc
performed on the Project and inspected by Carlsbad and determine whether the work w
completed in accordance with the approved plans and specifications. If, by the end of this t(
(10) day period, San Marcos has not notified Carlsbad in writing that the work materially van'
from the approved plans, San Marcos shall be deemed to have approved the constructed Projc
in accordance with the plans and specifications.
5. Upon completion and acceptance of the Project, it will be the .responsibility
Carlsbad to operate and maintain the Project.
6. Upon San Marcos' approval of the Project it is agreed that, pursuant
Government Code Section 895.4, the parties shall share any liability arising out of the Project l
follows:
6a. Carlsbad will be the lead agency with regard to defense of claims against bo
agencies. All costs for defense not paid by contractors and/or their insurers or bonds will I
apportioned two-thirds to Carlsbad and one-third to San Marcos.
6b. Carlsbad and San Marcos shall share liabil*tyforclaims, settlements orjudgemer
not paid by contractors and/or their insurers or bonds, if any, against either City m'sing out
the Project as follows:
1) For design .defects, equally;
2) For any other liability, two-thirds Carisbad, one-third San Marcos.
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7. This indemnity provision is not limited in any way by the extent Of any insum
policy currently in force and held by either party.
8. Following acceptance by San Marcos, Carlsbad will maintain and operate t
traffic control signal system and safety lighting at its cost, subject to partial reimbursement :
forth in Paragraph 9, below.
9. Prior to construction permit issuance for the traffic control signal syste
San Marcos shall pay Carlsbad $5,OOO for operation and maintenance of the traffic control sigl
system for the first year. An amount equal to the cost of first year's actual traffic sigl
maintenance and operation costs shall be due to Carlsbad after the traffic control system t
been energized and operating for one year, for the cost of the second year's operation. Paym
shall be made by San Marcos within thirty (30) days of receiving an invoice from Carlsbad.
10. For each subsequent twelve (1 2) month period, Cartsbad will invoice San Marc
for the prior year's actual traffic signal maintenance and operation costs, and payment shall
made by San Marcos within thirty (30) days of receiving the invoice.
11. Upon completion of future improvements to Rancho Santa Fe Road, includi
construction of a raised median on Rancho Santa Fe Road at the La Costa Meadows Dr
intersection, the traffic signal will be removed by Carlsbad and delivered to the City of S
Marcos. Vehicular turns at La Costa Meadows Drive will then be restricted by the raised medi
on Rancho Santa Fe Road to right-in/rightsut to and from Rancho Santa Fe Road. Howevt
Carlsbad will consider allowing a temporary southbound left-turn access to La Costa Meadol
Drive at the time construction of the median on Rancho Santa Fs Road occurs and will consic
allowing the temporary southbound left-turn access to remain until such time as an atternc
access to the La Costa Meadows Industrial Park is identified and constntcted.
12. With the exception of the indemnity provisions in Paragraphs 6 and 7, tl
Agreement shall terminate ten (10) years after approval of this Agreement by both parties or up
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completion of improvements to Rancho Santa Fe Road, including construction of a raised mediz
at La Costa Meadows Drive, per Paragraph 11, whichever is first.
13. The termination date of this Agreement may be extended upon wriien appro\
executed by both agencies. This Agreement may not be modified, amended, or otherwic
changed unless by an amendment, in writing, and executed by both agencies.
IN WITNESS WHEREOF, this Agreement is executed by the City of Carlsbad pursuant
action taken by its City Council, and by the City of San Marcos pursuant to action taken by
City Council.
CITY OF SAN MARCOS
By:
Date: February 8. 1995 Date: / 44 /99r
APPROVED AS TO FORM APPROVED AS TO FORM
By: /3LsL. fl. & ’ By:
City Attorney 2- S-$r
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CITY OF SAN M @ COS
CAPITAL IMPROVEMENTS
ENGINEERING DIVISION
One Civic Center Drive San Marcos CA 92069
744-1 050
FAX 591 -41 35
To: City of Carlsbad
2075 Las Palmas Drive
Carlsbad CA 92009
LETTER OF TRANSMIT'
DELIVERED
I Date: February 3, 1995
Attention: Bob Sshvwn I I Re: Traffic Signal at La Costa Me I -
Drive
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We are sending you dAttached Under separate cover via the f items:
Shop Drawings Prints Plans Samples Specificatic
Copy of Letter Change Order
2 CarlsbadISan Marcos Agreement 1/24/95
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THESE ARE TRANSMITTED as checked below:
n For approval Approved as submitted Resubmit copies for apprc
AS requested Return for corrections Return corrected prints
&or your use n Approved as noted u Submit copies for distribu
Please return an original after the Carlsbad Mayor signs it. I will FAX you a copy of 1
signed City of San Marcos resolution approving the agreement when it's available.
copy to:
mcne\forms\ltrtrans
rl
Signed: - ,b /
Gary Kellison, Senior Civil Enc
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CONTRACT COVER SHE @
.,."--. City of San Marcos . . c".
105 W. Richmar Avenue . ._ ,
This sheet must accompany aV contracts/agreements submitted to the City CIe$@&&@>nt.'
in ink or TYPE this information
All contracts submitted for Council approval must be submitted in Original Form with Two corn
A signature line for the City Attorney and an attest line for the City Clerk must..appear'~~-ali-~ Failure to submit as required will resuit in the return of your document. to-gur-Departfi&t 'for
San Marcos, California 92069 , ic -. ' - . .
.,
.C. . -
NUMBER: (tu be complete<r)
E TC.) (stars), CM (City Manager) by City Cied~p~~-, (/ CASE NUMBER: FSh APPROVING AGENCY: (CC, IDA. FD, RDA, PFA, S
/3 , /< 36;) ,' ++, /, 1, i, \ 3
;;/ 7,' ,, f7/ f /\ <) CIP 157 cc
,/ , "C,/
APPROVAL DATE: (Dele
Resolufion/Ordin8nce appro approved by CC, etc)
RESOLUTIONIORDINI EXPIRATION DATE: (Month/D8y/Year)
1/24/95 95-4500 n/a
STAFF CONTACT
PERSON: (Name 8nd exfension
SUBJECT CATEGORY: (~pecik Descripfhn of Confrecf)
11 of city SfSb responsible)
tiary Kel 1 i son
x3252
Rancho Santa Fe Road and La Costa Meadows Drive, de:
and construction of a Traffic Control Signal System Operation and Maintenance of the Traffic Control Sy:
II. I
CONTRACTOR(Name of Company
or person)
CITY OF CARLSBAD
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(Slreel Address:
1200 Elm Avenue
II
OW) (Slate)
Carl sbaa, Ck 92UU8
(2
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(Comments)
Retain one signed copy for your files and return the other to Gary. He wil1"forwara a copy to the City of Carlsbad.
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CC103
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\USERS\CLERK\FORMS\CCI 03 1 I92 RECORD:
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RESOLUTION 9S-4SOO
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
' SAN MARCOS APPROVING AN AGREEMENT WITH THE Cln OF CARLSBAO FOR CONSTRUCTION AND
MAINTENANCE OF A TRAFFIC SIGNAL AND RELATED
IMPROVEMENTS AT LA COSTA MEADOWS DRIVE AND RANCHO SANTA FE ROAD
WHEREAS, five businesses on La Costa Meadows Drive have pledged to construct
a traffic signal system under a private development permit and to pay the cost of the first
five years of estimated electricity and maintenance cost for said traffic signal. and
WHEREAS, the City of San Marcos has determined that the proposed traffic signal
improvement is a public benefit and will improve the access of La Costa Meadows Drive
to Rancho Santa Fe Road, and
WHEREAS, the City of San Marcos desires to expedite the construction of said
improvements, and
WHEREAS, the City of, San. Marcos and the "City of Carlsbad jointly desire to set
forth their respective obligations and .responsibilities,for -the maintenance and control of said
traffic signal improvements, which are located ,in the City of Carlsbad 'but have been
requested by b~slnesses located 'in the City, of San Marcos.
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NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San
Marcos does hereby approve the Agreement between the City of San Marcas and the City
of Carlsbad and authorizes the Mayor and the City ' Clerk to- execute said Agreement,
known as Contract #1986, on file with ,the 'City Clerk.
PASSED AND ADOPTED by the City Council of the City of San Marcos. State 0'
California, at a regular meeting there, of, this' 24th ..day of' January, 1995 by the follawinc
roll call vote:
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AYES: COUNCILMEMBERS: EVANS, GENTRY, HARRIS. SMITH
NOES: COUNCILMEMBERS: NONE"" ..
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ABSENT: COUNCILMEMBERS: NONE 'i ,. . ..
VACANCY: COUNCILMEMBERS: ONE 'I
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ATTEST: APPROVED:' ..
- F. M: "Corky" Smith,&ayoT-
City ,of San Marcos ..
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