HomeMy WebLinkAbout1995-04-04; City Council; 13083; ACCEPTANCE OF SECOND FEDERAL GRANT IN SUPPORT OF CARLSBAD MANAGEMENT PLANI
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DEPT. PLN & HABITAT MANAGEMENT PLAN CITY
RECOMMENDED ACTION:
ACCEPTANCE OF SECOND FEDERAL
GRANT IN SUPPORT OF CARLSBAD
That the City Council ADOPT Resolution No. 9 5 -7 9 , authorizing the Mayor t
the agreement with SANDAG for federal grant funds in support of the City’
to provide consultant services.
Management Plan, and to execute an amended agreement with the Rick Alexander
ITEM EXPLANATION
On July 26, 1994, the City Council authorized entering into an agreement with the
and Wildlife Service for a grant in the amount of $23,477 to support the City
Management Plan (HMP). At that time it was noted that a second grant migh
available, and this has occurred. The grant which is being offered to the City at tt
from the National Fish and Wildlife Foundation via SANDAG and will initially be
amount as the first one, $23,477. There is the possibility that the grant could be
if additional federal funds become available at a later time.
The purpose of the grant is to continue the planning activities of the HMP and to c
with regional planning efforts. This work is a continuation of Phase Ill of the HMF
specific tasks that will be undertaken are described in the scope of work which is a
the amended consultant agreement (Exhibit 3).
For the HMP process, consultants have been invaluable in assisting staff with vari
Thus far in Phase Ill of the HMP, the City has retained the Rick Alexander Company l
consultant, with specialist subconsultants in biology and economics brought in as n
is recommended that this contractual arrangement be continued. To accomplis1
current agreement with the Rick Alexander Company will need to be amended to
tasks outlined in the scope of work, the new not-to-exceed amount, and the extens
term of the agreement.
If additional federal funding becomes available, it is recommended that the City M
authorized to execute an amended Grant agreement and an amended consultant a
FISCAL IMPACT
The recommended action will provide a savings to the City’s General Fund eqi
amount of the grant. Initially, the City will receive $23,477 from the National
Wildlife Foundation via SANDAG. Additional federal grant funding estimated at $21
become available at a future date. All grant funds will directly reduce the appro!
General Funds budgeted for the HMP program.
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Page Two of Agenda Bill No. 1 ’?, 8 %3 I
EXHIBITS
1. Resolution No. 9 5 - 3 ?
2. Grant Agreement with SANDAG
3. Amendment No. 2 to Consultant Agreement with the Rick Alexander Compi
t
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- RESOLUTION NO,
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBA CALIFORNIA, ACCEPTING A GRANT IN SUPPORT OF THE CITY
HABITAT MANAGEMENT PLAN, AUTHORIZING THE MAYOR TO SIGN T
GRANT AGREEMENT, AND AUTHORIZING THE MAYOR 'PO BX'ISCUPE AMENDED CONSULTANT AGREEMENT WITH THE RICK ALEXAND
COMPANY
WHEREAS, the City of Carlsbad is preparing a Habitat Man
Plan: and
WHEREAS, the National Fish and Wildlife Foundation has
grant to the San Diego Association of Governments (SANI
encourage local and regional wildlife habitat planning, suck
Habitat Management Plan: and
WHEREAS, SANDAG is providing a portion of this funding,
amount of $23,477.90, to the City of Carlsbad to aid
preparation of the Habitat Management Plan: and
WHEREAS, the City has previously entered into an agreemc
the Rick Alexander Company to act as prime consultant for PI
of the Habitat Management Plan: and
WHEREAS, the City wishes to continue the services being
by the Rick Alexander Company and will utilize grant funds
purpose: and
WHEREAS, it will therefore be necessary to amend the
consultant agreement with the Rick Alexander Company: and
WHEREAS, the City may receive additional federal grant
from the National Fish and Wildlife Foundation through SAND
WHEREAS, in the event that additional grant funding
available from the National Fish and Wildlife Foundation, it
necessary to execute an amended grant agreements.
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NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Counci.
City of Carlsbad, California as follows:
1. That the above recitations are true and correct.
2. That the Mayor is authorized to sign the grant a$
with SANDAG, and the Finance Director is authorized to appi
the funds for use in carrying out tasks related to completioi
Habitat Management Plan.
3. The Mayor is authorized to execute an amended COI
agreement with the Rick Alexander Company.
4. In the event that additional grant funds become av;
the City Manager is authorized to execute an amended grant a(
and an amended consultant agreement and the Finance Dire
authorized to appropriate the additional grant funding, estii
be $24,000,
PASSED, APPROVED AND ADOPTED at a regular meeting of I
Council of the City of Carlsbad, California, held on the 1
day of APRIL , 1995, by the following vote, tc
AYES: Council Members Lewis, Nygaard, Kulchin, Finnila, Hall
NOES: None
ABSENT: None
ATTEST:
zt&R. Q&L ALETHA L, RAUTENKRANZ, City Clerk)
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EXHlt
AMENDMENT NO. 2 TO AGREEMENT BETWEEN THE RICK
ALEXANDER COMPANY AND THE CITY OF CARLSBAD FOR
FACILITATION AND CONSULTING SERVICES FOR THE HABITAT
MANAGEMENT PLAN
WHEREAS, the City of Carlsbad, California, hereinafter referred to as "City"
the Rick Alexander Company, hereinafter referred to as "Consultant" have previou
entered into an agreement on March 15, 1994, for facilitation and consulting servic
related to the Habitat Management Plan (HMP); and,
WHEREAS, the agreement has been amended once on October 11, 1994,
reflect a grant to the City in the amount of $23,477 from the U.S. Fish and Wildlife
Service in support of the HMP, and a modified scope of work as specified in this
grant; and,
WHEREAS, a second grant in the amount of $23,477 has been made to thc
City from the National Fish and Wildlife Foundation in further support of the HMP,
the funds being routed to the City via the San Diego Association of Governments
(SANDAG); and,
WHEREAS, the City wishes to retain the Rick Alexander Company to perfor
the additional tasks stated in the modified Scope of Work which is attached hereti
and made a part hereof; and,
WHEREAS, the Carlsbad City Council hereby finds it necessary, desirable,
in the the public interest to approve this Amendment No. 2 for additional facilitatic
and consulting services.
NOW, THEREFORE, IN CONSIDERATION OF THESE RECITALS, the partie
hereto agree as follows:
1. Consultant shall provide to City the services as stated in the Scope (
Work which is provided as Attachment 1, incorporated by reference
made a part hereof.
Consultant's services under this Amendment No. 2 shall be providec
within one year of the date of this amendment, unless extended by
mutual agreement of City and Consultant.
City shall pay consultant for services rendered on a time-and-materi:
completed, but in any case not to exceed a maximum of $23,477.
2.
3.
basis until the tasks stated in the Scope of Work shall have been
DATE I
/ 5s April 6, 1995
DATE
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ATTACHMENT 1
Scope of Work for Carlsbad Habitat Management Plan (HMP)
National Fish and Wildlife Foundation Grant
The following tasks are to be carried out as an extension of Phase Ill of the HMP.
is necessary to complete these tasks in order Po complete Phase Ill and before tk
City can consider proceeding with Phase IV (adoption and implementation). Not
tasks may be completed within the scope of the current grant. If this is the case,
those tasks not completed would not be pursued until additional grant funding 01
other funding is available.
I. Coordination between HMP and North County Multiple Habitat Conservatio
Plan (MHCP)
A. Analysis of Focused Planning Areas as delineated by County and tt
implications for HMP.
Attendance at meetings by members of consultant team
Incorporation of MHCP data and findings into revised HMP docume
B.
C.
Staff and consultant support to internal policy analysis by City
A. Consideration of feasible levels of conservation
B. Consideration of potential costs and benefits to City from HMP
II.
implementation
C. Consideration of new land use policies and procedures
D. Consideration of new exactions and other methods to implement HI
Adjustments to HMP to reflect modified Fieldstone/Rancho Santa Fe Road
Habitat Conservation Plan
Participation in discussions of regional institutional structure to implement
MHCP and HMP
A. Analysis of conservancy options
B.
Ill.
IV.
Discussion of expanded MSCP Policy Committee and consideratior
alternatives
Discussion of financing methods, sources and strategies C.
0 0
D.
E.
Discussion of regional governance and equity issues
Coordination between HMP and neighboring subarea plans, particula
those for Cities of Encinitas and San Marcos and unincorporated are:
G.
F.
Production of Revised HMP Document
A.
6.
C.
D.
Discussion, finalization and adoption of Assurances Paper
Attendance at meetings by members of consultant team
V.
Merge public comments into plan
Merge any preserve design changes into plan
Incorporate discussion of MHCP results
Produce maps, print document, and prepare all materials for City
Council consideration
EX W e
AGREEMENT BETWEEN
THE SAN DIEGO ASSOCIATION OF GOVERNMENTS
AND
THE CITY OF CARLSBAD
THIS AGREEMENT is entered into as of this day of 9 between the San Diego Association of Governments (hereinafter referred to as "SANDAG'
the City of Carlsbad (hereinafter referred to as "the City"), pursuant to Resolution - ad
by the SANDAG Board of Directors on
RECITALS
WHEREAS, $1,15O,O00 is provided to the San Diego region from Congressional appropriations and private sources for habitat conservation programs; and
WHEREAS, the San Diego Regional Conservation Coordination Comi
recommends that the money be divided among five agencies based on an agreed upon pera
as follows: SANDAG (8.16%), the Multiple Habitat Conservation Program (28.57%
Mu1 tiple Species Conservation Program (28.57 %), and the City of Carlsbad Habitat Managl
Plan (6.13%); and
WHEREAS, of the total $1,150,000 allocated to the San Diego region, $383,33
be distributed to the five recipient agencies by the United States Fish and Wildlife SI
(USFWS) and up to $766,000 will be allocated to SANDAG from the National Fish and W
Foundation for distribution to the five recipient agencies in amounts equal to the percei
allocated to each agency;
NOW THEREFORE, the parties hereto agree as follows:
Section 1. Employment of the City
SANDAG hereby engages the City and the City agrees to perform the services herei
described in Section 2.
Section 2. Scoue of Citv's ResDonsibilities
A. Financial
,
Upon signature of this agreement, SANDAG agrees to distribute to the City $23,4'
or 6.13% of the amount SANDAG receives from the National Fish and W
Foundation Challenge Grant, whichever is less. Upon receipt of additional funds frc
National Fish and Wildlife Foundation Challenge Grant, SANDAG will dist
$23,477.90 or 6.13% of the additional amount whichever is less for a total of
$46,955.80.
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SANDAG: Wayne T. Sink
Director of Finance & Administration
San Diego Association of Governments
401 B Street, Suite 800 . San Diego, CA 92101
(619) 595-5340
City: Raymond Patchett
City Manager
City of Carlsbad
1200 Carlsbad Village Drive
Carlsbad, CA 92008
Section 7. Changes
This Agreement may be terminate or provision contained herein may be altered, changc
amended by mutual consent of the parties hereto.
IN WITNESS THEREOF, the authorized parties have below signed:
SAN DIEGO ASSOCIATION
OF GOVERNMENTS
Executive Director Mayor
APPROVED AS TO SUFFICIENCY
OF FORM AND LEGALITY: \
LJLZ r2- Gka,
DEBRA A. GREENFIELD CITY ATTORNEY 3. a 3 e 9 5 * General Counsel
AGRIC-333406.JFA
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B. The City Manager or his designee shall be in charge of the performance of this Agree
on behalf of City.
C. Scope of Work
The City shall complete the work according to the attached budget as submitted
approved by the USFWS. City agrees to assure that the funds are utilized for h:
planning.
D. Submission of Reports
1. The City shall communicate with SANDAG as necessary to report progress
problems relating to accomplishing the work, if any.
The City shall provide progress reports to the USFWS upon request, if US
determines it to be necessary.
One (1) copy of all reports shall be submitted to both USFWS and SANDAG
Section 3. ScoDe of SANDAG’s Responsibilities
A. Personnel
2.
3.
The SANDAG Project Manager will provide to the City all directions and guidan
received from the USFWS.
SANDAG will provide to the City its share of the funds received from the National
and Wildlife Foundation within ten working days after receipt of said funds.
B.
Section 4. Time of Performance
The services of the City shall be undertaken and carried out in accordance with the bud€
submitted and approved by the USFWS. This contract shall terminate at 12:oO midr
June 30, 1995.
Section 5. Payment
SANDAG will pay the total cost of the contract as described in Section 5, to the City
receipt of the funds.
Section 6. Notice
Any notice required or permitted under this Contract may be personally served on the
party, by the party giving notice, or may be served by certified mail, return receipt requt
to the following addresses:
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ATTACHMENT 1
Scope of Work for Carlsbad Habitat Management Plan (HMP)
National Fish and Wildlife Foundation Grant
The following tasks are to be carried out as an extension of Phase Ill of the HMP. It
is necessary to complete these tasks in order to complete Phase Ill and before the
City can consider proceeding with Phase IV (adoption and implementation). Not all
tasks may be completed within the scope of the current grant. If this is the case,
those tasks not completed would not be pursued until additional grant funding or
other funding is available.
I. Coordination between HMP and North County Multiple Habitat Conservation
Plan (MHCP)
A. Analysis of Focused Planning Areas as delineated by County and their
implications for HMP.
Attendance at meetings by members of consultant team
Incorporation of MHCP data and findings into revised HMP document
B.
C.
Staff and consultant support to internal policy analysis by City
A. Consideration of feasible levels of conservation
B. Consideration of potential costs and benefits to City from HMP
II.
implementation
C.
D.
Adjustments to HMP to reflect modified Fieldstone/Rancho Santa Fe Road
Habitat Conservation Plan
Participation in discussions of regional institutional structure to implement
MHCP and HMP
A. Analysis of conservancy options
B.
Consideration of new land use policies and procedures
Consideration of new exactions and other methods to implement HMP
Ill.
IV.
Discussion of expanded MSCP Policy Committee and consideration of
alternatives
Discussion of financing methods, sources and strategies C.
0 0
D.
E.
Discussion of regional governance and equity issues
Coordination between HMP and neighboring subarea plans, particularl)
those for Cities of Encinitas and San Marcos and unincorporated area
Discussion, finalization and adoption of Assurances Paper
Attendance at meetings by members of consultant team
G.
F.
Production of Revised HMP Document
A.
B.
C.
D.
V.
Merge public comments into plan
Merge any preserve design changes into plan
Incorporate discussion of MHCP results
Produce maps, print document, and prepare all materials for City
Counci I consideration
I
April 7, 1995
Mr. Rick Alexander
Rick Alexander Company
1551 Fourth Avenue, Suite 430
San Diego, CA 92101-3152
RE: amendment No. 2 - Habitat Management Plan
The Carlsbad City Council, at its meeting of April 4, l!
adopted Resolution No. 95-79, approving Amendment No. 2 with I
Alexander Company for facilitation and consulting services for
Habitat Management Plan.
End-osed please find a copy of the fully executed agreement ar
copy of Resolution No. 95-79 for your files.
KRK: ijp
Enclosures
1200 Carlsbad Village Drive - Carlsbad, California 92008-1 989 - (61 9) 434-2E