HomeMy WebLinkAbout1995-04-11; City Council; 13097; APPROPRIATION OF $35,000 IN THE SOLID WASTE ENTERPRISE FUND. AB # 13: o?? TITLE: APPROPRIATION OF $35,000
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" CyY OF CARLSBAD - AGEWA BILL
RECOMMENDED ACTION:
Adopt Resolution No. 75-7' appropriating $35,000 from the retained earnings in the So
Enterprise Fund Miscellaneous Professional Services Account.
ITEM EXP LAN AT1 0 N :
The City is currently involved with two issues, the Palomar Transfer Station condemnatioi
10 City lawsuit against the Solid Waste Authority, which require substantial professional
services. As these actions were not anticipated at the beginning of the year, no fu~
appropriated to cover these expenses. In order to fund these actions through the remain
year, an additional $35,000 will need to be appropriated from the retained earnings of
Waste Enterprise Fund.
An appropriation of $35,000 will cover all professional services expenses incurred to date
anticipated through the remainder of the fiscal year. Should any additional services be re
these two cases, an additional appropriation will be needed.
FISCAL IMPACT
With the original adopted budget, the Solid Waste Enterprise Fund is anticipated to hav
remaining in retained earnings at year-end. The recommended action will reduce tht
earnings of the Solid Waste Enterprise Fund by $35,000, leaving an estimated balance a'
of $22,000.
EXHIBITS:
1. Resolution No. 9 5 c 9 o
2.
3.
Solid Waste Enterprise Fund Status Spreadsheet
Memo to Frank Mannen dated 3/20/95
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RESOLUTION NO. 95-90
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBl CALIFORNIA, APPROPRIATING $35,000 FROM THE RETAINED EARNIN
IN THE SOLID WASTE ENTERPRISE FUND MISCELLANEO PROFESSIONAL SERVICES ACCOUNT
WHEREAS, the Solid Waste Enterprise Fund has incurred a number of u
professional services expenses; and
WHEREAS, adequate funds are available in the retained earnings o
Waste Enterprise Fund;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City (
as follows:
1.
2.
The above recitations are true and correct.
The Finance Director is hereby authorized to appropriate $!35,0
retained earnings in the Solid Waste Enterprise Fund Mis
Professional Services account.
PASSED, APPROVED AND ADOPTED by the City Council of the City (
at its regular meeting held on the 11 th day of APRIL , 1995, by the follc
to wit:
AYES:
NOES: None
Council Members Lewis, Nygaard, Kulchin, Finnila,
ABSENT: None
CLAUDE A. LEWIS, Mayor
A'ITEST:
ALETHA L RAUTENKRANZ, City Clerk
(SEGL)
I,
bAPLDL1 L w rn
SOLID WASTE ENTERPRISE FUND STATUS
Beginning Balance 7/1/94 $70,600
AB 939 revenues to 2/28/95 $65,358
Expenditures to 2/28/95 ($71,274)
Current Balance $64,685
Anticipated AB 939 revenue $26,000
Plus CWM reimbursement $1 7,000
less unexpended appropriations ($49,998)
Year End Balance $57,687
less additional appropriation ($35,000)
Revised Year End Balance $22,687
EXHIBIT 3 W 0
March 20, 1995
TO: ASSISTANT CITY MANAGER
Via:
FROM: Management Analyst, Solid Waste
Administrative Services/Projects Manager ). #
STATUS OF FY 1994-95 SOLID WASTE BUDGET AND ENTERPRISE FUND
Professional Services:
The Solid Waste Enterprise Fund (SWEF) budget for N 1994-95 was approved at $101
Since adoption of the budget, there have been a number of unbudgeted Professional Sei
that have been either charged to the SWEF or are anticipated to be charged. These sel
could amount to as much as $61,000 in excess of current appropriations.
Initially, $20,000 was appropriated for Professional Services. The original $20,000 was bud
as follows:
b Hilton Famkopf & Hobson $1 0,000
(City share)
b North County JPA Support Services $1 0,000
$20,000
The North County JPA retained Dwight Worden for assistance with the preparation of the co
with Coast Waste/ECDC. Carlsbad’s share was $3,180.87. The Hitton Famkopf 8~ Hc
contract exceeded the allocated amount by $7,000. These two costs have expe
encumbered the entire Professional Services budget plus $180.87. To date, the SWE
incurred the following unbudgeted expenses in the Professional Services account:
b Asaro, Keagy, Freeland $9,053
(Transfer Station Condemnation)
b Dwight Worden (Carlsbad’s share) $6,000
(1 0 crty lawsuit against Authofity/County)
b First American Title Co $5,217
(Transfer Station Condemnation)
b Lee Johnson Co, appraiser $8,500
(Transfer Station Condemnation)
b Various other professional services $1,111
Total $29,881
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SWEF Fund Balance:
If we stay within our original $1 04,000 budget, and revenues continue to come in as anticipate
the SWEF fund balance should be approximately $57,000 at year-end. The tentative FY 1QQ5-!
SWEF budget is $101,875, which is supported by estimated $96,000 in AB 939 fee revenue. C
939 fee revenues fluctuate accordingly with any solid waste services rate changes.
Recommendation:
If we will not require Dick Freeland’s services to the extent originally anticipated, the Solid Was
Enterprise Fund balance can absorb the additional unanticipated Professional Servici
expenditures. This may change should we require any additional services from Dick Freelan
or Dwight Worden (in conjunction with the 10 city lawsuit). Any appropriations from the retainc
earnings in the SWEF must be approved by City Council.
An appropriation of $35,000 will cover all professional services to date and those anticipati
through the remainder of the year. I am preparing an agenda bill for this purpose. Please c
me at ex?. 2949 if you have any questions. Fh J LEROSS
c: Community Services Director