HomeMy WebLinkAbout1995-05-02; City Council; 13127; COMMUNICATIONS NETWORK UPGRADE2
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Cw OF CARLSBAD - AGEWA BILL L
AB # i'3, \ ;L'l TITLE: DEPl
CITY MTG. 5;," I J
DEPT. CITY
RECOMMENDED ACTION:
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COMMUNICATIONS NETWORK UPGRADE
Adopt Resolution No. q5 -/I/ , authorizing the upgrade of th city's telecommunication network, and transferring $98,000 fro the general fund balance to the Information Systems Departmen budget for the upgrade.
ITEM EXPLANATION
Effective January 1, 1995, the PUC approved a new rate structur for all voice lines and data circuits provided by Pacific Bell As a result, we immediately began an analysis of our curren
voice and data network to see if a reconfiguration could resul in savings.
An additional factor considered during the analysis is that th
City is in the process of moving forward with a Request fo
Proposal to replace our entire Financial Information System
Throughout this process, it is our goal to make more informatio available to all departments. In addition, we anticipate tha the new system will decentralize many activities, and eliminat many of our archaic paper-processing procedures. That means thi end-user departments would be entering much of the information i the computer system from their sites.
In order for that type of system to work, departments have to bc
connected to the network, and that connection has to allow fo fairly rapid response or the system won't be used. Therefore, thc
analysis allowed us to explore possible ways to reconfigure whicl
would result in savings, while ensuring that any reconfiguration:
would meet our future communication requirements.
As a result of that analysis, five (5) areas have been identifiec
where we can redesign our network and begin immediately savinc
monthly operational costs. Those five (5) areas are thc circuits between city hall and Las Palmas, the Safety Center
Housing & Redevelopment, Harding Community Center, and Parks t Recreation Administration.
The proposed reconfiguration would allow us to replace a total 0:
50 circuits with only 4 circuits. At the same time, it wil:
provide us with a faster communication link, which will bc
required for the upcoming Financial Systems Upgrade. Thi: project will also provide the needed microcomputer networl connection for P&R Administration and Harding Community Center
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Page 2 of Agenda Bill No. J3, !-A7
The proposed reconfiguration will require us to expand th capacity of our telephone switch at city hall. In addition, i emphasizes the need to make sure our city hall switch stay operational. Therefore, it is recommended that we also instal redundant power supplies. The one-time cost for this part of th project is $14,600.
FISCAL IMPACT:
The following is a summary of the proposed project costs an
anticipated savings:
($14,500) %ill be spent out of existing Streets Dept Budget
$98,000
As shown, the total one-time cost to install the hardware an
circuits will be $112,500, of which $14,500 will be paid from th
existing streets budget. Current annual costs for existing voic and data circuits to the five identified sites totals $46,300 Annual circuit costs after completion af the five projects wil be $22,800, which equates to an annual savings of approximatel
$23,500. Therefore, the one-time costs will be recovered in les than five years.
Staff recommends that funds in the amount of $98,000 b appropriated from the general fund balance for the project.
EXHIBIT :
1. Resolution No. 9 5 - \ 1 1 , approving the upgrade of th
communications network and appropriating funds.
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RESOLUTION NO. 95-111
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CARLSBAD, CALIFORNIA, APPROVING THE
UPGRADE OF THE COMMUNICATIONS NETWORK AND APPROPRIATING FUNDS FOR THE PROJECT.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting o
City Council of the City of Carlsbad on the 2nd day of May
1995, by the following vote, to wit:
AYES: Council Members Lewis, Nygaard, Finnila, Hall
NOES: None
ABSENT: Council Member Kulchin
Mayor
ATTEST:
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L!?--R ALETHA L. RAUTENKRANZ, A,
City Clerk
(SEAL)
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October 4, 1991
TO : ALL DEPARTMENTS
FROM: Information Systems Director
TELEPHONE REPORT PRINT-OUTS
Attached are the latest telephone report print-outs for your department. We ar attempting to change the reports so they will show only long-distance calls. However, we have been experiencing difficulties with our equipment, so th reporting period is not complete, and it is still showing calls to othe facilities.
We are working to resolve the problems as quickly as possible, so if you have an questions, please call me at extension 2809.
Information Systems Director
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