HomeMy WebLinkAbout1995-05-16; City Council; 13133; EMPLOYEE CAPITAL EQUIPMENT COMMITTEE REQUEST FOR CAPITAL PURCHASESQ- C'yI OF CARLSBAD - AGENU BILL ,, i'
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CITY n DEPT.
CITY P REQUEST FOR CAPITAL PURCHASES
TITLE: EMPLOYEE CAPITAL EQUIPMENT COMMITTEE '~
FIN
1 I I
RECOMMENDED ACTION:
Approve Resolution No. 75-1 l8 appropriating funds for purchase of capital equipmer
ITEM EXPLANATION:
Capital equipment purchases have been almost eliminated from the operating budg
over the past few years because of tight budget constraints. Capital equipme
employee productivity or service levels, and provide value to the City over time.
To address the employee's needs for new or upgraded equipment, the Employee Cap?
Equipment Program was developed. The Employee Capital Equipment Purchase PI
affords all employees an opportunity to identify equipment purchases which will help thc
to perform their jobs more effectively] safely or at a reduced cost to the City. The p1
also provides an opportunity for employees to be involved in the decision-maki
process. Any employee may submit a capital equipment request, generally for itel
between $1,000 and $25,000. The request must contain documentation of how 1
purchase will achieve one or more of the following goals:
purchases are a necessary investment which can improve public safety, increa!
1) Increase efficiency
2) Save time and/or money
3) Allow the maintenance of service levels with decreased work hours
4) Increase employee safety
5) Increase service levels with the same staffing levels
There are five employees who have volunteered to serve on the Committee, one frc
each service area of the City. The Finance Department serves as the CommiY
facilitator. Committee members are selected by the City Manager and consist of i
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following:
Service Area
Administration
Community Development
Community Services
Water and Sewer
Safety
Facilitator
Committee Member
Becky Barilli
Ken Quon
Paul Meadows
Grant Clavier
Dave Lowe
Cheryl Allen
Committee Recommendations: During this past period, the committee submitted th
recommendations for capital equipment purchases to the City Manager for appro
time and money.
Each of these requests meets the goal of increasing an individual's efficiency, and sal
e 0
PAGE TWO OF AGENDA BULL NO. 1 3, I 3 3 -
EMPLOYEE CAPITAL EQUIPMENT REQUESTS:
1) "The ReDorter" Software - Libraw $9,500
Mary Sasso, Library System Manager, requests additional software and
training funds to enhance her ability to provide information on library
patron, bibliography and other database items to library staff. The
Reporter is an additional module to the Library's catalogue and circulation
computer system and allows creation of customized reports. It will allow
library operations.
more efficient management of an existing system and improved control of
2) Automatic Pool Cleaner - Swim Complex 1,40C
Lifeguard/lnstructor Shannon Hooks requests an automatic pool cleaner
and hose to replace the pool's nine year old manually operated unit. The
vacuum is compatible with the pool's current pump and filtration system.
The pool cleaner will be placed in the pool each night to continually clean
and vacuum the pool, thus saving the instructor/lifeguard several days of
cleaning the pool in sections. The purchase will save time and money by
reducing staff hours, while increasing cleaning efficiency.
3) Computer and Letter Art Software - Sign Shop 4,80(
Carl Bergman, Maintenance Worker Ill, requests an upgraded computer
and software for sign fabrication. Initial design and prototype development
of Engineering Department work orders and other special requests
consume much time since the current software is cumbersome, subject to
flaws, and no longer maintained. Information Systems or outside
consultants are frequently needed to solve software problems. The Letter-
Art software is compatible with all peripheral equipment including plotter,
scanner, CD-ROM, and vinyl cutter. The purchase will decrease working
hours devoted to special signage, increase employee efficiency, and
increase service levels with current staffing.
TOTAL $1 5,70(
FISCAL IMPACT:
Within the General Fund, capital equipment purchases have dropped from $949,200 in 19904
to $1 18,000 in 1994-95 resulting in the deferral of many capital equipment purchases. TI.
request would fund some of the more immediate needs.
Staff recommends the use of General Fund reserves to fund the capital equipme
recommendations from the Employee Capital Equipment Committee. This request totals $1 5,7(
and as of June 30, 1994, the unreserved General Fund balance was $8.4 million.
EXHIBITS:
1. Resolution No. 45-1 18 appropriating funds for purchase of capital equipment.
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RESOLUTION NO. 95-118
A RESOLUTION OF THE CITY COUNCIL OF
THE GIN OF CARLSBAD CALIFORNIA,
AUTHORIZING THE PURCHASE OF CAPITAL
EQUIPMENT AND APPROPRIATING FUNDS
WHEREAS, capital equipment purchases are a necessary investment
which can improve public safety, increase employee productivity or service levels,
and provide value to the City of Carlsbad over several years; and
WHEREAS, the Employee Capital Equipment Committee and City
Manager recommends the purchase of capital equipment which will increase
employee efficiency and save time and money; and
WHEREAS, the General Fund has sufficient and available funds; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of Carlsbad, California, as follows:
The purchase of the committee-recommended capital equipment is
authorized and $15,700 is appropriated from the General Fund balance.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City
Council on the 16th day of MAY , 1995, by the following vote, to wit:
AYES: Council Members Lewis, Nygaard, Kulchin, Finnila
NOES: None
ABSENT: None
ATTEST:
Lv"
ALETH@,hdJTE~NZ, City Clerk (SEAL)
KAREN R. KUNDTZ, Assistant City Clerk