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Home My WebLink About1995-06-27; City Council; 13206; ANNUAL CONTRACT FOR BLUEPRINTING AND PHOTO COPY SERVICESk ANNUAL CONTRACT FOR BLUEPRINTING AND PHOTO COPY SERVICES AB # m TITLE: MTG. 6 -2!3-?5 DEPT. PCH DEPT. CITY 1 CITY I B ~JJ eg s, 8 2 z P G 4 $ 8 2 3 D"/ WY OF CARLSBAD - AG~A BILL 4 . RECOMMENDED ACTION: Staff recommends Council adopt Resolution No. , accepting the bid prc Palomar Reprographics and approving an Agreement with said company for blueprinting ai copy services for the period July 1, 1995 through June 30, 1996, with the option to renew (3) additional one (1) year periods. ITEM EXPLANATION All City departments require photo copy services for various manuals, reports and miscellane batch copying. Blueprinting services are required on a regular basis by Engineering, Plar Community Development and various other departments require contract documents whic blueprints when following the bidding process. By contracting with one vendor the City I considerable cost savings as well as expediting the process for the departments. In accordance with Section 3.28.120 of the Municipal Code, Notice to Bidders was publi Requests for Bid were sent to eighteen vendors. Eight responses were opened, witne recorded on May 25, 1995. Following a detailed evaluation of the bids based on estimatc quantities, Purchasing staff makes the following recommendations: The lowest, responsive bid for blueprinting and photo copy services was submitted b! Reprographics. All copy paper will be recycled with a minimum 20% post consumer wast 95 - {7!5 FISCAL IMPACT Department budgets contain sufficient funds which are available in their respective account services. EXHIBITS 1. Resolution No. 9 5 * 4 3 5 2. Tabulation of Bids 3. Agreement 4 !- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 0 0 RESOLUTION NO. 95-175 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE AWARD OF ANNUAL CONTRACT FOR BLUEPRINTING AND PHOTO COPY SERVICES NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of California, as follows: 1. That the bid of Palomar Reprographics, 5751 Palmer Way, Suite H, Ca 92008 for the annual contract for blueprinting and photo copy services is hereby acc That an Agreement between the City of Carlsbad and Palomar Reprc 5751 Palmer Way, Suite H, Carlsbad CA 92008 for the period of one year commenc 1995 through June 30, 1996 and may be renewed by the City Manager for three 01 periods, a copy of which is attached as Exhibit "3" and made a part hereof, is hereby That the Mayor of the City of Carlsbad is hereby authorized and ( 2. 5. execute said Agreements for, and on behalf of the City of Carlsbad. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Counc of Carlsbad on the 27th day of JUNE , 1995, by the following vote, AYES: Council Members Lewis, Nygaard, Kulchin, Finnila, Hall NOES: None ABSENT None &d&L ClAUDEA. LEWIS, ayor ATTEST: ALETHA L MUTE (SEAL) 0 EXHIBIT "3 0 AGREEMENT THIS AGREEMENT, made and entered into this 28lh day of JUNE , 1995, and between the Cf TY OF CARLSBAD, California, a municipal corporation, hereinafter referr to as "City" and , hereinafter referred to as "Contractr Palomar Reproqraphics WITNESSETH WHEREAS, the City does find that the proposal tendered by the Contractor for ann blueprinting and photo copy services was a responsive proposal and of high standards; WHEREAS, the City does further find and determine that it would be in the best inter6 of the City that said proposal be accepted and the contract be awarded to the Contractor; NOW, THEREFORE, for and in consideration for the mutual covenants and promise the parties hereto and upon the express terms and conditions thereinafter set forth, it is agr by and between them, and each with the other as follows: 1. This Agreement shall consist of and include the following document attac hereto, as Attachment "A", Bid Proposal. The Contractor agrees to furnish all labor and materials for blueprinting and pl copy services as submitted in proposal dated May 24, 1995. The Contractor shall provide pick up and delivery service as required by the Delivery of blueprint orders will be within two days after notification of o delivery of photo copy orders will be within three working days after notifici of order (occasional orders for each service will require one day turn around deliveries are F.O.B. Carlsbad; no charges for transportation will be allowec The Contractor shall obtain and pay for a City of Carlsbad business license to signing this Agreement. This Agreement shall be for a period of one (1) year commencing on July 1, and ending on June 30, 1996. At the end of one (1) year, the City has the to re-bid or renew the Agreement for three (3) additional one (I) year perk It is expressly understood and agreed that the Contractor herein named i furnishing of all labor and materials provided in this Contract, is acting independent Contractor and not an agent, servant or employee of the Citl This agreement or any part thereof shall not be assigned by Contractor w prior written consent of the City. This Agreement may be amended or modified only by wriitten agreement : by both patties, and failure on the part of either party to enforce any provh this Agreement shall not be construed as a waiver of the right to c enforcement of such provision or provisions. 2. 3. 4. 5. 6. 7. 8. 1 e 0 9. The Contractor shall comply with all federal, state, county and city st: ordinances and regulations, including worker's compensation. The Coni shall be aware of the requirements of the Immigration Reform and Control 1986 and shall comply with those requirements, including but not limi ver8yfng the eligibility for employment of all agents, employees, sub-contr and consultants that are included in this Agreement. This Agreement may be terminated by either patty by giving thirty (30 written notice to the other, and this Agreement shall terminate forthwith thir days following the date such notice is given. IN WITNESS WHEREOF, the parties hereto have executed this agreement day and year first above written. 10. By: / By: 1:) CLAUDE A. LEWIS fzdA CONTRACTOR Title: Title: MAYOR Date: doL.+& 207 /9$*. Date: s/Z"pfi 2 1 0 0 ATTACHMENT I k BID PROPOSAL BLUEPRINT/SPEEDY COPY SERVICE EST QUANTITY ONE-SIDED TWO-SIDED COPY SERVICES 8'/2 X 11 per page 350,000 t e3 a 035 I a4 ee7 , ro ,03s 8% X 14 per page 11 X 17 per page Name & recycled content specifications of paper l/2" Combs 100 * 3s each 1 'I Corn bs 600 , 4s each 1 l/2" Corn bs 300 a 65 each 5,000 500 so'/o -rotel Bcmwrved T;kv 46% ?'sf Consumer' ( Eu-rska VrPm'UPA DP cqqe'erl cr- ** COMB BINDING COVERS Front and back with copying on front only 67# Vellum Bristol Colors 1000 .20 per set STAPLES tot each MYLAR FRONT COVER 20 each per 500 a as 3- HOLE PUNCH BLUEPRINT SERVICES Bluelines 130,000 ,ms per sq. ft. per sq. ft. Photo Mylars 200 5,90 per sq. ft. Erasable Mylars 100 I8 (1s per sq. ft. ?J IC per set Stapling Edge Binding E3/c per set 4 oqs Blacklines 10,000 0 e 2 EXHIBIT TABULATION OF BIDS BID #14 May 25, 18 ANNUAL BLUEPRINT AND PHOTO COPY SERVICE 1 1 :00 A, (prices include sales tax) d Trade Drive Suite H San Diego CA 92128 281 4 Roosevelt Street Carlsbad CA 92008 NON RESPONSIC Shaded cell denotes lowest, most responsive bid ' Tabulation reflects 1 percentage point reduction in sales tax calculation per City of Carlsbad Policj No. 22