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Home My WebLink About1995-06-27; City Council; 13219; Street lighting & landscaping dist. 1 hearinga, a l-i e ; M b rd a, s -4 4 e a .d G c) 3 4J x QJ $2 3 u $4 0 4-1 a u a a a, 5 4J a A u a a, .ri 4-1 G 0 c) a G rd m E 2 8 0 c) a,* am a urn am c)d c) a- # rl rlw urn fig 3M .. $3 rn z \ m 0 - N b 6 \ a 4 z = 0 0 s TITLE: STREET LIGHTING AND LANDSCAPING DEPT CITY CITY DISTRICT NO. 1 : FIRST PUBLIC HEARING AB#* MTG. ~ CSD DEPT. RECOMMENDED ACTION: Hold this first public hearing to consider the staff report, accept public comment and rec date of second public hearing for August 8, 1995. ITEM EXPLANATION: At the Council meeting of June 6, 1995, Council approved three resolutions which direct Administrative Services/Projects Manager of the Community Services Department to suk Engineer’s Report, approved the Engineer’s Report, and set two public hearings for June August 8, 1995. Tonight staff will present a narrative of the approved Engineer’s Report, describing thc existing zones within the Street Lighting and Landscaping District No. 1: Street Lighting Tree Maintenance, and Street Median Maintenance. The presentation will include bo limits, maintenance work descriptions, operational budgets and assessment f methodologies for the three zones. At the completion of the staff report, the meeting will be opened for public discussion. No action will be taken at the conclusion of tonight’s public hearing, and further consid of the District’s assessments will be resumed at the next public hearing scheduled for Au 1995. FISCAL I M PACT: The Fiscal Year 1995-96 Street Lighting and Landscaping Budget is projected to be $1,6 rate increase factors in the median maintenance program. The City’s General Fund will contribute $94,140 to the Assessment District programs: ! to the Street Lighting Zone for street light benefits for City owned parcels which are exem assessment collection per the State Code, and $66,140 to the Tree Trimming Maintenanc for staff time and equipment spent on maintaining City parks and Hosp Grove. City pa Hosp Grove, by policy, are not considered part of the zone program. The majority of Street Lighting assessments will decrease by approximately 8% in Fisc 1995-1 996. Tree Trimming Zone assessments will be decreased by approximately Median Maintenance Zone assessments project a 32% increase. As shown on the table on the next page, a typical single family residential parcel which from street lighting, street tree maintenance and median maintenance would have an ani assessment of $73.10 for Fiscal Year 1995-96 compared to $76.40 for the last fiscal yez 1995. or $67,355 more than the adopted budget for Fiscal Year 1994-1995 due to the growth ar BENEFIT ZONE Adopted 1994-95 Budget 1995-96 Dollar Chang Street Light Maintenance $ 724,736 $ 713,620 ($11 Street Tree Maintenance $558,839 $ 531,290 ($27 Median Maintenance $274,360 $380,380 +$lo TOTAL $1,557,935 $1,625,290 +$6 - BENEFIT ZONE Average Assessment Average Assessment Change in Ave FY 94-95 N 95-95 Assessmen Street Light Maintenance $ 31.54 $29.02 ($ Street Tree Maintenance $ 39.00 $35.74 ($ Median Maintenance $ 5.86 $ 8.34 $ TOTAL $ 76.40 $73.10 ($ L 0 e EXHIBIT ORDER OF PROCEDURE CITY OF CARLSBAD STREET LIGHTING AND LANDSCAPING DISTRICT NO. 1 FIRST PUBLIC HEARING: JUNE 27,1995 MAYOR: Announce that this is the time and place fixed for the first of two pub hearings relating to the levy of the annual assessments for costs maintenance of improvementsfor STREET LIGHTING AND IANDSCAPIb DISTRICT NO. 1. Announce that notice has been given in the manner and form as requir by law, and a Certificate of Compliance is on file and open for put: inspect ion. CITY CLERK: STAFF: 0 Provide description of boundaries of district 0 0 0 Explain extent of maintenance work Present and summarize "Repoet" pursuant to the provisions oft "Landscaping and Lighting Act of 1972 Explain method and formula of assessment spread Report on protests received and announce that copies have bc delivered to each member of the legislative body. END OF STAFF REPORT - OPEN FOR PUBLIC DISCUSSION MAYOR: ASKALLSPEAKERS TO IDENTIFYTHEMSELVESAND THEIR PROPER - First, ask to hear from those persons who wish to speak in oppositior the following: e Boundaries of the district 0 Extent of works of maintenance 0 Method of assessment spread. m, ask to hear from anyone who wishes to speak in favor of proceedings. STAFF: e Give final reports on protests received 0 Presentation of proposed changes or modifications to Engineer's Report and the district, if any. CITY COUNCIL: General discussion. MAYOR: NOTIFY THE AUDIENCE THAT NO ACTION WILL BE TAKEN AT CONCLUSION OF THIS PUBLIC HEARING, AND GIVE THE DATE, 1 AND PLACE FOR THE SECOND PUBLIC HEARING. SECOND PUBLIC HEARING: August 8, 1995 0 0 ENGINEER'S REPORT AGENCY: CITY OF CARLSBAD PROJECT: STREET LIGHTING AND LANDSCAPING DISTRICT NO. 1 ENGINEER'S REPORT PURSUANT TO "LANDSCAPING AND LIGHTING ACT OF 1972 WHEREAS, this City Council has previously formed STREtr LIGHTING AND LANDSCAI DISTRICT NO. 1 (hereinafter referred to as the District) and has levied assessments withir District for prior fiscal years, all pursuant to the Landscaping and Lighting Act of 1972, L Section 22500 (hereinafter referred to as the Act); and WHEREAS, this City Council has previously adopted a Resolution ordering the preparatior filing of an Engineer's "Report", all in accordance with the provisions of the Act. WHEREAS, at this time there has been filed as a part of the "Report", certain plans specification for the maintenance of the improvements, an estimate of the costs of mainteni a diagram of the District, and an assessment roll containing a spread of the estimated COI maintenance within the District, all as required by the Act and as previously ordered by thb Council. NOW THEREFORE, pursuant to the direction from this City Council, this Report is hc submitted to this City Council pursuant to the provisions of the Act. This Report is applicab the fiscal vear commencing July 1, 1995 to June 30, 1996 (hereinafter referred to as the F Year). This report is prepared in 2 parts (Street Lighting and landscaping), each of v consists of the following 3 sub-parts: Part 1. Division 15, Part 2 of the Streets and Highways Code of the State of California, commencinc PLANS AND SPECIFICATIONS for the maintenance and/or servicing o improvements during the Fiscal Year. The plans and specifications shou describe the general nature, location and extent of the existing and prop improvements to be maintained and/or serviced during the Fiscal Year. plans and specifications also indicate the class and type of improvements q maintained and/or serviced for each zone within the District. A DIAGRAM of the District. The Diagram shows the exterior boundaries c District, the boundaries of any zones within the District, and the lines dimensions of each lot or parcel within the District. Each parcel is identific a distinctive number or letter. The lines and dimensions of each lot confoi those shown on the County Assessor's map for Fiscal Year. AN ESTIMATE OF COSTS AND AN ASSESSMENTSCHEDULE showing th amount to be assessed upon assessable lands within the District, descr each assessable lot or parcel within the District by reference to the P numbers contained on the County Assessment Roll, and assessing thc amount upon all assessable lots or parcels by apportioning the net am among the several accessible lots or parcels in proportion to the benefits received by each lot or parcel. Part II. Part 111. 0 0 Annual assessment increases will be caused by reasons of increases costs of labor, materials and utility cost increases as applied to energ! and water fees. Assessments can be annually modified and increased to an annual modification in the cost of labor and materials based up1 Consumer Price index, San Diego, as published by the Department of La computed for the first Index in March of each year with additional modific for related energy and water rate increases. All lots and parcels of land known as public property, as defined under I 22663 of the Act, have been omitted and are exempt from any assessmenl these proceedings. 1995 at Cd/e,! Gd ”l.y” Executed this -2 y I’ day of a e DESCRIPTION OF IMPROVEMENTS TO BE MAINTAINED The improvements to be maintained and serviced are generally described as street lighting, : tree and median landscaping improvements, including additional street lighting, street trec median landscaping improvements caused by new development, all as set forth and des( in this Engineer’s Report. Additional median areas to be maintained in Fiscal Year 1995-1 996 include a 33% increase City’s landscaped medians and a 16% increase in the City’s hardscaped medians. New development has added 232 new street lights to be included it? the CQ maintf? inventory. An additional 685 street lights will be added at the conclusion of the SDG8E light acquisition during the early part of Fiscal Year 1995-1 996. The City’s street tree inventory remains constant, with the exception of replacement of dar trees, with last year‘s figures since new development improvements do not include trees in right-of-way areas. 0 0 STREET LIGHTING Pursuant to direction from the City Council, submitted herewith is the "Report", consistin! following documents pursuant to the provisions of Division 15, Part 2, of the Stree Highways Code of the State of California, and specifically Section 22500 et.seq., the Land: and Lighting Act of 1972. PART 1. PLANS AND SPECIFICATION The plans and specifications for the maintenance and/or servicing of the street Administrator, available for public inspection; and incorporated herein by this reference as set forth in full. Said plans and specifications show and describe the general nature, locat extent of the existing and proposed improvements to be maintained and/or serviced du Fiscal Year. The plans and specifications also indicate the class and type of improverr be maintained and/or serviced for each zone within the District. improvements during the Fiscal Year are on file in the office of the Assessment PART 11. DIAGRAM A diagram of the Street Lighting District. Said diagram shall show the exterior boundarie Street Lighting District, the boundaries of any zones within the Street Lighting District, tl and dimensions of each lot or parcel within said Street Lighting District and each parcel : identified by a distinctive number or letter. The lines and dimension of each lot shall be id by a distinctive number or letter. The lines and dimension of each lot shall conform tc shown on the County Assessor's map forthe fiscal year to which the Report applies. A sir diagram is attached as Attachment A. A detailed diagram is maintained in the office Assessment District Administrator and is available far public inspection. 0 0 METHOD AND FORMULA OF ASSESSMENT SPREAD FOR STREET LIGHTING < Within the Street Lighting Asessment District boundaries are the following five zones: I. Zone A - street lights at intersections only (wooden poles, *SDG&E-ownec maintained) 2. Zone B - street fights at mid-block (*SDG&E-owned and maintained) 3. Zone C - City-owned and maintained street lights on ornamental poles 4. Zone D - *SDG&E-owned and maintained street lights on ornamental poles 5. Non-benefiting Zone - undeveloped property, not assessed Within Zones B, C, and D are several codes. The code being the area(s) developed at thc time and containing the same City standard of street light spacing. The assessment to parcels within any one code will be based on one of the following rnc I. Residential parcels: pay equal shares of the energy and maintenance costs of the street lights within their code maintenance of the street lights within their code based on the front percent of the area of the code. 2 Commercial and industrial parcels: share the cost of the enen *Note: The City is in the process of purchasing the SDG&E street lighting system. However, the acquisitio has not been completed at the time of preparation of this Engineer's Report. 0 0 PART 111. ESTIMATE OF COSTS AND ASSESSMENT SCHEDULE July 1, 1995 through June 30, 1996 STREET LIGHTING COST OF MAINTENANCE SERVICE A. Energy $245,000 8. Personnel 1 87,800 C. Operations 280.820 $ 713,620 S u bt ot a 1 For services to Other Departments $30,500 City Contributions 28,000 From Fund Balance 104.71 6 Subtotal ($1 6391 6) BALANCE TO ASSESSMENT $ 550,404 Detail contained by FY 1995-96 proposed budget - Fund 161 -621 0 A complete assessment roll detailing the street lighting benefit assessment for each CQ is on file at the Communrty Services Department, 405 Oak Avenue, Carlsbad. - PACIFIC OCEAN 0'0'0 0 Q -1 STREET LIGHT MAINTENANCE BENEFIT ZONES -1 STREET LIGHTING NON-BENEFITING PARCELS LIGHTING AND LANDSCAPING DISTRICT N -- 0 0 LANDSCAP1 NG PART 1. PLANS AND SPECIFICATIONS The plans and specifications for the maintenance and/or servicing of the Street Tree and S Median Improvements during the Fiscal Year are on file in the office of the Assessment Di- Administrator, and are available for public inspection, and incorporated herein by this referi location and extent of the existing and proposed improvements to be maintained and/or sen during the Fiscal Year, The plans and specifications also indicate the class and tyF as though set forth in full. Said plans and specifications show and describe the general na improvements to be maintained and/or serviced for each zone within the District. PART 11. DIAGRAM A diagram of the Landscaping District. Said diagram shall show the exterior boundaries c District, the boundaries of the Tree and Landscaping zones within the District, the lines dimensions of each lot or parcel within said Landscaping District and each parcel shz identified by a distinctive number or letter. The lines and dimensions of each lot shall cor to those shown on the County Assessor's map for the fiscal year to which the Report ap Simplified diagrams are attached as Attachments B and C. A detailed diagram is maintair the office of the Assessment District Administrator. 0 0 METHOD AND FORMULA OF ASSESSMENT SPREAD FOR LANDSCAPING STREET TREE MAINTENANCE Stfeet Trees are in the street right-of-way, generally between the curb and sidewalk a property line in the areas indicated in Exhibit 8. Each property receives approximate same benefit. Therefore, staff established a benefit formula in which each parcel is giv( equivalent dwelling unit (EDU) based on the average size of a single family residential the City of Carlsbad (7,500 square feet or .I7 acres). Thus, each single family parcel is an EDU of 1 .O, while most other parcels are given an EDU based on the following for Acreaqe = EDU .17 MEDIAN LANDSCAPE MAINTENANCE This service generally benefits all parcels and residents in the City. Accordingly, all p share in the cost. However, parcels which front upon streets which receive median land maintenance services generally receive more benefit from landscape median improve than other parcels. Thus, all parcels in the City share in the cost of median land maintenance using the same EDU formula proposed for Street Tree Maintenance and parcels which front on streets with landscaped medians are assessed twice the amo other parcels not fronting on the median streets. These formulas were approved by City Council at the June 6, 1989, regular meeting. 0 0 PART 111. ESTIMATE OF COSTS AND ASSESSMENT SCHEDULE July 1, 1995 through June 30, 1996 TREES COST OF MAINTENANCE SERVICE A. Personnel $317,960 B. Maintenance & Operation 21 3,330 0 C. Capital Outlay Subtotal $531,290 Interest $ 15,000 City Contributions 66,140 0 From Fund Balance Subtotal ($81,140) BALANCE TO ASSESSMENT $450,150 Detail contained by PI 1995-96 approved budget - Fund 161-4122 A complete assessment roll detailing the tree trimming benefit assessment for each Cit is on file at the Comrnunrty Services Department, 405 Oak Avenue, Carlsbad. PACIFIC OCEAN TREE TRIMMING SENEFITTNG PARC- I[ TREE TRIMMING NON-BENEFITING PARCELS LIGHTING AND LANDSCAPING DISTRICT r AT e 0 PART 111. ESTIMATE OF COSTS AND ASSESSMENT SCHEDULE July 1, 1995 through June 30, 1996 MEDIANS COST OF MAINTENANCE SERVICE A. Personnel $140,270 B. Maintenance & Operation 220,610 C, Capital Outlay 1 9,500 D.* Reserve Funds 2,943 $383,323 - Subtotal From Fund Balance $ 0 City Contributions 0 Subtotal $ 0 BALANCE TO ASSESSMENT ’ $383,323 Detail contained in N 1995-96 proposed budget - Fund 161-4123 A complete assessment roll detailing the median maintenance assessment for each City is on file at the Community Services Department, 405 Oak Avenue, City of Carlsbad. * To cover parcels to be declared non-assessable during Fiscal Year 1995-1 996. . - PAClAC OCEAN ......... ................. *:.~.~.~.:.~.:.~.~.?~ ......................................... ..-:..-. . __ ._. ._ - LANDSCAPE MEDIAN LOCATIONS . fL1-3 LANDSCAPE MEDIAN BENEFITING PARCELS -- m- LIGHTING AND LANDSCAPING DISTRKT Nc ATTA( --- -- - ~