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Home My WebLink About1995-10-03; City Council; 13336; EXTENSION AND AMENDMENT TO COMMUNITY PROMOTION AGREEMENT BETWEEN THE CITY OF CARLSBAD AND THE CARLSBAD CHAMBER OF COMMERCE). -“ ; u w 0 a, a) u u -2 0 P u 2 of E &I 4-1 0 u 0 $4 K 5 x cd a) a a, -d N h 0 =t of a* G- (dm 4 hof .I .d co4J Na) la u) mL4 0 0 .w zm a) FIQ 5 .4 2 4J .rl 4 oa, ma) sx 22 8 am a,$4 ua, a0 cdE 44 *rl *rl L)u dd H uu .. 2 0 F 0 J 2 3 0 0 a 5 c % 0 c 12 C OF CARLSBAD - AGENDA BILL , : </’$ ( AB# IT, 3 3 k DEPT. 1 TITLE: EXTENSION AND AMENDMENT TO BETWEEN THE CITY OF CARLSBAD AND MTG. LO-3--SS THE CARLSBAD CHAMBER OF COMMERCE DEPT. FINANCE CITY A1 COMMUNITY PROMOTION AGREEMENT CITY MI I I I RECOMMENDED ACTION: Adopt Resolution No. q5-~@3 approving Amendment No. 1 to the existing agreement betwc the City and Carlsbad Chamber of Commerce to promote tourism and provide services to visil to the City of Carlsbad. ITEM EXPLANATION: The City’s 1995-96 Operating Budget, adopted by the City Council on June 20, 1995, contains allocation of $21 1,150 for community promotion. Staff is working with the Carlsbad Chambel 96 fiscal year. The Carlsbad Chamber of Commerce is currently preparing a Business Plan wt will include activities to assist the City in measuring the results and effectiveness of the Chambl promotional activities. The existing Agreement covered the period from October 1, 1994 through September 30, 1995 i is similar to those entered into over the past four years. Amendment No. 1 to the existing Agreerr extends the period for an additional 3 months, or through December 31, 1995. The total additic cost is $51,250, or 25% of the amount allocated for fiscal year 1994-95. The table below outlines financial components contained in the Agreement for the previous fiscal year and for the additic 3 month period. Commerce to update the Agreement for the provision of community promotion services for the 19 1 CITY CONTRIBUTIONS TO THE CCVB October 1, 1994 THROUGH December 31, 1995 ~~ ~~ 1994-95 3 Months TOTAL I I I 1- ~~ AdminIOperation Costs Proqrams: Unrestricted Program Funds Matching Program Funds Total Programs $1 18,000 $2Q,500 $1 47,500 62,000 15,500 77,500 25,000 6.250 31,250 87,000 21,750 108,750 I I Total City Contributions $205,000 $51,250 $256,250 Staff recommends approval of the attached Extension and Amendment No. 1. FISCAL IMPACT: Funds totaling $21 1,500 were appropriated at the time the 1995-96 budget was adopted on Junc 1995. Of this appropriation, $51,250 will be used to fund the 3 month extension. I EXHIBITS: 1. Resolution NO.^ 5 -a7 approving the Extension and Amendment No. 1 to the exis Agreement between the City of Carlsbad and the Carlsbad Chamber of Commerce. L Y 0 0 AlTACHMEN -. EXTENSION AND AMENDMENT NO. 1 OF AGREEMENT BETWEEN THE CITY OF CARLSBAD AND THE CHAMBER OF COMMERCE TO PROVIDE PROMOTIONAL SERVICES REQUIRED BY THE CITY OF CARLSBAD The agreement dated October 27, 1994 between the CITY OF CARLSBAC municipal corporation and the CARLSBAD CHAMBER OF COMMERCE to pro\ promotional services required by the City of Carlsbad is hereby extended throt December 31, 1995. f *A All other provisions in the original agreement shall remain in full force and efl except that Section 2. COMPENSATION is amended to read as follows: [-”..:,& ‘i For the services described aboy6he will Compensate the Chamber in amount not to exceed $256,25 idas described below: A. . Thetotal budget ’Convention and.Visitot% Bureau shall be $291,: The City will compensate the Chamber up to $256,250 as described bell Administrative and Operation Costs $1 47,500 Programs 108.750 I Total City Contribution $256,250_ - B. Payments for administrative and operation costs shall be made to Chamber in equal monthly installments by the 15th of each month for 15 months beginning October, 1994 and ending December, 1995. - monthly payment will be $9,833.33. C. Payments for programs will be released to the Chamber up to a maxim of $108,750. The disbursement of these funds are broken down into i categories as follows: Unrestricted Program Funds $77,500 Matching Program Funds 31,250 Total Program Funds $1 08,750 611 0 0 .. Unrestricted program funds will be released to the Chamber as need€ the maximum of $77,500. Funds will be released following the C receipt of a statement designating which programs funds will be appliec Within the unrestricted category, $8,750 is to be spent by the Comer and Visitor's Bureau for local Community Promotion. The Chamber provide the City a list of community events and activities to which tt funds will be applied during the first quarter of this contract. The remair $68,750 can be utilized for programs as selected by the Chamber. Restricted program funds, not to exceed $31,250, will be released to Chamber on a dollar fix dollar basis as matching funds, in the forn cash, are received bythe Chamber. Payment of the program expenses be released at any lime, upon receipt of a list from the Chamber indica1 where matching funds came from. 4z 4 All insurance policies to be! maintained by Contractor shall be modified to inch coverage for the amended assignment and scope of work and the extension perioG CIW OF CARLSBAD: CHA' BER OF COMMERCE: 9 % By: b.: Title CLAUDE A. LEWIS Mayor Date: ' - r io0 6/1/9! .. 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 20 0 0 RESOLUTION NO. 9 5 - 28 7 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE EXTENSION AND AMENDMENT NO. 1 TO AN AGREEMENT WITH THE CARLSBAD CHAMBER OF COMMERCE TO PROVIDE PROFESSIONAL SERVICES RELATED TO THE PROMOTION OF THE CITY OF CARLSBAD WHEREAS, the City Council of the City of Carlsbad has determine that it is desirable and necessary to amend an agreement between the Crty t Carlsbad and the Carlsbad Chamber of Commerce to promote tourism an provide services to visitors to the City; and WHEREAS, continued services are needed to promote tourism ar provide services to visitors to the City, and the City Council has further determinc that the Carlsbad Chamber of Commerce and its subdivision, the Carlsk Convention and Visitors Bureau, possess the necessary skills to provide thes services to the City of Carlsbad; and WHEREAS, the Carlsbad Chamber of Commerce has agreed 1 provide these services under the existing terms and conditions of the origin agreement and the Extension and Amendment to that agreement attached heretc NOW, THEREFORE, BE IT RESOLVED by the City Council of the Ci of Carlsbad, California as follows: 1, That the above recitations are true and co~~ect. 2. That the Extension and Amendment No. 1, attached hereto E Attachment 1, and made a part hereof, is hereby approved. Ill Ill Ill .. '1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 e 0 3. That the Mayor is hereby authorized to execute the attache Extension and Amendment to the original agreement between the City of Carlsba and the Carlsbad Chamber of Commerce to provide professional services relate to the promotion of the City of Carlsbad, PASSED, APPROVED AND ADOPTED at a regular meeting of the Ci Council on the 3rd day of OCTOBER J 1885, by the following vote, to wit: AYES: Council Members Lewis, Nygaard, Kulchin, Finnil: NOES: None ABSENT: None ATTEST: k i.&y ALETHA L RAUTENKRANZ, Ci Clerk (SEAL) ., ,r 0 e * c ,i Ilt .. A7TACHME~ EXTENSION AND AMENDMENT NO. 1 OF AGREEMENT BETWEEN THE CITY OF CARLSBAD AND THE CHAMBER OF COMMERCE TO PROVIDE PROMOTIONAL SERVICES REQUIRED BY THE CITY OF CARLSBAD The agreement dated October 27, 1994 between the GIN OF CARLSBf municipal corporation and the CARLSBAD CHAMBER OF COMMERCE to prc promotional services required by the City of Carlsbad is hereby extended thr December 31, 1995. All other provisions in the original agreement shall remain in full force and except that Section 2. COMPENSATION is amended to read as follows: For the services described above the City will Compensate the Chamber amount not to exceed $256,250 to be paid as described below: A. The total budget for the Convention and visitor's Bureau shall be $29' The City will compensate the Chamber up to $256,250 as described b Administrative and Operation Costs $1 47,500 Programs 108,750 Total City Contribution $256.250 1 B. Payments for administrative and operation costs shall be made t Chamber in equal monthly installments by the 15th of each month fi 15 months beginning October, 1994 and ending December, 1995. monthly psyment will be $9,333.33. C. Payments for programs will be released to the Chamber up to a max of $108,750. The disbursement of these funds are broken down ini categories as follows: Unrestricted Program Funds $77,500 Matching Program Funds 31,250 Total Program Funds $J 08,7q -4 Yr , ', 0 m 1" Unrestricted program funds will be released to the Chamber as need' the maximum of $77,500. Funds will be released following the { receipt of a statement designating which programs funds will be applie Within the unrestricted category, $8,750 is to be spent by the Conve and Visitor's Bureau for local Community Promotion. The Chambe provide the City a list of community events and activities to which t funds will be applied during the first quarter of this contract. The rema $68,750 can be utilized for programs as selected by the Chamber. Restricted program funds, not to exceed $31,250, will be released tc Chamber on a dollar for dollar basis as matching funds, in the for cash, are received by the Chamber. Payment of the program expense be released at any time, upon receipt of a list from the Chamber indic; where matching funds came from. All insurance policies to be maintained by Contractor shall be modified to inc coverage for the amended assignment and scope of work and the extension perk CIN OF CARLSBAD: CHAMBER OF COMMERCE: By: By: 1 " - , .. LL..,.3 1 Mayor / Title Date: #'/3/?3- Date: cI//%lq&- 61 , .. October 17, 1995 Lee Bohlman Executive Vice President Carlsbad Chamber of Commerce P. 0. Box 1605 Carlsbad, CA 92008 Re: Extension and Amendment No. 1 of Agreement The Carlsbad City Council, at its meeting of October 3, 199 adopted Resolution No. 95-287, approving Amendment No. 1 to tl existing agreement with the Carlsbad Chamber of Commerce to promo' tourism and provide services to visitors to the City of Carlsbac Enclosed please find a copy of Resolution No. 95-287 and a copy ( the agreement for your files, KRK: ijp Enclosures 1200 Carlsbad Village Drive - Carlsbad, California 92008-1 989 - . (61 9) 434-28