HomeMy WebLinkAbout1996-03-05; City Council; 13532; EXTENSION OF TELEPHONE SYSTEM MAINTENANCE CONTRACT63 AB # ’ 3,’ 3 d z TI’TLE: EXTENSION OF TELEPHONE SYSTEM
MTG. 3/5/96 MAINTENANCE CONTRACT
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-, *Y OF CARLSBAD - AGW * A BILL ---<;>’* i B-,..
RECOMMENDED ACTION:
Adopt Resolution No. qb +-q3 , extending the telephone systen
maintenance agreement with Atel Communications, Inc.
ITEM EXPLANATION
In 1991, the city upgraded it’s telephone systems. Atel
Communications, Inc. was the successful bidder for that upgradc and for the subsequent maintenance contract for those systems. That maintenance agreement has now expired effective January 9,
1996, and we must go out to bid to award a new contract.
We are currently, however, in the process of upgrading some oj our communication links between facilities. Those upgrades werc authorized by Council on May 2, 1995, and Atel has beel
performing those upgrades to ensure compatibility with existinc
systems. It is estimated that those upgrades will be complete( by June 30, 1996.
To provide continuity, and decrease confusion, it would bt advantageous to continue to use Atel for the telephone systei maintenance until the communication upgrades are complete. Sincc the initial contract has expired, Council approval is require1 for the extension.
It is requested that Council approve the extension of thl
agreement to June 30, 1996, with the provision that the agreemen could be extended on a month-to-month basis after that unti complete. In no event would the contract extend beyond Septembe
30, 1996. At the same time, staff will be preparing a Reques
For Proposal for a new maintenance contract.
FISCAL IMPACT:
The cost of the maintenance contract is $5,063.18 per quarter
The extension to June 30, 1996 would cost $10,126.36. An
subsequent extensions would cost $1,687.73 per month. Funds ar
available in the departmental budget.
EXHIBITS :
1. Resolution No. ‘?.!I?*?g , approving an extension of th agreement with Atel Communications, Inc. for telephone syste mainenance.
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RESOLUTION NO e 96-73
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AN EXTENSION OF THE TELEPHONE MAINTENANCE
CONTRACT.
WHEREAS, the telephone system maintenance agreement
Atel Communications, Inc. expired om January 9, 1996; and
WHEREAS, the city is upgrading communication links
between some facilities; and
WHEREAS, Atel Communications, Inc. is completing tk
upgrades to ensure compatibility; and
WHEREAS, it is necessary to maintain the system du:
those upgrades.
NOW THEREFORE, BE IT RESOLVED by the City Council I
City of Carlsbad, California, as follows:
1. That the above recitations are true and correc
2. That the telephone system maintenance agreemen
Atel Communications, Inc. is hereby extended to June 30, 1
That the City Manager may approve additional m
extensions in order to allow for the completion of the upg
but in no event shall the contract be extended beyond Sept
30, 1996.
3.
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PASSED, APPROVED, AND ADOPTED at a Regular Meeting 0'
the City Council of the City of Carlsbad on the 5th
March, 1996, by the following vote, to wit:
day of
AYES: Council Members Lewis, Nygaard, Finnila, Hall
NOES: None
ABSENT : Council Member Kulchin
Mayor
ATTEST:
-
ALETHA L. RAUTENKRANZ,
City Clerk
(SEAL)
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EXTENSION OF AGREEMENT
The agreement dated January 9, 1991 for Telephone System Maintenance
between the City of Carlsbad, a municipal corporation, and Atel Communications,
Inc., is hereby extended to June 30, 1996, with the provision that the City Manager
may approve additional monthly extensions in order to allow for completion of the
communication link upgrades. In no event shall the contract be extended beyond
September 30, 1996.
All other provisions in the original agreement shall remain in full force and
effect.
VENDOR: CITY OF CARLSBAD, a municipal
corporation of the State of Califor '
by ----
I (sign f here) J
. ATTEST: s&? (print us name/title) VI l--Ldel. 1"RGr II\ ; FL, I &'A- o-4ibb-dQ-
ALETHA L. RAUTENKWNZ
City Clerk
riarch 13, 1996
DATE
APPROVED AS TO FORM:
RONALD R. BALL
City Attorney
BY laYeRL*
3- +?C.