Loading...
HomeMy WebLinkAbout1996-04-09; City Council; 13561; PROJECT SELECTION AND FUNDING ALLOCATIONS FOR 1996-97 FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT/HOME PROGRAMi J4 a, *: s g w 0 0 m w a, a, 2 3 -r( fi z fi a, 0 0 v LO m a : 3 E a, u $ m s w a a, $ a .3 ' [I] U a, a N a, $4 U a *d U a, a fi a, 9-l a, (d \o cn \ cn \ .. z 0 i= 2 25 z 3 0 0 J ,- j / ,., - I I i- CITY OF CARLSBAD - AG NDA BILL DEPT. HC ALLOCATIONS FOR 1996-97 FEDERAL COMMUNITY C'TY AT7 DEVELOPMENT BLOCK GRANTlHOME PROGRAM C,TY MG, m 9 AB# /s s(* i TITLE: PROJECT SELECTION AND FUNDING MTG. Y-qH9& ~- DEPT. H/RED RECOMMENDED ACTION: Adopt Resolution No. ?h -:I9 approving the projects and funding allocations for ' Carlsbad's 1996-97 Community Development Block GrantfHome Investment Partnership PI authorizing the Housing and Redevelopment Director to submit the City's final statement c projects to the U.S. Department of Housing and Urban Development (HUD) for final approv: ITEM EXPLANATION: Under Title I of the Housing and Community Development Act of 1974, the City of Carlsbad c be eligible to receive funding under the federal Community Development Block Grant (CDBG) Program to finance projects which serve the identified needs of low and moderate income pi a participant in the San Diego Urban County HOME Investment Partnership Consortium, the C receive federal HOME funds to provide affordable housing opportunities for lower income hl The City of Carlsbad is entitled to receive a new CDBG allocation of $647,000 during fiscal ye; The City also has CDBG funds which were allocated in previous years but now need to be r to new projects. These funds include: $50,000 from a previously approved capital improvement/public facility project which wi (Boys and Girls Club of Carlsbad/Renovations to Village Branch Facility); $220.78 from a previously approved capital improvement/public facility project which was with a surplus of funds (Boys and Girls Club of Carlsbad/Renovations to Village Branch Fa $400.80 from a previously approved capital improvemenffpublic facility project which was with a surplus of funds (Join Hands Save a Life/Acquisition of Property for Youth Cente The total amount of CDBG funds currently available for allocation to eligible projects whicr needs of low and moderate income persons is $697,621 58. The total amount of HOME fundir for allocation to eligible projects is anticipated to be approximately $176,700. In response to the City's "Request for Proposals", a total of (40) proposals, with $I,! CDBG/HOME funding requests, have been submitted to date for consideration by the City Cc proposals were reviewed and evaluated, based upon pre-established criteria, by the Counci CDBG Funding Advisory Committee, Housing Commission, and staff. A chart outlining each I CDBG funding received with the Committee's evaluation of the proposal and the funding recom is attached as Exhibit 2 for consideration by the City Council. A chart outlining each request funding with the Housing Commission's evaluation of HOME proposals and funding recomme attached as Exhibit 3. On March \s , 1996, the City Council held a public hearing to accept comments on the hc community development needs of low and moderate-income persons within the City of Carlsb various proposals which were submitted for funding under the City's 1996-97 CDBGIHOME allocations at a future meeting. During the noted meeting, the City Council expressed its intent to approve the final projt Administration Subtotal TOTAL (2 proposals) 17,600 17,67( (I proposal) 202,670 176,70( 1,905,159 874,32’ 1) 0 Page 3 of AB # / 5 56 [ The administration of the CDBG program entails the overall program management, cc monitoring, and evaluation to ensure compliance with the Federal regulations governing thc The Federal regulations, therefore, allow a maximum of 20 percent, or $1 17,974, of the neb to be used for program administration. The CDBG Funding Advisory Committee recommended only $90,000 for program administrat remaining funds available to be allocated to the Single Family Residential Rehabilitation Pro! recommends that funding be restored for the full $1 17,974 requested for program administr reduction of $27,974 in recommended funding for the Single Family Residential Rehabilitatio Even with the modification in funding for the Rehabilitation Program, a total of $233,800 in HOME funds would still be recommended for the rehabilitation of single family homes, It is staffs recommendation at this time that the City Council select the projects and fundin! Carlsbad’s 1996-97 CDBGlHOME program and authorize the Housing and Redevelopment prepare and submit the required application documents for submission to the U.S. Departme FISCAL IMPACT: The City of Carlsbad will receive an estimated new allocation of $647,000 in CDBG funds fi year 1996-97. An additional $69,847.84 in CDBG funds is also available for reallocation from approved, completed or canceled projects. The City may use a maximum of twenty percent (2 new allocation, or $1 17,974, for administration of the program. The CDBG Program has no iml General Fund. As a participant in the San Diego Urban County HOME Investment Partnership Consortium, i the City will receive approximately $1 76,700 to increase affordable housing opportunities in Administration of the HOME Consortium, including overall program management, is the respc the County of San Diego. Costs associated with the management and administration of I Program will be charged against the HOME administrative fee. The County may use a maxir percent (10%) of the available HOME funds, or $17,670, for administration of the HOME pro! HOME Program has no impact on the General Fund. EXHIBITS: 1. Resolution No. qba- 9 ‘7 approving projects selected for CDBG/HOME funding and the Housing and Redevelopment Director to submit a Consolidated Funding Plan Strateg: 97 to the U.S. Department of Housing and Urban Development for approval. Summary of the evaluation of proposals and funding allocation recommendations from Funding Advisory Committee. Summary of the evaluation of proposals and funding allocation recommendations from tt- Commission. Project proposals (40 total) (on file in the City Clerk’s Office). 2. 3. 4. I h 4 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 0 0 CITY COUNCIL RESOLUTION NO. 9 6 - 9 7 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, SELECTING SPECIFIC PROJECTS DEVELOPMENT BLOCK GRANT/HOME PROGRAM. FOR FUNDING UNDER THE 1996-97 COMMUNITY WHEREAS. the City Council of the City of Carlsbad, California, held a public hearing on March 19 , 1996 to accept comments on the needs of low and moderatc income persons and the proposals submitted for funding consideration under the 1996-9’ Community Development Block Grant/HOME Program; WHEREAS, the City Council selected projects and funding allocations during public meeting on April 16 , 1996; and, WHEREAS, the City Council has taken all testimony into account. NOW, THEREFORE BE IT HEREBY RESOLVED as follows: 1. 2. That the above recitations are true and correct. That the projects selected at the City Council meeting of April 16 1996 are hereby approved at the indicated funding levels for inclusion i Carlsbad’s Annual Consolidated Funding Plan for the 1996-97 Communit Development Block Grant/HOME Program. That the City will publish a summary of the proposed projects in a loci newspaper(s) and allow a thirty (30) day public review and comer period prior to submitting the City’s Consolidated Plan to the U.5 Department of Housing and Urban Development for approval. That the Housing and Redevelopment Director is authorized to submit th required application documents, the Annual Consolidated Funding Plar to the U. S. Department of Housing and Urban Development for approvi 3. 4. upon expiration of the public review and comment period. .... .... .... .... .... .... .... I I 1 2 3 4 5 6! I 8 7l 9 10 'I ' 12 13 l4 15 16 17 18 19 20 21 I 22 23 24 25 26 27 28 0 0 PASSED, APPROVED AND ADOFTED at a regular meeting of th 16th day of City Council of the City of Carlsbad, California, held on the April , 1996, by the following vote, to wit: AYES: Council Members Lewis, Nygaard, Kulchin, Finnila, Hall NOES; None ABSENT: None ABSTAIN: None ATTEST: ALXTHA L. RkUTENKRANZ, City Clerk (SEAL) / EVALUATION OF PROPOSALS & FUNDING RECOMMENDATIONS No. AGENCY/ TYPE OF REQUEST FUNDING COMMITTEE RANKING EVAL OVERALL EVALU SCORE IMPRESSION PROJECT PROJECT AMOUNT COMMITTEE ($1 6) 1. Carlsbad Care CrewiSD County Public Service - 15,000 3,000 78 7 Mini Mental Health Seniors Qual 2. NO CO Council on Aging/ Public Service - 6,000 3,000 96 9 Highly ( Case Mngt. for Seniors Seniors 3. Senior Adult Services/Meals on Public Service - 9,136 7,000 92 10 Highly ( Wheels Seniors 6 Mini1 Management Handicapped Qual 4. ARCiComputerized Case Public Service - 2,983 0 73 5. WIF for Mental Health/ Public Service - 18,889 5,000 81 7 Qual Adult Day Services Handicapped Benno’s Homeless Services Homeless 6. Brother Benno FoundatiodBrother Public Service - 5,000 3,000 91 9 Highly ( 7. Brother Benno Foundation‘ Public Service - 5,000 2,500 84 7 Qual 8. Brother Benno Foundation/ Public Service - 5,000 2,500 89 8 Qual 9. Catholic CharitiedLa Posada Public Service - 30,000 10,000 92 8 Highly ( 10. Saint Clare’s Home/ Public Service - 10,000 0 85 7 Quali House of Martha & Mary Good Samaritan Homeless Shelter Homeless Homeless Homeless Shelter Homeless Shelter & Care for Homeless Women Homeless Public Service - 12,642 8,050 89 8 Quali 12. Community Resource Public Service - 20,000 5,000 90 8 Highly C 11. YMCA Oz North Coast Homeless Center/Homeless Prevention Homeless Program 13. Community Resource Public Service - 18,200 0 87 8 Quali 14. Boys & Girls ClubiTeen Scene Public Service - 35,000 15,000 97 10 Highly C 15. Join Hands Save a Life/ Public Service - 25,000 7,000 86 7 Qual 16. City of CarlsbadiStay N’ Play Public Service - 13,000 4,000 87 7 Qual 17. Carlsbad Educational Public Service - 5,305 0 87 5 Quali CenteriRental Assistance Homeless Program Youths Gang Prevention Program Youths Youths Foundation/Computer Technology Youths Access Public Service - 47,660 0 78 6 Minin 18. Carlsbad Unified School District/Technology for Everyone Youths Quali 19. Carlsbad Montessori School Public Service - 84,000 0 66 2 Minin Youths Quali 20. SENJobs for Progress, Public Service - 15,000 5,000 89 8 Quali IncJCarlsbad Hiring Center Employment Public Service - 8,850 1,000 92 8 Highly Q 21. North County Health ServicesiCarlsbad Satellite Clinic Health 0 0 1996-97 CDBG Program Evaluation & Recommendations Page 2 WP EVAUREC TBL Revised 02/29/96 0 0 1996-97 CDBG Program Evaluation & Recommendations Page 3 NOTES: 1. The total number of points possible was 100. The highest number of points received by any proposal The lowest number of points was 66 points. The average point value, or mean, was 81 points. 2. 3. Each proposal was given an overall impression score, from a scale of 1 to 10, with 10 being an f progradproject . A proposal was evaluated based upon the following scoring criteria: 1) organization’s ability/capi financial ability and stability; 3) benefits and beneficiaries; and, 4) ready implementation of the project/€ Each proposal was given a ranking according to the following evaluation scores: 90 points + = Highly Qualified 80 to 90 points = Qualified 79 points or less = Minimally Qualified 4. WP EVAL&REC TBL Revised 02/29/96 No. 1. 2. AGENCY1 REQUEST CONS PROJECT AMOUNT RECOMMEND PLAN EVAL EVALUA ($1 ($1 PRIORITY SCORE Community Resource 13,400 13,400 High 84 Qualifi Center/Security Deposit Program City of Carlsbadl 154,000 145,630 Medium 72 Minim; Single Family Residential Qualifi Rehabilitation Program ,/I ; ' 0 To: Ray Patchett L Cc: Evan Becker,Marty Orenyak From: Leilani Hines Date: 4/8/96 Time: 12:40p Staff has contacted the members of the CDBG Funding Advisory Committee regarding possible funding reductions in the CDBG/HOME Program. Of the seven Committee members, three members would like to reconvene to revie CDBG funding recommendations if there are any reductions in the fundins These three members would like to reconvene once the City has received notification from KUD of the City's final CDBG entitlement for FY 1996- In general, they are concerned that some organizations will be complete eliminated from the CDBG funding recommendations based upon Staff's recommendation. One committee member responded that due to the review process and evaluation criteria, it is the smaller organizations in nee the most help that received the fewest points who would bear the brunt the necessary reductions. Other comments received include the general dissatisfaction with the evaluation criteria and review process, dissatisfaction with Staff's recommendation for program administration, it being the responsibility of the CDBG Funding Advisory Committee, not ,Staff's to bring a funding recommendation forward to City Council. Four members generally agreed with Staff's recommendation to eliminate programs from funding with a reduction in available CDBG funds rather t an across the board cut. It is consistent with the approved applicatic review and recommendation process. These members were also concerned t an across the board cut may leave many organizations with very small fL allocations that will not be effective in providing the proposed progra Committee members do not see the need for another meeting to only disa comments on the review and recommendation process. meetings of the CDBG Funding Advisory Committee, discussed their evaluation of the CDBG funding process and their dissatisfaction with the evaluation criteria and the need for more subjective input from the Committee members. These comments were provi in a memo to City Council regarding the Committee's recommendations dat February 26, 1996. evaluation form for the City's funding recommendation process to be completed and returned to the Housing and Redevelopment Department. date, staff has received three completed evaluation forms. Comments received are consistent with comments noted in the February 26th memo. Subject: CDBG FUNDING COMMITTEE level anticipated. During the various the Committee members Additionally, Committee members were provided with Tc e e 4 City of Carlsbad Housing & Redevel April 1, 1996 TO: MAYOR AND CITY COUNCIL FROM: HOUSING AND REDEVELOPMENT DIRECTOR VIA: CITY MANAGER RE: ADMINISTRATIVE BUDGET FOR 1996-97 CDBG PROGRAM As discussed by the City Council at their meeting on March 19, 1996, staff is requesting Council to reconsider the CDBG Funding Advisory Committee's recommendation of $90,000 foi administration of the CDBG Program. Staff has recommended that the Council approve staff's request of $117,974 for program administrative costs. This request for administration is consistent with CDBG Program regulations which allow the City to allocate 20 percent of i@ annual entitlement grant for such costs. The CDBG Program is a very difficult program to administer because it is basically "oveI regulated". The "strings" (regulations) attached to the acceptance of CDBG funds by the City of Carlsbad are burdensome and time consuming. For example, every project funded, regardless of amount, requires extensive processing and monitoring. The City must complete an environmental review, prepare agreements, conduct audits and on-site visits, as well as review regular reports from each organization and issue payments. The federal regulations also require the preparation and implementation of a variety of plans, reports, policies and procedural documents for administration of the CDBG program which are in addition to the ongoing monitoring of subrecipient contracts. Continuously changing federal regulations have made the preparation, implementation and monitoring of the CDBG Program even more difficult over past years. For example, since 1993, due to changing federal regulations on an annual basis, the City has been required to prepare three different five-year plans which analyze the housing needs of low income residents and strategies to meet these needs. The amount of information provided within these required documents exceeds the amount of information provided within the City's Housing Element; these are city-wide plans which require considerable research, public participation and numerous hours of staff time simply to write them. Staff believes that the budget is reasonable and warranted by the demands of the federal regulations for the program. 2965 Roosevelt St., Ste. BCarlsbad CA 92008-2389*(619) 434-281 0/2811*FAX (61 9) 720-2037 @ a 0 April 1, 1996 1996-97 CDBG Administration Page 2 The proposed 1996-97 budget for the CDBG program includes salaries and benefits for 1.5 full time equivalent staff persons. As reflected in the attached account description, approximately 71 % or $83,300 of the funds budgeted for administration will be used to pay salaries and benefits of staff members directly involved in the administration of the CDBG program. The remaining funds, $34,673, will be used to pay one-third of the costs of operating the Housing and Redevelopment Office at its current location and various professional consultant services which will be needed for program implementation. As an additional note, the City is currently required to provide fair housing counseling services (approximately $4,500) which are funded through the Administrative Account. If these costs were not funded through the administrative account, they would count against the "public services" account which would reduce the amount of these funds available for other non-profit organizations. To summarize, the CDBG program is a very complex program to administer. In addition to the ongoing administrative tasks related to contracts with the various non-profit organizations, there are a number of other administrative tasks which must be completed in order to remain in compliance with the federal regulations. A list of these various general administrative tasks is attached for your review. Staff also provides administrative support to the County of San Diego for operation of the City of Carlsbad's Single Family Rehabilitation Program. It should also be noted that the program does not actually end for administrative purposes on June 30 of each year; there are many contracts which often "roll over" to the next fiscal year. Therefore, in addition to completing administrative tasks related to new contracts, staff very often has tasks activities related to a total of 38 contracts with various non-profit organizations at varying levels of experience with federal programs; 10 of these contracts were "roll overs" from previous program years. Staff anticipates a comparable level of new and "roll over" contracts for program year 1996-97. Unfortunately, the federal government does not allow the "roll over" of any remaining administrative funds from one year to the next. Consequently, the new program year must often support administrative tasks related to previous program years. related to continuing contracts, As an example, in 1995-96, staff is responsible for administrative &2&L EVAN E. BECKER c: Community Development Director e CITY OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PROGRAM ADMINISTRATION ACTIVITIES e Program Development Annual Request for Proposals to select projects to be included within the City’s CDBG/HOME Program. Process begins in November with final selection of projects in ApriljMay. e e e e Program Implementation e 0 e Program Monitoring The City must ensure each subrecipient’s compliance with the Subrecipient agreement and the Development of Application Review Process Development of Funding Plan Strategy Public workshop(s) to provide information on the program and application review process Meetings with both the CDBG Funding Advisory Committee and Housing Commissior Act as staff liaison to the CDBG Funding Advisory Committee and Housing Commissior Environmental review of each project Development of an Agreement between the City and Subrecipient Establish Purchase Orders and review and issue payments various applicable Federal regulations and policies. e e On-site monitoring to review performance, record keeping systems and financial management systems. Review of submitted performance reports, requests for reimbursement, and financial audits. For ConstructiodConstruction Related projects over $2,000, the City must additionally monitor for compliance with additional Federal regulations and policies. e Section 3 Requirements e MBE/WBE 0 JEconomic Opportunity Plan Davis Bacon Act, Contract Work Hours, Copeland Act, and Federal Labor Standards 4Review of payrolls, on-site monitoring, and interviewing of employees For Acquisition of Property activities, the City must additionally monitor for Compliance with additional Federal regulations and policies. 0 Displacement, relocation assistance, and just compensation. Development, Implementation and Monitoring of Various Plans/Prorzrams e Consolidated Plan: A five year plan which analyzes the housing, community development, and economic development needs of low/moderate income Carlsbad residents and provides strategies to meet such identified needs. 0 a e Consolidated Annual Funding Plan: A one year action plan which implements strategies outlined within the Five Year Consolidated Plan. Annual Consolidated Plan Pegomzance Repon: A report on the progress of the City tc carry out the Annual Funding Plan and an assessment of the City annual performance in relationship to meeting the City’s overall five-year priorities and strategies related tc housing, community development and economic development. Grantee Pefonnunce Report: A comprehensive report of all activities funded througk the CDBG program and a financial summary of the program. The GPR provides the current status of all such active CDBG projects and details the projects accomplishments for the ending program year. Fair Housing Plan: A five year plan which analyzes impediments to fair housing choice within the community and strategies to eliminate identified impediments. Fair Housing Program: Establish policies and programs to implement strategies outlined within the Fair Housing Plan, with appropriate records, information, and reports to document such actions. Section 3 Policy & Implementation: Establish and implement a policy to provide employment opportunities to low income residents and contracting opportunities for business owned by or employing low income residents. City must meet statutory goals established for employment and business contracts. MBE/WBE Policy & Implementation: Establish and implement a policy to provide minority and women business enterprises an opportunity to participate in the City’s procurement. 0 9 0 e e 0 e Citizen Participation Plan: Establish and implement a plan which encourages participation of citizens in the development of the housing and community development plan, any amendments to the plan, and the performance report. Plan includes public hearings, and adequate noticing. Technical Assistance: developing proposals and implementing programs. 0 Provide organizations and citizens with technical assistance in Public workshop to provide information on the Program and review process Training for all subrecipients of CDBG to review regulations and responsibilities CITY OF CARLSBAD 0 1996-97 BUDGET BUDGET EXPLANATION 0 FUND: ENTITLEMENT PROGRAM: COMM. DEV. BLOCK GRANT ACCT. NO. 391 1100 REGULAR SALARIES 7 Total personnel allocations for CDBG program administration (150 m). Net personnel changes = -0.25 FIZ: W~S inel- Lei \ani <\boo/,) EVd* (zs./a) 0.25 FTE Management Analyst was deleted. aobic (25%) 1910 DISABILITY & UNEMPLOYMENT Long Term Disability - .52% State Disability - 1.30% of first $31,000 (General employees ox ! i Benefits for one (01) Management Analyst. 1920 PUBLIC EMPLOYEES RETIREMENT SYSTEM 1 General Employees - 15.881% Management Employees - 15.881% Benefits for one (01) Management Analyst. 1930 WORKERS COMPENSATION Finance-computed division share of department contriimtion. 1940 HEALTH & LIFE INSURANCE 2 Life Ins.: Management Employees - .38 + $1,OOO X 12 X 2 Health Ins.: Management Employees - $5,498 Benefits for one (01) Management Analyst. 1970 MEDICARE 1.45% of annual employee's salary. Benefits for one (01) Management Analyst. PERSONNEL TOTAL 83, 2130 INSURANCE 1,' Budget share of payments to City Liability Fund. Rev. March 14,19961249prn CITY OF CARLSBAD 0 1996-97 BUDGE:T 0 BUDGET EXPLANATION FUND: ENTITLEMENT PROGRAM: COMM. DEV. BLOCK GRANT ACCT. NO. 39: 2170 INFORMATION SYSTEMS Provided by Information Services: 1. Mini and network computer maintenance, usage, support and depreciation. Telephone and voice mail support and maintenance: 2. 434-2818 Leilani Hines 2190 MISCELLANEOUS SERVICES FROM OTHER Dl= Inter-departmental charges to cover the costs for City staff time directly related to the CDBG Entitlement program (excludes "administrative overhead"); e.g., Finance Office, etc. 2210 HEAT & LIGHT One-fourth of total appropriation for the Housing and Redevelopment Department; split with 131-3310/30, 810-3410 and 813-3420 Monthly electricity services for Housing & Redevelopment Department office space; 2965 Roosevelt St, Suites B and C ($1,600); estimate $4OO/mo. X 12 mos. = $4,800 + 4 budgets. 2220 TELEPHONE & COMMUNICATIONS Pacific Bell service use charges (Le,, long distance) anti miscellaneous charges from PacBell and ATEL for requested services; adadelete iztensions, repairs, etc. 2240 WATER One-fourth of total appropriation for the Housing andl Redevelopment Department; split with 131-3310/30,810-3410 and 813-3420: Biweekly charges for bottled water delivery and cooler rental costs. Average $150/mo. X 12 rnos. = $1,800 f 4 budgets. 2350 PROPERTY RENTAL 12 One-fourth of total appropriation for the Housing and Redevelopment Department; split with 131-3310/30,810-3410 and 813-3420: Rental of Housing & Redevelopment Department office space; 2965 Roosevelt St., Suites B & C : $46,162 (Ey 95/96 rate) X 5% (4% to 7% COLA per agreement, due 06/01) = $48,500 - 4 budgets. 2471 AUDIT SERVICES 191 Single-audit expenses; based on FY 1995-96 expenditure ($1,600). Rev. March 14, 1996i2:49pm CITY OF CARLSBAD 0 1996-97 BUDGEZT e .. BUDGET EXPLANATION FUND: ENTITLEMENT PROGRAM: COMM. DEV. BLOCK GRANT ACCT. NO. 39 2479 MISC PROFESSIONAL SERVICES Fair Housing Consultant - Heartland Human Relations Assn. ($4,000) Fair Housing AuditA'esting - ($4,138) 2484 CUSTODIAL SERVICES Monthly charges for custodial services for Housing and Redevelopment office; 2965 Roosevelt St., Suites B and C ($480.83): $1,923. (FY 95196 rate) X 5% (4% to 7% COLA-.) = !I 2019 + 4 budgets. One-fourth of total appropriation for the Housing and Redevelopment Department; split with 131-3310/30,810-3410 and 813-3420. 2490 MISCELLANEOUS OUTSIDE SERVICES Professional preparation of graphicdslides (Computer Graphic Images): 15 slides X $30 per slide 2510 ADVERTISING & PUBLICATIONS Legal Notices in Blade-Citizen newspaper; based on estimated year end expenditures in FY 1995-96, Environmental Notices (2 x $400 per notice = $800) Allocation Availability ($380) Public Hearing Notices (3 x $160 per notice = $480) Annual Consolidated Funding Plan ($680) Grantee Performance Report ($250) Consolidated Plan Preparation & Comments (2 x $50 per notice = $100) Fair Housing Plan Preparation & Comments (2 x $160 per notice = $320) Section 3 Requirements ($400) MBWWBE Program ($400) 2520 DUES & SUBSCRIPTIONS Federal Contractor/Subcontractor eligiiility list ($50) CFR Housing Forms CoJClipping Sexvice ($250) Catalog of Federal Domestic Assistance ($40) Community Development Digest ($350) 2530 POSTAGE Professional courier senices; Federal Fxpress, etc. 2550 OFFICE SUPPLIES 1 Based on estimated year-end expenditures in FY 1995196. OFFICE FURNITURE & EQUIPMENT 255 1 Rev. March 14, 1996LM6prn I 2660 SPECIAL DEPARTMENTAL SUPPLIES Public meeting supplies for CDBG Funding Committee, applicant and sub-recipient training, etc 2940 TRAVEL EXPENSE Transportation, meals and lodging in connection with travel on official City business: MonthIy Community Housing Resource Board (CHRB) - San Diego - $50 Regional CDBG Administrators Meetings - San Diego - $SO Affordable Housing Programs Training - Los Angeles - $100 Consolidated PladReport Training - Los Angeles - $300 Labor Standards Training - Los Angeles - $50 Environmental Review Training - Los Angeles - $100 CFR Training - Los Angeles - $50 Mileage for Personal Car Transportation to City Facilities - $150 2980 TRAINING & EDUCATION Registration and tuition for classes and seminars, books and materials, exam fees, in- service training: Affordable Housing Programs Training - Los Angeles - $200 Consolidated Plan/Report Training - Los Angeles - $100 MAINTENANCE & OPERATIONS TOTAL 34, 3900 CAPITAL EQUIPMENT No request. CAPITAL OUTLAY TOTAL CDBG ENTITLEMENT FUND TOTAL 117,' 0 0 City of Carlsbad Housing & Redevel April 4, 1996 TO: MAYOR AND CITY COUNCIL FROM: HOUSING & REDEVELOPMENT DIRECTOR VIA: CITY MANAGER RE: STATUS OF 1996-97 CDBG ENTITLEMENT As you are already aware, the City of Carlsbad received a letter from the U.S. Department of Housing and Urban Development regarding possible impacts on the City’s 1996-97 Community Development Block Grant (CDBG) entitlement due to the lack of a final federal budget resolution for Fiscal Year 1996-97. The Federal government is continuing to operate under a continuing budget resolution, which has been extended to April 24, 1996. Under the current continuing resolution, the U.S. Department of HUD has only been provided with partial funding until a final continuing resolution or final budget resolution is approved. The continuing uncertainty over the Federal budget has affected the funding the City of Carlsbad will receive from the Community Development Block Grant (CDBG) Program and HOME Investment Partnership Program. The City has been notified that under the current continuing resolution, the City is eligible to receive $283,000 in CDBG funds, only a portion of the City’s anticipated new allocation ($647,000) for the upcoming year. It is possible that a final budget resolution will not be approved in the near future and the Federal government may operate on continuing resolutions for the next year. As Congress passes additional budget resolutions and authorizes additional funds to HUD, the City will receive additional CDBG and HOME funds. Based upon our discussions with HUD, staff believes that the City will receive additional CDBG funds beyond the $283,000 currently authorized for the City. The CDBG program has been identified by Congress as a successful program that all other HUD administered programs should be modeled after. In the proposed federal budget being considered, the CDBG program budget remains the same as last year. However, there is Senate legislation that requests a portion of the CDBG program budget to be set aside for economic development activities that would result in an approximate 10 percent cut in the CDBG program budget to be allocated to entitlement communities. 2965 Roosevelt St., Ste. B*Carlsbad CA 92008-2389*(619) 434-281 0/281 1*FAX (61 9) 720-2037 @ e e -* April 4, 1996 PI 1996-97 CDBG/HOME Funding Page 2 Attached is a chart summarizing the funding that is anticipated to be available and possibl funding if the Federal government will require budget cuts for FY 1996-97 in the Communit Planning and Development Programs administered by HUD. On March 19th, City Council held a public hearing to receive comments on the proposa submitted for CDBG/HOME funding. On April 9th, Council will be requested to select projeci CDBG/HOME Program. It is staff‘s intent to request City Council, at the April 9th meeting, to approve the projects ant recommended funding at the funding level the City anticipates to receive from HUD, $647,00( for CDBG and $176,700 for HOME. Upon notification from HUD regarding any substantia change in the CDBG allocation for FY 1996-97, staff will return to City Council to conside amendments to the funding allocations based upon the approved proposal review and fundin; recommendation process. If you should have any further questions regarding the CDBG/HOME funding available for F’I 1996-97 or the funding process, please contact my office at x2815. c: Community Development Director and appropriate funding levels for those projectsiprograms to be included in the City’s 1996-9 City Attorney .. cn w I- O - n z*