HomeMy WebLinkAbout1996-04-09; City Council; 13561; PROJECT SELECTION AND FUNDING ALLOCATIONS FOR 1996-97 FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT/HOME PROGRAMi
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CITY OF CARLSBAD - AG NDA BILL
DEPT. HC
ALLOCATIONS FOR 1996-97 FEDERAL COMMUNITY C'TY AT7
DEVELOPMENT BLOCK GRANTlHOME PROGRAM C,TY MG,
m 9
AB# /s s(* i TITLE:
PROJECT SELECTION AND FUNDING MTG. Y-qH9& ~-
DEPT. H/RED
RECOMMENDED ACTION:
Adopt Resolution No. ?h -:I9 approving the projects and funding allocations for '
Carlsbad's 1996-97 Community Development Block GrantfHome Investment Partnership PI
authorizing the Housing and Redevelopment Director to submit the City's final statement c
projects to the U.S. Department of Housing and Urban Development (HUD) for final approv:
ITEM EXPLANATION:
Under Title I of the Housing and Community Development Act of 1974, the City of Carlsbad c
be eligible to receive funding under the federal Community Development Block Grant (CDBG) Program to finance projects which serve the identified needs of low and moderate income pi
a participant in the San Diego Urban County HOME Investment Partnership Consortium, the C
receive federal HOME funds to provide affordable housing opportunities for lower income hl
The City of Carlsbad is entitled to receive a new CDBG allocation of $647,000 during fiscal ye;
The City also has CDBG funds which were allocated in previous years but now need to be r
to new projects. These funds include:
$50,000 from a previously approved capital improvement/public facility project which wi
(Boys and Girls Club of Carlsbad/Renovations to Village Branch Facility);
$220.78 from a previously approved capital improvement/public facility project which was
with a surplus of funds (Boys and Girls Club of Carlsbad/Renovations to Village Branch Fa
$400.80 from a previously approved capital improvemenffpublic facility project which was
with a surplus of funds (Join Hands Save a Life/Acquisition of Property for Youth Cente
The total amount of CDBG funds currently available for allocation to eligible projects whicr
needs of low and moderate income persons is $697,621 58. The total amount of HOME fundir
for allocation to eligible projects is anticipated to be approximately $176,700.
In response to the City's "Request for Proposals", a total of (40) proposals, with $I,!
CDBG/HOME funding requests, have been submitted to date for consideration by the City Cc
proposals were reviewed and evaluated, based upon pre-established criteria, by the Counci
CDBG Funding Advisory Committee, Housing Commission, and staff. A chart outlining each I
CDBG funding received with the Committee's evaluation of the proposal and the funding recom
is attached as Exhibit 2 for consideration by the City Council. A chart outlining each request
funding with the Housing Commission's evaluation of HOME proposals and funding recomme
attached as Exhibit 3.
On March \s , 1996, the City Council held a public hearing to accept comments on the hc
community development needs of low and moderate-income persons within the City of Carlsb
various proposals which were submitted for funding under the City's 1996-97 CDBGIHOME
allocations at a future meeting.
During the noted meeting, the City Council expressed its intent to approve the final projt
Administration
Subtotal
TOTAL
(2 proposals)
17,600 17,67(
(I proposal)
202,670 176,70(
1,905,159 874,32’
1) 0 Page 3 of AB # / 5 56 [
The administration of the CDBG program entails the overall program management, cc
monitoring, and evaluation to ensure compliance with the Federal regulations governing thc
The Federal regulations, therefore, allow a maximum of 20 percent, or $1 17,974, of the neb
to be used for program administration.
The CDBG Funding Advisory Committee recommended only $90,000 for program administrat
remaining funds available to be allocated to the Single Family Residential Rehabilitation Pro!
recommends that funding be restored for the full $1 17,974 requested for program administr
reduction of $27,974 in recommended funding for the Single Family Residential Rehabilitatio
Even with the modification in funding for the Rehabilitation Program, a total of $233,800 in
HOME funds would still be recommended for the rehabilitation of single family homes,
It is staffs recommendation at this time that the City Council select the projects and fundin!
Carlsbad’s 1996-97 CDBGlHOME program and authorize the Housing and Redevelopment
prepare and submit the required application documents for submission to the U.S. Departme
FISCAL IMPACT:
The City of Carlsbad will receive an estimated new allocation of $647,000 in CDBG funds fi
year 1996-97. An additional $69,847.84 in CDBG funds is also available for reallocation from
approved, completed or canceled projects. The City may use a maximum of twenty percent (2
new allocation, or $1 17,974, for administration of the program. The CDBG Program has no iml
General Fund.
As a participant in the San Diego Urban County HOME Investment Partnership Consortium, i
the City will receive approximately $1 76,700 to increase affordable housing opportunities in
Administration of the HOME Consortium, including overall program management, is the respc
the County of San Diego. Costs associated with the management and administration of I
Program will be charged against the HOME administrative fee. The County may use a maxir
percent (10%) of the available HOME funds, or $17,670, for administration of the HOME pro!
HOME Program has no impact on the General Fund.
EXHIBITS:
1. Resolution No. qba- 9 ‘7 approving projects selected for CDBG/HOME funding and
the Housing and Redevelopment Director to submit a Consolidated Funding Plan Strateg:
97 to the U.S. Department of Housing and Urban Development for approval.
Summary of the evaluation of proposals and funding allocation recommendations from
Funding Advisory Committee.
Summary of the evaluation of proposals and funding allocation recommendations from tt-
Commission.
Project proposals (40 total) (on file in the City Clerk’s Office).
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CITY COUNCIL RESOLUTION NO. 9 6 - 9 7
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, SELECTING SPECIFIC PROJECTS
DEVELOPMENT BLOCK GRANT/HOME PROGRAM.
FOR FUNDING UNDER THE 1996-97 COMMUNITY
WHEREAS. the City Council of the City of Carlsbad, California, held a public
hearing on March 19 , 1996 to accept comments on the needs of low and moderatc
income persons and the proposals submitted for funding consideration under the 1996-9’
Community Development Block Grant/HOME Program;
WHEREAS, the City Council selected projects and funding allocations during
public meeting on April 16 , 1996; and,
WHEREAS, the City Council has taken all testimony into account.
NOW, THEREFORE BE IT HEREBY RESOLVED as follows:
1.
2.
That the above recitations are true and correct.
That the projects selected at the City Council meeting of April 16
1996 are hereby approved at the indicated funding levels for inclusion i
Carlsbad’s Annual Consolidated Funding Plan for the 1996-97 Communit
Development Block Grant/HOME Program.
That the City will publish a summary of the proposed projects in a loci
newspaper(s) and allow a thirty (30) day public review and comer
period prior to submitting the City’s Consolidated Plan to the U.5
Department of Housing and Urban Development for approval.
That the Housing and Redevelopment Director is authorized to submit th
required application documents, the Annual Consolidated Funding Plar
to the U. S. Department of Housing and Urban Development for approvi
3.
4.
upon expiration of the public review and comment period. ....
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PASSED, APPROVED AND ADOFTED at a regular meeting of th
16th day of City Council of the City of Carlsbad, California, held on the
April , 1996, by the following vote, to wit:
AYES: Council Members Lewis, Nygaard, Kulchin, Finnila, Hall
NOES; None
ABSENT: None
ABSTAIN: None
ATTEST:
ALXTHA L. RkUTENKRANZ, City Clerk
(SEAL)
/
EVALUATION OF PROPOSALS & FUNDING RECOMMENDATIONS
No. AGENCY/ TYPE OF REQUEST FUNDING COMMITTEE RANKING
EVAL OVERALL EVALU
SCORE IMPRESSION
PROJECT PROJECT AMOUNT COMMITTEE
($1 6)
1. Carlsbad Care CrewiSD County Public Service - 15,000 3,000 78 7 Mini
Mental Health Seniors Qual
2. NO CO Council on Aging/ Public Service - 6,000 3,000 96 9 Highly (
Case Mngt. for Seniors Seniors
3. Senior Adult Services/Meals on Public Service - 9,136 7,000 92 10 Highly (
Wheels Seniors
6 Mini1
Management Handicapped Qual
4. ARCiComputerized Case Public Service - 2,983 0 73
5. WIF for Mental Health/ Public Service - 18,889 5,000 81 7 Qual
Adult Day Services Handicapped
Benno’s Homeless Services Homeless
6. Brother Benno FoundatiodBrother Public Service - 5,000 3,000 91 9 Highly (
7. Brother Benno Foundation‘ Public Service - 5,000 2,500 84 7 Qual
8. Brother Benno Foundation/ Public Service - 5,000 2,500 89 8 Qual
9. Catholic CharitiedLa Posada Public Service - 30,000 10,000 92 8 Highly (
10. Saint Clare’s Home/ Public Service - 10,000 0 85 7 Quali
House of Martha & Mary
Good Samaritan Homeless Shelter Homeless
Homeless
Homeless Shelter Homeless
Shelter & Care for Homeless
Women
Homeless
Public Service - 12,642 8,050 89 8 Quali
12. Community Resource Public Service - 20,000 5,000 90 8 Highly C
11. YMCA Oz North Coast
Homeless
Center/Homeless Prevention Homeless
Program
13. Community Resource Public Service - 18,200 0 87 8 Quali
14. Boys & Girls ClubiTeen Scene Public Service - 35,000 15,000 97 10 Highly C
15. Join Hands Save a Life/ Public Service - 25,000 7,000 86 7 Qual
16. City of CarlsbadiStay N’ Play Public Service - 13,000 4,000 87 7 Qual
17. Carlsbad Educational Public Service - 5,305 0 87 5 Quali
CenteriRental Assistance Homeless
Program Youths
Gang Prevention Program Youths
Youths
Foundation/Computer Technology Youths
Access
Public Service - 47,660 0 78 6 Minin 18. Carlsbad Unified School District/Technology for Everyone Youths Quali
19. Carlsbad Montessori School Public Service - 84,000 0 66 2 Minin
Youths Quali
20. SENJobs for Progress, Public Service - 15,000 5,000 89 8 Quali
IncJCarlsbad Hiring Center Employment
Public Service - 8,850 1,000 92 8 Highly Q 21. North County Health
ServicesiCarlsbad Satellite Clinic Health
0 0 1996-97 CDBG Program
Evaluation & Recommendations
Page 2
WP EVAUREC TBL
Revised 02/29/96
0 0 1996-97 CDBG Program
Evaluation & Recommendations
Page 3
NOTES:
1. The total number of points possible was 100. The highest number of points received by any proposal
The lowest number of points was 66 points.
The average point value, or mean, was 81 points. 2.
3. Each proposal was given an overall impression score, from a scale of 1 to 10, with 10 being an f
progradproject .
A proposal was evaluated based upon the following scoring criteria: 1) organization’s ability/capi
financial ability and stability; 3) benefits and beneficiaries; and, 4) ready implementation of the project/€
Each proposal was given a ranking according to the following evaluation scores:
90 points + = Highly Qualified
80 to 90 points = Qualified
79 points or less = Minimally Qualified
4.
WP EVAL&REC TBL
Revised 02/29/96
No.
1.
2.
AGENCY1 REQUEST CONS
PROJECT AMOUNT RECOMMEND PLAN EVAL EVALUA ($1 ($1 PRIORITY SCORE
Community Resource 13,400 13,400 High 84 Qualifi
Center/Security Deposit Program
City of Carlsbadl 154,000 145,630 Medium 72 Minim;
Single Family Residential Qualifi
Rehabilitation Program
,/I ; '
0
To: Ray Patchett L
Cc: Evan Becker,Marty Orenyak From: Leilani Hines
Date: 4/8/96 Time: 12:40p
Staff has contacted the members of the CDBG Funding Advisory Committee regarding possible funding reductions in the CDBG/HOME Program. Of the
seven Committee members, three members would like to reconvene to revie
CDBG funding recommendations if there are any reductions in the fundins
These three members would like to reconvene once the City has received notification from KUD of the City's final CDBG entitlement for FY 1996- In general, they are concerned that some organizations will be complete
eliminated from the CDBG funding recommendations based upon Staff's recommendation. One committee member responded that due to the review process and evaluation criteria, it is the smaller organizations in nee
the most help that received the fewest points who would bear the brunt the necessary reductions. Other comments received include the general
dissatisfaction with the evaluation criteria and review process, dissatisfaction with Staff's recommendation for program administration, it being the responsibility of the CDBG Funding Advisory Committee, not
,Staff's to bring a funding recommendation forward to City Council.
Four members generally agreed with Staff's recommendation to eliminate programs from funding with a reduction in available CDBG funds rather t an across the board cut. It is consistent with the approved applicatic review and recommendation process. These members were also concerned t
an across the board cut may leave many organizations with very small fL
allocations that will not be effective in providing the proposed progra
Committee members do not see the need for another meeting to only disa comments on the review and recommendation process.
meetings of the CDBG Funding Advisory Committee,
discussed their evaluation of the CDBG funding process and their dissatisfaction with the evaluation criteria and the need for more subjective input from the Committee members. These comments were provi
in a memo to City Council regarding the Committee's recommendations dat
February 26, 1996. evaluation form for the City's funding recommendation process to be completed and returned to the Housing and Redevelopment Department. date, staff has received three completed evaluation forms. Comments received are consistent with comments noted in the February 26th memo.
Subject: CDBG FUNDING COMMITTEE
level anticipated.
During the various
the Committee members
Additionally, Committee members were provided with
Tc
e e 4
City of Carlsbad
Housing & Redevel
April 1, 1996
TO: MAYOR AND CITY COUNCIL
FROM: HOUSING AND REDEVELOPMENT DIRECTOR
VIA: CITY MANAGER
RE: ADMINISTRATIVE BUDGET FOR 1996-97 CDBG PROGRAM
As discussed by the City Council at their meeting on March 19, 1996, staff is requesting Council
to reconsider the CDBG Funding Advisory Committee's recommendation of $90,000 foi
administration of the CDBG Program. Staff has recommended that the Council approve staff's
request of $117,974 for program administrative costs. This request for administration is
consistent with CDBG Program regulations which allow the City to allocate 20 percent of i@
annual entitlement grant for such costs.
The CDBG Program is a very difficult program to administer because it is basically "oveI
regulated". The "strings" (regulations) attached to the acceptance of CDBG funds by the City
of Carlsbad are burdensome and time consuming. For example, every project funded, regardless
of amount, requires extensive processing and monitoring. The City must complete an
environmental review, prepare agreements, conduct audits and on-site visits, as well as review
regular reports from each organization and issue payments. The federal regulations also require
the preparation and implementation of a variety of plans, reports, policies and procedural
documents for administration of the CDBG program which are in addition to the ongoing
monitoring of subrecipient contracts.
Continuously changing federal regulations have made the preparation, implementation and
monitoring of the CDBG Program even more difficult over past years. For example, since 1993,
due to changing federal regulations on an annual basis, the City has been required to prepare
three different five-year plans which analyze the housing needs of low income residents and
strategies to meet these needs. The amount of information provided within these required
documents exceeds the amount of information provided within the City's Housing Element; these
are city-wide plans which require considerable research, public participation and numerous hours
of staff time simply to write them.
Staff believes that the budget is reasonable and warranted by the demands of the federal
regulations for the program.
2965 Roosevelt St., Ste. BCarlsbad CA 92008-2389*(619) 434-281 0/2811*FAX (61 9) 720-2037 @
a 0
April 1, 1996
1996-97 CDBG Administration
Page 2
The proposed 1996-97 budget for the CDBG program includes salaries and benefits for 1.5 full
time equivalent staff persons. As reflected in the attached account description, approximately
71 % or $83,300 of the funds budgeted for administration will be used to pay salaries and
benefits of staff members directly involved in the administration of the CDBG program. The
remaining funds, $34,673, will be used to pay one-third of the costs of operating the Housing
and Redevelopment Office at its current location and various professional consultant services
which will be needed for program implementation. As an additional note, the City is currently
required to provide fair housing counseling services (approximately $4,500) which are funded
through the Administrative Account. If these costs were not funded through the administrative
account, they would count against the "public services" account which would reduce the amount
of these funds available for other non-profit organizations.
To summarize, the CDBG program is a very complex program to administer. In addition to the
ongoing administrative tasks related to contracts with the various non-profit organizations, there
are a number of other administrative tasks which must be completed in order to remain in
compliance with the federal regulations. A list of these various general administrative tasks is
attached for your review. Staff also provides administrative support to the County of San Diego
for operation of the City of Carlsbad's Single Family Rehabilitation Program. It should also be
noted that the program does not actually end for administrative purposes on June 30 of each
year; there are many contracts which often "roll over" to the next fiscal year. Therefore, in
addition to completing administrative tasks related to new contracts, staff very often has tasks
activities related to a total of 38 contracts with various non-profit organizations at varying levels
of experience with federal programs; 10 of these contracts were "roll overs" from previous
program years. Staff anticipates a comparable level of new and "roll over" contracts for program
year 1996-97. Unfortunately, the federal government does not allow the "roll over" of any
remaining administrative funds from one year to the next. Consequently, the new program year
must often support administrative tasks related to previous program years.
related to continuing contracts, As an example, in 1995-96, staff is responsible for administrative
&2&L
EVAN E. BECKER
c: Community Development Director
e CITY OF CARLSBAD
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
PROGRAM ADMINISTRATION ACTIVITIES
e
Program Development
Annual Request for Proposals to select projects to be included within the City’s CDBG/HOME
Program. Process begins in November with final selection of projects in ApriljMay.
e
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Program Implementation
e
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Program Monitoring
The City must ensure each subrecipient’s compliance with the Subrecipient agreement and the
Development of Application Review Process
Development of Funding Plan Strategy
Public workshop(s) to provide information on the program and application review process
Meetings with both the CDBG Funding Advisory Committee and Housing Commissior
Act as staff liaison to the CDBG Funding Advisory Committee and Housing Commissior
Environmental review of each project
Development of an Agreement between the City and Subrecipient
Establish Purchase Orders and review and issue payments
various applicable Federal regulations and policies.
e
e
On-site monitoring to review performance, record keeping systems and financial
management systems.
Review of submitted performance reports, requests for reimbursement, and financial
audits.
For ConstructiodConstruction Related projects over $2,000, the City must additionally monitor
for compliance with additional Federal regulations and policies.
e Section 3 Requirements
e MBE/WBE
0
JEconomic Opportunity Plan
Davis Bacon Act, Contract Work Hours, Copeland Act, and Federal Labor Standards
4Review of payrolls, on-site monitoring, and interviewing of employees
For Acquisition of Property activities, the City must additionally monitor for Compliance with
additional Federal regulations and policies.
0 Displacement, relocation assistance, and just compensation.
Development, Implementation and Monitoring of Various Plans/Prorzrams
e Consolidated Plan: A five year plan which analyzes the housing, community
development, and economic development needs of low/moderate income Carlsbad
residents and provides strategies to meet such identified needs.
0 a
e Consolidated Annual Funding Plan: A one year action plan which implements strategies
outlined within the Five Year Consolidated Plan.
Annual Consolidated Plan Pegomzance Repon: A report on the progress of the City tc
carry out the Annual Funding Plan and an assessment of the City annual performance in
relationship to meeting the City’s overall five-year priorities and strategies related tc
housing, community development and economic development.
Grantee Pefonnunce Report: A comprehensive report of all activities funded througk
the CDBG program and a financial summary of the program. The GPR provides the
current status of all such active CDBG projects and details the projects accomplishments
for the ending program year.
Fair Housing Plan: A five year plan which analyzes impediments to fair housing choice
within the community and strategies to eliminate identified impediments.
Fair Housing Program: Establish policies and programs to implement strategies outlined
within the Fair Housing Plan, with appropriate records, information, and reports to
document such actions.
Section 3 Policy & Implementation: Establish and implement a policy to provide
employment opportunities to low income residents and contracting opportunities for
business owned by or employing low income residents. City must meet statutory goals
established for employment and business contracts.
MBE/WBE Policy & Implementation: Establish and implement a policy to provide
minority and women business enterprises an opportunity to participate in the City’s
procurement.
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e Citizen Participation Plan: Establish and implement a plan which encourages
participation of citizens in the development of the housing and community development
plan, any amendments to the plan, and the performance report. Plan includes public
hearings, and adequate noticing.
Technical Assistance:
developing proposals and implementing programs.
0 Provide organizations and citizens with technical assistance in
Public workshop to provide information on the Program and review process
Training for all subrecipients of CDBG to review regulations and responsibilities
CITY OF CARLSBAD 0
1996-97 BUDGET
BUDGET EXPLANATION
0
FUND: ENTITLEMENT PROGRAM: COMM. DEV. BLOCK GRANT ACCT. NO. 391
1100 REGULAR SALARIES 7
Total personnel allocations for CDBG program administration (150 m).
Net personnel changes = -0.25 FIZ: W~S inel-
Lei \ani <\boo/,)
EVd* (zs./a)
0.25 FTE Management Analyst was deleted. aobic (25%) 1910 DISABILITY & UNEMPLOYMENT
Long Term Disability - .52%
State Disability - 1.30% of first $31,000 (General employees ox ! i Benefits for one (01) Management Analyst.
1920 PUBLIC EMPLOYEES RETIREMENT SYSTEM 1
General Employees - 15.881%
Management Employees - 15.881%
Benefits for one (01) Management Analyst.
1930 WORKERS COMPENSATION
Finance-computed division share of department contriimtion.
1940 HEALTH & LIFE INSURANCE 2
Life Ins.:
Management Employees - .38 + $1,OOO X 12 X 2
Health Ins.: Management Employees - $5,498
Benefits for one (01) Management Analyst.
1970 MEDICARE
1.45% of annual employee's salary.
Benefits for one (01) Management Analyst.
PERSONNEL TOTAL 83,
2130 INSURANCE 1,'
Budget share of payments to City Liability Fund.
Rev. March 14,19961249prn
CITY OF CARLSBAD 0
1996-97 BUDGE:T
0
BUDGET EXPLANATION
FUND: ENTITLEMENT PROGRAM: COMM. DEV. BLOCK GRANT ACCT. NO. 39:
2170 INFORMATION SYSTEMS
Provided by Information Services:
1. Mini and network computer maintenance, usage, support and
depreciation.
Telephone and voice mail support and maintenance: 2.
434-2818 Leilani Hines
2190 MISCELLANEOUS SERVICES FROM OTHER Dl=
Inter-departmental charges to cover the costs for City staff time directly related to the
CDBG Entitlement program (excludes "administrative overhead"); e.g., Finance
Office, etc.
2210 HEAT & LIGHT
One-fourth of total appropriation for the Housing and Redevelopment Department;
split with 131-3310/30, 810-3410 and 813-3420
Monthly electricity services for Housing & Redevelopment Department office space;
2965 Roosevelt St, Suites B and C ($1,600); estimate $4OO/mo. X 12 mos. = $4,800 + 4 budgets.
2220 TELEPHONE & COMMUNICATIONS
Pacific Bell service use charges (Le,, long distance) anti miscellaneous charges from
PacBell and ATEL for requested services; adadelete iztensions, repairs, etc.
2240 WATER
One-fourth of total appropriation for the Housing andl Redevelopment Department;
split with 131-3310/30,810-3410 and 813-3420:
Biweekly charges for bottled water delivery and cooler rental costs.
Average $150/mo. X 12 rnos. = $1,800 f 4 budgets.
2350 PROPERTY RENTAL 12
One-fourth of total appropriation for the Housing and Redevelopment Department;
split with 131-3310/30,810-3410 and 813-3420:
Rental of Housing & Redevelopment Department office space; 2965 Roosevelt St.,
Suites B & C : $46,162 (Ey 95/96 rate) X 5% (4% to 7% COLA per agreement,
due 06/01) = $48,500 - 4 budgets.
2471 AUDIT SERVICES 191
Single-audit expenses; based on FY 1995-96 expenditure ($1,600).
Rev. March 14, 1996i2:49pm
CITY OF CARLSBAD 0
1996-97 BUDGEZT
e ..
BUDGET EXPLANATION
FUND: ENTITLEMENT PROGRAM: COMM. DEV. BLOCK GRANT ACCT. NO. 39
2479 MISC PROFESSIONAL SERVICES
Fair Housing Consultant - Heartland Human Relations Assn. ($4,000)
Fair Housing AuditA'esting - ($4,138)
2484 CUSTODIAL SERVICES
Monthly charges for custodial services for Housing and Redevelopment office; 2965
Roosevelt St., Suites B and C ($480.83):
$1,923. (FY 95196 rate) X 5% (4% to 7% COLA-.) = !I 2019 + 4 budgets.
One-fourth of total appropriation for the Housing and Redevelopment Department;
split with 131-3310/30,810-3410 and 813-3420.
2490 MISCELLANEOUS OUTSIDE SERVICES
Professional preparation of graphicdslides (Computer Graphic Images):
15 slides X $30 per slide
2510 ADVERTISING & PUBLICATIONS
Legal Notices in Blade-Citizen newspaper; based on estimated year end expenditures
in FY 1995-96,
Environmental Notices (2 x $400 per notice = $800)
Allocation Availability ($380)
Public Hearing Notices (3 x $160 per notice = $480)
Annual Consolidated Funding Plan ($680)
Grantee Performance Report ($250)
Consolidated Plan Preparation & Comments (2 x $50 per notice = $100)
Fair Housing Plan Preparation & Comments (2 x $160 per notice = $320)
Section 3 Requirements ($400)
MBWWBE Program ($400)
2520 DUES & SUBSCRIPTIONS
Federal Contractor/Subcontractor eligiiility list ($50)
CFR Housing Forms CoJClipping Sexvice ($250)
Catalog of Federal Domestic Assistance ($40)
Community Development Digest ($350)
2530 POSTAGE
Professional courier senices; Federal Fxpress, etc.
2550 OFFICE SUPPLIES 1
Based on estimated year-end expenditures in FY 1995196.
OFFICE FURNITURE & EQUIPMENT 255 1
Rev. March 14, 1996LM6prn
I 2660 SPECIAL DEPARTMENTAL SUPPLIES
Public meeting supplies for CDBG Funding Committee, applicant and sub-recipient
training, etc
2940 TRAVEL EXPENSE
Transportation, meals and lodging in connection with travel on official City business:
MonthIy Community Housing Resource Board (CHRB) - San Diego - $50
Regional CDBG Administrators Meetings - San Diego - $SO
Affordable Housing Programs Training - Los Angeles - $100
Consolidated PladReport Training - Los Angeles - $300
Labor Standards Training - Los Angeles - $50
Environmental Review Training - Los Angeles - $100
CFR Training - Los Angeles - $50
Mileage for Personal Car Transportation to City Facilities - $150
2980 TRAINING & EDUCATION
Registration and tuition for classes and seminars, books and materials, exam fees, in-
service training:
Affordable Housing Programs Training - Los Angeles - $200
Consolidated Plan/Report Training - Los Angeles - $100
MAINTENANCE & OPERATIONS TOTAL 34,
3900 CAPITAL EQUIPMENT
No request.
CAPITAL OUTLAY TOTAL
CDBG ENTITLEMENT FUND TOTAL 117,'
0 0
City of Carlsbad
Housing & Redevel
April 4, 1996
TO: MAYOR AND CITY COUNCIL
FROM: HOUSING & REDEVELOPMENT DIRECTOR
VIA: CITY MANAGER
RE: STATUS OF 1996-97 CDBG ENTITLEMENT
As you are already aware, the City of Carlsbad received a letter from the U.S. Department of
Housing and Urban Development regarding possible impacts on the City’s 1996-97 Community
Development Block Grant (CDBG) entitlement due to the lack of a final federal budget
resolution for Fiscal Year 1996-97.
The Federal government is continuing to operate under a continuing budget resolution, which
has been extended to April 24, 1996. Under the current continuing resolution, the U.S.
Department of HUD has only been provided with partial funding until a final continuing
resolution or final budget resolution is approved.
The continuing uncertainty over the Federal budget has affected the funding the City of Carlsbad
will receive from the Community Development Block Grant (CDBG) Program and HOME
Investment Partnership Program. The City has been notified that under the current continuing
resolution, the City is eligible to receive $283,000 in CDBG funds, only a portion of the City’s
anticipated new allocation ($647,000) for the upcoming year.
It is possible that a final budget resolution will not be approved in the near future and the
Federal government may operate on continuing resolutions for the next year. As Congress
passes additional budget resolutions and authorizes additional funds to HUD, the City will
receive additional CDBG and HOME funds.
Based upon our discussions with HUD, staff believes that the City will receive additional CDBG
funds beyond the $283,000 currently authorized for the City. The CDBG program has been
identified by Congress as a successful program that all other HUD administered programs should
be modeled after. In the proposed federal budget being considered, the CDBG program budget
remains the same as last year. However, there is Senate legislation that requests a portion of the CDBG program budget to be set aside for economic development activities that would result in an approximate 10 percent cut in the CDBG program budget to be allocated to entitlement
communities.
2965 Roosevelt St., Ste. B*Carlsbad CA 92008-2389*(619) 434-281 0/281 1*FAX (61 9) 720-2037
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April 4, 1996
PI 1996-97 CDBG/HOME Funding
Page 2
Attached is a chart summarizing the funding that is anticipated to be available and possibl
funding if the Federal government will require budget cuts for FY 1996-97 in the Communit
Planning and Development Programs administered by HUD.
On March 19th, City Council held a public hearing to receive comments on the proposa
submitted for CDBG/HOME funding. On April 9th, Council will be requested to select projeci
CDBG/HOME Program.
It is staff‘s intent to request City Council, at the April 9th meeting, to approve the projects ant
recommended funding at the funding level the City anticipates to receive from HUD, $647,00(
for CDBG and $176,700 for HOME. Upon notification from HUD regarding any substantia
change in the CDBG allocation for FY 1996-97, staff will return to City Council to conside
amendments to the funding allocations based upon the approved proposal review and fundin;
recommendation process.
If you should have any further questions regarding the CDBG/HOME funding available for F’I
1996-97 or the funding process, please contact my office at x2815.
c: Community Development Director
and appropriate funding levels for those projectsiprograms to be included in the City’s 1996-9
City Attorney
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