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HomeMy WebLinkAbout1996-04-09; City Council; 13598; APPROVAL OF CONSULTANT AGREEMENT WITH O'DAY CONSULTANTS FOR IMPROVEMENT PLANS, SPECIFICATIONS AND COST ESTIMATES FOR CANNON ROAD WEST, PROJECT NO. 3184r Cw OF CARLSBAD - AGEVA BILL ‘ L.. I AB # - WITH O’DAY CONSULTANTS FOR IMPROVEMENT PLANS, MTG, 4/9/96 DEPl TITLE: APPROVAL OF CONSULTANT AGREEMENT DEPT. ENG CITY RECOMMENDED ACTION: SPECIFICATIONS AND COST ESTIMATES FOR CANNON ROAD WEST, PROJECT NO. 3184 CITY Adopt Resolution NO, ‘$-/$b approving a mnwnmt agreement with ~’~ay Gor forthe design of improvement plans, project specifications and cost estimates for Road West. 1 ITEM EXPLANATION: a 0 eg: a. 9 2 The Local Facilities Management Plan (LFMP) for Zones 8, 13 and 24 reql construction of Cannon Road from its easterly terminus at Armada Drive to El Cam The construction of this segment, known as Cannon Road West, is a requirc development. Due to economic constraints on the properties within these LFMl the Cannon Road West Fee Program was developed to fund design and constn the road, The agreement with O’Day Consultants, Inc,, would complete the design for this project by providing the improvement plan design services, preparatio project specifications and cost estimates for Cannon Road West. The following civil engineering consultant firms proposed to design the Cannc improvements: O’Day Consultants; Fraser Engineering; Hunsaker and Associates; 33; Pountney and Associates; Helming Engineering, Inc.; Crosby, Mead, Ber Associates; and Transtech Engineers, Inc. A selection committee consisting of who have had previous experience with the project and with the majority of the COI was selected to review the qualification and proposal package submitted by the fir selection committee unanimously selected O’Day Consultants as the best qual design consultant per section 4525 through 4529.5 of the Government COC selection committee rated consultants based on the qualifications of the firms 4 members, performance of similar work, ability of the firm to provide the required and the quality of the proposal. The construction costs and design fees for Cannon Road West and the related El Real improvements are estimated at $15,162,000.00. The fee for design subn had several meetings with O’Day Consultants to determine the scope and reviei based on a task breakdown. Staff has determined the fee to be reasonable to pel scope of work. O’Day Consultants is within guidelines accepted by the engineering profession, ENVIRONMENTAL: The project is for the design of improvement plans, project specifications L estimates which have no environmental impact. Cannon Road has two certifi which cover the road alignment. They are Cannon Road Reach 1 EIR 87-2 a Ranch EIR 83-4. I FISCAL IMPACT: z 0 c a d z 3 01 The cost estimate for the project design is as follows: Cannon Road Reach 1 Cannon Road Reach 2 Related improvements on El Camino Real $91,100 $1 14,685 $220,098 TOTAL COST ESTIMATE FOR PROJECT $425,883 0 r 0 Page 2 of Agenda Bill No. /’ .3j 3 ,, . , ,+, d-y2g 0 TransNet Funds in the amount of $470,000 are available in number 342-820-1842-31 84. The design fee of $425,883 is less than the original e amount from the Cannon Road fee program. EXHIBITS: 1. Location map. 2. Resolution No. 76 -- jg6, Approving a Consultant Agreement with O’Day Cor Inca, for the Design of Improvement Plans, Project Specifications and Cost E for Cannon Road West. 3. Agreement for the Design of Improvement Plans, Project Specifications E Estimates for Cannon Road West. 0 a NOT TO SCALE c “ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 0 0 RESOLUTION NO. 4 6 - 12 6 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING A CONSULTANT AGREEMENT WITH O’DAY CONSULTANTS, INC., FOR THE DESIGN OF THE IMPROVEMENT PLANS, PROJECT SPECIFICATIONS, AND COST ESTIMATES FOR CANNON ROAD WEST, PROJECT NO. 3184. WHEREAS, Transnet funds are available in the Cannon Road West accou 342-820-1 842-31 84; and WHEREAS, staff has solicited proposals from qualified civil engineering firms these necessary services to the City; and WHEREAS, through aconsuttant selection precess, O’Day Engineering, Inc., w: as the most qualified civil engineering firm; and WHEREAS, aconsuttant agreement with O’Day Engineering, Inc., has been prt submitted hereto. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of California, as follows: 1. That the above recitations are true and correct. 2. That the funds of $470,000 are available in the Cannon Road West accok 342-820-1 842-31 84, 3. That a consultant agreement between the City of Carlsbad and O’Day C Inc., is hereby approved and the Mayor is authorized and directed to execute said ~ /I/ /// /// ~ /// I /// ill I// $. I- * 1 2 3 4 5 61 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 20 e 0 The city Clerk is authorized and directed to forward copies of the signed ag O’Day Consultants, Inc., 7220 Avenida Encinas, Suite 204, Carlsbad, California 92( as the Engineering Department for processing. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad ( held on the 9th day of APRIL , 1996 by the following vote, to \ AYES; Council Members Lewis, Nygaard, Kulchin, Finnila, Hall NOES: None ASSENT: None ATTEST: ALETHA L. RAUTENKRANZ, Crty Clerk (SEAL) . 0 .- 0 Exhibit - AGREEMENT FOR THE DESIGN OF IMPROVEMENT PLANS, PROJECT SPECIFICATIONS AND COST ESTIMATES FOR CANNON ROAD WEST THIS AGREEMENTl made and entered into as of the day of 1996, by and between the CITY OF CARLSBAD, a municipal corporation, hereina referred to as "City", and O'DAY CONSULTANTS, INC. hereinafter referred to "Contractor." RECITALS City requires the services of a Contractor to provide the necessary design servi for preparation of improvement plans, project specifications and cost estimates; i Contractor possesses the necessary skills and qualifications to provide the sewi required by the City; NOW, THEREFORE, in consideration of these recitals and the mutual coven: contained herein, City and Contractor agree as follows: 1. CONTRACTOR'S OBLIGATIONS The Contractor shall perform the requirements as detailed in the scope of M attached hereto as Exhibit "A and incorporated herein. 2. CITY OBLIGATIONS The City shall provide the items as detailed in Exhibit "Bll attached hereto i incorporated herein. rev.21 0 0 c 3. PROGRESS AND COMPLETION The work under this contract will begin within ten (10) days after receipl notification to proceed by the City and be completed within one hundred eighty (1 days of that date. Extensions of time may be granted if requested by the Contractor 2 agreed to in writing by the City Engineer. The City Engineer will give allowance documented and substantiated unforeseeable and unavoidable delays not caused t lack of foresight on the part of the Contractor, or delays caused by City inaction or o agencies' lack of timely action. 4. FEES TO BE PAID TO CONTRACTOR The total fee payable for the services to be performed shall be $425,883. No o compensation for services will be allowed except those items covered by suppleme agreements per Paragraph 8, "Changes in Work." The City reserves the right to witht a ten percent (10%) retention until the project has been accepted by the City. Incremental payments, if applicable, should be made as outlined in attac Exhibit "A." 5. DURATION OF CONTRACT This agreement shall extend for a period of one (1) year from date thereof. contract may be extended by the City Manager for one (1) additional one (1) 1 periods or parts thereof, based upon a review of satisfactory performance and the C needs. The patties shall prepare extensions in writing indicating effective date and ler of the extended contract. rev.21 2 0 0 1 6. PAYMENT OF FEES Payment of approved items on the invoice shall be mailed to the Contractor p to the 30th day of the month the invoice was submitted. 7. FINAL SUBMISSIONS Within five (5) days of completion and approval of the 100% plancheck of plans, specifications and estimates, the Contractor shall deliver to the City the follow items: TASK 1: CANNON ROAD WEST REACH 1 w Original mylars, completed, without sticky backs, ready for City Engir signature. Original plats and legal descriptions for right-of-way appropriately sig and sealed and legal description on MS Word 6.0 disk. w One (1) copy of technical specifications, technical specifications MS Word 6.0 disk and standard reference drawings and utility comp drawings. One (1) set of Autocad revision 12 or 13 on diskette of improveme grading, striping and signing plan, and right-of-way plats. Cost estimate. All design related computer disks not described above. w Three (3) sets of final signed and sealed reports including, but not lim to, hydrology, hydraulics and earthwork. w Four (4) final signed and sealed soils update letter. rev.2, 3 0 0 TASK 2: CANNON ROAD WEST REACH 2 Original mylars, completed, without sticky backs, ready for City Engin signature. Original plats and legal descriptions for right-of-way appropriately sigr and sealed and legal description on MS Word 6.0 disk. I One (1) copy of technical specifications, technical specifications on Word 6.0 disk and standard reference drawings and utility comp drawings. One (1) set of Autocad revision 12 or 13 on diskette of improveme grading, striping and signing plan, traffic signal plan and right-of-way pl Cost estimate. All design related computer disks not described above. Three (3) sets of final signed and sealed reports including, but not lim to, hydrology, hydraulics and earthwork. w Four (4) final signed and sealed soils reports. 8. CHANGES IN WORK If, in the course of the contract, changes seem merited by the Contractor or City, and informal consultations with the other party indicate that a change in conditions of the contract is warranted, the Contractor or the City may request a cha in contract. Such changes shall be processed by the City in the following manner letter outlining the required changes shall be forwarded to the City by Contracto inform them of the proposed changes along with a statement of estimated change charges or time schedule. A Standard Amendment to Agreement shall be preparec the City and approved by the City according to the procedures described in Carls rev.2 4 0 .- Municipal Code Section 3.28.172. Such Amendment to Agreement shall not ren ineffective or invalidate unaffected portions of the agreement. 9. COVENANTS AGAINST CONTINGENT FEES The Contractor warrants that their firm has not employed or retained any comp, or person, other than a bona fide employee working for the Contractor, to solici secure this agreement, and that Contractor has not paid or agreed to pay any comp or person, other than a bona fide employee, any fee, commission, percentage, broker fee, gift, or any other consideration contingent upon, or resulting from, the awarc making of this agreement. For breach or violation of this warranty, the City shall t, the right to annul this agreement without liability, or, in its discretion, to deduct from agreement price or consideration, or otherwise recover, the full amount of such commission, percentage, brokerage fees, gift, or contingent fee. 10. NONDISCRIMINATION CLAUSE The Contractor shall comply with the state and federal laws regarc nondiscrimination. 11. TERMINATION OF CONTRACT In the event of the Contractor’s failure to prosecute, deliver, or perform the v as provided for in this contract, the City Manager may terminate this contract nonperformance by notifying the Contractor by certified mail of the termination of contractor. The Contractor, thereupon, has five (5) working days to deliver I documents owned by the City and all work in progress to the City Engineer. The rev.2, 5 e 0 .- Engineer shall make a determination of fact based upon the documents delivered to ( of the percentage of work which the Contractor has performed which is usable anc worth to the City in having the contract completed. Based upon that finding as repor to the City Manager, the Manager shall determine the final payment of the contract. This agreement may be terminated by either party upon tendering thirty (30) d8 written notice to the other party. In the event of such suspension or termination, UI request of the City, the Contractor shall assemble the work product and put samc order for proper filing and closing and deliver said product to City, In the even termination, the Contractor shall be paid for work performed to the termination d however, the total shall not exceed the lump sum fee payable under paragraph 4. City Manager shall make the final determination as to the portions of tasks compk and the compensation to be made. 12. DISPUTES If a dispute should arise regarding the performance of work under this agreem the following procedure shall be used to resolve any question of fact or interpretation otherwise settled by agreement between parties. Such questions, if they becc identified as a part of a dispute among persons operating under the provisions of contract, shall be reduced to writing by the principal of the Contractor or the Engineer. A copy of such documented dispute shall be forwarded to both pal involved along with recommended methods of resolution which would be of benel both parties. The City Engineer or principal receiving the letter shall reply to the I( along with a recommended method of resolution within ten (10) days. If the resok rev.2 6 0 0 .- thus obtained is unsatisfactory to the aggrieved party, a letter outlining the dispute SI be forwarded to the City Council for their resolution through the Office of the ( Manager. The City Council may then opt to consider the directed solution to problem. In such cases, the action of the City Council shall be binding upon the pad involved, although nothing in this procedure shall prohibit the parties seeking remec available to them at law. 13. CLAIMS AND LAWSUITS The Contractor agrees that any contract claim submitted to the City must asserted as part of the contract process as set forth in this agreement and no anticipation of litigation or in conjunction with litigation. The Contractor acknowled that if a false claim is submitted to the City, it may be considered fraud and Contractor may be subject to criminal prosecution. The Contractor acknowledges ' California Government Code sections 12650 et sea., the False Claims Act, provides civil penalties where a person knowingly submits a false claim to a public entity. Th provisions include false claims made with deliberate ignorance of the false informa or in reckless disregard of the truth or falsity of information. If the City of Carlsbad se to recover penalties pursuant to the False Claims Act, it is entitled to recover its litiga costs, including attorney's fees. The Contractor acknowledges that the filing of a f; claim may subject the Contractor to an administrative debarment proceeding wherein Contractor may be prevented to act as a Contractor on any public work or improven for a period of up to five years. The Contractor acknowledges debarment by ano rev.a 7 0 0 jurisdiction is grounds for the City of Carlsbad to disqualify the contractor from selection process. it’ ) 9 The provisions o arlsbad Municipal Code sections 3.32.025, 3.32.026, 3.32.1 and 3.32.026 pertaining to false claims are incorporated herein by reference 14. STATUS OF THE CONTRACTOR -9 The Contractor shall perform the services provided for herein in Contractor’s ( way as an independent contractor and in pursuit of Contractor’s independent calling, not as an employee of the City. Contractor shall be under control of the City only a the result to be accomplished, but shall consult with the City as provided for in request for proposal. The persons used by the Contractor to provide sewices under agreement shall not be considered employees of the City for any purposes whatsoe The Contractor is an independent contractor of the City. The payment mad the Contractor pursuant to the contract shall be the full and complete compensatio which the Contractor is entitled. The City shall not make any federal or state withholdings on behalf of the Contractor or his/her employees or subcontractors. City shall not be required to pay any workers’ compensation insurance or unemployn contributions on behalf of the Contractor or his/her employees or subcontractors. Contractor agrees to indemnify the City within 30 days for any tax, retiren contribution, social security, overtime payment, unemployment payment or work compensation payment which the City may be required to make on behalf of Contractor or any employee or subcontractor of the Contractor for work done under rev2 8 0 0 agreement or such indemnification amount may be deducted by the City from ( balance owing to the Contractor. The Contractor shall be aware of the requirements of the Immigration Reform i Control Act of 1986 and shall comply with those requirements, including, but not lim to, verifying the eligibility for employment of all agents, employees, subcontractors Consultants that are included in this agreement. 15, CONFORMITY TO LEGAL REQUIREMENTS The Contractor shall cause all drawings and specifications to conform tc applicable requirements of law: federal, state and local. Contractor shall providc necessary supporting documents, to be filed with any agencies whose approvz necessary. The City will provide copies of the approved plans to any other agencies. 16. OWNERSHIP OF DOCUMENTS All plans, studies, sketches, drawings, reports, and specifications as he required are the property of the City, whether the work for which they are made executed or not. In the event this contract is terminated, all documents, PI; specifications, drawings, reports, and studies shall be delivered forthwith to the ( Contractor shall have the right to make one (1) copy of the plans for his/her recorc 17. REPRODUCTION RIGHTS The Contractor agrees that all copyrights which arise from creation of the v pursuant to this contract shall be vested in City and hereby agrees to relinquish all clz to such copyrights in favor of City. rev2 9 a 0 18. HOLD HARMLESS AGREEMENT Contractor agrees to indemnify and hold harmless the City of Carlsbad anc officers, officials, employees and volunteers from and against all claims, damages, 10s and expenses including attorney fees arising out of the performance of the v described herein caused in whole or in part by any negligent act or omission of contractor, any subcontractor, anyone directly or indirectly employed by any of ther anyone for whose acts any of them may be liable, except where caused by the ac negligence, sole negligence, or willful misconduct of the City of Carlsbad. Contractor shall at his own expense, upon written request by the City, defend such suit or action brought against the City, its officers, officials, employees volunteers. Contractor’s indemnification of City shall not be limited by any prio subsequent declaration by the contractor, 19. ASSIGNMENT OF CONTRACT The Contractor shall not assign this contract or any part thereof or any monies thereunder without the prior written consent of the City. 20. SUBCONTRACTING If the Contractor shall subcontract any of the work to be performed under contract by the Contractor, Contractor shall be fully responsible to the City for the and omissions of Contractor‘s subcontractor and of the persons either direct11 indirectly employed by the subcontractor, as Contractor is for the acts and omissior persons directly employed by Contractor. Nothing contained in this contract shall crl any contractual relationship between any subcontractor of Contractor and the City. rev.2 10 0 0 Contractor shall bind every subcontractor and every subcontractor of a subcontractor the terms of this contract applicable to Contractor's work unless specifically noted to contrary in the subcontract in question approved in writing by the City. 21. PROHIBITED INTEREST No official of the City who is authorized in such capacity on behalf of the CiO negotiate, make, accept, or approve, or take part in negotiating, making, accepting approving of this agreement, shall become directly or indirectly interested personall! this contract or in any part thereof. No officer or employee of the City who is authori; in such capacity and on behalf of the City to exercise any executive, supervisory, similar functions in connection with the performance of this contract shall become dire or indirectly interested personally in this contract or any part thereof. 22. VERBAL AGREEMENT OR CONVERSATION No verbal agreement or conversation with any officer, agent, or employee of City, either before, during or after the execution of this contract, shall affect or modify of the terms or obligations herein contained nor entitle the Contractor to any additic payment whatsoever under the terms of this contract. 23. SUCCESSORS OR ASSIGNS Subject to the provisions of Paragraph 18, "Hold Harmless Agreement," all ter conditions, and provisions hereof shall inure to and shall bind each of the parties her! and each of their respective heirs, executors, administrators, successors, and assiG rev.21 11 e .- 0 24. EFFECTIVE DATE This agreement shall be effective on and from the day and year first written abc 25. CONFLICT OF INTEREST The Contractor shall file a conflict of interest statement with the City Clerl accordance with the requirements of the City’s conflict of interest code incorporating Political Practices Commission Regulation 18700 as it defines “consultant.” disclosure category shall be all categories. 26. INSURANCE The Contractor shall obtain and maintain for the duration of the contract and and all amendments insurance against claims for injuries to persons or damagc property which may arise out of or in connection with performance of the work hereur by the contractor, his agents, representatives, employees or subcontractors. !i insurance shall be obtained from an insurance carrier admitted and authorized to business in the State of California. The insurance carrier is required to have a curl Best’s Key Rating of not less than “A-V’ and shall meet the City’s policy for insura as stated in Resolution No. 91-403. A. Coverages and Limits. Contractor shall maintain the types of coverages and minimum lin indicated herein, unless a lower amount is approved by the City Attorney or ( Manager: 1. Comprehensive General Liability Insurance. $1,000,000 combir single-limit per occurrence for bodily injury, personal injury and property damage. If rev.2/; 12 e 0 .- submitted policies contain aggregate limits, general aggregate limits shall af separately to the work under this contract or the general aggregate shall be twice required per occurrence limit. 2. Automobile Liability (if the use of an automobile is involved contractor’s work for the City). $1 ,OOO,OOO combined single-limit per accident for bc injury and property damage. 3. Workers’ Compensation and Employer’s Liability. Work Compensation limits as required by the Labor Code of the State of California Employer‘s Liability limits of $1,000,000 per accident for bodily injury. 4. Professional Liability. Errors and omissions liability appropriate tc contractor’s profession with limits of not less than $1,000,000 per claim. Coverage I be maintained for a period of five years following the date of completion of the WOI B. Additional Provisions. Contractor shall ensure that the policies of insurance required under agreement contain, or are endorsed to contain, the following provisions. 1. The City shall be named as an additional insured on all poli excluding Workers’ Compensation and Professional Liability. 2. The contractor shall furnish certificates of insurance to the City be commencement of work. 3. The contractor shall obtain occurrence coverage, excluc Professional Liability which shall be written as claims-made coverage. rev2 13 0 e 4. This insurance shall be in force during the life of the agreement any extension thereof and shall not be canceled without 30 days prior written notic the City sent by certified mail. 5. If the contractor fails to maintain any of the insurance covera required herein, then the City will have the option to declare the contractor in breact may purchase replacement insurance or pay the premiums that are due on exis policies in order that the required coverages may be maintained. The contractc responsible for any payments made by the City to obtain or maintain such insurance the City may collect the same from the contractor or deduct the amount paid from sums due the contractor under this agreement. rev.; 14 a .- 27. RESPONSIBLE PARTIES The name of the persons who are authorized to give written notices or to rece written notice on behalf of the City and on behalf of the Contractor in connection with foregoing are as follows: For City: Title Associate Enaineer Name Sherri l-loward/Citv of Carlsbad Address Citv of Carlsbad 2075 Las Palmas Drive Carlsbad, CA 92009-1 576 For Contractor: Title President Name Patrick N. O’Dav Address O’Dav Consultants, Inc. 7220 Avenida Encinas, Suite 204 Carlsbad, CA 92009 28. BUSINESS LICENSE Contractor shall obtain and maintain a City of Carlsbad Business License for duration of the contract. rev.21 15 / "s- e e 29. ENTIRE AGREEMENT This agreement, together with any other written document referred to contemplated herein, embody the entire agreement and understanding between parties relating to the subject matter hereof. Neither this agreement nor any provi! hereof may be amended, modified, waived or discharged except by an instrumer writing executed by the party against which enforcement of such amendment, waive discharge is sought. Executed by Contractor this 26% day of Mu , 1 93 CONTRACTOR: O'DAY CONSULTANTS, INC. CITY OF CARLSBAD, a municipal corporation of the State of California BY:.h sign here) By: City Manager or Mayor Patrick N. O'Dav, President ATTEST: (print name/title) BY:B sign ere) Patrick N. O'Dav, Secretaw (print name/title) ALETHA L. RAUTENKRANZ City Clerk (Proper notarial acknowledgment of execution by Contractor must be attached.) (President or vice-president and secretary or assistant secretary must sign for corpc tions. If only one officer signs, the corporation must attach a resolution certified by ' secretary or assistant secretary under corporate seal empowering that officer to bind corporation.) APPROVED AS TO FORM: RONALD R. BALL rev.218 16 0 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT - $1 ry i:] ;/ ii <\ c, i R ? 1 it {I State of Califnrni -I County of -DiePn On March 26, 1996 before me, Cathlpnn E- Aguirre personally appeared Patrick N.O'Dap m personally known to me - OR - Ebpmwd-+emteoHbM %m#€mfy-etfjf to be the person@) whose name@) i: subscribed to the within instrument an knowledged to me that he/ exec the same in his/+-""--:- authol capacity(+, and that by his/W signature@) on the instrument the persc or the entity upon behalf of whict person(&) acted, executed the instrur DATE NAME, TITLE OF OFFICER - E.G., "JANE DOE, NOTARY PUBLIC NAME(S) OF SIGNER(S) WITNESS my hand and official seal. bmbdp u U SIGNATURE OF WTARY OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could fraudulent reattachment of this form. ti f CAPACITY CLAIMED BY SIGNER 1; c] INDIVIDUAL i'' M CORPORATE OFFICER !I President and Secretary (h t W(S) DESCRIPTION OF ATTACHED DOCU! City of Carlsbad Contractor's Apreement TITLE OR TYPE OF DOCUMENT c] PARTNER(S) c] LIMITED 0 AlTORNEY-IN-FACT NUMBER OF PAGES TRUSTEE(S) 0 GUARDIAN/CONSERVATOR c] OTHER: mrch 26. 1996 0 GENERAL 36 pages DATE OF DOCUMENT "i 51 ,'! SIGNER IS REPRESENTING: NAME OF PERSON(S) OR ENTIN(IES) N/A Patrick N, O'Tlay SIGNER(S) OTHER THAN NAMED ABC ,f .j I 01993 NATIONAL NOTARY ASSOCIATION * 8236 Remmet Ave., P.O. Box 7184 Canoga Pari 0 0 EXHIBIT 'A" SCOPE OF WORK TASK 1: CANNON ROAD REACH 1 PLANS, SPECIFICATIONS AND ESTIMATES I. Reach I Plans and Specifications A. Research existing legal descriptions, plans and soils reports. B. Provide for the following: 1. Improvement plans on AutoCAD to include: sewer, water, reclain water, storm drain, street plan and profile, grading for street i street lights, signing, striping and traffic control plans, and shov horizontal footprints of bridge plans. . 2. Coordinate with Carlsbad Municipal Water District. 3. Hydrology/drainage study reports which include Best Managerr Practices. 4. Engineers' estimates. 5. Earthwork estimates, including estimate of bulking, shrinkage l remedial work, submit earthwork data disks. 6. Horizontal control plan. 7. Provide schedule which will be updated with each submittal. 8. Prepare technical specifications in Standard Specifications for PL Works Construction ("Green Book") format and provide 1 orig typed document, with 10 copies plus 1 disk in Micorosoft W during 30%, 70% and 90% plancheck. The specifications reference the regional specifications and modifications requirec the project in Green Book format. 9. Landscape plans (ADL Planning Associates) a. Irrigation plans at 40-scale, together with associated leger notes and details, to cover the medians and adjacent si01 The plans will indicate piping, valves, control equipm sprinkler heads and quick coupler locations. 17 e ” b. Planting plans at 40-scale, together with associated legen notes and details, to cover the medians and adjacent slop The plans will indicated the locations and type of pl materials to be presetved or removed. A plant list includ quantities, sizes and varieties of material shall be include c. Prepare specifications in Green Book format which identify the types and quantities of materials to be used i which will establish the quality and character of the worl be constructed. d. Prepare a final landscape cost estimate. The final landscl cost estimate shall be based on the proposed construc contract documents and will reflect current prices know1 the Landscape Architect for materials and installation. e. Provide one set of photo mylars of completed and appro landscape plans for signatures and submittal to the City, C. Coordinate and provide base sheets on computer disk files, as required 1, Dry utility design (SDG&E, Pacific Bell and Cable T.V.), 2. Bridge engineer. 3. Environmental specialist. D. Soils Report: 1, Woodward-Clyde will perform a geotechnical plan review and : the plans for Cannon Road Reach I. E. Attend meetings with the City to discuss project. We will provide the with copies of telephone conversation reports and meeting minutes. F. Reproduction Expenses include providing ten blueline sets of pli specifications and estimates if necessary for plancheck at 30 percent ready for City Engineer‘s signature. Improvements will include w reclaimed water, storm drain, street improvements, street lights, se1 grading and erosion control, and landscaping and irrigation for median slopes. percent and 90 percent submittals, Complete plans in 40-scale on m 18 0 0 ._ II. Coordinate with SDG&E, Pacific Bell and Daniels Cablevision. Each will rect one set of plans (two sets for SDG&E) with each plan check unless otherv indicated. We will provide copies of transmittals and utility comp correspondence. The scope of these service include: A. Research existing utility locations to determine service points and confli B. Research and coordination with utility companies and other consultan C. Prepare CADD base drawings and design drawing files for use by u companies in preparing their final design. D. Submit plans and design to utility companies with project requiremr indicated, included service points for street light, irrigation controllers stubs for future improvements and development areas as required. E. Monitor design progress through utility companies to ensure that elec gas, telephone and television cable designs are completed on schedl F. Ensure that the necessary utility easement documents are prepared. G. Prepare final project package with utility installation requirements estimated takeoff quantities for bidding purposes. H. Schedule and attend pre-construction meet with City’s contractor and u representatives. I. Pothole to determine locations of existing underground utilities. Ill. Does not include: A. Legal descriptions for slope easement changes. B. Title documents. C. Traffic engineering (except for signing, striping, and traffic control plal D. Structural engineering: Bridge engineering E. Changes in scope of the project or services. F. Providing services that are inconsistent with this Scope of Work or w are required as a result of a change of codes, laws or regulat subsequent to the enactment of this contract. 19 0 e .- G. Revisions to documents prepared due to changes in City's supplied bl sheets after authorization to proceed by City. H. Preparing a set of reproducible record drawing ("as-builts") shoH changes in the work made during construction based on marked up pri drawings and other data furnished by the Contractor to the Consultan I. Providing any other services or products not otherwise included in Agreement, V. Any changes to the Scope of Work items by the City or contradictions to Assumptions for which the fees are based will require a signed change order fl the City. 20 0 0 .- EXHIBIT "A" SCOPE OF WORK TASK 2: CANNON ROAD REACH 2 AND EL CAMINO REAL PLANS, SPECIFICATIONS AND ESTIMATES I. SURVEY A. Prepare horizontal control plans with ties to existing monumentatior enable plans to stand alone. B. Field survey to determine invert elevations of existing sewer manholes, i of storm drain cleanouts, catch basins, and headwalls. C. Field surveying and potholing, if necessary, to locate existing undergrol facilities. D. Survey to establish property lines for easement calculations. E. Prepare plans and legal descriptions for construction easeme acquisition of slopes, right-of-way, and drainage easements. PreF separate legals and plats for right-of-way, slope and storm drain on e ownerships. F. Field survey for ten-foot grid of the El Camino Real intersection. II. REACH II PLANS AND SPECIFICATIONS A. Research and review existing legal descriptions, plans, and studies for project area. B. Prepare improvement plans at 40-scale in AutoCAD 12 to be submitte 30 percent, 70 percent, 90 percent and 100 percent completion to inch 1. Sewer, water, storm drain, reclaimed water, street plan and prc grading for street, and street lights for approximately 5,240 lineal of major arterial street on Cannon Road. 2. Street plans for 1,000 feet, or less of median, dual left-turn pock and transitions on El Camino Real at the intersection with Can Road. C. Prepare improvement plans at 1 "=20-scale for the intersection of El Can Real and Cannon Road, showing elevations on ten-foot grid. 21 a a D. E. F. G. H. I. J. K. Coordination with Carlsbad Municipal Water District. Prepare hydrology studies and hydraulic calculations for the design project storm drains. Prepare Erosion Control Plans for the project, using Best Managem Practices. Prepare engineers’ estimate at 30 percent, 70 percent, 90 percent, and . percent submittal, separate into Carlsbad Municipal Water District faciliti El Camino Real, and the Gannon Road, Prepare earthwork estimate including shrinkagelbulking, alluvial quantit and cross sections. The existing and finish grades will be provided o data disk. Provide a design schedule which will be updated with each submittal. Prepare technical specifications in Standard Specifications for Public Wc Construction (“Green Book”) format and provide one original tyl document with ten copies plus one disk in Microsoft Word during percent, 70 percent, and 90 percent plancheck. The specifications reference the regional specifications and modifications required by project. Landscape Plans (ADL Planning Associates) 1, Irrigation Plans at 40-scale, together with associated legends, no and details, to cover the medians and adjacent slopes. The pll will indicate piping, valves, control equipment, sprinkler heads i quick couple locations. 2. Planting Plans at 40-scale, together with associated legends, no and details, to cover the medians and adjacent slopes. The pl will indicate the locations and type of plant materials to be preser or removed. A plant list including quantities, sizes, and varietie! material shall be included. 22 e L. Coordinate and provide base sheets on computer disk files, as required 1. Dry utility design (SDG&E, Pacific Bell and Cable T.V.). 2. Brid~e engineer. 3. Environmental specialist. 4. Carlsbad Municipal Water District. M. Soils Report: (Woodward Clyde) 1. Review the available geotechnical information for this Reach. 2. Perform a site reconnaissance. 3. Drill three to four borings extending through the existing fill and the underlying formational material (in order to evaluate the pre2 condition on the fill and extent of previous ground preparation F to fill placement). 4. Perform laboratory tests on selected soil samples. 5. Analyze the data, and prepare a geotechnical report for Reach I include conclusions and opinions on the condition of the existins as well as recommendations for remedial grading and repai erosion damage along the alignment. 6. Perform subgrade suitability evaluation including plasticity, grain ~ and 'R' value testing; and, based on those results, recommer: pavement section or recommend further additional testing for I stabilization. 7. Review, sign and stamp grading plans. N. Traffic (Urban Systems Associates, Inc.) 1. Traffic Signal Design a. One new traffic signal design at El Camino Real/Can Road, in AutoCAD 12 on data disk. b. Standard specifications and special provisions (based City of Carlsbad Standards). 23 e 2. Striping and signing plans for 5,240 foot Cannon Road Reach II : 1,000 feet in advance of Cannon Road northbound and southbol on El Camino Real. 3. Construction traffic control plan for El Camino Real only. Additional traffic design and analysis services which may be provided a supplemental budget authorization include; revised design, trr environmental analysis, new traffic counts, computer travel foreca warrant documents, detour road improvement plans, all rek construction documents, bid equipment conformance review, microfilrr bid and construction related work, field supervision, and value engineer 0. Agua Hedionda channel, from the bridge at El Camino Real, downstrt (to the west) along the channel for 600 lineal feet: i. Prepare a fluvial study and HEC-2 analysis for that portion of channel. 2. Prepare plans to armor the abutment of Cannon Road bridge, toe-down depth as determined by the fluvial study. P. Pothole to determine locations of existing underground utilities. Q. Bridge design: (McDaniel Engineering) 1. Cannon Road bridge on the Agua Hedionda channel: a. Coordinate with the City of Carlsbad, as necessary. b. Review revised road plans, specifications, and enginc estimate according to the most recent edition of the folio\ CalTran’s publications: (1) Bridge Design Specifications (2) Bridge Design Details Manual (3) Bridge Design Bids Manual (4) Bridge Memo to Designers c. Revise the present plans, specifications, and engint estimate for the widening of Cannon Road Bridge over P Hedionda channel site by five-foot on both side: accommodate a left-hand turn pocket on the bridge. 24 e 2. El Camino Real Bridge over Agua Hedionda Channel Provide bridge engineering services for the preparation of pla estimate and specifications for the widening (by approximately f foot six-inches on both sides to accommodate new sidewalks) of El Camino Real bridge over Agua Hedionda channel in the Cit Carlsbad, California. a. Preliminary Design Phase (1) Gather and review relevant background information (2) Prepare the bridge General Plan showing p elevation, typical section, and recommended struc type. (3) Furnish a preliminary cost estimate based on quanti derived from the General Plan. (4) Submit the General Plan and preliminary construc cost estimate to the client. (5) Coordinate with the geotechnical engineer to devt final recommendations for bridge foundation design seismic analysis. b. Final Design Phase (1) Prepare final bridge plans, specifications, and engine estimate according to the following CalTr; publications: O Bridge Design Specifications O Bridge Design Details Manual O Bridge Design Bids Manual O Bridge Memo to Designers (2) Prepare bridge technical specifications based CalTrans procedures and CalTrans Stanc Specifications. Bridge technical specifications ! include provisions to allow for incorporation into prc specifications based on the Green Book. R. Attend meetings with the City to discuss project. We will provide the with copies of telephone conversation reports and meeting minutes. 25 0 e S. Reproduction expenses include providing ten blueline sets of plai specifications, and estimates, if required, for plancheck at 30 percent, percent, and 90 percent submittals, and complete plans in ascale mylar ready for City Engineer's signature. Improvements will include wai reclaimed water, storm drain, street improvements, street lights, sew grading and erosion control, and landscaping and irrigation for median a slopes. Ill. Coordinate with SDG&E, Pacific Bell, Daniels Cablevision, and Petrole Company. Each will receive one set of plans (two sets for SDG&E) v plancheck unless otherwise indicated. We will provide copies of transmittals i utility company correspondence. The scope of these service include: A. Research existing utility locations to determine service points and conflic B. Research and coordination with utility companies and other consultan! C. Prepare CADD base drawings and design drawing files for use by ul companies in preparing their final design. D. Submit plans and design to utility companies with project requiremf indicated, included service points for street light, irrigation controllers 1 stubs for future improvements and development areas as required. E. Monitor design progress through utility companies to ensure that elec gas, telephone, and television cable designs are completed on sched F. Ensure that the necessary utility easement documents are prepared. G. Schedule and attend preconstruction meetings with City's trench contractor and utility representatives. H. Locate street lights and type for inclusion on the street plan. IV. Does not include: A. Title documents. B. Structural engineering except as provided in Section 1I.Q. C. Changes in scope of the project or services. D. Revisions to documents prepared due to changes in City's supplied bz after to authorization to proceed by City. E. Preparing a set of reproducible record drawing ("as-builts") sho\ changes in the work made during construction based on marked-up pr drawings, and other data furnished by the Contractor to the Consulta 26 e e " F. Providing any other services or products not otherwise included in 1 contract. G. Bridge revisions resulting from changes to: 1. Utilities 2. Environmental requirements 3. Roadway geometrics G. Services during bidding and construction. H. Non-standard bridge railing design, I. Architectural bridge design/details. J. Additional testing for lime stabilization is not included in the lump sur V. Any changes to the Scope of Work items by the City of contradictions to assumptions for which the fees are based, will require a signed change order fr the City. 27 e e DHIBIT "B" ITEMS CITY WILL PROVIDE 1. City will provide (or reimburse engineer for): a, Aerial topography for the entire length of this project that was prepare conjunction with the design of Ranch I. b. One reproducible (sepia) copy or two blueline or Xerox copies of complete or incomplete grading and improvement plans for Cannon R Reach 11. c. One copy of the latest City "boilerplate" technical specification! Wordperfect 6.0. d. Copies of maps and Grading and Improvement Plans for all adjal properties and improvements that affect the project including (but limited to); i. ii. ... Ill. iv. vi. vii. viii. V. IX. X. xi. DWG 296-1 Grading and Improvement Plans for Car Road Canyon Tentative Map; CT 90-6; Cote D Azur DWG 268-1 Lake Calavera Hills effluent disposal pipelinl DWG 262-2A Grading Plan for Phase 2; CT 83-30 A13b-5 S.P. No. 126 Agua Hedionda bridge plan DWG 258-3A Grading Plan; CT 83-30 DWG 336-7 plans for improvement of El Camino Real DWG 160-6 El Camino Real, Agua Hedionda bridgc Rancho Carlsbad Drive DWG 246-1 Sewer Plan (offsite); CT 83-25 DWG 296-1 through 11 Cannon Road bridge over Mal DWG 22-4 CT 81 -37 e. One blueline copy of 1 00-scale City topographic maps for the full leng this project and for all areas tributary to the project. f. Title reports, grant deed and titles and recorded documents necessa prepare easement plats and legal descriptions. 2. That the City will perform all environmental studies and tasks that affecl project, unless specifically listed in the following Scope of Work. 3. That the City will be responsible for all permits, licenses, and fees. 28 e 0 4. It is anticipated that the existing bridge length, type, geometrics, environmer requirements, and basic configuration will remain unchanged, and no additio structural calculations are required. 5. That retrofit analysis of the existing bridge is not warranted. 6. That scour studies will not affect the existing bridge studies on El Camino Real the proposed bridge plans for Cannon Road. 29 g B 3 3 .c 0 0 $ c 0 - 6 C c @ - 5 h n. 3 u) r I 0 W U a I- cn W -3 3Q k3 EU .c 8$ z 0 a .. r Y to I- a f U c 6 c 0 .- .- 8 E a 3 s u) 0 6 al 0 -+ yr o) E 2 .- J B L z .- F .- E 5 6 3 5 a c 0) a, C v) o) - Y c 0 C (d 8 ZT E a 5 2! 5 0 U (u P o) - 2 3 l- o) 6 E - + P r 0 0) 8 v) 0 0, 5 9 - 6 C tl E Q) n n - 3 2 a fv2 05 a .- w .B a€ &: wt a2 g 50 'i; k3 yc $8 .g IF I" Ga a IE 0" az fv Y v) .. s cn C .- E 5 m- .- c al al C 0 m a U - 5 8 2 Y .c Q " - E i3 5 0) Q) C iF aJ U w 0, a 6 I- - E 0 3 Q) - &" L" L L I m - I- I X W z - G : 8 n a z 0 z z 0" 0 0 e .I EXHIBIT "C" GEOTECHNICAL REPORTS 1. Geotechnical investigation for the proposed Cannon Road Reach 1 prepared Woodward-Clyde Consultants dated September 26, 1988. 2. Geotechnical investigation for the Cannon Road Bridge Over Macario Can) prepared by Woodward-Clyde Consultants dated January 10, 1989. 3. Update geotechnical report for the proposed Cannon Road Reach 1 and Maa Canyon Bridge prepared by Woodward-Clyde dated April 27, 1993. 4. Preliminary Geotechnical Investigation 400-acre Kelly Property prepared American Geotechnical dated July 29, 1983. 5. Supplemental Geotechnical Investigation and Grading Plan Review Phas Grading Kelly Ranch, Carlsbad, California, prepared by Owen Geotechnical. 6. As-Graded Geotechnical Report Kelly Ranch Phase I Carlsbad Tract No. 83- Carlsbad, California, prepared by Geopacifica Geotechnical Consuitants da January 10,1990. 33 @ Q . - q EXHIBIT "D" 34 e 0 . .c 1 . ~ EXHIBIT "D" CITY OF CARLSBAD UTILITY NOTIFICATION LOG PROJECT Cannon Road West - Reach 2 DESIGNER Chuck Collins, O'Dav Consultants, 7220 Avenida Encinas, Suite 204, Carlsbad, CA 92009 (619) 93' ~~ ~~ ~ ~~~ ~~ ~~~~~ ~ ~ ~~ ~~ * t & I . March 26, 1996 TO: ASSISTANT CITY CLERK FROM: Management Analyst, Engineering VIA: City Engine # AGREEMENT FOR DESIGN OF IMPROVEMENT PLANS, PROJECT SPECIFICATIONS, AND COST ESTIMATES FOR CANNON ROAD WEST WIT1 O'DAY CONSULTANTS, PROJECT NO. 3184 An agenda bill for the agreement noted above is in process and is tentatively scheduled tc on the City Council agenda on April 9, 1996. Three sets of the agreement are enclosed a by the City Council. This agreement will complete the design process for the Cannon Road West project by providing improvement plan design services, preparation of project specifications, and cos estimates. When the agreements are signed, please keep one copy and return the remaining two to n Thank you for your assistance. will be ready for signature by the City Clerk, City Attorney, and City Manager after appr g&c/ L &d ,I c./L- 7 / i n &&&2 MINDY JACOBS Management Analyst Enclosures cc Principal Civil Engineer Brown Senior Management Analyst, Engineering Associate Engineer Howard