HomeMy WebLinkAbout1996-05-07; City Council; 13642; Compter surplus disposalU m
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AB# 13;64% %.E: DISPOSAL OF
MTG. 5- 9- SURPLUS COMPUTERS
I I I
RECOMMENDED ACTION:
The City Council’s action would be to direct staff to return with the necessary documents to
proceed with the disposal of the surplus property as directed by Council.
ITEM EXPLANATION:
In January 1996, the City Council authorized the upgrade of microcomputer hardware and
software to more fully utilize the capabilities of the new Financial Information System. The
hardware upgrade consists of replacing ninety-five 386 class microcomputers that are not
capable of running the new Windows software. Due to this lack of capability, the 386 computers
will become obsolete.
The 386 computers will be replaced over a four month period beginning in April 1996.
Approximately twenty-five will be available in April, twenty in May, twenty-five in June and twenty-
five in July. Each PC is in working order, has a hard drive and at least 1 mb of memory. The
majority of the PC’s have a 13” color monitor.
The process for disposing of surplus equipment is specified in Chapter 3.29 of the Carlsbad i
Municipal Code. This chapter states:
The Purchasing Officer is responsible for determining that property is indeed surplus and
not of further use by the City staff.
I
If the City Manager concurs with the Purchasing Officer, and the value of the equipment
is less than $25,000, he shall declare the property surplus, and may proceed with disposal
of the equipment by auction, negotiated sale to other governmental agencies in San Diego County, or by sealed bid.
When the value of the property exceed $25,000 the City Manager shall dispose of the
property as directed by the City Council.
The staff is seeking Council direction on the disposal of these computers for two reasons. First,
it is estimated that the value exceeds $25,000 in total. And second, there have been a significant
number of requests from representatives of school districts, quasi-governmental agencies, and
non-profit or religious groups for the Council to consider donating this equipment to their agency.
Over the past several weeks, requests for donations have come from the following:
- #
1)
2)
3)
4)
5)
6) 7)
8)
9)
10) 11) 12)
’ TYPE OF NUMBER OF
ORGANIZATION LOCATION ORGANIZATION COMPUTERS REQUESTED
Carlsbad Unified School District ........ Carlsbad .... Public School ...... 70
San Diequito Union High School Dist. ... Carlsbad .... Public School ...... any number Encinitas Union School District ........ Carlsbad .... Public School ...... 45 La Costa Canyon High School ......... Carlsbad .... Public School ...... any number Reynolds Elementary School .......... Oceanside ... Public School ...... any number
Victory Christian School .............. Oceanside ... Private School ...... any number Noah’s Ark Learning Center ........... Vista ........ Private Pre-school ... 1 or more Carlsbad Senior Center .............. Carlsbad .... Ci Sponsored ..... 3 Carlsbad Community Church .......... Carlsbad .... Church ........... 1-12
First Lutheran Church ............... Vista ........ Church ........... 1 Carlsbad Convention & Visitors Bureau .. Carlsbad ... Non-Proffi ......... 1 . Carlsbad Educational Foundation ...... Carlsbad .... Non-Profit ......... any number
I I
a b 0 . All of the above organizations are either public agencies, including schools or are non-profit
organizations.
Because of the significant interest in this equipment the Council may want to carefully consider
its alternatives, and the direction to staff. The following are a few of the options available to the
Council:
1. Donations to Schools - The Council may choose to only donate surplus property to school
districts providing educational services to Carlsbad students. Of this option is selected, stafl
available. Council may ask the Council’s City/School a subcommittee to work with the Cib
Manager in dividing the available equipment among the many requests for equipmenl
received from school districts.
would work with the districts to establish a hierarchy for donating equipment as it becomes
2. Donations to Schools and other City sponsored groups - The Council may choose to donate
the available equipment to both schools and City sponsored groups. The options woulc
include allowing the donation of a portion of the surplus equipment to the Carlsbad Senior
Citizen’s Association, through the Senior Citizens office of the Community Service!
Department. Although there is no authority allowing the donation of public property to non
profit groups, the Council could consider retaining a portion of the surplus property for use a
the Senior Center for participants of the PC Users Group.
3. Disposal of the surplus property at public auction - The Council may choose to dispose o
all surplus property at public auction. All members of the public, excluding City employees
would be allowed to offer bids for the surplus property.
There is no authority in the Municipal Code or the Government Code for the donation of surplu:
equipment to non-profit groups, religious organizations, or private schools. The distribution c
property to these agencies would need to be done through the adoption of a resolution by th
City Council, or through the sale of property at a public auction.
Staff recommends that the Council direct the staff to dispose of the property under any of th
above options. Council’s action would be to direct staff to return with the necessaly document
to proceed with the disposal of the surplus property as directed by Council.
FISCAL IMPACT:
A single 386 computer may be worth as much as $250 to $500, based on recent classifie
advertisements for used equipment. The total value of the 95 computer systems is estimated ’
be approximately $28,000.
EXHIBITS:
1. Copies of Requests for Donations
2. Memo from the Purchasing Officer, dated May 8, 1996, including request
from the Boys & Girls Club of Carlsbad and the Carlsbad Girls Club.
a ’ -1 1. -(I$ 0
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A arlsbad Unified School District
w (619) 729-9291 FAX (61 9) 729-9685
801 Pine Avenue Carlsbad, CA 92008 ... a world cla!
January 23, 1996
Ray Patchett
Carlsbad City Manager
1200 Carlsbad Village Drive
Carlsbad, CA 92008-1989
(6 1 9) 434-2808
Dear Mr. Patchett,
My name is Rick Lewis. I manage the Information Systems Department for thl
Carlsbad Unified School District. The department is involved in many aspects o
technology throughout the District, both administratively and instructionally.
Barbara Mead spoke with me today regarding a recent conversation she had with yo(
about the City’s replacing older computer equipment. She suggested that I should writc
to you and request that the replaced equipment might be donated to the District for us(
in the classrooms.
The Carlsbad Unified School District requests that the City of Carlsbad donate it:
replaced computer equipment to the District for use in the classrooms. Thirty-fivc
computers with printers could be used in a word processing lab at Carlsbad Higf
School which English and History students could use for their report development. This
would assist an estimated 2000 students in the course of a year. An additional 35
computers with printers might be used in the keyboarding class, replacing typewriters.
As more computers are released, the elementary schools wouid be in a position to add
word processing centers in the classrooms.
Dr. Mannon, District Superintendent, suggested that my department and I work as
liaison between the City and the District on technology items. This avenue 01
communication could be beneficial to both institutions. I can be reached at 434-0637.
Sincerely,
&&&
Rick A. Lewis
Information Systems Manager
I 1
Union W"eh Schoo's Bstrict
0
710 Eminitas Blvd. EGcioiBas, CA 92624-3357 61 w753494
February 29,1996
Ms. Ruth Fletcher Purchasing OfficerlCity of Carlsbad
1200 Carlsbad Village Dr.
Carlsbad, CA 92008
Dear Ms. Fletcher:
Thank you for your phone call the other day discussing the possibility of excess computers
being available. On the phone you stated that you have several Compaq 386 computers with
hard drives and 4M RAM that are now excess to your needs. The San Dieguito Union High
School District could use as many of those computers as you can give us.
We have standardized on Windows and Macintosh based sohare. We have several 286 (and
older) based systems that are incapable of using Windows. This hinders our efforts to get all
students, teachers, and staffusing similar software. In addition, such computers are easier
to use and help us in getting teachers and students to use technology.
Again, thank you very much for your phone call. We hope to hear from you soon. If you
have any questions please call me.
Sincerely? LcI* La-
William c. Olien
Director of Technology
wco/dlt
Etiegueno ji-! @ Earl Warren jH Q Oak Crest jH 8 INorth Coast Alternative HS
San Dfegwito HS B San Diepito Adult W~cztior? @ Sunset HS @ TOSiey Pines KS
UNION SCHOOL DISTRI ... High Performance Learning in a Nwturing Environment. ..
February 26, 1996
Ruth Fletcher
City of Carlsbad
1200 Carlsbad Village Drive
Carlsbad, CA 92008
Dear Ruth,
It has recently come to my attention that the City of Carlsbad will be phasing out
approximately 90 386 DOS machines with hard disk and 4 mgs. of memory. I would
like to request the City consider donating 45 of these machines to two of the three
schools in the Encinitas Union School District that currently reside within the Carlsbad
city limits:
La Costa Heights Mission Estancia
3035 Levante Street 3330 Calle Barcelona
Carlsbad, CA 92009 Carlsbad, CA 92009
The two schools mentioned currently are operating off 286’s with no hard drives. The
infusion of the City of Carlsbad‘s 386’s would make a positive difference for the
children of these two schools. The City’s Compaq Computers would allow our
students to connect to the Internet and have a very rich data base available to them tc
foster their learning process. The third school, Olivenhain Pioneer, having just been
recently completed is well supplied with modern technology.
I appreciate any consideration you and the City of Carlsbacl car give to the Encinitas
Union School District in regard to this matter. Please contact me if machines are
available for above mentioned schools.
Sincerely, ou”bt$1%9-
Douglas P. DeVore, Ed.D.
Assistant Superintendent
Administrative Services
t
Board of Trustees Superintendent
Tracy Casey Shannon Kuder Patricia Clark White, Ed.
William Parker Cathy Regan Assistant Superintende
Carol Skiljan Bonita Drolet, Ed.D. Douglas P. C Educational Services Adrninistrai
101 S. Rancho Santa Fe Road, Encinitas, CA 92024
Phone (61 9) 944-4300 FAX (61 9) 942-7094
I I e 0
LA COSTA CANYON
HIGH SCHOOL 3451 Camino de 10s Coches Carlsbad, CA 92009 Mail 710 Encinitas Blvd. Encinitas, CA 92024 Office 619/987-0770 Fax 619/943-1542
March 11,1996
Mi-. Ray Patchett, City Manager
City of Carlsbad
1200 Carlsbad Village Drive
Carlsbad, CA 92008
Dear Ray:
This letter serves a~ a formal request for La Costa Canyon High SchooR to participate it^ the cornputt
donation program sponsored by the City of Carlsbad. Currently, we are planning extensive computc
education programs at our school. Unfortunately, lack of sufficient fUnding has been a continuin
source of frustration. The "3 86" processors you described in our meeting this past Thursday woul
enable the school to develop a much needed additional computer lab.
Thank you for your attention to this request, and for all the support you have provided La Cos1
Canyon High School.
Sincerely,
A&mm meon Greenstein
Principal
SG/dlt
Reynolds Elementary Schoc
4575 Douglas Drive Oceonside,CA 92057 (6 19) 433-i
Ruth Fletcher
Purchasing Officer, City of Carlsbad
1200 Carlsbad Village Drive
Carlsbad, CA 92008
Ron Briggs, Pr
Wednesday, March 13, 1996
Dear Mrs. Fletcher,
It is my understanding that the City of Carlsbad has a number of
obsolete computers which may become avaliable for donation to a
worthy cause. To the children of Reynolds Elementary School, your
computers are stili a high-tech gold mine. I hope the City Council
would consider the donation of these computers to our school.
Reynolds Elementary is a Kindergarten through fifth grade school in
Oceanside. Our student population is quite diverse, with children
from the spectrum of ethnic and economic backgrounds. We have a
working technology plan in place.
We began with old 286 computers without hard drives or color
monitors. Almost one hundred have been placed in classrooms for
student use. Teachers have had to become DOS proficient
themselves, as well as planning creative ways to incorporate word
processing into daily lessm plans. SiUdeilis are encouraged use
computers n all subject areas: science, social studies, spelling
assignments and tests, and of course, English. But due to the very
obsolete nature of the equipment, software is limited to word
processing.
To use modern educational software, we need 386 or better
processors, hard drives, and color monitors. This is the focus of
Phase Two of our technology plan. We have funds allocated for the
purchase of software, parents who can provide technical assistance,
and a network of teachers with experience and creative ideas. All
we need now are the computers.
Reynolds Elementary SG~OC
4575 Doughs Drive Oceanside,CA 92057 (6 19) 433-1
Ron Brigs, Pri
At Reynolds, your computers will be used by students, not teachers.
Our goals are clear, and we have already begun to implement our
program. We need your assistance to prepare our children for success in the twenty-first century.
Sincerely, w 04
Bill Wickett
Reynolds Elementary School
L 1 0 a x Victory Christian School
1836 DixieStreet Oceanside, CA 92054 (619) 439-6431
. . . soaring to excellence
Mrs, Ruth Fletcher,
City of Carlsbad,
Carlsbad CA 92008
March 7, 1996
Dear Mrs. Fletcher,
We understand that the City of Carlsbad has a number of IBM compatible computers which the!
are planning to donate to charitable or non-profit organizations.
We are a small, non-profit, private school with a present enrollment of 32 students, grades 2-12.
We exist entirely on tuition fees and any donated supplies or equipment. Our teachers serve the school out of a sense of ministry. They receive minimal pay. (See enclosed budget.) More thar
30% of our students receive scholarship funds towards tuition fees which are donated by z
variety of church members of various denominations. We specializle in family rates. In addition, a good number of our students come from single parent homes and all live in the Tri-City area.
our particular emphasis is to offer Christian education for students who need more indivibua! attention and who would fall though the cracks' in classes with a larger number of students. We try to limit our classes to 10.1 5 students and will accept 10-1 5% of the student body with ADD (Attention Deficit Disorder).
We have presently have four IBM computers, all of which have been donated over the years and
then upgraded as funds have become available. They are specifically used in the high school
for the Mavis Beacon typing, Microsoft word processing (both required for gaduation) and are available for typing reports and research papers. The junior high students also use them for art
The elementary students use the art progam, and a reading progam which we hope to
upgrade soon. All students are allowed to use them for games at lunch time on rainy days. With only four computers available, you can imagine the competition far their use!
The attached letters are from our eight gaduating seniors. I am happy to say that they didn't need much persuasion to do this, even though they will not be the ones to receive the benefit. Our students are very supportive of the school, and willing to do whatever they can to improve
4,
the school.
We hope that you will consider our request when allocating the computers that are available. We know they will be put to good use and will be of benefit to all our students here at Victory Christian School.
Sincerely,
,JfgL?LL p&$m7A {I
Christine A. Jones, Principal
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Noah's Ark Learnins Center First Lutheran1 Church 141 0 Foothill. Drive Vista, CA. 92084.
ffi? o\ 75-34.. 5.${.5 {"I*)
March 6, 1996
Ruth Fletcher Purchasing Officer \ City of Carlsbad 1200 Carlsbad Village =rive Garlsbad, Ga 92008
Dear Ms Fletcher
We are a preschool and 'kindergarten. &e have oib Apple 11's IBM XT computers, 386 computers would be wonderful. as they wo support windows andlor CD Rom to make us more technolagically ul: date. Most new programs are usually windows 01" CD Worn.
'\ .
Our facility was the first in North County -to be Accredited by National Academy of Early Childhood Programs in Wa,shington 5.C
Marilyn Muntz who works there on Fvid,ays told us you were upgrad and had 90 compac 386 computers to dona-te to non-pro organizations. Her grandson attends out- sc:hool.
Our Tax ID Number is 95-2914345. he GP iiai-.E ci;npii'iers woLi-id very welcomed. Two to six would be incredibhe.
Thank you for vgrry consideratic-. J
Srncer.eli.l . -.
w/pL&~ UeULQA jvlapti ijduse
Director 9
t
*I 1 m -e
February 20, 1996
TO: PURCHASING OFFICER
FROM: Senior Center Coordinator
DONATION OF 386 COMPUTERS
I understand that all city-owned 386 PC's are soon to be replaced. This memo is
to request that three (3) of these personal computers be donated to the Senior
Center.
The units should be in good working order. We will request that the Senior
Commission approve the use of senior "Trust" funds for any maintenance or other
upkeep for the computers hereafter.
A new PC Users Group was started this year at the Senior Center. It is our
intention to have the PC's available for seniors to become comfortable with the us(
of computers and to access word processing software programs.
In addition to the word processing, we may have the ability to provide seniors
access to the Internet. We have received an offer of free Internet Access from a
local service provider. 'We are currently discussing an agreement with them.
This type of program has long been a dream of ours. The donation of the 386 PC'!
will go a long way in making the dream a reality.
Thank you for your consideration.
bR, /
SUE SPICKARD
-1 I e ’b
t Carlsbad Community Church
“Founded in 1924 as Carlsbad Union Church”
REV. A. BARRY JONES REV. R. MAXWELL VAGUE Minister of Cong REV. BRUCE A. STEVENSON REV. JOHN SPARKS Minister of Chr Minister of V
CORRINNE DRURY
REV. SCOlT KOOP Minister to Jr. High &
Director of Chill JOANN BRANDON Director of Wo,
EVELYN NORRIS Director of MembersP
March 6, 1996
Ruth Fletcher
1200 Carlsbad Village Drive
Carlsbad, CA 92008
Dear Ms. Fletcher,
I understand that you have available 90 Compaq 386 computers which you would like to
donate to non-profit organizations.
At Carlsbad Community Church we are in the process of installing a computer network and we
could make good use of 12 computers. If you are able to donate any amount up to a total of
the Carlsbad Community.
12 computers we would be very gratefbl and would make good use of them as we minister to /& Sincerely,
John Kaess
Director of Administration
31 75 Harding Street, Carlsbad, California 92008 0 (61 9) 729-2331
“For the Word of God and the Testimony of Jesus Christ.”
Member of: The Conservative Congregational Christian Conference, National Association of Evangelicals
W 0
CpcWTtfPP~
%MEP\L"
f$&j)j 7 u!
First Lutheran Church
141 0 FOOTHILL DRIVE
VISTA, CALIFORNIA 92084-2898
(6 1 9) 724-5440
DANIEL C. HANSEN, SENIOR PASTC
CATHLEEN C. BOHMAN, ASSOCIATI
ROBERTO LOPEZ. HISPANIC MINISI
March 18, 1996
City of Carlsbad
1200 Carlsbad Village Drive
Carlsbad, CA 92008
ATTN: Ruth F!s:-,hsr, Purchasirq Officer
Dear Ms. Fletcher:
We are a Lutheran Church in Vista and are trying to learn and incorporate computet
into our office procedures. We need a 386 computer or better as we would like t
install Quickbooks/Windows to assist our volunteer treasurer in daily operations SUC
as issuing checks, balancing the checkbook and payroll.
We currently are using a 486 computer which is in use most of each day. We don
have funds to purchase another computer at this time, but would be grateful if you at
upgrading computers and choose to donate a computer to a non-profit organizatior
Thank you for your consideration.
Sincerely,
<J&)~..y~~KQ~~ ~~
Sharon Pireips
Office Manager
., . - c 3, W a
BAD CALIFORNIA
February 9, 1996
Lori Lieberman
Assistant to the City Manager
City of Carlsbad
1200 Carlsbad Village Drive
Carlsbad CA 92018
Dear Lori,
At your suggestion I phoned Ruth Fletcher in Purchasing about the computers that the city :
disposing of. She was bewildered by my call. She said that she deals with the county in
disposing of excess property and has no authority to give anything away.
So let’s start our conversation over again. I heard that the city is replacing several
computers and that there is a possibility that some of the older computers may be donated t
non-profit organizations. The Carlsbad Convention and Visitors Bureau is a non-profit
organization. Would the city consider us as a recipient of one of the old computers? If so:
could we look at a computer that you have identified for disposal to see if it is an
improvement over the one we are now using. If it isn’t, then we won’t bother you anymor
about it.
I have a friend in San Diego who is quite knowledgeable about computers and is familiar
with the computer we now use. He has offered to drive up here to look at a computer you have designated to dispose of to see if this is worth pursuing.
He must fit a trip to Carlsbad into his schedule so I asked him to come late morning of
Tuesday, February 13. Is this OK with you? Please let me know.
Sincerely,
Manager
Carlsbad Convention & Visitors Bureau P.0, Box I246 0 Carlsbad, CA 92018-1246 (619) 434-6093
c @
WE P.O. Carlsbad, Box 205 CA 92011
y Fq \$3 F (619) 438-0063
FAX (619) 438-432
“Channeling Private Funds Into Public Education Excellence ”
March 28, 1996
Mr. James Sartorio
Purchasing Department
City of Carlsbad
1200 Carlsbad Village Drive
Carlsbad , CA 92008
Subject: Excess ComputerEquipment Inventory
Dear Mr. Sartorio:
One of the Directors of the Carlsbad Educational Foundation, Dr. Geoffrey Bell,
suggested that I contact you regarding the possibility of securing excess City equipment
Carlsbad Unified teachers to utilize computers, and related equipment, in the classroom.
Only recently, the Carlsbad Schooi District has completed a strategic technology pian
which will guide our efforts to put Carlsbad Schools on the ieading edge. Because of
budget constraints, Carisbad Unified has asked the Foundation to head-up a community
effort to secure resources which will help to accelerate the implementation of technology
into Carlsbad Schools.
Mr. Sartorio, please let me know how to formally request excess equipment from the
City of Carlsbad. The use of any donated computers in classrooms will be tracked to
demonstrate how much they are needed.
Sincerely,
for use in Carlsbad Schools. I have enclosed a flyer which reflects the need and desire by
Jay hfla Howard, Executive Coordinator
c: G. Bell
S. LaBreche
Founded
1983
IIJ
CARLSBAD SCHOOLS
NEED YOUR COMPUTERS
"""" .-
Are you upgrading your computer at the oflce, or at
home? You can help our schools and also may ben@tj?orn a
fax deductible donation.
Carlsbad Schools are Iooking for computers IN GOOD
WORKING CONDITION to be donated for use in classrooms.
They can be IBM or IBM compatibles (286,386, or 486), or
Macintosh Se/Clussic, Mac MLC, or Peqfor.xdQurrdm
formats. Monitors, keyboards, and printers are also wanted.
Students beneJit by having increased usage of computers in the
classrooms as they prepare for a 21st Century Worworce.
1 I
During the month of March, the Detwilw Foundation will MATCH
donations with like equipment on a one-for-two basis.
"""""""""""""""""~"""""""""""-"--------------
If you are considering a change in your computer needs, now is a good time to help yourself and our schools!
Please contact: JAY HOWARD c/o CARLSBAD EDUCATIONAL FOUNDATION
phone 438- 0063 PO BOX 205, Carlsbad, CA 920 18-205
fax 438-4329 __.__..___._____.._. 501(C)3 NON-PROFIT TAX ID# 95-37
Please indicate other interests, or how you might wish to support schools in Carlsbad.
-Contact me regarding assisting teachers in classrooms. - Our company encourages involvement of parents and employees as school volunteers, tutors, guest speakers or school -tc work facilitators
- HOW can our company establish an annual United Way Campaign to facilitate continuing school support?
__ Check enclosed for technoloyy purchases.
1 AM INTERESTED IN PARTICIPATING IN ACTIVITIES OF THE Carlsbad Educational Foundation
- Carlsbad Chamber Of Commerce - Education Committeep Carlsbad Companies on Campus.
-
Computers For Our Classrooms Fl re you upgrading your com-
puter at the office, or at
home?
DuringthsMunth ofMarch,Join in
a community-wide effort to put our
school kids on computer keyboards.
Donate your old computer(s) and by
summer, Carlsbad may have more
surfers on the “Net” than on our waves.
STUDENT USE OF TECJiINOLOGY
“ The Governing Board recognizes that
technology provides ways to acess the
most current and extensive sources of
information. Technology also enables
students to practice skills and to develop
reasoning and problem solving abilities.
In addition, electronic resources foster
workplace skills that may be transfer-
able to new technologies. Every effort
shall be made to provide equal access to
technology throughout the district’s
schools and classes.” - Carlsbad Unified School District
I
I \ !
“Don Hopkins’ recent computer
donations have energized our
Technology Access Project at Pine
School.” - Fred Vrabel
“Parents have always asked why
students aren’t using computers in class
to write with, and I’ve had to explain
the logistics of 33-35 students trying to
compose on one computer. I have been
teaching my students keyboardmg, in the
hope of facilitating this process, but
have still been overwhelmed at trying to
let each student have between 30-60
minutes per week for writing at the
computer.” - Ginny Unanue,Teacher
Magnolia School
“The District Technology Plan is a door
to enter a global arena using technology
in our world class curriculum.” - Rick Lewis,
Information Systems Mgr, CUSD
I i i
i I
~
I
“ I am pleased to inform you th
students at Vdey Jr. High now
access to the world wide infom
‘‘Information Superhighway” o
as the “Internet” The benefit ol
connected to the Internet is tha
expands classroom teaching dr
by making many fascinating re!
including origmal resource mal
atl over the world, available to
,teachers, and media-specialist!
brings information, data, imagf
even computer sohare into ti
cIassroom from places around
and it does this almost instanta
Access to these resources can
students in
individual and
group projects,
cross-classroom
collaborations,
and idea-sharing
not found in
network commonly referred to
j schools that lack Intemet acce
~ - Donald A. Le May, Principi
[.... =. ._
:‘b c CARLSBAD ,, c“..Y....““
IE ?%. F. EDUCATIONAL
.. .. ’ FOUNDATION , -. ,,
‘‘Chuwrcling I’nwrc FUJI~Y IIIIO Puhlu. Wucurw! ilu c!/cm c”
P.O. Box 205, Carlsbad, CA 92018-0205
r“ I Nun-1 I U.S. L‘ Carl’
Perrni
Community asked to donate computers to Carisbad Schools. inside ... Computer donatiom during March may qualify for matching equipment
“Wish List” of technology needs itemized.
Options presented for individual and business school involvement.
- I>'
May 8,1996
TO: ASSISTANT CITY CLERK
FROM: Purchasing Officer
RE: REQUESTS FOR DONATIONS
Attached are two requests for surplus computers that were received today from thc
Carlsbad Girls Club and the Boys &- Girls Club of Carlsbad.
-rA c
RUTH FLETCHER
RF:jk
Attachments
1200 Carlsbad Village Drive Carlsbad, CA 92008-1 989 (61 9) 434-2803 FAX (61 9) 434-1 9
* 'I 11. 0 0
May 7, 1996
Ms. Ruth Fletcher, Purchasing Officer
Purchasing Department
City of Carlsbad
1200 Carlsbad Village Drive
Carlsbad, California 92008
Dear Ms. Fletcher:
At a recent meeting with Julie Nygaard and Ramona Finnila regarding
our computer services for "at risk" youth, I learned that the City of
Carlsbad may be discarding obsolete computer equipment. They
suggested contacting your office about the possibility of obtaining some
of the equipment to assist in the expansion of our program.
Currently, at our Village Branch facility, we have 9 IBM-compatible
processing, spreadsheeting and graphics software. In addition to
providing formal and informal training, staff members assist youngsters
with homework assignments, use of various applications software and
projects.
Unfortunately, no machine has a 386 or higher processors. As a result,
we are severely limited in the applications and tools that can be utilized.
For example, we cannot take advantage of any "windows" based
software. Also, use of the Internet, and its vast resources, is preempted.
Most importantly, with the existing equipment we cannot expand our
training program to include more sophisticated job skill training for "at
risk" teenagers. For example, we would like to provide training for
graphic arts, desktop publishing, computer aided design and other
basic, entry level fields, which could provide a foundation for hundreds
and social services, or worse crime, f9r their livelihood.
To help us expand our services and capabilities, we would be interested
in any IBM-compatible computers with 386 or higher processors. Also,
a SVGA color monitor, keyboard, and mouse for each unit would be
helpful as well.
As you may be aware, we are in the middle of a massive expansion
and re-model of the Village Branch facility. One of the key objectives
is to increase the computer lab to approximately 1800 square feet. As
a result, we could easily utilize as many as 25 computers. Of course,
any IBM-compatible computers with 386 or higher processors would be
appreciated.
computers and printers which operate interactive educational, word
of youth who might otherwise become dependent upon government
BOYS & GIRL!
OF CARLSB
Administrative Offic Post Office Box 913 Carlsbad, CA 92018 (61 9) 729-0207 FAX (619) 729-2279
La Costa Branch
7805 Centella Stree
Carlsbad, CA 92009
(61 9) 944-921 1 FAX (619) 944-0151
Village Branch 31 15 Roosevelt Strc
Carlsbad, CA 92008
(619) 729-0956
Board of Directors
Officers Luke Matteson President Will Howard Vice-President Bob Grimes Vice-president Joe Vigil, M.D. Vice-president
Steven K. Krogh, CF Secretary & Chief Financial Offic
Members
Bruce Bandemer
Ofelia Escobedo
Bob Grimes
John Haedrich
Will Howard
Bruce Jordan, D.D.I
Steven K. Krogh, CF
Ann J. Kulchin
Rett LeMoult
Richard Macgurn
Luke Matteson*
Greg Nelson*
David Oas
A. Sandy Parsons, I
Conrad B. Pawelski
Margaret Stanton
Manny Valdez' Joe Vigil, M.D.
'Past President
Executive Director
Carman Cedola
0 v+., A United Wa
.- W 0
Please let me know if there is any additional information you may need to consider ou
request. Also, if you have any questions, feel free to contact me directly at (619) 729-0207
Thank you for your assistance in this matter.
Sincerely,
PfR-2 Ca an J. Cedola,
Executive Director
CJC:tjm
cc: Julie Nygaard
Ramona Finnila
Jim Elliot
-, - - W @n
elsbad Girl: * 3368 Eurek Post mu3 Carlsbad, (
(61 9) 729-2
May 8th, 1996
Mayor and City Council,
We at the Carlsbad Girls Club and Developmental Preschool would like to submit
our request for 15 computers. The Girls Club has been in operation for 30 years
and the Developmental Preschool celebrated its first year of operation on April
17th, 1996. Also, we are currently looking at starting a private Kindergarten in the
Fall. We are a private, non-profit organization which serve children ages 2 thru
Grade 12 in a positive, creative, and educational environment. We stress the
importance of a good self concept, respect towards others and the community,
and being able to conquer any obstacle that we encounter.
We pride ourselves with offering low teacher to child ratios, which is currently rare
in our field. The ratios most commonly offered in Afterschool care is 1 :14, and in
preschools is 1 :12. At our Girls Club we offer a I :I2 ratio, the Kindergarten will
offer a 1 :8 ratio and the preschool also offers a 1 :8 ratio. This maximizes our
learning and nuturing capabilities.
The computers would be an excellant addition to our program. We have plans of
using the computers for our group activities. Our Science Club will use them for
research programs. The Creative Cooking Club will use them for menu planning
and nutrition programs. The Character Counts Club (lead by Miss San Diego) will
be using the computers for their observation papers, Our Drama Club will use
them for playwriting, and skit plans. The Future Writers Club will use the
computers for their journalism papers, and to write their short stories, poetry, and
thought filled essays. Other programs will we offer to the children will be a Typing
tutor, Spelling and Grammar tutor, and Geographic Explorer program. The
Developmental Preschool would like to administer programs to assist in our
teaching of counting, colors, shapes, the alphabet, sorting, seriation skills, and
simply familarizing the children with using a computer.
We have serveral staff members that are skilled in using computers and are eager
to initiate a computer friendly center. With your assistance we can see this dream
come true.
With warmest wishes,
7e?llx4+pkLzy
Melody S. Kenny, Executive Director
3 -! c9-2 r
lC 254 'm m
May 14,1996
Honorable Members
Carlsbad City Council
Dear Honorable Comcd Members,
The Boys & Girls Club of Vista recently had a generous contribution
of materials and donated labor to convert a fomer workshop into an
education center.
The education center was dedicated this past Wednesday May 8th and
the youth have been utilizing the room for school work assignments and
leadership prom meetings.
Duing the dedication our exceutive director announced the need to have
computers for this center. Mary Lou Clift a community m.inded volunteer
has offered to assist us with securing computer donations.
Ow need is to secure ten (10) computers and two (2) printers.
I would greatly appreciate any assistance you could give Mrs. Clifi on our
behalf,
Sirrcerely yours,
David &{/"-- Q evins
Assistant Executive Director
BOYS & GIN
OF VIS
410 W. Cal
Vista, CA 9
(619) 7244
(619) 724-1
OFFICERS
Pam Davis
Ken Boucl
Deborah C
Fred Widn
loan Thurr
BOARD C
Bob Fuller
Paul Corn
Jon Grueli
John Gully
Jack Gyves
Glen Ham
Ernest Hur
Daryl Krev
Jim Mashb
Stephen h,
Ed McGarl
Read Mille
Paul Nelsc
Charles Ni
Lt. Frank P
Bob Pope:
George PC
Tom Shad
Sandra Sh
Wil Sirnlik
Dr. Richar
Bill Thorn
Morris Va
Rod Wauf
Victoria VI
Lorry Wei
EXECUTIL
Howard A
ASST, EXE
David BleT
WOMEN':
Kelly Pack
Jan Dausn
Betty King
Honorary
Thomas B
John Cosl-
Oscar Kni
Mrs. Jane
Mrs. Bee
Dr. Charlc
* Past Prc
Betty COIIi
@ AUnl