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HomeMy WebLinkAbout1996-05-14; City Council; 13648; POINSETTIA PARK TENNIS COURTS PHASE I, PROJECT NO. 3348COY UF LAHLSBAU - AGE BILL , TITLE: AB# 19 ~g POINSETTIA PARK TENNIS COURTS PHASE I, PROJECT NO. 3348 .r DEPT. t CITY A1 DEPT. cs CITY M' MTG.S--/'t "26 c I RECOMMENDED ACTION: Adopt Resolution No. ci b - /",I / appropriating additional funds for three tennis courts at Poinsettia Park, Phase I, and authorizing the City Manager to approve the change order. ITEM EXPLANATION: Phase I of the three phase Poinsettia Community Park is currently under construction. On April 2, 1996, the City Council appropriated additional funds to the Phase I construction budget to install sports lights on the two ballfields scheduled for construction in Phase II. The purpose of installing the Phase II lights at this time clear picture of the extent of sports lighting at the park. At their April 2, 1996 meeting, the City Council also requested staff analyze the benefits of installing, in Phase I, all the lighting for the 11 tennis courts currently scheduled for Phase II. Staff has studied this request and analyzed options (refer to attached report, Exhibit 4) and is recommending that 3 complete tennis courts with lighting be installed as part of Phase I. The remaining 8 tennis courts will be installed as part of Phase II. is to provide future adjacent residential units, currently under construction, with a Staff will process a change order with the Phase I contractor, L. R. Hubbard, for the three tennis courts. This agenda bill authorizes the City Manager to approve the change order up to an estimated $180,000. FISCAL IMPACT: a 8 2 ud tz a. z 0 F 0 a .. The overall budget for Poinsettia Community Park as outlined in the 1995-96 Capital Improvement Program is as follows: PHASE 1 $9,987,000 TOTAL $3,000,000 2005+ PHASE Ill *$4,307,000 Under Construction PHASE I BUDGET FISCAL YEAR PHASE II *$2,680,000 2000-2005 "Incorporates City Council action on April 2, 1996, appropriating an additional $220,000 to the Phase 1 budget (for sports lighting) and reducing the Phase I1 budget by an equal amount. g g Staff is recommending the appropriation of an additional $180,000 from the Public 8 Facilities fund to the Poinsettia Park, Phase I project account. Budgeted Phase II casts for Poinsettia Park will be reduced in the proposed 1996-97 Capital Improvement Program (CIP) by $180,000 to reflect the early installation of the 3 I?? 6L/& e AB# + e tennis courts. Moving this portion of Phase II forward will not impact any of the currently proposed PFF funded projects. The maintenance impact of the 3 tennis courts is estimated at $6,700 per year. This cost will be absorbed in the 1996-97 proposed budget. EXHIBITS: 1. Location Map 2. Resolution No. C/G- vu 3. Park Plan 4. Tennis Lighting Report LOCATION MAP L NOT TO SCALE & PROJECT NAME E> PROJECT POINSETTIA COMMUNITY PARK 3348 NUMBER i DRAW BY SCOTT EVANS. CARLSBAO ENUNEERINC DiPI. I 1 2 3 4 5 0 0 RESOLUTION NO. 9 6 - 17 1 I A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROPRIATING ADDITIONAL FUNDS TO THE POINSETTIA PARK, PHASE I, PROJECT NO. 3348, AND AUTHORIZING THE CITY MANAGER TO APPROVE A CHANGE ORDER FOR THREE TENNIS COURTS UP TO $180,000. WHEREAS, construction of improvements for Poinsettia Community Park, 6 9 8 tennis courts. 7 I, has necessitated an additional appropriation of funds to cover construction 01 10 11 12 WHEREAS, adequate funds in the amount of $180,000 for said tennis cou available in the Public Facilities Fees fund. NOW, THEREFORE, BE IT RESOLVED by the City Council of the ( Carlsbad, California, the following: 13 I.5 2. That the Finance Director is authorized to appropriate additional fl 14 I. That the above recitations are true and correct. the amount of $180,000 to the Poinsettia Park, Phase I, account. l6 il 3. That the City Manager is authorized to approve a ConStruCtiOn ( 17 I1 I.8 I order for three tennis courts up to $180,000. 19 I PASSED, APPROVED, AND ADOPTED at a regular meeting of the City ( I 1996 20 22 following vote to wit: 21 of the City of Carlsbad, California, held on the 14th day of MAY , x-, AYES: Council Members Lewis, Nygaard, Kulchin, Finnila, Hall 23 24 NOES: None 25 26 ABSENT: None ATTEST: 27 I 28 1 ilerk )I POINSETTI~COMMUNITY e PARK master plan n ..::: ..:::... .:. ....................... PHASE TWO 2000-2005 ..:.:.:.:.:.:.>=::: ......................... PHASE THREE 2005+ .:p:.:s.:.:.:.::z ........... ............ ........... . .......... ............ ........... ............ . . . . . . . . . .... ....... .......... ... ... . ... .-.............. . .. . ........................ ............. a MISCELLANEOUS 7c. (2) Horseshoer 80. (2) Golf Tee On Cages Bb. (2) Battlng Cages 8c. (1) Sand Volleyball (lighted) Pa. (2) Restrooms Pb. (1) Rertroom/Snackbar PC (1) Malntenance 9. BUILDINGS 8 0 April 10, 1996 TO: CITY MANAGER VIA: Community Services Director @ FROM: Park Development Coordinator POINSETIA PARK: INSTALLATION OF TENNIS LIGHTS Backqround This report is in response to the City Council’s request to investigate the possibility of installing, in Phase I, all the tennis lights for the 11 courts at Poinsettia Park in advance of building the courts themselves. This would allow future adjacent residential to actually see the impact of lighting at the future tennis complex. I have reviewed the current Phase 1 plans and spoken to the landscape architect, electrical engineer and contractor for the park. There are several concerns related to installing the lights prior to the tennis court construction, mostly having to do with construction coordination problems: 1. The majority of the lights are located within the boundary of the tennis court surface. Therefore, the poles and footings would need to be set at exact vertical elevation and horizontal dimensions of Phase II courts. Because of soils subsidence over time and other potential unknowns, this would be very difficult to accomplish. If the poles did not align perfectly for Phase II, they may need to be removed and reinstalled, which would be costly. 2. The underground electrical, if installed in advance, may conflict with the installation of the tennis surface installation. 3. The stand alone tennis lights may be more susceptible to vandalism and deterioration over time. In addition to the construction concerns above, it should be noted that the tennis lights are only 20’ tall and will have minimal impact on adjacent property as opposed to the ballfield and soccer lights which are approximately 100’ in height. Despite the potential difficulties noted above, it is still possible to install all tennis lighting in advance of the courts, if Council elects. The cost of all the tennis lights is estimated at $200,000. EXHIBIT l 0 e , Alternatives COST MAINTENANCE COST 1. Construct 11 tennis courts as planned in Phase II $500,000 $25,000 annually 2. Construct 3 tennis courts in Phase I and the remaining courts in Phase II $1 40,000 $6,600 annually 3. Install lighting for all 11 courts only in Phase 1 $200,000 minimal Recommendation Because of significant potential construction concerns, and relatively low impact of the lights, Staff does not recommend that the tennis lights be installed separately from the courts. However, as an alternative, we do recommend that Council consider constructing the three courts that are outlined in the Phase I plans as "Add Alternate 3". These courts include lighting and therefore would give an indication of active lighted recreational use in that corner of the park. It is estimated that the three tennis courts (with lighting) will cost approximately $140,000 and annual Maintenance and Operations cost will be $6,600. 45 MARK STEYAERT c: City Engineer Principal Construction Inspector C\~BO\WPDATA\MARK\MEMos\TENNlS,4es