HomeMy WebLinkAbout1996-05-14; City Council; 13648; POINSETTIA PARK TENNIS COURTS PHASE I, PROJECT NO. 3348COY UF LAHLSBAU - AGE BILL
, TITLE: AB# 19 ~g POINSETTIA PARK TENNIS COURTS
PHASE I, PROJECT NO. 3348 .r DEPT. t
CITY A1
DEPT. cs CITY M'
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RECOMMENDED ACTION:
Adopt Resolution No. ci b - /",I / appropriating additional funds for three tennis
courts at Poinsettia Park, Phase I, and authorizing the City Manager to approve the
change order.
ITEM EXPLANATION:
Phase I of the three phase Poinsettia Community Park is currently under
construction. On April 2, 1996, the City Council appropriated additional funds to the
Phase I construction budget to install sports lights on the two ballfields scheduled
for construction in Phase II. The purpose of installing the Phase II lights at this time
clear picture of the extent of sports lighting at the park.
At their April 2, 1996 meeting, the City Council also requested staff analyze the
benefits of installing, in Phase I, all the lighting for the 11 tennis courts currently
scheduled for Phase II. Staff has studied this request and analyzed options (refer to
attached report, Exhibit 4) and is recommending that 3 complete tennis courts with
lighting be installed as part of Phase I. The remaining 8 tennis courts will be
installed as part of Phase II.
is to provide future adjacent residential units, currently under construction, with a
Staff will process a change order with the Phase I contractor, L. R. Hubbard, for the
three tennis courts. This agenda bill authorizes the City Manager to approve the
change order up to an estimated $180,000.
FISCAL IMPACT:
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The overall budget for Poinsettia Community Park as outlined in the 1995-96
Capital Improvement Program is as follows:
PHASE
1 $9,987,000 TOTAL
$3,000,000 2005+ PHASE Ill
*$4,307,000 Under Construction PHASE I
BUDGET FISCAL YEAR
PHASE II *$2,680,000 2000-2005
"Incorporates City Council action on April 2, 1996, appropriating an
additional $220,000 to the Phase 1 budget (for sports lighting) and
reducing the Phase I1 budget by an equal amount.
g g Staff is recommending the appropriation of an additional $180,000 from the Public
8 Facilities fund to the Poinsettia Park, Phase I project account. Budgeted Phase II
casts for Poinsettia Park will be reduced in the proposed 1996-97 Capital
Improvement Program (CIP) by $180,000 to reflect the early installation of the 3
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tennis courts. Moving this portion of Phase II forward will not impact any of the
currently proposed PFF funded projects.
The maintenance impact of the 3 tennis courts is estimated at $6,700 per year. This
cost will be absorbed in the 1996-97 proposed budget.
EXHIBITS:
1. Location Map
2. Resolution No. C/G- vu
3. Park Plan
4. Tennis Lighting Report
LOCATION MAP
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NOT TO SCALE
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PROJECT NAME E> PROJECT
POINSETTIA COMMUNITY PARK 3348 NUMBER
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DRAW BY SCOTT EVANS. CARLSBAO ENUNEERINC DiPI.
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RESOLUTION NO. 9 6 - 17 1
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROPRIATING ADDITIONAL FUNDS TO
THE POINSETTIA PARK, PHASE I, PROJECT NO. 3348, AND
AUTHORIZING THE CITY MANAGER TO APPROVE A CHANGE
ORDER FOR THREE TENNIS COURTS UP TO $180,000.
WHEREAS, construction of improvements for Poinsettia Community Park,
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tennis courts. 7
I, has necessitated an additional appropriation of funds to cover construction 01
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WHEREAS, adequate funds in the amount of $180,000 for said tennis cou
available in the Public Facilities Fees fund.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the (
Carlsbad, California, the following:
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2. That the Finance Director is authorized to appropriate additional fl 14
I. That the above recitations are true and correct.
the amount of $180,000 to the Poinsettia Park, Phase I, account.
l6 il 3. That the City Manager is authorized to approve a ConStruCtiOn (
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I.8 I order for three tennis courts up to $180,000.
19 I PASSED, APPROVED, AND ADOPTED at a regular meeting of the City (
I 1996
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following vote to wit: 21
of the City of Carlsbad, California, held on the 14th day of MAY , x-,
AYES: Council Members Lewis, Nygaard, Kulchin, Finnila, Hall
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NOES: None
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ABSENT: None
ATTEST:
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POINSETTI~COMMUNITY e PARK
master plan
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....................... PHASE TWO 2000-2005
..:.:.:.:.:.:.>=::: ......................... PHASE THREE 2005+ .:p:.:s.:.:.:.::z
........... ............ ........... . .......... ............
........... ............ . . . . . . . . . .... ....... .......... ... ... . ... .-.............. . .. . ........................ .............
a MISCELLANEOUS
7c. (2) Horseshoer
80. (2) Golf Tee On Cages
Bb. (2) Battlng Cages
8c. (1) Sand Volleyball (lighted)
Pa. (2) Restrooms
Pb. (1) Rertroom/Snackbar PC (1) Malntenance
9. BUILDINGS
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April 10, 1996
TO: CITY MANAGER
VIA: Community Services Director @
FROM: Park Development Coordinator
POINSETIA PARK: INSTALLATION OF TENNIS LIGHTS
Backqround
This report is in response to the City Council’s request to investigate the possibility of
installing, in Phase I, all the tennis lights for the 11 courts at Poinsettia Park in advance
of building the courts themselves. This would allow future adjacent residential to actually
see the impact of lighting at the future tennis complex.
I have reviewed the current Phase 1 plans and spoken to the landscape architect,
electrical engineer and contractor for the park. There are several concerns related to
installing the lights prior to the tennis court construction, mostly having to do with
construction coordination problems:
1. The majority of the lights are located within the boundary of the tennis court
surface. Therefore, the poles and footings would need to be set at exact
vertical elevation and horizontal dimensions of Phase II courts. Because of
soils subsidence over time and other potential unknowns, this would be
very difficult to accomplish. If the poles did not align perfectly for Phase II,
they may need to be removed and reinstalled, which would be costly.
2. The underground electrical, if installed in advance, may conflict with the
installation of the tennis surface installation.
3. The stand alone tennis lights may be more susceptible to vandalism and
deterioration over time.
In addition to the construction concerns above, it should be noted that the tennis lights
are only 20’ tall and will have minimal impact on adjacent property as opposed to the
ballfield and soccer lights which are approximately 100’ in height.
Despite the potential difficulties noted above, it is still possible to install all tennis lighting
in advance of the courts, if Council elects. The cost of all the tennis lights is
estimated at $200,000.
EXHIBIT l
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Alternatives
COST MAINTENANCE COST
1. Construct 11 tennis courts as
planned in Phase II $500,000 $25,000 annually
2. Construct 3 tennis courts in Phase I and the remaining courts in
Phase II $1 40,000 $6,600 annually
3. Install lighting for all 11 courts only in
Phase 1 $200,000 minimal
Recommendation
Because of significant potential construction concerns, and relatively low impact of the lights, Staff does not recommend that the tennis lights be installed separately from
the courts. However, as an alternative, we do recommend that Council consider
constructing the three courts that are outlined in the Phase I plans as "Add Alternate
3". These courts include lighting and therefore would give an indication of active lighted
recreational use in that corner of the park. It is estimated that the three tennis courts
(with lighting) will cost approximately $140,000 and annual Maintenance and
Operations cost will be $6,600.
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MARK STEYAERT
c: City Engineer
Principal Construction Inspector
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