HomeMy WebLinkAbout1996-06-04; City Council; 13673; School Crossing Guards& C'!Y OF CARLSBAD - AGEWA BILL
AWARD OF CONTRACT FOR
SCHOOL CROSSING GUARD SERVICE
CITY ATTY
CITY MGR.
IECOMMENDED ACTION:
Adopt Resolution No. 96- 19 / , awarding a contract to Western Staff Services Of
Vista, for School Crossing Guard service for 1996-97, with the option to renew for three
additional one (1) year periods.
ITEM EXPLANATION:
The City has provided school crossing guard service for several area schools under the
supervision of the Police Department since 1983-84. Western Temporary Service has
had the contract for school crossing guard service the last four years and their contract
will expire June 30, 1996.
On April 15, 1996, Request for Bids was mailed to six temporary service agencies. Five
of the agencies were unable to meet the City's insurance requirements. Western Staff
Services of Vista, CA was the only bid received for crossing guard service. Their fee
will remain the same as it was last year -- $1 1.90 an hour. The estimated total for fiscal
year 1996-97 will be $28,056. The crossing guard service will be at six locations for a
nine month period and one location for the entire year.
FISCAL IMPACT:
Unencumbered funds in the amount of $29,000, will be available for the crossing guard
service in the 1996-97 Police Department's budget in account number 001-820-2160-
2479.
EXHIBITS:
1. Resolution No. 9b - /@I 1 , with Agreement attached as Exhibit A.
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RESOLUTION NO. 9 6 - 19 1
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR SCHOOL
CROSSING GUARD SERVICES.
Now, therefore, Be It Resolved by the City Council of the City of Carlsbad. California. as
follows:
1. That the bid from Westem Staff Services. 1912 Hacienda Drive, Vista. CA 92083, is
heareby accepted.
2. That Agreement (Exhibit A) between City of Carlsbad and Westem Staff Services for
school crossing guard services for the period from July 1. 1996 through June 30,
1997, which may be renewed by the City Manager for three additional one-year
periods. a copy of which is attached and made a part hereof, is hereby approved.
3. That the Mayor of the City of Carlsbad is hereby authorized and directed lo execute
said Agreement for and on behalf of the City of Carisbad.
PASSED, APPROVED AND ADOPTED at a Regular Meeting Of the City Council Of the
City of Carlsbad on the *day of JUNE , 1996, by the following vote, to
wit:
AYES: Council Members Lewis, Nygaard, Kulchin, Hall
NOES: None
ABSENT: Council Member Finni
ATTEST
Aletha L. Rautenkranz, City Clerk 1
AGREEMENT TO PROWDE
SCHOOL CROSSING GUARDS
This Agreement, made this ah day of JUNE . , 19 xis belween the City of
Carlsbad, a Municipal Corporation ("City") and Western Staff Services .
In consideration of the covenants contained herein, City and Western Staff Services
agree as follows:
RECITALS
1. Western Staff Services shall:
a. Provide capable and reliable personnel at the places and times stated in
Section 3 of this Agreement meeting the crossing guard requirements established
by the City of Carlsbad Police Chief.
b. Western Staff Services is responsible to insure that a crossing guard is
present at .all designated locations every day that school is in session. This will
require the contractor to have in place an adequate notification system for regular
crossing guards in the event they will be absent from their regular posts. In all
cases, the contractor assumes responsibility to insure that every post is manned
at the predetermined times as set forth by its contract.
C. Establish and maintain a recruiting plan that will assure a fully qualified
backup crossing guard to be available for each crossing guard position designated
by the City of Carlsbad Police Chief.
d. Pre-screen applicants to determine the applicants' qualifications and
suitability for the position. Applicants considered acceptable must be fingerprinted
at the Carlsbad Police Department for a criminal history check. Applicants
deemed to be unacceptable by the Carlsbad Police Chief will not be assigned as
crossing guards.
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e. Fully train each crossing guard prior to a guard assuming crossing guard’
duties. Training standards will be approved by the Carisbad Police Department
and shall include instruction on holding the crossing guard stop sign, where to
stand while children cross, the wearing of a safety vest, proper reporting of
violations against the hand held stop sign and actions to be taken in the event of
an accident.
f. Comply with all state and federal requirements regarding payroll taxes,
minimum wage, workers’ compensation, unemployment compensation insurance,
and fair employment practices.
g. Handle all payroll responsibilities.
h. Obtain and maintain for the duration of the contract insurance placed with
a company having at least an A-:V rating in the Best Key Rating Guide and
admitted and authorized to transact the business of insurance in the State of
California by the Insurance Commissioner. The coverage and limits are as follows:
1. ComDrehensive General Liabilitv Insurance
$1,000,000 combined single limit per occurrence for bodily injury
and property damage.
. 2. Workers’ Compensation and Employers’ Liabilitv Insurance
Worker Compensation limits as required by the Labor Code of the
State of California and Employes’s Liability of $1,000,000 per
incident.
3. The City of Carisbad shall be named as an additional insured on
the liability policies. A Certificate of Insurance that certifies
compliance to the above requirements shall be furnished the City
within ten (IO) days of the award of the contract.
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I. Be responsible for all workers’ compensation claims presented by any
employee hired as a crossing guard.
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j. Establish liaison with the school district to monitor changes in school
schedules.
2. City shall:
a. Provide a safety vest or jacket and hand held stop sign for use of each
crossing guard.
b. Pay Western Staff Services for the services provided under this Contract
at an hourly rate of Payment shall be made within fifteen (15) days of the
submission of a bill for the number of hours worked. Bills shall be submitted
weekly and shall state the hours worked in the previous week. City shall have the
right to verify the hours worked prior to payment. City may make payment on a
monthly basis for the bills submitted during the prior month.
c. Accept or reject applicants for crossing guards within a reasonable time
after the applicant has been fingerprinted. Rejections of applicants shall not be
unreasonable. Upon request, the reason for rejection shall be disclosed to
Western Staff Services. Western Staff Services shall not disclose such reasons
to any person other than applicant.
d. Provide Western Staff Services with written qualifications for crossing
guards.
3. Provision of Crossing Guards:
Western Staff Services shall provide six. (6) regular crossing guards. The
crossing guards shall be stationed one (1) each at the following intersections:
a. Carlsbad Village Drivellamarack
b. Las Flores/Pio Pic0
C. Monroe/Chestnut
d. TamaracklJefferson e. El Camino Realllamarack
f. Rancho Santa Fe/Calle Barcelona
4/96
The guards must be posted two (2) times each day at (1) 7:30 - 8:15 a.m.. and (2) 2:25 -
2:55 p.m. at locations a, b, c. d. e, and f. Guards must also be posted from 1250 - 1:20
p.m. at location f, on the days when needed.
3
.5’
Adjustment of times may be necessary in the event of a change in school schedules.
Western Staff Services shall monitor the school schedules and make adjustments to the
guard posting schedules if necessary. City shall have final authority for changes in the
guard posting schedules.
Guards shall be provided for the regular year (approximately mid-September to Mid-June)
at locations a, b, c, d, e. Guards shall be provided for year round school at location f.
4. This Contract shall be for the period from Julv 1. 1996 through June 30. 1997 with the
option to renew for three additional one (1) year periods.
5. Westem Staff Services shall submit to the City the price for the next years' services not
later than A~ril 30. 1996. If the City accepts the price, the Contract may be renewed for
an additional one (1) year period for up to three additional years. The parties may
indicate the renewal by signing and dating an extension of this Contract or by an
amendment and extension of the Contract. City reserves the right to rebid the Contract
whenever it deems such rebidding to be in the best interest of the City.
6. Either party shall have the right to terminate this Contract upon sixty (60) days written
notice to the other party. Upon termination by Contractor during the school year, Western
Staff Services shall pay to City in liquidated damages the amount of $200.00 for each
remaining month. City shall have the right to immediately terminate this contract upon
any work stoppage, strike or sick out of theWestem Staff Services employees. ...
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7. Any notices required by this Agreement shall be delivered as follows:
TO CITY:
TO CONTRACTOR:
City of Carlsbad Attn: Police Chief 2560 Orion Way Catisbad, CA 92009
Western Staff Services
Vista CA 92083 1912 Hacienda Drive
IN WlTNESS WHEREOF, the parties hereto have executed the Agreement at Carlsbad, California, the day and year first above written.
Executed by Contractor this 2 day of w ciq~ ,19%
CONTRACTOR:
Western Staff Services
ATTEST: (print nameltitle)
By: (sign here)
(print name/title) KAREN R. KUNDTZ, Assistant City Clerk
(Proper notarial acknowledgment of execution by Contractor must be attached.)
(President or vice-president cnd secretav @r assistant secretary must sign for corporations. If
only one officer signs, the corporation must attach a resolution certified by the secretary or
assistant secretary under corporate seal empowering that officer to bind the corporation.)
APPROVED AS TO FORM: RONALD R. BALL City Attorney
BY Deputy City Attorney
I
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'. - -
CALIFORNIA ALL-PURP, ,E ACKNOWLEDGMENT NO 5907
State of C~LI'F~@A;,+Q
Countyof SA& b/;~a
On fl!p Ji! , /9?6 before me, dJli F&fia b,$cbE, /kfi8Py ?dDc)<
personally appeared
0 Personally known to me - OR - [XI proved to me on the basis of satisfactory evidence
to be the personw whose nameCpg is/=
subscribed to the within instrument and ac-
knowledged to me that h&hebey executed
the same in %/herLfkeiT authorized
capacity@@, and that by lhdher/'i
signature& on the instrument the personw,
or the entity upon behalf of which the
personw acted, executed the instrument.
WITNESS my hand and official seal.
DATE NAME, TITLE,OF OFFICER - E.G.. 'JANE WE. NOTARY PUBLtC'
NAME(S1 OF SIGNER(S1
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent reattachment 01 this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF AlTACHED DOCUMENT /?G K€7P&T 'TU
CO.4Ri)S 0 CORPORATE OFFICER pcac;>&- SCdecL CRsmwJ
TITLE OR TYPE OF DOCUMENT TITLEIS1
NUMBER OF PAGES
DATE OF DOCUMENT
SIGNER IS REPRESENTING: NAME OF PERSONISI OR ENTlTYilES)
" ~ - ~~ ~ ~ .~ ...~ SIGNER(S) OTHER THAN NAMED ABOVE
Q1993 NATIONAL NOTARY ASSOCIATION 8236 Rernrnel Awe, P 0 Box 7184 * Canoga Pah. CA '31309-7184 ,