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Home My WebLink About1996-06-18; City Council; 13704; Street lighting & landscaping dist 1 first hearingmY OF CARLSBAD - AGEeA BILL AB# /g 74 CITY DEPT. ATTY HDm2& STREET LIGHTING AND LANDSCAPING MTG. 6/18/96 TITLE: DEPT.r-- DISTRICT NO. 1 - FIRST PUBLIC HEARING C,TY MGRq RECOMMENDED ACTION: Hold this first public hearing to consider the staff report, accept public comment and reconfirm the date of July 23, 1996 for the second public hearing. ITEM EXPLANATION: At the Council Meeting of June 4, 1996, Council approved three resolutions which: (a) directed the Administrative Services Projects Manager of the Community Services Department to submit an Engineer’s Report; (b) approved the Engineer’s Report; and (c) set two public hearings for June 18 and July 23, 1996. Following Council’s approval of the resolutions initiating the district proceeding for Fiscal Year 1996-97, a one-eighth page legal notice was placed in the North County Times to run from June 6, 1996 through and including June 21, 1996. The notice included a description of improvements to be maintained, public hearing dates, benefit formula methods and a sample projected assessment rate for each of the three zones. In addition, a name and telephone number were given for a staff contact to answer additional inquiries regarding the assessment district. Tonight, staff will present a narrative of the approved Engineer‘s Report describing the three existing zones within the Street Lighting and Landscaping District No. 1: Street Lighting, Street Tree Maintenance and Street Median Maintenance. The presentation will include boundary limits, maintenance work limits, operational budget and assessment formula methodologiesforthe three zones. At the completion of the staff report, the meeting will be open for public discussion. No action will be taken at the conclusion of tonight’s public hearing, and further consideration of the District’s assessments will be resumed at the next public hearing scheduled for July 23, 1996. FISCAL I M PACT The Fiscal Year 1996-97 Street Lighting and Landscaping No. 1 budget totals are projected to be $1,613,168, or $1 2,122 less than the adopted budget for Fiscal Year 1995-1 996 primarily due to a decrease in capital expenditures in the median maintenance budget. The City’s General Fund will contribute $94,140 to the Assessment District programs: $28,000 to the Street Lighting Zone for street light benefits for City-owned parcels which are exempt from assessment collection per the State Code, and $66,140 to the Tree Trimming Maintenance Zone for staff time and equipment spent on maintaining City parks and Hosp Grove which, by policy, are not considered part of the zone program. Street Tree Maintenance Zone assessments will increase by 1% in Fiscal Year 1996-97, the Median Maintenance Zone assessments will remain the same as last fiscal year, and Street Lighting Zone assessments will show increases and decreases due to the adjustment of the formula. 0 PAGE 2 OF AB# *? 704 As shown in the following tables, a typical single family residential parcel which benefits from street lighting, street tree maintenance and median maintenance would have an anticipated assessment of $70.48 for Fiscal Year 1996-97, compared to $73.10 for Fiscal Year 1995-1 996. BUDGET SUMMARY BENEFIT ZONE Dollar Change Budget 1996-97 Adopted 1995-96 Street tight Maintenance - $ 19,775 $360,605 $ 380,380 Median Maintenance + $ 8,388 $ 539,678 $ 531,290 Street Tree Maintenance - $735 $ 712,885 $ 713,620 TOTAL $1,625,290 $1,613,168 - $12,122 ASSESSMENT SUMMARY FOR THE AVERAGE SINGLE FAMILY PARCEL BENEFIT ZONE Change in Average Average Assessment Average Assessment FY 1995-96 Assessments FY 1996-97 Street tight Maintenance -0- $ 8.34 $ 8.34 Median Maintenance + $ 0.36 $ 36.1 0 $ 35.74 Street Tree Maintenance - $ 2.96 *$26.04 $29.02 TOTAL $ 73.1 0 $ 70.48 - $2.62 Assessment rate represents a sing e family residence within a code with largest number of single family resident parcels. Although the "average" assessment for a parcel will show a decrease, various parcels will experience significant increases or decreases in the amount of the assessment for street lighting due to a revision in the assessment methodology. Adjustments are being made to create a more equitable assessment formula in order to balance the amount of the assessment with the benefit received so that similarly situated properties are treated the same. EXHIBITS: 1. Order of Procedure 2. Engineer's Report EXHIBIT 1 ORDER OF PROCEDURE MAYOR: CITY OF CARLSBAD STREET LIGHTING AND LANDSCAPING DISTRICT NO. 1 FIRST PUBLIC HEARING: JUNE 18, 1996 Announce that this is the time and place fixed for the first of two public hearings relating to the levy of the annual assessments for costs of maintenance of improvements for STREET LIGHTING AND LANDSCAPING DISTRICT NO. 1. CITY CLERK Announce that notice has been given in the manner and form as required by law, and a Certificate of Compliance is on file and open for public inspection. STAFF: J Provide description of boundaries of district J Explain extent of maintenance work J Present and summarize "Report" pursuant to the provisions of the d Explain method and formula of assessment spread J Report on protests received and announce that copies have been "Landscaping and Lighting Act of 1972 delivered to each member of the legislative body. END OF STAFF REPORT - OPEN FOR PUBLIC DISCUSSION MAYOR: ASK ALL SPEAKERS TO IDENTIFYTHEMSELVES AND THEIR PROPERTY First, ask to hear from those persons who wish to speak in opposition to the following: J Boundaries of the district J Extent of works of maintenance J Method of assessment spread. Next, ask to hear from anyone who wishes to speak in favor of the proceedings. CITY COUNCIL: General discussion. MAYOR: NOTIFY THE AUDIENCE THAT NO ACTION WILL BE TAKEN AT THE CONCLUSION OF THIS PUBLIC HEARING, AND GIVE THE DATE, TIME AND PLACE FOR THE SECOND PUBLIC HEARING - SECOND PUBLIC HEARING: JULY 23,1996. 3 EXHIBIT Zf' ENGINEER'S REPORT AGENCY: CITY ./ OF CARLSBAD PROJECT: STREET LIGHTING AND LANDSCAPING DISTRICT NO. 1 ENGINEER'S REPORT PURSUANT TO "LANDSCAPING AND LIGHTING ACT OF 1972" WHEREAS, this City Council has previously formed STREET LIGHTING AND LANDSCAPING DISTRICT NO. 1 (hereinafter referred to as the District) and has levied assessments within the District for prior fiscal years, all pursuant to the Landscaping and Lighting Act of 1972, being Division 15, Part 2 of the Streets and Highways Code of the State.of California, commencing with Section 22500 (hereinafter referred to as the Act); and WHEREAS, this Crty Council has previously adopted a Resolution ordering the preparation and filing of an Engineer's "Report", all in accordance with the provisions of t-he Act. WHEREAS, at this time there has been filed as a part of the "Report", certain plans and specification for the maintenance of the improvements, an estimate of the costs of maintenance, a diagram of the District, and an assessment roll containing a'spread of the estimated costs of maintenance within the District, all as required by the Act and as previously ordered by this City Council. NOW THEREFORE, pursuant to the direction from this City Council, this Report is hereby submitted to this City Council pursuant to the provisions of the Act. This Report is applicable for the fiscal vear commencing July 1 , 1996 to June 30, 1997 (hereinafter referred to as the Fiscal Year). This report is prepared in 2 parts (Street Lighting and Landscaping), each of which consists of the following 3 sub-parts: Part 1. Part II. Part 111. PLANS AND SPECIFICATIONS for the maintenance and/or servicing of the improvements during the Fiscal Year. The plans and specifications show and describe the general nature, location and extent of the existing and proposed improvements to be maintained and/or serviced during the Fiscal Year. The plans and specifications also indicate the class and type of improvements to be maintained and/or serviced for each zone within the District. A DIAGRAM of the District. The Diagram shows the exterior boundaries of the District, the boundaries of any zones within the District, and the lines and dimensions of each lot or parcel within the District. Each parcel is identified by a distinctive number or letter. lhe lines and dimensions of each lot conform to those shown on the County Assessor's map for Fiscal Year. AN ESTIMATE OF COSTS AND AN ASSESSMENT SCHEDULE showing the net amount to be assessed upon assessable lands within the District, describing each assessable lot or parcel within the District by reference to the Parcel numbers contained on the County Assessment Roll, and assessing the net amount upon all assessable lots or parcels by apportioning the net amount among the several accessible lots or parcels in proportion to the benefits to be received by each lot or parcel. e, 0 Annual assessment increases will be caused by reasons of increases in the costs of labor, materials and utility cost increases as applied to energy rates and water fees. Assessments can be annually modified and increased to reflect an annual modification in the cost of labor and materials based upon the Consumer Price Index, San Diego, as published by the Department of Labor as computed for the first Index in March of each year with additional modifications for related energy and water rate increases. All lots and parcels of land known as public property, as defined under Section 22663 of the Act, have been omitted and are exempt from any assessment under these proceedings. Executed this 2 2 day of ".,/ 1996 at &AL#c/ LA. s DESCRIPTION OF IMPROVEMENTS TO BE MAINTAINED The improvements to be maintained and serviced are generally described as street lighting, street trees and landscaped and hardscaped street medians as caused by new development and City improvement projects, all as set forth and described in this Engineer‘s Report. New development has added 108 street lights to be included in the City’s Fiscal Year 1996-97 maintenance inventory. The City’s street tree inventory remains constant at approximately 21,000 trees, with the exception of replacement of damaged trees. New development improvements do not include trees in public street right-of-way areas. The additional street median area to be maintained in Fiscal Year 1996-97 is 3.14 acres due to the addition of median improvements to portions of El Camino Real, Palomar Airport Road and Cannon Road. All Street Tree Benefit Zone assessments are projected to be increased by 1%; Street Median Benefit Zones are projected to remain the same as the previous fiscal year, and adjustments to the Street Lighting Benefit Zone formula, as detailed in the Engineer’s Report, are projected to increase 54% of the zone assessments, which includes new parcels added this year. This leaves 1% of the assessment parcels at the same rate as the last fiscal year, while 45% will decrease. 6 STREET LIGHTING Pursuant to direction from the Ciiy Council, submitted herewith is the "Report", consisting of the following documents pursuant to the provisions of Division 15, Part 2, of the Streets and Highways Code of the State of California, and specifically Section 22500 et.seq., the Landscaping and Lighting Act of 1972. PART I. PLANS AND SPECIFICATION The plans and specifications for the maintenance and/or servicing of the street lighting improvements during the Fiscal Year are on file in the office of the Assessment District Administrator, available for public inspection, and incorporated herein by this reference as though set forth in full. Said plans and specifications show and describe the general nature, location and extent of the existing and proposed improvements to be maintained and/or serviced during the Fiscal Year. The plans and specifications also indicate the class and type of improvements to be maintained and/or serviced for each zone within the District. PART II. DIAGRAM A diagram of the Street Lighting District. Said diagram shall show the exterior boundaries of the Street Lighting District, the boundaries of any zones within the Street Lighting District, the lines and dimensions of each lot or parcel within said Street Lighting District and each parcel shall be identified by a distinctive number or letter. The lines and dimension of each lot shall be identified by a distinctive number or letter. The lines and dimension of each lot shall conform to those shown on the County Assessor's map for the fiscal year to which the Report applies. A simplified diagram is attached as Attachment A. A detailed diagram is maintained in the office of the Assessment District Administrator and is available for public inspection. 7 METHOD AND FORMULA FOR ASSESSMENT SPREAD FOR STREET LIGHTING Within the City wide Street Lighting Assessment boundaries are the following two zones: Zone 1 - City owned and maintained street lights Zone 2 - Undeveloped properly - non-benefiting, not assessed Zone 1 consists of the following sub-codes and their benefit spread formulas: CODE AI * Street lights at intersections only (residential) CODE B1* Street lights at intersections and mid-block (residential) CODE Cl * Street light spacing at current City engineering standards (residential) CODE Dl* City owned street lights on surrounding streets, private lighting within development (single family residential, only adjacent City lights will be calculated for code assessment cost) CODE E2** Street light spacing at current City standard, condos and apartment buildings, ten units and above CODE F2** Street light spacing at current City standard, commercial and industrial parcels. CODE G2** Special lighting and spacing standard, downtown redevelopment area CODE Hl*** Street light spacing at current City standard, time shares only * Assessment is based on equal shares of cost of maintenance and operation of total lights within .each code. ** Assessment is based on share of cost of maintenance and operation of total lights as formulated by front footage percentage of each parcel in relation to total footage within each code. *** Flat rate per unit PART 111. ESTIMATE OF COSTS AND ASSESSMENT SCHEDULE 7. July 1,1996 through June 30,1997 STREET LIGHTING COST OF MAINTENANCE SERVICE A. Energy B. Personnel C. Operations D. Capital Outlay $235,000 218,300 256,835 . 2.750 Subtotal $712,885 For services to other departments City contributions From fund balance $25,500 28,000 100.981 Subtotal $154,481 BALANCE TO ASSESSMENT $558,404 Detail contained by FY 1996-97 proposed budget - Fund 161-6210 A complete assessment roll detailing the street lighting benefit assessment for each City parcel is on file at the Community Services Department, 405 Oak Avenue, Carlsbad. PACIFIC OCEAN lEzzzl 000000 oooooo 0000000000 I STREET LIGHT MAINTENANCE BENEFIT ZONES STREET LIGHTING NON-BENEFITING PARCELS NO SCALE LIGHTING AND LANDSCAPING DISTRICT NO. 1 FYl996-1997 LANDSCAPING $1 PART 1. PLANS AND SPECIFICATIONS The plans and specifications for the maintenance and/or servicing of the Street Tree and Street Median Improvements during the Fiscal Year are on file in the office of the Assessment District Administrator, and are available for public inspection, and incorporated herein by this reference as though set forth in full. Said plans and specifications show and describe the general nature, location and extent of the existing and proposed improvements to be maintained andlor serviced during the Fiscal Year. The plans and specifications also indicate the class and type of improvements to be maintained and/or serviced for each zone within the District. PART It. DIAGRAM A diagram of the Landscaping District. Said diagram shall show the exterior boundaries of the District, the boundaries of the Tree and Landscaping zones within the District, the lines and dimensions of each lot or parcel within said Landscaping District and each parcel shall be identified by a distinctive number or letter. The lines and dimensions of each lot shall conform to those shown on the County Assessor's map for the fiscal year to which the Report applies. Simplified diagrams are attached'as Attachments B and C. A detailed diagram is maintained in the office of the Assessment District Administrator. METHOD AND FORMULA OF ASSESSMENT SPREAD FOR LANDSCAPING STREET TREE MAINTENANCE Street Trees are in the street right-of-way, generally between the curb and sidewalk and/or property line in the areas indicated in Exhibit 8. Each property receives approximately the same benefit. Therefore, staff established a benefit formula in which each parcel is given an equivalent dwelling unit (EDU) based on the average size of a single family residential lot in the City of Carlsbad (7,500 square feet or .17 acres). Thus, each single family parcel is given an EDU of 1 .O, while most other parcels are given an EDU based on the following formula: Acreaae = EDU .17 MEDIAN LANDSCAPE MAINTENANCE This service generally benefits all parcels and residents in the City. Accordingly, all parcels share in the cost. However, parcels which front upon streets which receive median landscape maintenance services generally receive more benefit from landscape median improvements than other parcels. Thus, all parcels in the City share in the cost of median landscape maintenance using the same EDU formula proposed for Street Tree Maintenance and those parcels which front on streets with landscaped medians are assessed twice the amount of other parcels not fronting on the median streets. These formulas were approved by City Council at the June 6, 1989: regular meeting. PART 111. ESTIMATE OF COSTS AND ASSESSMENT SCHEDULE 3. July 1,1996 through June 30,1997 MEDIANS COST OF MAINTENANCE SERVlCE A. Personnel B. Maintenance & Operation C. Capital Outlay D. *Reserve Funds Subtotal From fund balance City contributions Subtotal $136,710 223,895 -0- 39,795 $400,400 $ 0 0 $ 0 BALANCE TO ASSESSMENT $400,400 Detail contained in FY 1996-97 approved budget -- Fund 161-4123 A complete assessment roll detailing the median maintenance assessment for each City parcel is on file at the Community Services Department, 405 Oak Avenue, City of Cartsbad. * To cover parcels to be declared non-assessable during FY 1996-97, -. PART 111. ESTIMATE OF COSTS AND ASSESSMENT SCHEDULE July 1, 1996 through June 30, 1997 TREES COST OF MAINTENANCE SERVICE A. Personnel 8. Maintenance & Operation C. Capital Outlay Subtotal City contributions From fund .balance (interest) Subtotal BALANCE TO ASSESSMENT $316,980 222,698 0 $539,678 $66,140 1 5,538 ($81,678) $458,000 Detail contained in PI 1996-97 approved budget - Fund 161-4122 A complete assessment roll detailing the tree trimming benefit assessment for each City parcel is on file at the Community Services Department, 405 Oak Avenue, Carlsbad. NO SCALE PACIFIC OCEAN TREE TRIMMING BENEFITING PARCELS I I TREE TRIMMING NON-BENEFITING PARCELS <."-."- -. . .*.-.-.-.-.-; ..*.. "....... : : ............ ; : . ....." 2.. -3. LANDSCAPE MEDIAN LOCATIONS _" -..------ ....". -___ .I)- L--2 LANDSCAPE MEDIAN BENEFITING PARCELS